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Bancroft RFC AGM Minutes 2013

MINUTES OF THE ANNUAL GENERAL MEETING OF
BANCROFT RUGBY FOOTBALL CLUB
HELD ON FRIDAY 26TH APRIL 2013
AT THE CLUBHOUSE

Present: The Chairman [Robert Youd] and 32 members.

Apologies: Graham Wiseman, Merfyn Jones, Malcolm Fleet, Stephen Thirsk


1. Minutes of the Previous AGM

The Minutes of the Previous AGM were approved save for the insertion of Graham Wiseman as President and deletion of his name from apologies received.

2. Reports of Officers

Chairman

Robert Youd briefly reported on matters arising from his previous report as follows:-

i) Debt recovery against Stephen Baker was still in progress. Judgment had been obtained and methods of recovery were being investigated.

ii) The Oxygen proposal had fallen through due to local opposition.

iii) The squash project continues to progress, a full presentation would follow in AOB.

iv) The All Saints Playgroup had departed and no successor had yet been found.

It was regrettable that the club had only managed to field two full XVs on a few occasions this season. An influx of players would be required to make this possible in future.

The junior section continues to grow, with a successful tour to Gloucester followed by an upcoming tour to Leicester. The Youth Chairman, Matthew Cole, was thanked for his efforts.

The financial situation remains precarious, and a full report would follow from the Treasurer. Those present were urged to assist in increasing revenue, particularly over the bar.

House and grounds remain in good shape. It was noted that Essex RFU had chosen us to host several cup finals in recent weeks.


Playing

Robert Woodhull reported on a difficult season, although avoiding relegation was a significant achievement. In all, the 1st XV had lost two thirds of the players from the team that won the Essex Shield last season.

It was noted that if we had fulfilled our one cancelled fixture, we would in fact have finished 5th in the league, the same as last season.

Several new players had joined (notably some Old Bancroftians recently graduated from university), however all had come through existing members as opposed to “off the street”. Lack of front row players continues to present a challenge to selectors.


Juniors

Matthew Cole reported a substantial increase in junior members from 30 in 2012 across two age groups to 90 in 2013 across four age groups. This rapid rise required more parents and / or coaches to become involved to ensure the childrens safety.

All age groups had reached at least the semi finals of the Essex cups, and we are now regularly being approached for fixtures, rather than chasing other clubs. A full fixture list for next season is in place.

Advertising would shortly be placed in local papers to further strengthen older age groups with a view to bridging the gap between minis and seniors. Those present discussed the merits of different approaches at length.


House & Ground

Robert Youd reported the condition of house and ground had been excellent throughout the season. The efforts of the local probation service had been noted in assisting with maintenance.


Bar

Alan Gold reported an increase in prices had been necessary. The bar operations continue to run smoothly.


Treasurer’s Report

Michael Stout presented and explained in the detail the account for the last financial year. The club had turned a profit, although this was largely due to a generous donation from Stephen Thirsk. Bar takings and hirings were down, reflecting the usage of the club.

Subscriptions were substantially improved, with a forecast for the following year greater still. Thanks were due to Gary Cootes, Nik Hardy and Matthew Cole for their efforts.

In summary, circumstances had improved but the financial outlook is still precarious. The meeting discussed potential income streams at length, and the management committee would discuss further.

There being no further comment, adoption of the accounts was proposed by Nik Hardy, seconded by Gary Cootes and approved by the meeting.


3. Election of Officers

The following were elected:-

PresidentGraham Wiseman
ChairmanRobert Youd
SecretaryStephen Thirsk
Assistant SecretaryMatt Barrett
TreasurerMichael Stout
Team SecretaryNik Hardy
Subscriptions SecretaryGary Cootes
Ground SecretaryRicky Smith
1st XV CaptainJames Dempsey
1st XV Vice CaptainTony How
Vets CaptainJohn Williams
Junior ChairmanMatthew Cole
Bar SecretaryAlan Gold

Candidates would be actively pursued for posts outstanding by the Management Committee for subsequent appointment. Some of those present expressed interest and would approach the relevant Committee members after the meeting.

4. Members Subscriptions

Robert Youd addressed the meeting concerning subscriptions. The Management Committee required instructions as to subscriptions for the coming season.

After lengthy discussion, it was proposed that the primary subscription be raised to £75, with a reduced rate of £50 for prompt payment (i.e. by 1 November 2013). Playing subscriptions would remain at £5 per match. The proposal was approved unanimously.

5. Notified Any other Business


i) Incorporation of the Club

Robert Youd explained the recent missive from the RFU concerning incorporation of rugby clubs. Those present unanimously approved further investigation by the Management Committee.

ii) Squash Courts Project

Simon Nainby addressed the meeting to provide an update on the squash courts development. A question and answer session ensued, with those present unanimously agreeing the project should continue.

iii) Help for Heroes

Gary Cootes reminded those present of Help for Heroes day on 11 May 2013.

There being no further business the meeting adjourned to the bar at 22:15 hours.

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