Constitution
AYLESFORD BULLS RUGBY FOOTBALL CLUB
CONSTITUTION
1.Name
The name of the Club shall be the Aylesford Bulls Rugby Football Club.
2.Object
The object of the Club is to provide facilities for and promote participation of the whole community in the sport of rugby union and other eligible sports (as approved by the Executive Committee) in a sociable environment with the other advantages and facilities of a club.
3.Management
3.1The Club is a members’ club whose address is The Club House, The Jack Williams Ground, Hall Road, Aylesford, Kent ME20 7QU.
3.2The officers of the Club are the Chairman, Vice Chairman (Playing), Vice Chairman (Business), Secretary and Treasurer who shall form the Executive Committee.
3.3In addition to the above, the Commercial Director, Junior Chairman, Ladies Rugby Coordinator, Social Secretary and Clubhouse Maintenance & Grounds Manager together shall form the General Committee which is responsible for the management and administration of the Club. In the event that the Vice Chairman (Playing) is a member of the Ladies’ Section of the Club, then the role of Ladies Rugby Coordinator shall be replaced, for the duration of that appointment, by a Men’s’ Rugby Coordinator in order to ensure that all elements of senior rugby are represented on the General Committee.
3.4Job descriptions shall be prepared and kept up-to-date for each of the above roles and shall be available for inspection on the Club’s website or in paper form by request to the Club Secretary.
3. 5The Club shall be affiliated to the Rugby Football Union, the Rugby Football Union for Women and the Kent Rugby Football Union.
3.6The general management of the affairs of the Club in all matters shall be under the entire control of the General Committee.
3.7In the event that an Executive Committee cannot be formed, the Club’s four Trustees shall jointly and severally undertake responsibility for temporarily managing the Club’s essential business with a view to either resolving the situation by way of a Special General Meeting, called by them, or winding up the Club and disposing of its assets.
4.The Executive and General Committees
4.1The officers of the Club and other members of the General Committee (other than the Commercial Director, the Junior Chairman and the Ladies’/Mens’ Rugby Coordinator, who shall be appointed by the Executive Committee), shall be elected for a period of one year by the members of the Club at the Annual General Meeting. As for the Club President, no person so elected shall serve in that capacity for more than three consecutive years.
4.2The Club President is an honorary position with no executive powers, the role being to act as an ambassador for the Club around the County and to be a unifier and a diplomat for and within the Club. Nominations to the position as Club President shall be made, in writing, to the Club Secretary not less than 21 days in advance of the Annual General Meeting, those eligible for nomination being fully paid-up members or those who have given long and consistent service to the Club. The Executive Committee shall consider all nominations received and, if there is more than one candidate, make recommendations to the General Committee which shall appoint one for a period of one year. That decision will be presented to the Annual General Meeting and no person shall serve for more than three consecutive years.
4.3All General Committee members must be Club members and shall have full voting rights.
4.4The Executive Committee shall meet not less than four times a year, with at least two of those meetings including an open invitation for General Committee members to attend, and a quorum shall be three members of the Executive Committee.
4.5The Executive Committee shall have:
a.responsibility for the control of Club funds;
b.the power to incur liabilities, enter into Contracts and borrow money on behalf of the Club;
c.the responsibility for arranging matches for the Club;
d.the power to fill ad hoc vacancies on the General Committee and to co-opt ordinary Club members onto the General Committee;
e.the power to form Sub-Committees as required;
f.the power to discipline Club members;
g.the power to appoint signatories for cheques and other official documents.
5.Membership
5.1Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of rugby union as a particular sport.
5.2The Executive Committee may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the club or sport into disrepute.
5.3Appeal against such a decision may be made to a separate Appeals Panel, no member of which will have been involved in making the initial decision, and decided by a majority vote (see clauses 6.5; 9.3; and 9.6).
5.4Every candidate for adult membership must be at least 18 years of age and shall be made by means of an application form and payment of subscription.
5.5The Executive Committee reserves the right to accept or reject applications.
5.6There shall be four categories of membership:-
a.‘Full members’, who shall pay subscription at the full rate (including here those Members who have paid a recognised concessionary rate that has been agreed by the Executive Committee) and make themselves available to play, and will have full voting rights;
b.‘Social members’, who shall not have voting rights, other than those social members who are appointed officials under the terms of 5.7 below;
c.‘Vice Presidents’, who will have voting rights for Club officials but not Club captains as opposed to ‘Honorary Vice Presidents’ as defined in section 8.
Note: entry to this level of membership is restricted to those who have played for either Linton RFC or Aylesford Bulls RFC, or under the terms of 8.3 below.
d.‘Junior members’:-
i.Junior membership shall be available to persons under the age of 18 provided they are proposed by an Adult member who shall be responsible for the conduct of the Junior member whether or not the Junior member is accompanied by the Adult member when on the Club premises.
ii.Proposals for membership must be on the forms provided for that purpose and must be signed by the candidate for membership and in the case of Junior membership, by the Adult member making the proposal under paragraph 5.6 (d)(i).
iii.Junior members do not have the right to vote.
5.7Every junior age group (from pre-U7 to U18, including junior Ladies’ U1 to U18, shall have a Lead Coach and a Team Manager who will be appointed on an annual basis following the Annual General Meeting but prior to the start of the following season. The appointment will be made by the Junior Chairman in consultation with the Vice Chairman (Playing). The Club’s Child Welfare Officer will be similarly appointed on an annual basis and all such appointees must hold membership of the Club as described in 5.6, above. Such individuals shall be considered as appointed officials of the Club and shall be entitled to the same voting rights as Vice Presidents.
5.8A list of names and addresses of all members of the Club shall be kept on the Club premises and produced on demand for inspection by a Police Officer.
5.9When an accepted candidate has paid his/her first annual subscription (or instalment if agreed with the Club Secretary), he/she shall be a member of the Club and entitled to all privileges of his/her membership type and shall be deemed to have agreed to be bound by the Rules and Regulations of the Club, which shall be displayed on the Club’s website and available in paper form on request to the Club Secretary. If instalments are not paid by the prescribed date, his/her membership may be suspended or terminated at the discretion of the Executive Committee.
5.10The Executive Committee may terminate the membership of any member whose subscription is more than one month in arrears. His/her name shall be removed from the list of registered members and he/she shall immediately cease to be a member of the Club and forfeit all rights of membership.
5.11Members must carry their cards when visiting the Club and show them upon request.
6.Rights and Liabilities of Members
6.1Every member of the Club shall (subject to the Rules and Regulations for the time being in force) be entitled to use and enjoy (in common with other members of the Club) the Club premises and things provided by the Executive Committee for the use of the Club and on such terms and conditions as to payment as the Executive Committee may from time to time stipulate.
6.2A member is entitled to use the facilities of the Club, providing always that the Club may at any time withdraw all or any part of such facilities for any period or periods whether the same are required for use in connection with any repair, alteration or maintenance work to the facilities of the Aylesford Bulls Rugby Football Club.
6.3Where an individual member considers there has been a breach of the club’s Rules and Regulations, he/she shall put his/her complaint in writing and submit it to the Club Secretary within 14 days of the alleged breach taking place in order that the matter may be investigated and appropriate action taken.
6.4The Executive Committee shall have the power to expel any member who shall offend against the Rules and Regulations of the Club or whose conduct shall, in the opinion of the Executive Committee, render him/her unfit for membership of the Club.
6.5Before any such member is expelled, the Secretary shall give him/her seven days notice to attend a meeting of a Panel of three Club officials, drawn from the Executive and General Committees and including at least one of the two Vice Chairmen, and shall inform him/her of the complaints made against him/her.
6.6No member shall be expelled without:-
a.first having an opportunity of appearing before the Panel and answering the complaints made against him/her; and
b.at least two-thirds of the Panel present and voting, voting in favour of his/her expulsion.
Appeal against such a decision shall be made in writing to the Club Chairman within 7 days of the Panel’s decision, setting out the grounds of such appeal. The Chairman shall consider if such grounds warrant the matter being re-visited having regard to clause 5.1
6.7There shall also exist a Disciplinary Sub-Committee to hear any matter relating to breaches of the RFU Laws and Regulations (either on or off the field of play. The Sub-Committee shall be constituted from members of the General Committee, dependent upon the nature of the hearing, but will always have either the Club Chairman or Secretary as Chairman. In addition, in relation to playing matters, the Vice Chairman (Playing) shall be included in the core membership;
6.8In regard to the Junior Section of the Club, RFU rules deem there must be a disciplinary framework which accords with the requirements of the RFU Handbook. Responsibility for this is delegated to the Junior Chairman, who will appoint a Junior Discipline Office to manage this process. As necessary, a Junior Disciplinary Committee will be formed and shall include the Junior Chairman, Junior Discipline Officer and one other Club Official. Consideration will be given at the time to inviting the Club Chairman or the Vice Chairman (Playing) to be involved where a case is deemed serious enough as to so require or where the offence has broader implications for the Club in general. The Junior Discipline Officer will be responsible for liaison with the Kent RFU Youth and Schools Discipline Secretary and shall maintain records of al junior disciplinary issues.
6.9For the avoidance of any doubt, disciplinary proceedings involving members of the adult Ladies section and the junior Ladies section shall be dealt with by the Disciplinary Sub-Committee and the Junior Disciplinary Committee respectively.
6.10Any person called before the Disciplinary Sub-Committee or the Junior Disciplinary Committee shall be given 7 days notice of hearing and allowed to be accompanied by another Club member to assist in their defence.
6.11In the event that the Disciplinary Sub-Committee or the Junior Disciplinary Committee considers the offence to be serious enough to warrant consideration of expulsion, the matter shall be referred to the Executive Committee for consideration in accordance with 6.4 and 6.5 above.
6.12All decisions emanating from the hearing shall be further communicated in writing following the conclusion of the hearing, and the Executive Committee shall review all Disciplinary Sub-Committee or the Junior Disciplinary Committee findings and formally record their acceptance or otherwise in order to ensure proper governance.
6.13In the event of any member being aggrieved by the decision of the Disciplinary Sub-Committee or the Junior Disciplinary Committee, or feels he/she has been unfairly treated, he/she may appeal to the Executive Committee for the matter to be resolved, with the findings of the Executive Committee being binding on all parties.
6.14If, in the view of the appropriate Team Captain or a member of the Executive Committee, a member of the Club has been guilty of gross misconduct, his/her membership of the Club shall be suspended forthwith although he/she may not be expelled until the procedure set out above has been followed.
6.15Players found guilty of misconduct (including foul play) or any contravention of the Club’s Rules and Regulations must pay the full cost of administration.
Para 6.14, seems to indicate that players will have to pay the full cost of administration of an internal club hearing. It was decided that we would not apply this cost to hearings where a player was called to a Kent Disciplinary hearing. There seems an inconsistency here and I wonder whether we would ever recover the cost in any case, especially where we decided to bar someone from membership.
6.16Junior members are not permitted:
a.to purchase or consume intoxicating liquor on the Club premises;
b.any person infringing this Rule shall be required by the Executive Committee to leave the Club premises immediately and his/her membership may be terminated. If it is proved that such infringement took place with the consent and knowledge of the Adult member who introduced that Junior member, then that person also shall be immediately expelled from the Club and his/her membership may be terminated.
7.Rules and Regulations
7.1The Executive Committee may from time to time make, vary and revoke Rules and Regulations (not inconsistent with such Rules and Regulations) for the regulation of internal affairs with the Club and conduct of members. Until revoked, all Rules and Regulations shall be binding on the members.
8.Vice Presidents
8.1The Executive Committee shall have the power to elect honorary Vice Presidents, without payment of any further subscription, any member of the Club who has, in the opinion of the Committee, rendered outstanding services to the Club.
8.2On acceptance, each honorary Vice President shall be presented with a Club tie.
8.3Honorary Vice Presidents shall not be voting members of the Club.
8.4Any adult Full member who has been a member of the Club (or its predecessor, Linton RFC) for not less than one year may, subject to the consent of the Executive Committee, become a Vice President on payment of such a sum as shall be directed by the Executive Committee. The Executive Committee shall have the power to fix a limit to the number of Vice Presidents.
9.The Annual General Meeting
9.1The Annual General Meeting of the Club shall be held at the end of the playing season and no later than 31st May in each year, at a date and time to be fixed by the Executive Committee, for the following purposes:-
a.to receive, from the Treasurer, an annual report and balance sheet of the Club accounts;
b.to elect the Officers of the Club and the other members of the General Committee for the forthcoming season;
c.to decide any resolution which may be duly submitted to the meeting, as provided below;
d.to discuss any other business of the Club; and
e.to hear the reports of the Officers of the Club, and others, for the previous season.
9.2Any members desirous of moving any resolution at the Annual General Meeting shall give written notice of the resolution to the Secretary at least 21 days in advance of the meeting.
9.3The Secretary shall, at least fourteen days before an Annual General Meeting, post a notice of the meeting on the Club’s website and notice board, the agenda of the meeting and any specific proposals to be considered at the meeting.
9.4The order of proceedings at any AGM or Special General Meeting (see below) shall be determined by the Club Chairman or his/her nominated representative drawn from the Executive committee members present. This person shall be permitted to set his/her own procedures for managing the AGM/SGM.
9.5Voting on issues, motions or resolutions will normally be by an open show of hands from the eligible members present at the meeting, for or against the proposition, with the majority holding sway. The Club Chairman or his/her nominated Executive Committee member present shall have a casting vote wherever there is no majority view. Voting for elected officials and team captains will normally be by an open show of hands from the eligible members present at the meeting.
a.In cases where there are 2 or more candidates for a single role, the votes will be cast in favour of one candidate or another; and
b.In cases where there is a single candidate, the vote will be for or against the election of that person.
10.Special General Meetings
10.1The Executive Committee may, at any time, call a Special General Meeting.
10.2A Special General Meeting must be held following receipt, by the Secretary, of a written request for a Special General Meeting signed by at least fifteen per cent of the Club members holding voting rights for the time being.
10.3The Secretary shall, at least fourteen days before a Special General Meeting, post a notice of the meeting on the Club’s website and notice board, the agenda of the meeting and any specific proposals to be considered at the meeting.
10.4In the event that the Club’s four Trustees are temporarily managing the Club’s affairs in accordance with the terms of clause 3.7 of the Constitution, they may, at any time, call a Special General Meeting. They shall, at least fourteen days before a Special General Meeting, post a notice of the meeting on the Club’s website and notice board, the agenda of the meeting and any specific proposals to be considered at the meeting.
11.The Quorum
11.1The quorum for all General Meetings shall be a minimum of 50 voting members of the Club for the time being.
12.Disbursement of profits and assets
12.1The income and property of the Club shall be applied solely towards promoting the Club’s objectives as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the members of the Club.
12.2In the event of the dissolution of the Club, any asset remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies:
a.A registered charitable organisation(s).
b.Another Club which is registered CASC.
c.The sports’ national governing bodies for use by them for related community sports.
CONSTITUTION
1.Name
The name of the Club shall be the Aylesford Bulls Rugby Football Club.
2.Object
The object of the Club is to provide facilities for and promote participation of the whole community in the sport of rugby union and other eligible sports (as approved by the Executive Committee) in a sociable environment with the other advantages and facilities of a club.
3.Management
3.1The Club is a members’ club whose address is The Club House, The Jack Williams Ground, Hall Road, Aylesford, Kent ME20 7QU.
3.2The officers of the Club are the Chairman, Vice Chairman (Playing), Vice Chairman (Business), Secretary and Treasurer who shall form the Executive Committee.
3.3In addition to the above, the Commercial Director, Junior Chairman, Ladies Rugby Coordinator, Social Secretary and Clubhouse Maintenance & Grounds Manager together shall form the General Committee which is responsible for the management and administration of the Club. In the event that the Vice Chairman (Playing) is a member of the Ladies’ Section of the Club, then the role of Ladies Rugby Coordinator shall be replaced, for the duration of that appointment, by a Men’s’ Rugby Coordinator in order to ensure that all elements of senior rugby are represented on the General Committee.
3.4Job descriptions shall be prepared and kept up-to-date for each of the above roles and shall be available for inspection on the Club’s website or in paper form by request to the Club Secretary.
3. 5The Club shall be affiliated to the Rugby Football Union, the Rugby Football Union for Women and the Kent Rugby Football Union.
3.6The general management of the affairs of the Club in all matters shall be under the entire control of the General Committee.
3.7In the event that an Executive Committee cannot be formed, the Club’s four Trustees shall jointly and severally undertake responsibility for temporarily managing the Club’s essential business with a view to either resolving the situation by way of a Special General Meeting, called by them, or winding up the Club and disposing of its assets.
4.The Executive and General Committees
4.1The officers of the Club and other members of the General Committee (other than the Commercial Director, the Junior Chairman and the Ladies’/Mens’ Rugby Coordinator, who shall be appointed by the Executive Committee), shall be elected for a period of one year by the members of the Club at the Annual General Meeting. As for the Club President, no person so elected shall serve in that capacity for more than three consecutive years.
4.2The Club President is an honorary position with no executive powers, the role being to act as an ambassador for the Club around the County and to be a unifier and a diplomat for and within the Club. Nominations to the position as Club President shall be made, in writing, to the Club Secretary not less than 21 days in advance of the Annual General Meeting, those eligible for nomination being fully paid-up members or those who have given long and consistent service to the Club. The Executive Committee shall consider all nominations received and, if there is more than one candidate, make recommendations to the General Committee which shall appoint one for a period of one year. That decision will be presented to the Annual General Meeting and no person shall serve for more than three consecutive years.
4.3All General Committee members must be Club members and shall have full voting rights.
4.4The Executive Committee shall meet not less than four times a year, with at least two of those meetings including an open invitation for General Committee members to attend, and a quorum shall be three members of the Executive Committee.
4.5The Executive Committee shall have:
a.responsibility for the control of Club funds;
b.the power to incur liabilities, enter into Contracts and borrow money on behalf of the Club;
c.the responsibility for arranging matches for the Club;
d.the power to fill ad hoc vacancies on the General Committee and to co-opt ordinary Club members onto the General Committee;
e.the power to form Sub-Committees as required;
f.the power to discipline Club members;
g.the power to appoint signatories for cheques and other official documents.
5.Membership
5.1Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of rugby union as a particular sport.
5.2The Executive Committee may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the club or sport into disrepute.
5.3Appeal against such a decision may be made to a separate Appeals Panel, no member of which will have been involved in making the initial decision, and decided by a majority vote (see clauses 6.5; 9.3; and 9.6).
5.4Every candidate for adult membership must be at least 18 years of age and shall be made by means of an application form and payment of subscription.
5.5The Executive Committee reserves the right to accept or reject applications.
5.6There shall be four categories of membership:-
a.‘Full members’, who shall pay subscription at the full rate (including here those Members who have paid a recognised concessionary rate that has been agreed by the Executive Committee) and make themselves available to play, and will have full voting rights;
b.‘Social members’, who shall not have voting rights, other than those social members who are appointed officials under the terms of 5.7 below;
c.‘Vice Presidents’, who will have voting rights for Club officials but not Club captains as opposed to ‘Honorary Vice Presidents’ as defined in section 8.
Note: entry to this level of membership is restricted to those who have played for either Linton RFC or Aylesford Bulls RFC, or under the terms of 8.3 below.
d.‘Junior members’:-
i.Junior membership shall be available to persons under the age of 18 provided they are proposed by an Adult member who shall be responsible for the conduct of the Junior member whether or not the Junior member is accompanied by the Adult member when on the Club premises.
ii.Proposals for membership must be on the forms provided for that purpose and must be signed by the candidate for membership and in the case of Junior membership, by the Adult member making the proposal under paragraph 5.6 (d)(i).
iii.Junior members do not have the right to vote.
5.7Every junior age group (from pre-U7 to U18, including junior Ladies’ U1 to U18, shall have a Lead Coach and a Team Manager who will be appointed on an annual basis following the Annual General Meeting but prior to the start of the following season. The appointment will be made by the Junior Chairman in consultation with the Vice Chairman (Playing). The Club’s Child Welfare Officer will be similarly appointed on an annual basis and all such appointees must hold membership of the Club as described in 5.6, above. Such individuals shall be considered as appointed officials of the Club and shall be entitled to the same voting rights as Vice Presidents.
5.8A list of names and addresses of all members of the Club shall be kept on the Club premises and produced on demand for inspection by a Police Officer.
5.9When an accepted candidate has paid his/her first annual subscription (or instalment if agreed with the Club Secretary), he/she shall be a member of the Club and entitled to all privileges of his/her membership type and shall be deemed to have agreed to be bound by the Rules and Regulations of the Club, which shall be displayed on the Club’s website and available in paper form on request to the Club Secretary. If instalments are not paid by the prescribed date, his/her membership may be suspended or terminated at the discretion of the Executive Committee.
5.10The Executive Committee may terminate the membership of any member whose subscription is more than one month in arrears. His/her name shall be removed from the list of registered members and he/she shall immediately cease to be a member of the Club and forfeit all rights of membership.
5.11Members must carry their cards when visiting the Club and show them upon request.
6.Rights and Liabilities of Members
6.1Every member of the Club shall (subject to the Rules and Regulations for the time being in force) be entitled to use and enjoy (in common with other members of the Club) the Club premises and things provided by the Executive Committee for the use of the Club and on such terms and conditions as to payment as the Executive Committee may from time to time stipulate.
6.2A member is entitled to use the facilities of the Club, providing always that the Club may at any time withdraw all or any part of such facilities for any period or periods whether the same are required for use in connection with any repair, alteration or maintenance work to the facilities of the Aylesford Bulls Rugby Football Club.
6.3Where an individual member considers there has been a breach of the club’s Rules and Regulations, he/she shall put his/her complaint in writing and submit it to the Club Secretary within 14 days of the alleged breach taking place in order that the matter may be investigated and appropriate action taken.
6.4The Executive Committee shall have the power to expel any member who shall offend against the Rules and Regulations of the Club or whose conduct shall, in the opinion of the Executive Committee, render him/her unfit for membership of the Club.
6.5Before any such member is expelled, the Secretary shall give him/her seven days notice to attend a meeting of a Panel of three Club officials, drawn from the Executive and General Committees and including at least one of the two Vice Chairmen, and shall inform him/her of the complaints made against him/her.
6.6No member shall be expelled without:-
a.first having an opportunity of appearing before the Panel and answering the complaints made against him/her; and
b.at least two-thirds of the Panel present and voting, voting in favour of his/her expulsion.
Appeal against such a decision shall be made in writing to the Club Chairman within 7 days of the Panel’s decision, setting out the grounds of such appeal. The Chairman shall consider if such grounds warrant the matter being re-visited having regard to clause 5.1
6.7There shall also exist a Disciplinary Sub-Committee to hear any matter relating to breaches of the RFU Laws and Regulations (either on or off the field of play. The Sub-Committee shall be constituted from members of the General Committee, dependent upon the nature of the hearing, but will always have either the Club Chairman or Secretary as Chairman. In addition, in relation to playing matters, the Vice Chairman (Playing) shall be included in the core membership;
6.8In regard to the Junior Section of the Club, RFU rules deem there must be a disciplinary framework which accords with the requirements of the RFU Handbook. Responsibility for this is delegated to the Junior Chairman, who will appoint a Junior Discipline Office to manage this process. As necessary, a Junior Disciplinary Committee will be formed and shall include the Junior Chairman, Junior Discipline Officer and one other Club Official. Consideration will be given at the time to inviting the Club Chairman or the Vice Chairman (Playing) to be involved where a case is deemed serious enough as to so require or where the offence has broader implications for the Club in general. The Junior Discipline Officer will be responsible for liaison with the Kent RFU Youth and Schools Discipline Secretary and shall maintain records of al junior disciplinary issues.
6.9For the avoidance of any doubt, disciplinary proceedings involving members of the adult Ladies section and the junior Ladies section shall be dealt with by the Disciplinary Sub-Committee and the Junior Disciplinary Committee respectively.
6.10Any person called before the Disciplinary Sub-Committee or the Junior Disciplinary Committee shall be given 7 days notice of hearing and allowed to be accompanied by another Club member to assist in their defence.
6.11In the event that the Disciplinary Sub-Committee or the Junior Disciplinary Committee considers the offence to be serious enough to warrant consideration of expulsion, the matter shall be referred to the Executive Committee for consideration in accordance with 6.4 and 6.5 above.
6.12All decisions emanating from the hearing shall be further communicated in writing following the conclusion of the hearing, and the Executive Committee shall review all Disciplinary Sub-Committee or the Junior Disciplinary Committee findings and formally record their acceptance or otherwise in order to ensure proper governance.
6.13In the event of any member being aggrieved by the decision of the Disciplinary Sub-Committee or the Junior Disciplinary Committee, or feels he/she has been unfairly treated, he/she may appeal to the Executive Committee for the matter to be resolved, with the findings of the Executive Committee being binding on all parties.
6.14If, in the view of the appropriate Team Captain or a member of the Executive Committee, a member of the Club has been guilty of gross misconduct, his/her membership of the Club shall be suspended forthwith although he/she may not be expelled until the procedure set out above has been followed.
6.15Players found guilty of misconduct (including foul play) or any contravention of the Club’s Rules and Regulations must pay the full cost of administration.
Para 6.14, seems to indicate that players will have to pay the full cost of administration of an internal club hearing. It was decided that we would not apply this cost to hearings where a player was called to a Kent Disciplinary hearing. There seems an inconsistency here and I wonder whether we would ever recover the cost in any case, especially where we decided to bar someone from membership.
6.16Junior members are not permitted:
a.to purchase or consume intoxicating liquor on the Club premises;
b.any person infringing this Rule shall be required by the Executive Committee to leave the Club premises immediately and his/her membership may be terminated. If it is proved that such infringement took place with the consent and knowledge of the Adult member who introduced that Junior member, then that person also shall be immediately expelled from the Club and his/her membership may be terminated.
7.Rules and Regulations
7.1The Executive Committee may from time to time make, vary and revoke Rules and Regulations (not inconsistent with such Rules and Regulations) for the regulation of internal affairs with the Club and conduct of members. Until revoked, all Rules and Regulations shall be binding on the members.
8.Vice Presidents
8.1The Executive Committee shall have the power to elect honorary Vice Presidents, without payment of any further subscription, any member of the Club who has, in the opinion of the Committee, rendered outstanding services to the Club.
8.2On acceptance, each honorary Vice President shall be presented with a Club tie.
8.3Honorary Vice Presidents shall not be voting members of the Club.
8.4Any adult Full member who has been a member of the Club (or its predecessor, Linton RFC) for not less than one year may, subject to the consent of the Executive Committee, become a Vice President on payment of such a sum as shall be directed by the Executive Committee. The Executive Committee shall have the power to fix a limit to the number of Vice Presidents.
9.The Annual General Meeting
9.1The Annual General Meeting of the Club shall be held at the end of the playing season and no later than 31st May in each year, at a date and time to be fixed by the Executive Committee, for the following purposes:-
a.to receive, from the Treasurer, an annual report and balance sheet of the Club accounts;
b.to elect the Officers of the Club and the other members of the General Committee for the forthcoming season;
c.to decide any resolution which may be duly submitted to the meeting, as provided below;
d.to discuss any other business of the Club; and
e.to hear the reports of the Officers of the Club, and others, for the previous season.
9.2Any members desirous of moving any resolution at the Annual General Meeting shall give written notice of the resolution to the Secretary at least 21 days in advance of the meeting.
9.3The Secretary shall, at least fourteen days before an Annual General Meeting, post a notice of the meeting on the Club’s website and notice board, the agenda of the meeting and any specific proposals to be considered at the meeting.
9.4The order of proceedings at any AGM or Special General Meeting (see below) shall be determined by the Club Chairman or his/her nominated representative drawn from the Executive committee members present. This person shall be permitted to set his/her own procedures for managing the AGM/SGM.
9.5Voting on issues, motions or resolutions will normally be by an open show of hands from the eligible members present at the meeting, for or against the proposition, with the majority holding sway. The Club Chairman or his/her nominated Executive Committee member present shall have a casting vote wherever there is no majority view. Voting for elected officials and team captains will normally be by an open show of hands from the eligible members present at the meeting.
a.In cases where there are 2 or more candidates for a single role, the votes will be cast in favour of one candidate or another; and
b.In cases where there is a single candidate, the vote will be for or against the election of that person.
10.Special General Meetings
10.1The Executive Committee may, at any time, call a Special General Meeting.
10.2A Special General Meeting must be held following receipt, by the Secretary, of a written request for a Special General Meeting signed by at least fifteen per cent of the Club members holding voting rights for the time being.
10.3The Secretary shall, at least fourteen days before a Special General Meeting, post a notice of the meeting on the Club’s website and notice board, the agenda of the meeting and any specific proposals to be considered at the meeting.
10.4In the event that the Club’s four Trustees are temporarily managing the Club’s affairs in accordance with the terms of clause 3.7 of the Constitution, they may, at any time, call a Special General Meeting. They shall, at least fourteen days before a Special General Meeting, post a notice of the meeting on the Club’s website and notice board, the agenda of the meeting and any specific proposals to be considered at the meeting.
11.The Quorum
11.1The quorum for all General Meetings shall be a minimum of 50 voting members of the Club for the time being.
12.Disbursement of profits and assets
12.1The income and property of the Club shall be applied solely towards promoting the Club’s objectives as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the members of the Club.
12.2In the event of the dissolution of the Club, any asset remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies:
a.A registered charitable organisation(s).
b.Another Club which is registered CASC.
c.The sports’ national governing bodies for use by them for related community sports.
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