Constitution
NAME OF CLUB: __BERTIE PEACOCK YOUTHS ____________________________________
Constitution and Rules
1. Club Mission Statement
Since its inception _BERTIE PEACOCK YOUTHS has been developed within the city/town/district of COLERAINE over the years, membership of the club has increased to incorporate players from outside this area.
Football at youth level has now been recognised to be an integral part of football in Northern Ireland. It has also been recognised that younger ages should be taught the game in a more coherent, tolerant and organised manner.
The Northern Ireland Boys Football Association (NIBFA) has responsibility for the administration, education, development and discipline of the game at this level.
As a result, there is need for the Club to put in place, a more structured constitution, a statement of which follows.
2.Name and Colours
The Club shall be called _BERTIE PEACOCK YOUTHS
The Club Colours shall be - J.BLACK/Sh.BLACK /So.BLACK
3.Aims and Objectives
To encourage, participation in and enjoyment of association football.
To develop, the skills of all participating players and officials.
To develop, lifestyle issues and the fitness of all participating players.
To provide a positive, safe and competitive environment to play 11 a side football.
To provide as and when required, in conjunction the IFA Strategy for Youth Football 2005 “ 2009, NIBFA and local leagues, educational courses covering player protection, football development, drug awareness, dietary requirements, first aid or any other relevant education for all participating players and officials.
To promote, sportsmanship and fair play in young footballers, officials and parents, irrespective of gender, race, religion or social status.
4.Membership of the Club
Club Membership Youth Football ages 6yrs. To 15 yrs.
The club will be in membership of the Northern Ireland Boys Football Association.
The Club must be controlled and managed by a committee approved by the NIBFA Executive Committee. This committee will be not less than two in number and at least one member of the committee should have current possession of an Irish Football Association Coaching Certificate of relevant standard and a current First Aid Certificate or Sports Injuries Certificate or should obtain such certificates within twelve months from the club’s initial acceptance into membership.
The names, addresses and dates of birth of such management committee to be submitted by the club when seeking membership annually and any change in committee must be approved by the Club Committee.
The club will have the required insurance cover as determined by the NIBFA.
All officials and players must undertake to uphold the constitution and rules of both the Club and the Northern Ireland Boys F.A.
The Club will fully implement al NIBFA Player Protection Policies.
It is incumbent of any Official seeking membership of the club to complete an NIBFA self declaration form and a Protection of Children and Vulnerable Adults (POCVA) form. Any proposed new members must appear before the Club Executive Committee for interview and be submitted for (POCVA) checks through the NIBFA before club membership is granted.
5.Management
The management of the Club will be vested in an Executive Committee consisting of the Office Bearers, who will have one vote at any club meeting. The Chairman will have the casting vote.
The Club office bearers will consist of a Chairman, Secretary, Treasurer, Player Protection Officer and Club Development Officer. All office bearers will be elected annually at the Annual General Meeting.
The Executive Committee shall have the power to deal with as it sees fit any matters arising from the activities of the club, all club officials and all club players.
Executive Committee meetings will be held on the last thursday of every month but the Secretary shall have the power to convene meetings of the Executive Committee if and when required.
If a vacancy occurs among the Executive Committee during the season, the Executive Committee shall appoint a new office bearer at the next Executive Meeting.
The Agenda for all Executive Committee Meetings will be as follows:
1.Chairmans opening remarks
2.Apologies
3.Minutes of the previous meeting
4.Matters arising from the previous minutes
5.Secretarys Report
6.Treasurers Report
7.Player Protection Officer Report
8.Club Development Officer Report
9.Team Reports
10.Any other competent business previously notified.
The Club will hold an AGM no later than 30th september. Only Executive Committee Members as defined in Paragraph 5. Management are eligible to attend the AGM.
The Constitution may be added to or altered by a resolution passed at an Annual General Meeting, or at an Extraordinary General Meeting duly convened for the purpose, and for the passing of which resolution at least two-thirds of those present and entitled to vote have voted.
The Executive Committee shall have the power to propose additions or alterations to the Constitution for consideration at the Annual General Meeting.
On a requisition signed by one more than half of the Executive Committee the Secretary shall convene an Extraordinary General Meeting.
All club members must be given at least seven (7) days notice of an Extraordinary General Meeting. The agenda of any Extraordinary General Meeting will be restricted to the business notified only.
The Agenda for the Annual General Meeting is as follows:
1.Chairmans opening remarks
2.Apologies
3.Minutes of the previous AGM
4.Matters arising from those minutes
5.Secretarys Report
6.Treasurers Report
7.Development Officers Report
8.Team Reports
9.Changes to Constitution and Rules
10.Election of Office Bearers
11.Appointment of Auditors
12.Any other competent business previously notified
6.Finance
The annual subscription to the club shall be set annually for all players by the Executive Committee.
The treasurer will effect all money transactions and shall make a financial statement at each Executive Committee meeting. All cheques drawn on the clubs bank account/s shall be signed by the Treasurer, and either the Chairman or Secretary.
The Treasurer shall make the Club bank books and all accounts available at every meeting.
The Treasurer will be responsible for depositing all monies into the clubs bank account/s.
Prior to any club purchase, expenditure must be approved by the Executive Committee.
In the event of a new Treasurer being appointed before the AGM, the books must be audited before the appointment takes effect.
The club will pay all League Fees, Affiliation Fees and Cup Entry Fees from club funds.
All expenses incurred by members of the Club attending to club business shall be paid out of the clubs funds.
An independent auditor will be appointed at the AGM each year.
All equipment and monies raised using the name of the Club belongs to the club. If the club ceases to exist at any time all equipment and money held by the club must be returned to the secretary within seven (7) days.
If upon winding up or dissolution of the Club there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid or distributed amongst the members shall be given or transferred to some other society, institution or organisation having objects similar to the objects of the club and which shall prohibit the distribution of its income and property among its members to an extent at least as great as is imposed on the club under or by virtue hereof, such a society, institution or organisation to be determined by the full members of the club at or before the time of dissolution and if and so far as effect cannot be given to such provisions then to some charitable object.
7.Liability
No Executive Committee member shall be individually or collectively liable for a debt of the Club, unless that person was solely responsible for the debt being incurred.
No Executive Committee member shall be entitled to make any personal financial gain from the activities of the Club.
8.Player Protection and POCVA Applications
The Club on seeking membership of NIBFA must complete the official membership application form signing the declaration to enable all club officials to have (POCVA) checks completed. Any official who does not agree to complete a self declaration form and have a (POCVA) check completed or in the opinion of the NIBFA Player Protection Panel fails to attain membership of the NIBFA will not be eligible for membership of the club.
The club will appoint a Player Protection Officer. All club members, players and players parents to be advised of the Player Protection Officers contact details.
The club and its officials agree and acknowledge that the NIBFA Player Protection Policy plus all associated policies and any amendments thereto shall be binding on the club.
All Club members including players, officials, spectators or parents must abide by the clubs code of conduct.
The Club must ensure ALL club officials complete a (POCVA) application form plus an NIBFA self declaration form, submit them to the relevant League / Association Player Protection Officer who will on approval send them directly to the NIBFA Administration Officer together with any application fee.
The club must request (POCVA) forms plus NIBFA self declaration forms for all officials. Forms can be obtained from the Player Protection Officer of the League or Association.
The Club must make sure that ALL of its officials are fully conversant with the Club’s Protection Policies and the NIBFA Player Protection Policy.
Clubs must make sure ALL of its officials are fully conversant with the Clubs Constitution and Rules and the NIBFA Constitution and Rules.
The Club must protect ALL players and officials from ALL forms of abuse.
The Club must accept that all officials must report concerns in respect of any suspected abuse.
The Club is committed to eradicating bad practice.
The Club will implement all proposals or amendments in respect of player protection policies.
In cases of reported abuse, maintain total confidentiality. Information must only be shared on a need to know basis i.e. with people who need to know to ensure the child’s health, welfare and development.
Note: All persons involved in grassroots football have responsibilities to report any suspected or alleged cases of abuse to the relevant Protection Officer. It is not the officials responsibility to decide whether or not a player has been abused.
9.Discipline
The Club, officials and players shall accept the disciplinary procedures adopted by the NIBFA and other relevant Leagues or Associations.
The Club shall accept responsibility for the conduct and behaviour of all club officials, players and other individuals associated with the Club.
All Club decisions will be the subject to the right of appeals to the appeals committee of the NIBFA.
10.Appeals
A club, player or club representative may appeal to the League Appeals Committee against a decision of a
league, association, club, General or Executive Committee affecting such club, player or representative. Such
appeals shall be dispatched to the League Secretary by recorded or registered delivery and in duplicate within
seven days of receipt of written notice of the decision of the league, association or club concerned. A deposit
shall be lodged with each appeal. In the case of a player it shall be £25, and in the case of any other appellant
it shall be £50. This deposit may be forfeited if the Appeals Committee so decides. The grounds of the appeal
must be specifically stated and if the Appeals Committee considers an appeal frivolous or trivial, the
appellant may be liable to a financial levy the scale of which shall be fixed annually by the Appeals
Committee.
The decision against which any appeal is made will only be set aside when the appeal is received by the
League Secretary and found to be in order and confirmation of such from League Secretary is received in
writing by the parties concerned.
A club, player or club representative may appeal to the Appeals Board of the NIBFA against a decision of the
Appeals Committee of a league, association, club, General or Executive Committee affecting such club,
player or representative. Such appeals shall be dispatched to the NIBFA Administration Officer by recorded
or registered delivery and in duplicate within seven days of receipt of written notice of the decision of the
league, association or club concerned. A deposit shall be lodged with each appeal. In the case of a player it
shall be £25, and in the case of any other appellant it shall be £50. This deposit may be forfeited if the
Appeals Board so decides. The grounds of the appeal must be specifically stated and if the Appeals Board
considers an appeal frivolous or trivial, the appellant may be liable to a financial levy the scale of which shall
be fixed annually by the Appeals Board.
The decision against which any appeal is made will only be set aside when the appeal is received by the
NIBFA Administration Officer and found to be in order and confirmation of such from NIBFA
Administration Officer is received in writing by the parties concerned.
Appeals, which relate to any matter affecting the result of a cup-tie or which would interrupt the playing of a
competition, shall not be entertained as per the Articles of Association of the Irish Football Association.
11.Standing Orders
All meetings shall be chaired by the appointed Chairman or in his absence a Vice Chairman or Secretary.
The agenda will be circulated prior to meetings by the Secretary. Only business identified to the Secretary in writing 72 hours before the meeting will be discussed.
Motions can be tabled under appropriate agenda items. The Chairman having the right to defer discussion of tabled motions.
Minutes of previous meetings will be prepared by the Secretary and circulated to members with the agenda for forthcoming meetings.
The quorum for Executive Committee meetings shall be *___ of the registered Members.
All matters not covered by this constitution will be covered by the constitution of the Northern Ireland Boys Football Association.
This Constitution is adopted by the following members on the _______day of ________________ 200*
Club Members
Name: ______________________________________________
Name: ______________________________________________
Name: ______________________________________________
Name: ______________________________________________
Name: ______________________________________________
Name: ______________________________________________
Constitution and Rules
1. Club Mission Statement
Since its inception _BERTIE PEACOCK YOUTHS has been developed within the city/town/district of COLERAINE over the years, membership of the club has increased to incorporate players from outside this area.
Football at youth level has now been recognised to be an integral part of football in Northern Ireland. It has also been recognised that younger ages should be taught the game in a more coherent, tolerant and organised manner.
The Northern Ireland Boys Football Association (NIBFA) has responsibility for the administration, education, development and discipline of the game at this level.
As a result, there is need for the Club to put in place, a more structured constitution, a statement of which follows.
2.Name and Colours
The Club shall be called _BERTIE PEACOCK YOUTHS
The Club Colours shall be - J.BLACK/Sh.BLACK /So.BLACK
3.Aims and Objectives
To encourage, participation in and enjoyment of association football.
To develop, the skills of all participating players and officials.
To develop, lifestyle issues and the fitness of all participating players.
To provide a positive, safe and competitive environment to play 11 a side football.
To provide as and when required, in conjunction the IFA Strategy for Youth Football 2005 “ 2009, NIBFA and local leagues, educational courses covering player protection, football development, drug awareness, dietary requirements, first aid or any other relevant education for all participating players and officials.
To promote, sportsmanship and fair play in young footballers, officials and parents, irrespective of gender, race, religion or social status.
4.Membership of the Club
Club Membership Youth Football ages 6yrs. To 15 yrs.
The club will be in membership of the Northern Ireland Boys Football Association.
The Club must be controlled and managed by a committee approved by the NIBFA Executive Committee. This committee will be not less than two in number and at least one member of the committee should have current possession of an Irish Football Association Coaching Certificate of relevant standard and a current First Aid Certificate or Sports Injuries Certificate or should obtain such certificates within twelve months from the club’s initial acceptance into membership.
The names, addresses and dates of birth of such management committee to be submitted by the club when seeking membership annually and any change in committee must be approved by the Club Committee.
The club will have the required insurance cover as determined by the NIBFA.
All officials and players must undertake to uphold the constitution and rules of both the Club and the Northern Ireland Boys F.A.
The Club will fully implement al NIBFA Player Protection Policies.
It is incumbent of any Official seeking membership of the club to complete an NIBFA self declaration form and a Protection of Children and Vulnerable Adults (POCVA) form. Any proposed new members must appear before the Club Executive Committee for interview and be submitted for (POCVA) checks through the NIBFA before club membership is granted.
5.Management
The management of the Club will be vested in an Executive Committee consisting of the Office Bearers, who will have one vote at any club meeting. The Chairman will have the casting vote.
The Club office bearers will consist of a Chairman, Secretary, Treasurer, Player Protection Officer and Club Development Officer. All office bearers will be elected annually at the Annual General Meeting.
The Executive Committee shall have the power to deal with as it sees fit any matters arising from the activities of the club, all club officials and all club players.
Executive Committee meetings will be held on the last thursday of every month but the Secretary shall have the power to convene meetings of the Executive Committee if and when required.
If a vacancy occurs among the Executive Committee during the season, the Executive Committee shall appoint a new office bearer at the next Executive Meeting.
The Agenda for all Executive Committee Meetings will be as follows:
1.Chairmans opening remarks
2.Apologies
3.Minutes of the previous meeting
4.Matters arising from the previous minutes
5.Secretarys Report
6.Treasurers Report
7.Player Protection Officer Report
8.Club Development Officer Report
9.Team Reports
10.Any other competent business previously notified.
The Club will hold an AGM no later than 30th september. Only Executive Committee Members as defined in Paragraph 5. Management are eligible to attend the AGM.
The Constitution may be added to or altered by a resolution passed at an Annual General Meeting, or at an Extraordinary General Meeting duly convened for the purpose, and for the passing of which resolution at least two-thirds of those present and entitled to vote have voted.
The Executive Committee shall have the power to propose additions or alterations to the Constitution for consideration at the Annual General Meeting.
On a requisition signed by one more than half of the Executive Committee the Secretary shall convene an Extraordinary General Meeting.
All club members must be given at least seven (7) days notice of an Extraordinary General Meeting. The agenda of any Extraordinary General Meeting will be restricted to the business notified only.
The Agenda for the Annual General Meeting is as follows:
1.Chairmans opening remarks
2.Apologies
3.Minutes of the previous AGM
4.Matters arising from those minutes
5.Secretarys Report
6.Treasurers Report
7.Development Officers Report
8.Team Reports
9.Changes to Constitution and Rules
10.Election of Office Bearers
11.Appointment of Auditors
12.Any other competent business previously notified
6.Finance
The annual subscription to the club shall be set annually for all players by the Executive Committee.
The treasurer will effect all money transactions and shall make a financial statement at each Executive Committee meeting. All cheques drawn on the clubs bank account/s shall be signed by the Treasurer, and either the Chairman or Secretary.
The Treasurer shall make the Club bank books and all accounts available at every meeting.
The Treasurer will be responsible for depositing all monies into the clubs bank account/s.
Prior to any club purchase, expenditure must be approved by the Executive Committee.
In the event of a new Treasurer being appointed before the AGM, the books must be audited before the appointment takes effect.
The club will pay all League Fees, Affiliation Fees and Cup Entry Fees from club funds.
All expenses incurred by members of the Club attending to club business shall be paid out of the clubs funds.
An independent auditor will be appointed at the AGM each year.
All equipment and monies raised using the name of the Club belongs to the club. If the club ceases to exist at any time all equipment and money held by the club must be returned to the secretary within seven (7) days.
If upon winding up or dissolution of the Club there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid or distributed amongst the members shall be given or transferred to some other society, institution or organisation having objects similar to the objects of the club and which shall prohibit the distribution of its income and property among its members to an extent at least as great as is imposed on the club under or by virtue hereof, such a society, institution or organisation to be determined by the full members of the club at or before the time of dissolution and if and so far as effect cannot be given to such provisions then to some charitable object.
7.Liability
No Executive Committee member shall be individually or collectively liable for a debt of the Club, unless that person was solely responsible for the debt being incurred.
No Executive Committee member shall be entitled to make any personal financial gain from the activities of the Club.
8.Player Protection and POCVA Applications
The Club on seeking membership of NIBFA must complete the official membership application form signing the declaration to enable all club officials to have (POCVA) checks completed. Any official who does not agree to complete a self declaration form and have a (POCVA) check completed or in the opinion of the NIBFA Player Protection Panel fails to attain membership of the NIBFA will not be eligible for membership of the club.
The club will appoint a Player Protection Officer. All club members, players and players parents to be advised of the Player Protection Officers contact details.
The club and its officials agree and acknowledge that the NIBFA Player Protection Policy plus all associated policies and any amendments thereto shall be binding on the club.
All Club members including players, officials, spectators or parents must abide by the clubs code of conduct.
The Club must ensure ALL club officials complete a (POCVA) application form plus an NIBFA self declaration form, submit them to the relevant League / Association Player Protection Officer who will on approval send them directly to the NIBFA Administration Officer together with any application fee.
The club must request (POCVA) forms plus NIBFA self declaration forms for all officials. Forms can be obtained from the Player Protection Officer of the League or Association.
The Club must make sure that ALL of its officials are fully conversant with the Club’s Protection Policies and the NIBFA Player Protection Policy.
Clubs must make sure ALL of its officials are fully conversant with the Clubs Constitution and Rules and the NIBFA Constitution and Rules.
The Club must protect ALL players and officials from ALL forms of abuse.
The Club must accept that all officials must report concerns in respect of any suspected abuse.
The Club is committed to eradicating bad practice.
The Club will implement all proposals or amendments in respect of player protection policies.
In cases of reported abuse, maintain total confidentiality. Information must only be shared on a need to know basis i.e. with people who need to know to ensure the child’s health, welfare and development.
Note: All persons involved in grassroots football have responsibilities to report any suspected or alleged cases of abuse to the relevant Protection Officer. It is not the officials responsibility to decide whether or not a player has been abused.
9.Discipline
The Club, officials and players shall accept the disciplinary procedures adopted by the NIBFA and other relevant Leagues or Associations.
The Club shall accept responsibility for the conduct and behaviour of all club officials, players and other individuals associated with the Club.
All Club decisions will be the subject to the right of appeals to the appeals committee of the NIBFA.
10.Appeals
A club, player or club representative may appeal to the League Appeals Committee against a decision of a
league, association, club, General or Executive Committee affecting such club, player or representative. Such
appeals shall be dispatched to the League Secretary by recorded or registered delivery and in duplicate within
seven days of receipt of written notice of the decision of the league, association or club concerned. A deposit
shall be lodged with each appeal. In the case of a player it shall be £25, and in the case of any other appellant
it shall be £50. This deposit may be forfeited if the Appeals Committee so decides. The grounds of the appeal
must be specifically stated and if the Appeals Committee considers an appeal frivolous or trivial, the
appellant may be liable to a financial levy the scale of which shall be fixed annually by the Appeals
Committee.
The decision against which any appeal is made will only be set aside when the appeal is received by the
League Secretary and found to be in order and confirmation of such from League Secretary is received in
writing by the parties concerned.
A club, player or club representative may appeal to the Appeals Board of the NIBFA against a decision of the
Appeals Committee of a league, association, club, General or Executive Committee affecting such club,
player or representative. Such appeals shall be dispatched to the NIBFA Administration Officer by recorded
or registered delivery and in duplicate within seven days of receipt of written notice of the decision of the
league, association or club concerned. A deposit shall be lodged with each appeal. In the case of a player it
shall be £25, and in the case of any other appellant it shall be £50. This deposit may be forfeited if the
Appeals Board so decides. The grounds of the appeal must be specifically stated and if the Appeals Board
considers an appeal frivolous or trivial, the appellant may be liable to a financial levy the scale of which shall
be fixed annually by the Appeals Board.
The decision against which any appeal is made will only be set aside when the appeal is received by the
NIBFA Administration Officer and found to be in order and confirmation of such from NIBFA
Administration Officer is received in writing by the parties concerned.
Appeals, which relate to any matter affecting the result of a cup-tie or which would interrupt the playing of a
competition, shall not be entertained as per the Articles of Association of the Irish Football Association.
11.Standing Orders
All meetings shall be chaired by the appointed Chairman or in his absence a Vice Chairman or Secretary.
The agenda will be circulated prior to meetings by the Secretary. Only business identified to the Secretary in writing 72 hours before the meeting will be discussed.
Motions can be tabled under appropriate agenda items. The Chairman having the right to defer discussion of tabled motions.
Minutes of previous meetings will be prepared by the Secretary and circulated to members with the agenda for forthcoming meetings.
The quorum for Executive Committee meetings shall be *___ of the registered Members.
All matters not covered by this constitution will be covered by the constitution of the Northern Ireland Boys Football Association.
This Constitution is adopted by the following members on the _______day of ________________ 200*
Club Members
Name: ______________________________________________
Name: ______________________________________________
Name: ______________________________________________
Name: ______________________________________________
Name: ______________________________________________
Name: ______________________________________________
RSS Feeds