Minutes of Meetings - 11th January 2011
Minutes of the BPFC Management Committee Meeting Tuesday 11 January @ 7.00 pm
Present:
Dave Poppitt (Chair), Alan Bramhall, Adrian Curtis (Minutes), Gillian Harrison, Rob Loveday, Bryn Morgan, Dave Pilkington, Jim Rochford.
Apologies:
Barry Allen, Christine Barber, Jason Duffy, Alan Marsland, Lyn Morgan, Bernard O"Brien, Bill Seddon.
Minutes of meeting on 13/12/10 received.
Matters arising (not mentioned elsewhere):
a) Item 1 — the Bingham Cup dates will be 1st-3rd June 2012 (not 2011).
b) Item 9 — a successful Christmas lunch had been held on 17th December.
c) AOB — work is still required to compile a Duty Officer rota.
Committee Reports:
Youth (DPilk)
a) It is hoped that a donation may be forthcoming for the Under 16s.
b) Distribution of tour letters had been delayed because of game cancellations due to weather.
c) The issue of the necessity of CRB checks for those accompanying tours, and m/f ratios was raised.
d) Games had started again after the bad weather.
e) The Christmas party went well. f) The colts are struggling for numbers.
g) Alan B is checking on issues re charitable status/trustees. (A designated youth account may have been closed inadvertently, perhaps as result of a bank error. There had been no decision by the trustees to close so this may have to be done retrospectively. The creation of a new account might solve the problem.)
House (No formal report.)
a) The building is much warmer as a result of the insulation.
b) There is a problem with radiators being turned on and then left on.
Finance (JR)
a) The Youth accounts were understood to be with the Treasurer (see 13/12/10 Minutes).
b) An extra 250-Club reserve account had been identified.
c) It is still anticipated that all accounts will be up to date by the end of February and that a balance statement, needed for incorporation, will be available. (Action: JR)
d) A quorate AGM will be needed to approve and ratify.
e) JR noted that, for the future, a depreciation plan is needed, as is a bar business plan (to include staffing costs).
f) The impact of the period of bad weather is an unknown.
g) The importance of Gift Aiding of donations was underlined. AB is actively encouraging this. Considerable concern was expressed over the fact that there had been no BPFC involvement or consultation in the recent appointment of a Community Rugby Coach who would be based at BPFC in the context of the RFU/ MCC/ BPFC collaboration. It was unclear what structure exists for the making of such appointments. Action: DP to write to RFU and/or MCC expressing concern.
Selection (BM)
a) There is a problem with attendance at selection meetings, partly because the senior teams do not all train on the same nights.
b) This gave rise to a more general discussion about whether the present arrangement resulted in a perceived barrier, with two distinct pools of players, and whether it would facilitate dialogue if all teams trained on the same nights. Thought needs to be given to this.
Ground (AC)
a) Re renovation to pitches 2&3, AB has spoken to John Harker who would in effect act as project manager and be responsible for the job spec and tendering if we go ahead on the basis of an RFU loan. BUT (i) No application could be made until accounts are up-todate, (ii) could we afford repayments?, and (iii) there could be timing problems - if we leave the work it until after the Manchester 7s the pitches would not be ready for the beginning of the season.
b) A letter has been received from RFU re requirement for the artificial pitch to be re-tested. A quotation has been obtained from Labosport UK Ltd of £1750 + VAT. While it is accepted that the testing has to be done it was noted that this seems a high cost and previous experience had been unsatisfactory. Action: AB would see whether there are alternative RFU approved testers.
c) A request for a new line-marker, and that this should be a spray" rather than wheel" marker, had been received. This was referred to Finance.
d) Brian Noone has had a knee replacement so will be unavailable for Ground Duty.
Match (No formal report)
It was understood that gate receipts had been good for the Northwich game.
Publicity (AB)
a) The date of the showing of a TV programme largely filmed at BPFC was not yet known. b) The South Manchester Reporter is keen to do a piece on the juniors. c) It is possible that bmibaby might do a feature on youth rugby in an in-flight magazine.
Events
a) Next anticipated event: President"s Lunch — 5th March 11 (Altrincham Kersal Game). b) Annual Dinner: 5th May at BPFC. c) Manchester 7s — it had been suggested that there might be a legends" competition on the Friday evening (13th May). Action: DP to contact local clubs to gauge level of interest.
Operations (GH)
a) 10 new bookings had been received for events in the clubhouse from MSCB Safeguarding. b) Bookings had been received for grass pitches from hurling and gaelic football. c) Income from the artificial pitch was significantly down on last year. d) Some grey paint is needed for the stairs.
AOB
a) BM reported the death of John Lewis Badgett, a former player.
b) There are ongoing problems with footballers parking on BPFC car park on Sundays. Action: DP to write to Hough End Griffins.
Date of Next Meeting
Weds 16th February @ 7.00 pm at BPFC
Minutes of the BPFC Management Committee Meeting Tuesday 11 January @ 7.00 pm
Present: Dave Poppitt (Chair) Alan Bramhall Adrian Curtis (Minutes) Gillian Harrison Rob Loveday Bryn Morgan Dave Pilkington Jim Rochford Apologies: Barry Allen Christine Barber Jason Duffy Alan Marsland Lyn Morgan Bernard O"Brien Bill Seddon
Minutes of meeting on 13/12/10 received. Matters arising (not mentioned elsewhere): a) Item 1 — the Bingham Cup dates will be 1st-3rd June 2012 (not 2011). b) Item 9 — a successful Christmas lunch had been held on 17th December. c) AOB — work is still required to compile a Duty Officer rota.
Committee Reports:
Youth (DPilk) a) It is hoped that a donation may be forthcoming for the Under 16s. b) Distribution of tour letters had been delayed because of game cancellations due to weather. c) The issue of the necessity of CRB checks for those accompanying tours, and m/f ratios was raised.
1
d) Games had started again after the bad weather. e) The Christmas party went well. f) The colts are struggling for numbers. g) Alan B is checking on issues re charitable status/trustees. (A designated youth account may have been closed inadvertently, perhaps as result of a bank error. There had been no decision by the trustees to close so this may have to be done retrospectively. The creation of a new account might solve the problem.)
House (No formal report.) a) The building is much warmer as a result of the insulation. b) There is a problem with radiators being turned on and then left on.
Finance (JR) a) The Youth accounts were understood to be with the Treasurer (see 13/12/10 Minutes). b) An extra 250-Club reserve account had been identified. c) It is still anticipated that all accounts will be up to date by the end of February and that a balance statement, needed for incorporation, will be available. (Action: JR) d) A quorate AGM will be needed to approve and ratify. e) JR noted that, for the future, a depreciation plan is needed, as is a bar business plan (to include staffing costs). f) The impact of the period of bad weather is an unknown. g) The importance of Gift Aiding of donations was underlined. AB is actively encouraging this. Considerable concern was expressed over the fact that there had been no BPFC involvement or consultation in the recent appointment of a Community Rugby Coach who would be based at BPFC in the context of the RFU/ MCC/ BPFC collaboration. It was unclear what structure exists for the making of such appointments. Action: DP to write to RFU and/or MCC expressing concern.
2
Selection (BM) a) There is a problem with attendance at selection meetings, partly because the senior teams do not all train on the same nights. b) This gave rise to a more general discussion about whether the present arrangement resulted in a perceived barrier, with two distinct pools of players, and whether it would facilitate dialogue if all teams trained on the same nights. Thought needs to be given to this.
Ground (AC) a) Re renovation to pitches 2&3, AB has spoken to John Harker who would in effect act as project manager and be responsible for the job spec and tendering if we go ahead on the basis of an RFU loan. BUT (i) No application could be made until accounts are up-todate, (ii) could we afford repayments?, and (iii) there could be timing problems - if we leave the work it until after the Manchester 7s the pitches would not be ready for the beginning of the season. b) A letter has been received from RFU re requirement for the artificial pitch to be re-tested. A quotation has been obtained from Labosport UK Ltd of £1750 + VAT. While it is accepted that the testing has to be done it was noted that this seems a high cost and previous experience had been unsatisfactory. Action: AB would see whether there are alternative RFU approved testers. c) A request for a new line-marker, and that this should be a spray" rather than wheel" marker, had been received. This was referred to Finance. d) Brian Noone has had a knee replacement so will be unavailable for Ground Duty.
Match (No formal report) It was understood that gate receipts had been good for the Northwich game.
Publicity (AB) a) The date of the showing of a TV programme largely filmed at BPFC was not yet known. b) The South Manchester Reporter is keen to do a piece on the juniors. c) It is possible that bmibaby might do a feature on youth rugby in an in-flight magazine.
3
Events a) Next anticipated event: President"s Lunch — 5th March 11 (Altrincham Kersal Game). b) Annual Dinner: 5th May at BPFC. c) Manchester 7s — it had been suggested that there might be a legends" competition on the Friday evening (13th May). Action: DP to contact local clubs to gauge level of interest.
Operations (GH) a) 10 new bookings had been received for events in the clubhouse from MSCB Safeguarding. b) Bookings had been received for grass pitches from hurling and gaelic football. c) Income from the artificial pitch was significantly down on last year. d) Some grey paint is needed for the stairs.
AOB a) BM reported the death of John Lewis Badgett, a former player. b) There are ongoing problems with footballers parking on BPFC car park on Sundays. Action: DP to write to Hough End Griffins.
Date of Next Meeting
Weds 16th February @ 7.00 pm at BPFC
4
of the BPFC Management Committee Meeting Tuesday 11 January @ 7.00 pm
Present: Dave Poppitt (Chair) Alan Bramhall Adrian Curtis (Minutes) Gillian Harrison Rob Loveday Bryn Morgan Dave Pilkington Jim Rochford Apologies: Barry Allen Christine Barber Jason Duffy Alan Marsland Lyn Morgan Bernard O"Brien Bill Seddon
Minutes of meeting on 13/12/10 received. Matters arising (not mentioned elsewhere): a) Item 1 — the Bingham Cup dates will be 1st-3rd June 2012 (not 2011). b) Item 9 — a successful Christmas lunch had been held on 17th December. c) AOB — work is still required to compile a Duty Officer rota.
Committee Reports:
Youth (DPilk) a) It is hoped that a donation may be forthcoming for the Under 16s. b) Distribution of tour letters had been delayed because of game cancellations due to weather. c) The issue of the necessity of CRB checks for those accompanying tours, and m/f ratios was raised.
1
d) Games had started again after the bad weather. e) The Christmas party went well. f) The colts are struggling for numbers. g) Alan B is checking on issues re charitable status/trustees. (A designated youth account may have been closed inadvertently, perhaps as result of a bank error. There had been no decision by the trustees to close so this may have to be done retrospectively. The creation of a new account might solve the problem.)
House (No formal report.) a) The building is much warmer as a result of the insulation. b) There is a problem with radiators being turned on and then left on.
Finance (JR) a) The Youth accounts were understood to be with the Treasurer (see 13/12/10 Minutes). b) An extra 250-Club reserve account had been identified. c) It is still anticipated that all accounts will be up to date by the end of February and that a balance statement, needed for incorporation, will be available. (Action: JR) d) A quorate AGM will be needed to approve and ratify. e) JR noted that, for the future, a depreciation plan is needed, as is a bar business plan (to include staffing costs). f) The impact of the period of bad weather is an unknown. g) The importance of Gift Aiding of donations was underlined. AB is actively encouraging this. Considerable concern was expressed over the fact that there had been no BPFC involvement or consultation in the recent appointment of a Community Rugby Coach who would be based at BPFC in the context of the RFU/ MCC/ BPFC collaboration. It was unclear what structure exists for the making of such appointments. Action: DP to write to RFU and/or MCC expressing concern.
2
Selection (BM) a) There is a problem with attendance at selection meetings, partly because the senior teams do not all train on the same nights. b) This gave rise to a more general discussion about whether the present arrangement resulted in a perceived barrier, with two distinct pools of players, and whether it would facilitate dialogue if all teams trained on the same nights. Thought needs to be given to this.
Ground (AC) a) Re renovation to pitches 2&3, AB has spoken to John Harker who would in effect act as project manager and be responsible for the job spec and tendering if we go ahead on the basis of an RFU loan. BUT (i) No application could be made until accounts are up-todate, (ii) could we afford repayments?, and (iii) there could be timing problems - if we leave the work it until after the Manchester 7s the pitches would not be ready for the beginning of the season. b) A letter has been received from RFU re requirement for the artificial pitch to be re-tested. A quotation has been obtained from Labosport UK Ltd of £1750 + VAT. While it is accepted that the testing has to be done it was noted that this seems a high cost and previous experience had been unsatisfactory. Action: AB would see whether there are alternative RFU approved testers. c) A request for a new line-marker, and that this should be a spray" rather than wheel" marker, had been received. This was referred to Finance. d) Brian Noone has had a knee replacement so will be unavailable for Ground Duty.
Match (No formal report) It was understood that gate receipts had been good for the Northwich game.
Publicity (AB) a) The date of the showing of a TV programme largely filmed at BPFC was not yet known. b) The South Manchester Reporter is keen to do a piece on the juniors. c) It is possible that bmibaby might do a feature on youth rugby in an in-flight magazine.
3
Events a) Next anticipated event: President"s Lunch — 5th March 11 (Altrincham Kersal Game). b) Annual Dinner: 5th May at BPFC. c) Manchester 7s — it had been suggested that there might be a legends" competition on the Friday evening (13th May). Action: DP to contact local clubs to gauge level of interest.
Operations (GH) a) 10 new bookings had been received for events in the clubhouse from MSCB Safeguarding. b) Bookings had been received for grass pitches from hurling and gaelic football. c) Income from the artificial pitch was significantly down on last year. d) Some grey paint is needed for the stairs.
AOB a) BM reported the death of John Lewis Badgett, a former player. b) There are ongoing problems with footballers parking on BPFC car park on Sundays. Action: DP to write to Hough End Griffins.
Date of Next Meeting
Weds 16th February @ 7.00 pm at BPFC
4
Minutes of the BPFC Management Committee Meeting Tuesday 11 January @ 7.00 pm
Present: Dave Poppitt (Chair) Alan Bramhall Adrian Curtis (Minutes) Gillian Harrison Rob Loveday Bryn Morgan Dave Pilkington Jim Rochford Apologies: Barry Allen Christine Barber Jason Duffy Alan Marsland Lyn Morgan Bernard O"Brien Bill Seddon
Minutes of meeting on 13/12/10 received. Matters arising (not mentioned elsewhere): a) Item 1 — the Bingham Cup dates will be 1st-3rd June 2012 (not 2011). b) Item 9 — a successful Christmas lunch had been held on 17th December. c) AOB — work is still required to compile a Duty Officer rota.
Committee Reports:
Youth (DPilk) a) It is hoped that a donation may be forthcoming for the Under 16s. b) Distribution of tour letters had been delayed because of game cancellations due to weather. c) The issue of the necessity of CRB checks for those accompanying tours, and m/f ratios was raised.
1
d) Games had started again after the bad weather. e) The Christmas party went well. f) The colts are struggling for numbers. g) Alan B is checking on issues re charitable status/trustees. (A designated youth account may have been closed inadvertently, perhaps as result of a bank error. There had been no decision by the trustees to close so this may have to be done retrospectively. The creation of a new account might solve the problem.)
House (No formal report.) a) The building is much warmer as a result of the insulation. b) There is a problem with radiators being turned on and then left on.
Finance (JR) a) The Youth accounts were understood to be with the Treasurer (see 13/12/10 Minutes). b) An extra 250-Club reserve account had been identified. c) It is still anticipated that all accounts will be up to date by the end of February and that a balance statement, needed for incorporation, will be available. (Action: JR) d) A quorate AGM will be needed to approve and ratify. e) JR noted that, for the future, a depreciation plan is needed, as is a bar business plan (to include staffing costs). f) The impact of the period of bad weather is an unknown. g) The importance of Gift Aiding of donations was underlined. AB is actively encouraging this. Considerable concern was expressed over the fact that there had been no BPFC involvement or consultation in the recent appointment of a Community Rugby Coach who would be based at BPFC in the context of the RFU/ MCC/ BPFC collaboration. It was unclear what structure exists for the making of such appointments. Action: DP to write to RFU and/or MCC expressing concern.
2
Selection (BM) a) There is a problem with attendance at selection meetings, partly because the senior teams do not all train on the same nights. b) This gave rise to a more general discussion about whether the present arrangement resulted in a perceived barrier, with two distinct pools of players, and whether it would facilitate dialogue if all teams trained on the same nights. Thought needs to be given to this.
Ground (AC) a) Re renovation to pitches 2&3, AB has spoken to John Harker who would in effect act as project manager and be responsible for the job spec and tendering if we go ahead on the basis of an RFU loan. BUT (i) No application could be made until accounts are up-todate, (ii) could we afford repayments?, and (iii) there could be timing problems - if we leave the work it until after the Manchester 7s the pitches would not be ready for the beginning of the season. b) A letter has been received from RFU re requirement for the artificial pitch to be re-tested. A quotation has been obtained from Labosport UK Ltd of £1750 + VAT. While it is accepted that the testing has to be done it was noted that this seems a high cost and previous experience had been unsatisfactory. Action: AB would see whether there are alternative RFU approved testers. c) A request for a new line-marker, and that this should be a spray" rather than wheel" marker, had been received. This was referred to Finance. d) Brian Noone has had a knee replacement so will be unavailable for Ground Duty.
Match (No formal report) It was understood that gate receipts had been good for the Northwich game.
Publicity (AB) a) The date of the showing of a TV programme largely filmed at BPFC was not yet known. b) The South Manchester Reporter is keen to do a piece on the juniors. c) It is possible that bmibaby might do a feature on youth rugby in an in-flight magazine.
3
Events a) Next anticipated event: President"s Lunch — 5th March 11 (Altrincham Kersal Game). b) Annual Dinner: 5th May at BPFC. c) Manchester 7s — it had been suggested that there might be a legends" competition on the Friday evening (13th May). Action: DP to contact local clubs to gauge level of interest.
Operations (GH) a) 10 new bookings had been received for events in the clubhouse from MSCB Safeguarding. b) Bookings had been received for grass pitches from hurling and gaelic football. c) Income from the artificial pitch was significantly down on last year. d) Some grey paint is needed for the stairs.
AOB a) BM reported the death of John Lewis Badgett, a former player. b) There are ongoing problems with footballers parking on BPFC car park on Sundays. Action: DP to write to Hough End Griffins.
Date of Next Meeting
Weds 16th February @ 7.00 pm at BPFC
4
Minutes of the BPFC Management Committee Meeting Tuesday 11 January @ 7.00 pm
Present: Dave Poppitt (Chair) Alan Bramhall Adrian Curtis (Minutes) Gillian Harrison Rob Loveday Bryn Morgan Dave Pilkington Jim Rochford Apologies: Barry Allen Christine Barber Jason Duffy Alan Marsland Lyn Morgan Bernard O"Brien Bill Seddon
Minutes of meeting on 13/12/10 received. Matters arising (not mentioned elsewhere): a) Item 1 — the Bingham Cup dates will be 1st-3rd June 2012 (not 2011). b) Item 9 — a successful Christmas lunch had been held on 17th December. c) AOB — work is still required to compile a Duty Officer rota.
Committee Reports:
Youth (DPilk) a) It is hoped that a donation may be forthcoming for the Under 16s. b) Distribution of tour letters had been delayed because of game cancellations due to weather. c) The issue of the necessity of CRB checks for those accompanying tours, and m/f ratios was raised.
1
d) Games had started again after the bad weather. e) The Christmas party went well. f) The colts are struggling for numbers. g) Alan B is checking on issues re charitable status/trustees. (A designated youth account may have been closed inadvertently, perhaps as result of a bank error. There had been no decision by the trustees to close so this may have to be done retrospectively. The creation of a new account might solve the problem.)
House (No formal report.) a) The building is much warmer as a result of the insulation. b) There is a problem with radiators being turned on and then left on.
Finance (JR) a) The Youth accounts were understood to be with the Treasurer (see 13/12/10 Minutes). b) An extra 250-Club reserve account had been identified. c) It is still anticipated that all accounts will be up to date by the end of February and that a balance statement, needed for incorporation, will be available. (Action: JR) d) A quorate AGM will be needed to approve and ratify. e) JR noted that, for the future, a depreciation plan is needed, as is a bar business plan (to include staffing costs). f) The impact of the period of bad weather is an unknown. g) The importance of Gift Aiding of donations was underlined. AB is actively encouraging this. Considerable concern was expressed over the fact that there had been no BPFC involvement or consultation in the recent appointment of a Community Rugby Coach who would be based at BPFC in the context of the RFU/ MCC/ BPFC collaboration. It was unclear what structure exists for the making of such appointments. Action: DP to write to RFU and/or MCC expressing concern.
2
Selection (BM) a) There is a problem with attendance at selection meetings, partly because the senior teams do not all train on the same nights. b) This gave rise to a more general discussion about whether the present arrangement resulted in a perceived barrier, with two distinct pools of players, and whether it would facilitate dialogue if all teams trained on the same nights. Thought needs to be given to this.
Ground (AC) a) Re renovation to pitches 2&3, AB has spoken to John Harker who would in effect act as project manager and be responsible for the job spec and tendering if we go ahead on the basis of an RFU loan. BUT (i) No application could be made until accounts are up-todate, (ii) could we afford repayments?, and (iii) there could be timing problems - if we leave the work it until after the Manchester 7s the pitches would not be ready for the beginning of the season. b) A letter has been received from RFU re requirement for the artificial pitch to be re-tested. A quotation has been obtained from Labosport UK Ltd of £1750 + VAT. While it is accepted that the testing has to be done it was noted that this seems a high cost and previous experience had been unsatisfactory. Action: AB would see whether there are alternative RFU approved testers. c) A request for a new line-marker, and that this should be a spray" rather than wheel" marker, had been received. This was referred to Finance. d) Brian Noone has had a knee replacement so will be unavailable for Ground Duty.
Match (No formal report) It was understood that gate receipts had been good for the Northwich game.
Publicity (AB) a) The date of the showing of a TV programme largely filmed at BPFC was not yet known. b) The South Manchester Reporter is keen to do a piece on the juniors. c) It is possible that bmibaby might do a feature on youth rugby in an in-flight magazine.
3
Events a) Next anticipated event: President"s Lunch — 5th March 11 (Altrincham Kersal Game). b) Annual Dinner: 5th May at BPFC. c) Manchester 7s — it had been suggested that there might be a legends" competition on the Friday evening (13th May). Action: DP to contact local clubs to gauge level of interest.
Operations (GH) a) 10 new bookings had been received for events in the clubhouse from MSCB Safeguarding. b) Bookings had been received for grass pitches from hurling and gaelic football. c) Income from the artificial pitch was significantly down on last year. d) Some grey paint is needed for the stairs.
AOB a) BM reported the death of John Lewis Badgett, a former player. b) There are ongoing problems with footballers parking on BPFC car park on Sundays. Action: DP to write to Hough End Griffins.
Date of Next Meeting
Weds 16th February @ 7.00 pm at BPFC
4
Present:
Dave Poppitt (Chair), Alan Bramhall, Adrian Curtis (Minutes), Gillian Harrison, Rob Loveday, Bryn Morgan, Dave Pilkington, Jim Rochford.
Apologies:
Barry Allen, Christine Barber, Jason Duffy, Alan Marsland, Lyn Morgan, Bernard O"Brien, Bill Seddon.
Minutes of meeting on 13/12/10 received.
Matters arising (not mentioned elsewhere):
a) Item 1 — the Bingham Cup dates will be 1st-3rd June 2012 (not 2011).
b) Item 9 — a successful Christmas lunch had been held on 17th December.
c) AOB — work is still required to compile a Duty Officer rota.
Committee Reports:
Youth (DPilk)
a) It is hoped that a donation may be forthcoming for the Under 16s.
b) Distribution of tour letters had been delayed because of game cancellations due to weather.
c) The issue of the necessity of CRB checks for those accompanying tours, and m/f ratios was raised.
d) Games had started again after the bad weather.
e) The Christmas party went well. f) The colts are struggling for numbers.
g) Alan B is checking on issues re charitable status/trustees. (A designated youth account may have been closed inadvertently, perhaps as result of a bank error. There had been no decision by the trustees to close so this may have to be done retrospectively. The creation of a new account might solve the problem.)
House (No formal report.)
a) The building is much warmer as a result of the insulation.
b) There is a problem with radiators being turned on and then left on.
Finance (JR)
a) The Youth accounts were understood to be with the Treasurer (see 13/12/10 Minutes).
b) An extra 250-Club reserve account had been identified.
c) It is still anticipated that all accounts will be up to date by the end of February and that a balance statement, needed for incorporation, will be available. (Action: JR)
d) A quorate AGM will be needed to approve and ratify.
e) JR noted that, for the future, a depreciation plan is needed, as is a bar business plan (to include staffing costs).
f) The impact of the period of bad weather is an unknown.
g) The importance of Gift Aiding of donations was underlined. AB is actively encouraging this. Considerable concern was expressed over the fact that there had been no BPFC involvement or consultation in the recent appointment of a Community Rugby Coach who would be based at BPFC in the context of the RFU/ MCC/ BPFC collaboration. It was unclear what structure exists for the making of such appointments. Action: DP to write to RFU and/or MCC expressing concern.
Selection (BM)
a) There is a problem with attendance at selection meetings, partly because the senior teams do not all train on the same nights.
b) This gave rise to a more general discussion about whether the present arrangement resulted in a perceived barrier, with two distinct pools of players, and whether it would facilitate dialogue if all teams trained on the same nights. Thought needs to be given to this.
Ground (AC)
a) Re renovation to pitches 2&3, AB has spoken to John Harker who would in effect act as project manager and be responsible for the job spec and tendering if we go ahead on the basis of an RFU loan. BUT (i) No application could be made until accounts are up-todate, (ii) could we afford repayments?, and (iii) there could be timing problems - if we leave the work it until after the Manchester 7s the pitches would not be ready for the beginning of the season.
b) A letter has been received from RFU re requirement for the artificial pitch to be re-tested. A quotation has been obtained from Labosport UK Ltd of £1750 + VAT. While it is accepted that the testing has to be done it was noted that this seems a high cost and previous experience had been unsatisfactory. Action: AB would see whether there are alternative RFU approved testers.
c) A request for a new line-marker, and that this should be a spray" rather than wheel" marker, had been received. This was referred to Finance.
d) Brian Noone has had a knee replacement so will be unavailable for Ground Duty.
Match (No formal report)
It was understood that gate receipts had been good for the Northwich game.
Publicity (AB)
a) The date of the showing of a TV programme largely filmed at BPFC was not yet known. b) The South Manchester Reporter is keen to do a piece on the juniors. c) It is possible that bmibaby might do a feature on youth rugby in an in-flight magazine.
Events
a) Next anticipated event: President"s Lunch — 5th March 11 (Altrincham Kersal Game). b) Annual Dinner: 5th May at BPFC. c) Manchester 7s — it had been suggested that there might be a legends" competition on the Friday evening (13th May). Action: DP to contact local clubs to gauge level of interest.
Operations (GH)
a) 10 new bookings had been received for events in the clubhouse from MSCB Safeguarding. b) Bookings had been received for grass pitches from hurling and gaelic football. c) Income from the artificial pitch was significantly down on last year. d) Some grey paint is needed for the stairs.
AOB
a) BM reported the death of John Lewis Badgett, a former player.
b) There are ongoing problems with footballers parking on BPFC car park on Sundays. Action: DP to write to Hough End Griffins.
Date of Next Meeting
Weds 16th February @ 7.00 pm at BPFC
Minutes of the BPFC Management Committee Meeting Tuesday 11 January @ 7.00 pm
Present: Dave Poppitt (Chair) Alan Bramhall Adrian Curtis (Minutes) Gillian Harrison Rob Loveday Bryn Morgan Dave Pilkington Jim Rochford Apologies: Barry Allen Christine Barber Jason Duffy Alan Marsland Lyn Morgan Bernard O"Brien Bill Seddon
Minutes of meeting on 13/12/10 received. Matters arising (not mentioned elsewhere): a) Item 1 — the Bingham Cup dates will be 1st-3rd June 2012 (not 2011). b) Item 9 — a successful Christmas lunch had been held on 17th December. c) AOB — work is still required to compile a Duty Officer rota.
Committee Reports:
Youth (DPilk) a) It is hoped that a donation may be forthcoming for the Under 16s. b) Distribution of tour letters had been delayed because of game cancellations due to weather. c) The issue of the necessity of CRB checks for those accompanying tours, and m/f ratios was raised.
1
d) Games had started again after the bad weather. e) The Christmas party went well. f) The colts are struggling for numbers. g) Alan B is checking on issues re charitable status/trustees. (A designated youth account may have been closed inadvertently, perhaps as result of a bank error. There had been no decision by the trustees to close so this may have to be done retrospectively. The creation of a new account might solve the problem.)
House (No formal report.) a) The building is much warmer as a result of the insulation. b) There is a problem with radiators being turned on and then left on.
Finance (JR) a) The Youth accounts were understood to be with the Treasurer (see 13/12/10 Minutes). b) An extra 250-Club reserve account had been identified. c) It is still anticipated that all accounts will be up to date by the end of February and that a balance statement, needed for incorporation, will be available. (Action: JR) d) A quorate AGM will be needed to approve and ratify. e) JR noted that, for the future, a depreciation plan is needed, as is a bar business plan (to include staffing costs). f) The impact of the period of bad weather is an unknown. g) The importance of Gift Aiding of donations was underlined. AB is actively encouraging this. Considerable concern was expressed over the fact that there had been no BPFC involvement or consultation in the recent appointment of a Community Rugby Coach who would be based at BPFC in the context of the RFU/ MCC/ BPFC collaboration. It was unclear what structure exists for the making of such appointments. Action: DP to write to RFU and/or MCC expressing concern.
2
Selection (BM) a) There is a problem with attendance at selection meetings, partly because the senior teams do not all train on the same nights. b) This gave rise to a more general discussion about whether the present arrangement resulted in a perceived barrier, with two distinct pools of players, and whether it would facilitate dialogue if all teams trained on the same nights. Thought needs to be given to this.
Ground (AC) a) Re renovation to pitches 2&3, AB has spoken to John Harker who would in effect act as project manager and be responsible for the job spec and tendering if we go ahead on the basis of an RFU loan. BUT (i) No application could be made until accounts are up-todate, (ii) could we afford repayments?, and (iii) there could be timing problems - if we leave the work it until after the Manchester 7s the pitches would not be ready for the beginning of the season. b) A letter has been received from RFU re requirement for the artificial pitch to be re-tested. A quotation has been obtained from Labosport UK Ltd of £1750 + VAT. While it is accepted that the testing has to be done it was noted that this seems a high cost and previous experience had been unsatisfactory. Action: AB would see whether there are alternative RFU approved testers. c) A request for a new line-marker, and that this should be a spray" rather than wheel" marker, had been received. This was referred to Finance. d) Brian Noone has had a knee replacement so will be unavailable for Ground Duty.
Match (No formal report) It was understood that gate receipts had been good for the Northwich game.
Publicity (AB) a) The date of the showing of a TV programme largely filmed at BPFC was not yet known. b) The South Manchester Reporter is keen to do a piece on the juniors. c) It is possible that bmibaby might do a feature on youth rugby in an in-flight magazine.
3
Events a) Next anticipated event: President"s Lunch — 5th March 11 (Altrincham Kersal Game). b) Annual Dinner: 5th May at BPFC. c) Manchester 7s — it had been suggested that there might be a legends" competition on the Friday evening (13th May). Action: DP to contact local clubs to gauge level of interest.
Operations (GH) a) 10 new bookings had been received for events in the clubhouse from MSCB Safeguarding. b) Bookings had been received for grass pitches from hurling and gaelic football. c) Income from the artificial pitch was significantly down on last year. d) Some grey paint is needed for the stairs.
AOB a) BM reported the death of John Lewis Badgett, a former player. b) There are ongoing problems with footballers parking on BPFC car park on Sundays. Action: DP to write to Hough End Griffins.
Date of Next Meeting
Weds 16th February @ 7.00 pm at BPFC
4
of the BPFC Management Committee Meeting Tuesday 11 January @ 7.00 pm
Present: Dave Poppitt (Chair) Alan Bramhall Adrian Curtis (Minutes) Gillian Harrison Rob Loveday Bryn Morgan Dave Pilkington Jim Rochford Apologies: Barry Allen Christine Barber Jason Duffy Alan Marsland Lyn Morgan Bernard O"Brien Bill Seddon
Minutes of meeting on 13/12/10 received. Matters arising (not mentioned elsewhere): a) Item 1 — the Bingham Cup dates will be 1st-3rd June 2012 (not 2011). b) Item 9 — a successful Christmas lunch had been held on 17th December. c) AOB — work is still required to compile a Duty Officer rota.
Committee Reports:
Youth (DPilk) a) It is hoped that a donation may be forthcoming for the Under 16s. b) Distribution of tour letters had been delayed because of game cancellations due to weather. c) The issue of the necessity of CRB checks for those accompanying tours, and m/f ratios was raised.
1
d) Games had started again after the bad weather. e) The Christmas party went well. f) The colts are struggling for numbers. g) Alan B is checking on issues re charitable status/trustees. (A designated youth account may have been closed inadvertently, perhaps as result of a bank error. There had been no decision by the trustees to close so this may have to be done retrospectively. The creation of a new account might solve the problem.)
House (No formal report.) a) The building is much warmer as a result of the insulation. b) There is a problem with radiators being turned on and then left on.
Finance (JR) a) The Youth accounts were understood to be with the Treasurer (see 13/12/10 Minutes). b) An extra 250-Club reserve account had been identified. c) It is still anticipated that all accounts will be up to date by the end of February and that a balance statement, needed for incorporation, will be available. (Action: JR) d) A quorate AGM will be needed to approve and ratify. e) JR noted that, for the future, a depreciation plan is needed, as is a bar business plan (to include staffing costs). f) The impact of the period of bad weather is an unknown. g) The importance of Gift Aiding of donations was underlined. AB is actively encouraging this. Considerable concern was expressed over the fact that there had been no BPFC involvement or consultation in the recent appointment of a Community Rugby Coach who would be based at BPFC in the context of the RFU/ MCC/ BPFC collaboration. It was unclear what structure exists for the making of such appointments. Action: DP to write to RFU and/or MCC expressing concern.
2
Selection (BM) a) There is a problem with attendance at selection meetings, partly because the senior teams do not all train on the same nights. b) This gave rise to a more general discussion about whether the present arrangement resulted in a perceived barrier, with two distinct pools of players, and whether it would facilitate dialogue if all teams trained on the same nights. Thought needs to be given to this.
Ground (AC) a) Re renovation to pitches 2&3, AB has spoken to John Harker who would in effect act as project manager and be responsible for the job spec and tendering if we go ahead on the basis of an RFU loan. BUT (i) No application could be made until accounts are up-todate, (ii) could we afford repayments?, and (iii) there could be timing problems - if we leave the work it until after the Manchester 7s the pitches would not be ready for the beginning of the season. b) A letter has been received from RFU re requirement for the artificial pitch to be re-tested. A quotation has been obtained from Labosport UK Ltd of £1750 + VAT. While it is accepted that the testing has to be done it was noted that this seems a high cost and previous experience had been unsatisfactory. Action: AB would see whether there are alternative RFU approved testers. c) A request for a new line-marker, and that this should be a spray" rather than wheel" marker, had been received. This was referred to Finance. d) Brian Noone has had a knee replacement so will be unavailable for Ground Duty.
Match (No formal report) It was understood that gate receipts had been good for the Northwich game.
Publicity (AB) a) The date of the showing of a TV programme largely filmed at BPFC was not yet known. b) The South Manchester Reporter is keen to do a piece on the juniors. c) It is possible that bmibaby might do a feature on youth rugby in an in-flight magazine.
3
Events a) Next anticipated event: President"s Lunch — 5th March 11 (Altrincham Kersal Game). b) Annual Dinner: 5th May at BPFC. c) Manchester 7s — it had been suggested that there might be a legends" competition on the Friday evening (13th May). Action: DP to contact local clubs to gauge level of interest.
Operations (GH) a) 10 new bookings had been received for events in the clubhouse from MSCB Safeguarding. b) Bookings had been received for grass pitches from hurling and gaelic football. c) Income from the artificial pitch was significantly down on last year. d) Some grey paint is needed for the stairs.
AOB a) BM reported the death of John Lewis Badgett, a former player. b) There are ongoing problems with footballers parking on BPFC car park on Sundays. Action: DP to write to Hough End Griffins.
Date of Next Meeting
Weds 16th February @ 7.00 pm at BPFC
4
Minutes of the BPFC Management Committee Meeting Tuesday 11 January @ 7.00 pm
Present: Dave Poppitt (Chair) Alan Bramhall Adrian Curtis (Minutes) Gillian Harrison Rob Loveday Bryn Morgan Dave Pilkington Jim Rochford Apologies: Barry Allen Christine Barber Jason Duffy Alan Marsland Lyn Morgan Bernard O"Brien Bill Seddon
Minutes of meeting on 13/12/10 received. Matters arising (not mentioned elsewhere): a) Item 1 — the Bingham Cup dates will be 1st-3rd June 2012 (not 2011). b) Item 9 — a successful Christmas lunch had been held on 17th December. c) AOB — work is still required to compile a Duty Officer rota.
Committee Reports:
Youth (DPilk) a) It is hoped that a donation may be forthcoming for the Under 16s. b) Distribution of tour letters had been delayed because of game cancellations due to weather. c) The issue of the necessity of CRB checks for those accompanying tours, and m/f ratios was raised.
1
d) Games had started again after the bad weather. e) The Christmas party went well. f) The colts are struggling for numbers. g) Alan B is checking on issues re charitable status/trustees. (A designated youth account may have been closed inadvertently, perhaps as result of a bank error. There had been no decision by the trustees to close so this may have to be done retrospectively. The creation of a new account might solve the problem.)
House (No formal report.) a) The building is much warmer as a result of the insulation. b) There is a problem with radiators being turned on and then left on.
Finance (JR) a) The Youth accounts were understood to be with the Treasurer (see 13/12/10 Minutes). b) An extra 250-Club reserve account had been identified. c) It is still anticipated that all accounts will be up to date by the end of February and that a balance statement, needed for incorporation, will be available. (Action: JR) d) A quorate AGM will be needed to approve and ratify. e) JR noted that, for the future, a depreciation plan is needed, as is a bar business plan (to include staffing costs). f) The impact of the period of bad weather is an unknown. g) The importance of Gift Aiding of donations was underlined. AB is actively encouraging this. Considerable concern was expressed over the fact that there had been no BPFC involvement or consultation in the recent appointment of a Community Rugby Coach who would be based at BPFC in the context of the RFU/ MCC/ BPFC collaboration. It was unclear what structure exists for the making of such appointments. Action: DP to write to RFU and/or MCC expressing concern.
2
Selection (BM) a) There is a problem with attendance at selection meetings, partly because the senior teams do not all train on the same nights. b) This gave rise to a more general discussion about whether the present arrangement resulted in a perceived barrier, with two distinct pools of players, and whether it would facilitate dialogue if all teams trained on the same nights. Thought needs to be given to this.
Ground (AC) a) Re renovation to pitches 2&3, AB has spoken to John Harker who would in effect act as project manager and be responsible for the job spec and tendering if we go ahead on the basis of an RFU loan. BUT (i) No application could be made until accounts are up-todate, (ii) could we afford repayments?, and (iii) there could be timing problems - if we leave the work it until after the Manchester 7s the pitches would not be ready for the beginning of the season. b) A letter has been received from RFU re requirement for the artificial pitch to be re-tested. A quotation has been obtained from Labosport UK Ltd of £1750 + VAT. While it is accepted that the testing has to be done it was noted that this seems a high cost and previous experience had been unsatisfactory. Action: AB would see whether there are alternative RFU approved testers. c) A request for a new line-marker, and that this should be a spray" rather than wheel" marker, had been received. This was referred to Finance. d) Brian Noone has had a knee replacement so will be unavailable for Ground Duty.
Match (No formal report) It was understood that gate receipts had been good for the Northwich game.
Publicity (AB) a) The date of the showing of a TV programme largely filmed at BPFC was not yet known. b) The South Manchester Reporter is keen to do a piece on the juniors. c) It is possible that bmibaby might do a feature on youth rugby in an in-flight magazine.
3
Events a) Next anticipated event: President"s Lunch — 5th March 11 (Altrincham Kersal Game). b) Annual Dinner: 5th May at BPFC. c) Manchester 7s — it had been suggested that there might be a legends" competition on the Friday evening (13th May). Action: DP to contact local clubs to gauge level of interest.
Operations (GH) a) 10 new bookings had been received for events in the clubhouse from MSCB Safeguarding. b) Bookings had been received for grass pitches from hurling and gaelic football. c) Income from the artificial pitch was significantly down on last year. d) Some grey paint is needed for the stairs.
AOB a) BM reported the death of John Lewis Badgett, a former player. b) There are ongoing problems with footballers parking on BPFC car park on Sundays. Action: DP to write to Hough End Griffins.
Date of Next Meeting
Weds 16th February @ 7.00 pm at BPFC
4
Minutes of the BPFC Management Committee Meeting Tuesday 11 January @ 7.00 pm
Present: Dave Poppitt (Chair) Alan Bramhall Adrian Curtis (Minutes) Gillian Harrison Rob Loveday Bryn Morgan Dave Pilkington Jim Rochford Apologies: Barry Allen Christine Barber Jason Duffy Alan Marsland Lyn Morgan Bernard O"Brien Bill Seddon
Minutes of meeting on 13/12/10 received. Matters arising (not mentioned elsewhere): a) Item 1 — the Bingham Cup dates will be 1st-3rd June 2012 (not 2011). b) Item 9 — a successful Christmas lunch had been held on 17th December. c) AOB — work is still required to compile a Duty Officer rota.
Committee Reports:
Youth (DPilk) a) It is hoped that a donation may be forthcoming for the Under 16s. b) Distribution of tour letters had been delayed because of game cancellations due to weather. c) The issue of the necessity of CRB checks for those accompanying tours, and m/f ratios was raised.
1
d) Games had started again after the bad weather. e) The Christmas party went well. f) The colts are struggling for numbers. g) Alan B is checking on issues re charitable status/trustees. (A designated youth account may have been closed inadvertently, perhaps as result of a bank error. There had been no decision by the trustees to close so this may have to be done retrospectively. The creation of a new account might solve the problem.)
House (No formal report.) a) The building is much warmer as a result of the insulation. b) There is a problem with radiators being turned on and then left on.
Finance (JR) a) The Youth accounts were understood to be with the Treasurer (see 13/12/10 Minutes). b) An extra 250-Club reserve account had been identified. c) It is still anticipated that all accounts will be up to date by the end of February and that a balance statement, needed for incorporation, will be available. (Action: JR) d) A quorate AGM will be needed to approve and ratify. e) JR noted that, for the future, a depreciation plan is needed, as is a bar business plan (to include staffing costs). f) The impact of the period of bad weather is an unknown. g) The importance of Gift Aiding of donations was underlined. AB is actively encouraging this. Considerable concern was expressed over the fact that there had been no BPFC involvement or consultation in the recent appointment of a Community Rugby Coach who would be based at BPFC in the context of the RFU/ MCC/ BPFC collaboration. It was unclear what structure exists for the making of such appointments. Action: DP to write to RFU and/or MCC expressing concern.
2
Selection (BM) a) There is a problem with attendance at selection meetings, partly because the senior teams do not all train on the same nights. b) This gave rise to a more general discussion about whether the present arrangement resulted in a perceived barrier, with two distinct pools of players, and whether it would facilitate dialogue if all teams trained on the same nights. Thought needs to be given to this.
Ground (AC) a) Re renovation to pitches 2&3, AB has spoken to John Harker who would in effect act as project manager and be responsible for the job spec and tendering if we go ahead on the basis of an RFU loan. BUT (i) No application could be made until accounts are up-todate, (ii) could we afford repayments?, and (iii) there could be timing problems - if we leave the work it until after the Manchester 7s the pitches would not be ready for the beginning of the season. b) A letter has been received from RFU re requirement for the artificial pitch to be re-tested. A quotation has been obtained from Labosport UK Ltd of £1750 + VAT. While it is accepted that the testing has to be done it was noted that this seems a high cost and previous experience had been unsatisfactory. Action: AB would see whether there are alternative RFU approved testers. c) A request for a new line-marker, and that this should be a spray" rather than wheel" marker, had been received. This was referred to Finance. d) Brian Noone has had a knee replacement so will be unavailable for Ground Duty.
Match (No formal report) It was understood that gate receipts had been good for the Northwich game.
Publicity (AB) a) The date of the showing of a TV programme largely filmed at BPFC was not yet known. b) The South Manchester Reporter is keen to do a piece on the juniors. c) It is possible that bmibaby might do a feature on youth rugby in an in-flight magazine.
3
Events a) Next anticipated event: President"s Lunch — 5th March 11 (Altrincham Kersal Game). b) Annual Dinner: 5th May at BPFC. c) Manchester 7s — it had been suggested that there might be a legends" competition on the Friday evening (13th May). Action: DP to contact local clubs to gauge level of interest.
Operations (GH) a) 10 new bookings had been received for events in the clubhouse from MSCB Safeguarding. b) Bookings had been received for grass pitches from hurling and gaelic football. c) Income from the artificial pitch was significantly down on last year. d) Some grey paint is needed for the stairs.
AOB a) BM reported the death of John Lewis Badgett, a former player. b) There are ongoing problems with footballers parking on BPFC car park on Sundays. Action: DP to write to Hough End Griffins.
Date of Next Meeting
Weds 16th February @ 7.00 pm at BPFC
4
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