ABERDEEN STROLLERS R.F.C. CONSTITUTION.
1.1The name of the club shall be Aberdeen Strollers RFC.(hereinafter called, The Club).
AIMS AND OBJECTIVES
2.1The Aims and Objectives of the Club shall be the promotion and development of Golden Oldies Rugby, with emphasis being placed on good fellowship and friendliness, and a continual striving towards the true Golden Oldies ethos.
2.2.The Club shall be non-party in politics and non-sectarian in religion.
MEMBERSHIP AND MEMBERSHIP STRUCTURE:
3.1.Ordinary membership of the Club shall be open to all Rugby minded enthusiasts who agree with, and abide by, the aims and objectives of the Club.
3.2.Membership is at the discretion of the Executive Committee.
3.3.Honorary Membership may be granted by the Members at a General Meeting to persons showing exceptional qualities in the furtherance of the aims and objectives of the Club.
3.4.Ordinary Membership is open only to past, or present Players, but the privileges of the Club may also be enjoyed by Members' Families.
4.1All ordinary Members shall pay a yearly subscription, the amount and time of payment of which shall be determined by the Executive Committee.
4.2The Membership subscription will entitle each ordinary member to one vote at any General Meeting. A vote may be cast by any Member of his family, in his absence.
TERMINATION OF MEMBERSHIP:
5.1The Executive Committee shall have the right, by majority decision, to terminate the Membership of any Member for good and sufficient reason, provided that the Member shall have the right to be heard by the Committee, before any decision is taken.
5.2.A Membership may be suspended, pending such hearing and decision, at the discretion of the Executive Committee.
6.1Subject to the limitations set out in the Aims and Objectives of the Club, the policy and general management of the affairs of the Club shall be directed by an Executive Committee, which shall meet annually in February or March and at such other times as it deems necessary.
6.2.The Committee shall consist of a Chairman, Secretary, Treasurer and the Team Captain, to be elected from amongst, and by, ordinary Members at the A.G.M. No person may serve on the Committee without being an ordinary Member of the Club. Should the committee vacancies not be filled at the A.G.M. or should a vacancy occur thereafter, the Executive Committee so elected shall have the power to co-opt ordinary Members to fill such vacancy and such co-opted Members shall have full voting rights.
6.3.Elected Members of the Executive Committee shall hold office for one year from the date of the A.G.M., at which they were elected. They shall be eligible for re-election.
6.4.The Executive Committee shall have the power to appoint from amongst its number, or, where necessary, from the ordinary Membership, such Sub-Committees as it may from time to time consider necessary, and shall determine their powers and terms of reference and the quorum thereof.
ANNUAL GENERAL MEETING:
7.1Once every year, in the month of February or March, the Executive Committee shall convene an Annual General Meeting of the Club to which all Members shall be invited, for the purposes of receiving the Annual Report of the Executive Committee and the annual audited Statement of Accounts, of accepting resignations of Members of the Executive Committee, of electing new Members to the Executive Committee and of making any recommendations to the Executive Committee and, whenever necessary, of voting on proposals to amend this Constitution in accordance with Clause 13 hereof. At least 10 days notice of such Meeting and of the business to be considered shall be given to all Members.
SPECIAL GENERAL MEETING:
8.1.Any office-bearer may at any time at his discretion call a Special General Meeting of the Club, with the support of two other Executive Committee Members.
8.2.The Secretary, under instruction from any full paid up ordinary Member shall, within 21 days of receiving a written request to do so supported by not less than 15 ordinary Members and giving reasons for the request, call a Special General Meeting of the Club for the purpose of altering the Constitution in accordance with clause 13 hereof, or for any other purpose. At least 10 days notice of such Meeting and of the business to be considered shall be given to all Members.
PROCEDURAL RULES FOR ALL MEETINGS:
Subject to Clauses 12 and 13 hereof, all questions arising at any meeting shall be decided by a majority of those ordinary Members present and voting. The Chairman shall have a deliberative vote, and, in the case of equality, a casting vote.
9.2.At all Meetings of the Executive Committee, three of its Members shall form a quorum. At all General Meetings of the Club, ten ordinary Members shall form a quorum.
Minutes of all meetings of the Club shall be kept by the Secretary or his approved deputy.
RULES OF THE CLUB:
10.1.The Executive Committee shall have the power to formulate Rules to regulate the running of the Club, provided always that such Rules shall not be inconsistent with the provisions of this Constitution.
10.2.The Executive Committee shall determine the qualifications for entry to any Golden Oldies Rugby Festival and shall ensure that the Members observe a high standard of discipline at any such Festival, or any other relevant gathering.
10.3It shall be within the remit of the Executive Committee to decide upon participation in such Festivals or other gatherings or activities as they consider appropriate having regard to the aims and objectives of the Club.
11.1It shall be one of the aims of the Club to generate funds by any lawful means to be applied to further the aims and objectives of the Club.
11.2The Treasurer shall ensure that any payment agreed by the Executive Committee as being due by the Club shall be promptly paid.
11.3The Club shall keep proper books of account and shall submit them once a year for auditing.
11.4An audited Statement of Accounts for the previous year shall be submitted by the Executive Committee to the Annual General Meeting.
11.5.The Club's financial year shall be from 1st April to 31st March in each year.
11.6.All monies received on behalf of the Club shall be paid into a bank account in the name of Aberdeen Strollers R.F.C., at a bank approved by the Executive Committee.
11.7.All cheques drawn against the Club shall be signed by the Treasurer and one other Executive Committee Member.
12.1.If the Executive Committee decides at any time that it is necessary or advisable to dissolve the Club, it shall call a Special General Meeting of all Members of the Club, of which Meeting not less than 21 days notice (stating the terms of the resolution to be proposed thereat) shall be sent to all Members.
12.2.If such a decision is confirmed by a two-thirds majority of the ordinary Members present and voting at such Meeting, the Executive Committee shall have the power to dispose of any assets held by or on behalf of the Club.
12.3Any assets remaining after the satisfaction of any proper debts or liabilities shall be applied to the furtherance and benefit of the Game of Rugby Football in such manner as the retiring Executive Committee may at their sole discretion determine.
ALTERATIONS TO THE CONSTITUTION:
13.1.Any proposed alteration of this Constitution shall require the approval of a two-thirds majority of the ordinary members of the Club present and voting at a General Meeting.
Alistair Skene President
Dave McDonald Secretary