Constitution
Bradford - Dudley Hill
RLFC
CLUB RULES OF
BRADFORD – DUDLEY HILL RUGBY LEAGUE FOOTBALL CLUB
Amended and approved by members
Thursday 2nd February 2012 AGM
VAT REGISTRATION NUMBER 363859121
Registered Office
The Neil Hunt Memorial Ground
Lower Lane, Bradford, West Yorkshire, BD4 8TJ
BRADFORD DUDLEY HILL RLFC
1. Name
The club will be called Bradford Dudley Hill RLFC and will be affiliated to the Rugby Football League
2. Aims and objectives
The aims and objectives of the Club will be:
• To promote and provide facilities for the amateur sport of Rugby League in the Bradford Area and community participation in the same.
• To offer coaching and competitive opportunities in Rugby League.
• To promote the club within the local community and in Rugby League.
• To manage the Neil Hunt Memorial Ground facility
• To ensure a duty of care to all members of the Club.
• To provide all its services in a way that is fair to everyone.
3. Membership
Membership of the Club shall be open to anyone interested in rugby league on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. [However, membership may be limited according to available facilities on a non discriminatory basis.]
The Club may have different classes of membership and subscription on a non discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
The Management Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or the sport of rugby league into disrepute.
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the Club will be deemed to accept these regulations and all codes of practice that the Club has adopted.
Members will be enrolled in one of the following categories:
• Full member.
• Associate member.
• Junior member.
• Life members; any person may be elected a life member by majority of votes at an annual General Meeting of the club
• Honorary members; any person may be elected and honorary member by a majority of votes at an annual General Meeting of the Club
• Patrons; any person may become a patron on payment of the subscription
• Playing members; any person who is available for regular selection to play for the club
may become a playing member.
• Non-playing member; any person may become a non-playing member.
4. Membership fees
Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.
Fees will be paid: annually & weekly subscription.
a) Life members shall not be required to pay an annual subscription
b) Honorary members shall not be required to pay an annual subscriptions
c) Patrons shall pay a minimum of £25.00 annual subscription
d) Playing members over the age of 17 years on the 1st September in any year shall pay a subscription of such sum not exceeding £3.00 per week as subs and contribution to membership for that year as may be decided by the general committee, for the 2012 season fees to be paid between March 1st and October 31st every week
e) Playing members under the age of 17 years on the 1st September in any year shall pay a subscription of such sum not exceeding £2.50 per week as subs and contribution to membership for that year as may be decided by the general committee, for the 2012 season fees to be paid between March 1st and October 31st every week
f) Playing members under the age of 15 years on the 1st September in any year shall pay a subscription of such sum not exceeding £2.00 per week as subs and contribution to membership for that year as may be decided by the general committee, for the 2012 season fees to be paid between March 1st and October 31st every week
g) Each junior playing member paying the subscription should as a matter of course have at least one parent/guardian as a full member
h) Non-playing members shall pay an annual subscription of such sum not exceeding £10.00 as may be decided by the general committee
i) All subscriptions are payable on the 1st January in each year
j) Any member joining on or after 1st June in any year shall pay one half of the appropriate fee
k) For the purpose of membership only, the word “year” means the period of twelve months from the 1st January to the following 31st December
All fees will cover the following:
1. Playing Insurance and registration
2. Team fees (Not fines)
3. Match Officials
4. Playing Facilities
5. Some travel subsidies
6. Ground facilities including utilities: Water, Electric, Gas, rent and rates
It is expected that all playing members subscribe to a standing order arrangement that will be team manager supported. It may be possible to offer a free adult membership with standing order or a free club polo shirt
1.
5. Executive Officers of the club
The officers of the club will be:
• President
• Chair.
• Vice Chair.
• Honorary Secretary.
• Treasurer.
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-appointment.
6. Committee
The Club will be managed through the Management Committee consisting of:
• President
• Chair
• Vice Chair
• Secretary
• Treasurer
• Fixture Secretary
• Volunteer Co ordinator
• Welfare Officer
• 4 committee members drawn from the junior teams
• Only these named have the right to vote at meetings of the Management Committee.
• The Management Committee meetings will be convened by the Secretary of the club and held no less than twelve meetings per year.
• The quorum required for business to be agreed at Management Committee meetings will be: 6
• The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.
• The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business
• The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations /constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
7. Finance
All Club monies will be banked in an account held in the name of the Club.
The Club Treasurer will be responsible for the finances of the Club.
The financial year of the Club will end on: December 31st
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against Club funds should hold the signatures of the Treasurer plus two other officers.
8. Property and Funds
(i) The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by these Rules and all surplus income or profits are reinvested in the Club.
(ii) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
(iii) The Club may also in connection with the sports purposes of the Club:
a. sell and supply food, drink and related sports clothing and equipment;
b. employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Management Committee without the person concerned being present;
c. pay for reasonable hospitality for visiting teams and guests; and
d. indemnify the Management Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
(iv) The Committee will have due regard to the law on disability discrimination and child protection.
9. Annual General Meetings
Notice of Annual General Meetings (AGM) will be given by the Club Secretary. Not less than 21 clear days notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 25% OF THE MEMBERSHIP
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
10. Discipline and appeals
All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection policy and procedures. The club Welfare Officer is the lead contact for all members in the event of any child protection concerns.
All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.
A sub-committee of the Management Committee (made up of at least [3] members of the Management Committee) will meet to hear complaints within 10 Days (or such longer period as the Management Committee deem appropriate to allow a proper investigation into the complaint) of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 10 days of the hearing.
There will be the right of appeal by the person against whom the complaint was made to the Management Committee following disciplinary action being announced. A sub-committee of the Management Committee (made up of at least [3] members of the Management Committee who to the extent possible shall not include any individual who sat on the initial hearing) should consider the appeal within 7 days of the Secretary receiving the appeal.
11. Dissolution
(i) Members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
(ii) The Committee will then be responsible for the orderly winding up of the Club’s affairs
(iii) After settling all liabilities of the Club, the Management Committee shall dispose of the net assets remaining to one or more of the following:
a. to another Club with similar sports purposes which is a registered charity and/or
b. to another Club with similar sports purposes which is a registered CASC and/or
c. to the Club’s governing body for use by them for related community sports.
12. Amendments to the constitution
The constitution will only be changed through agreement by majority
vote at an AGM or EGM.
13. Declaration
Bradford Dudley Hill RLFC hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
Signed: Date: 21st January 2012
Name: Mr Kelvin Lockett
Position: Club Chair
Signed: Date: 21stJanuary 2012
Name: Mr, Andrew Wall
Position: Club Treasurer
RLFC
CLUB RULES OF
BRADFORD – DUDLEY HILL RUGBY LEAGUE FOOTBALL CLUB
Amended and approved by members
Thursday 2nd February 2012 AGM
VAT REGISTRATION NUMBER 363859121
Registered Office
The Neil Hunt Memorial Ground
Lower Lane, Bradford, West Yorkshire, BD4 8TJ
BRADFORD DUDLEY HILL RLFC
1. Name
The club will be called Bradford Dudley Hill RLFC and will be affiliated to the Rugby Football League
2. Aims and objectives
The aims and objectives of the Club will be:
• To promote and provide facilities for the amateur sport of Rugby League in the Bradford Area and community participation in the same.
• To offer coaching and competitive opportunities in Rugby League.
• To promote the club within the local community and in Rugby League.
• To manage the Neil Hunt Memorial Ground facility
• To ensure a duty of care to all members of the Club.
• To provide all its services in a way that is fair to everyone.
3. Membership
Membership of the Club shall be open to anyone interested in rugby league on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. [However, membership may be limited according to available facilities on a non discriminatory basis.]
The Club may have different classes of membership and subscription on a non discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
The Management Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or the sport of rugby league into disrepute.
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the Club will be deemed to accept these regulations and all codes of practice that the Club has adopted.
Members will be enrolled in one of the following categories:
• Full member.
• Associate member.
• Junior member.
• Life members; any person may be elected a life member by majority of votes at an annual General Meeting of the club
• Honorary members; any person may be elected and honorary member by a majority of votes at an annual General Meeting of the Club
• Patrons; any person may become a patron on payment of the subscription
• Playing members; any person who is available for regular selection to play for the club
may become a playing member.
• Non-playing member; any person may become a non-playing member.
4. Membership fees
Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.
Fees will be paid: annually & weekly subscription.
a) Life members shall not be required to pay an annual subscription
b) Honorary members shall not be required to pay an annual subscriptions
c) Patrons shall pay a minimum of £25.00 annual subscription
d) Playing members over the age of 17 years on the 1st September in any year shall pay a subscription of such sum not exceeding £3.00 per week as subs and contribution to membership for that year as may be decided by the general committee, for the 2012 season fees to be paid between March 1st and October 31st every week
e) Playing members under the age of 17 years on the 1st September in any year shall pay a subscription of such sum not exceeding £2.50 per week as subs and contribution to membership for that year as may be decided by the general committee, for the 2012 season fees to be paid between March 1st and October 31st every week
f) Playing members under the age of 15 years on the 1st September in any year shall pay a subscription of such sum not exceeding £2.00 per week as subs and contribution to membership for that year as may be decided by the general committee, for the 2012 season fees to be paid between March 1st and October 31st every week
g) Each junior playing member paying the subscription should as a matter of course have at least one parent/guardian as a full member
h) Non-playing members shall pay an annual subscription of such sum not exceeding £10.00 as may be decided by the general committee
i) All subscriptions are payable on the 1st January in each year
j) Any member joining on or after 1st June in any year shall pay one half of the appropriate fee
k) For the purpose of membership only, the word “year” means the period of twelve months from the 1st January to the following 31st December
All fees will cover the following:
1. Playing Insurance and registration
2. Team fees (Not fines)
3. Match Officials
4. Playing Facilities
5. Some travel subsidies
6. Ground facilities including utilities: Water, Electric, Gas, rent and rates
It is expected that all playing members subscribe to a standing order arrangement that will be team manager supported. It may be possible to offer a free adult membership with standing order or a free club polo shirt
1.
5. Executive Officers of the club
The officers of the club will be:
• President
• Chair.
• Vice Chair.
• Honorary Secretary.
• Treasurer.
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-appointment.
6. Committee
The Club will be managed through the Management Committee consisting of:
• President
• Chair
• Vice Chair
• Secretary
• Treasurer
• Fixture Secretary
• Volunteer Co ordinator
• Welfare Officer
• 4 committee members drawn from the junior teams
• Only these named have the right to vote at meetings of the Management Committee.
• The Management Committee meetings will be convened by the Secretary of the club and held no less than twelve meetings per year.
• The quorum required for business to be agreed at Management Committee meetings will be: 6
• The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.
• The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business
• The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations /constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
7. Finance
All Club monies will be banked in an account held in the name of the Club.
The Club Treasurer will be responsible for the finances of the Club.
The financial year of the Club will end on: December 31st
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against Club funds should hold the signatures of the Treasurer plus two other officers.
8. Property and Funds
(i) The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by these Rules and all surplus income or profits are reinvested in the Club.
(ii) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
(iii) The Club may also in connection with the sports purposes of the Club:
a. sell and supply food, drink and related sports clothing and equipment;
b. employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Management Committee without the person concerned being present;
c. pay for reasonable hospitality for visiting teams and guests; and
d. indemnify the Management Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
(iv) The Committee will have due regard to the law on disability discrimination and child protection.
9. Annual General Meetings
Notice of Annual General Meetings (AGM) will be given by the Club Secretary. Not less than 21 clear days notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 25% OF THE MEMBERSHIP
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
10. Discipline and appeals
All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection policy and procedures. The club Welfare Officer is the lead contact for all members in the event of any child protection concerns.
All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.
A sub-committee of the Management Committee (made up of at least [3] members of the Management Committee) will meet to hear complaints within 10 Days (or such longer period as the Management Committee deem appropriate to allow a proper investigation into the complaint) of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 10 days of the hearing.
There will be the right of appeal by the person against whom the complaint was made to the Management Committee following disciplinary action being announced. A sub-committee of the Management Committee (made up of at least [3] members of the Management Committee who to the extent possible shall not include any individual who sat on the initial hearing) should consider the appeal within 7 days of the Secretary receiving the appeal.
11. Dissolution
(i) Members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
(ii) The Committee will then be responsible for the orderly winding up of the Club’s affairs
(iii) After settling all liabilities of the Club, the Management Committee shall dispose of the net assets remaining to one or more of the following:
a. to another Club with similar sports purposes which is a registered charity and/or
b. to another Club with similar sports purposes which is a registered CASC and/or
c. to the Club’s governing body for use by them for related community sports.
12. Amendments to the constitution
The constitution will only be changed through agreement by majority
vote at an AGM or EGM.
13. Declaration
Bradford Dudley Hill RLFC hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
Signed: Date: 21st January 2012
Name: Mr Kelvin Lockett
Position: Club Chair
Signed: Date: 21stJanuary 2012
Name: Mr, Andrew Wall
Position: Club Treasurer
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