Photography Policy

The following individuals are approved by Burgess Hill Rugby Club to take still photographs and video recordings of rugby matches and training sessions, across all age groups.

All approved photographers have current enhanced DBS certificates and will be pleased to produce their ID upon request.

Steve Blanthorn
07894 082038

If you would like to be considered for approval as a club photographer, please email

Photography Policy

Burgess Hill RFC has an approved policy on photos and videos which is in accordance with RFU guidelines and Child Protection Policy:

All parents/guardians of Burgess Hill RFC players are asked to sign a form approving the taking and use of photos, videos etc. in circumstances as set out below. This will be incorporated into the registration process and therefore completed and reaffirmed annually. Those images taken or used by Burgess Hill RFC (“the Club”) itself are in accordance with full RFU guidelines (see RFU Safeguarding Policy). The Club will not be responsible for photographs or videos taken or used by any third parties.

The Club has identified the following circumstances under which photographic images of junior/mini players or vulnerable adults may be taken. This is meant to be an indicative list for guidance and is not exhaustive or complete:

  1. Video – coaching session for training purposes
  2. Action shots – General photos of players during a game
  3. Team photographs – posed group photos
  4. Awards and ceremonies
  5. Press coverage - local newspapers and specialist rugby press
  6. Tours and festivals at other clubs and grounds (dependent upon the hosting club’s own policy)

Anyone taking photographic images or making a recording at a rugby event must have a valid reason for doing so. They should make themselves known to the event organisers and be able to identify themselves if requested to do so before, during or after the course of any event.

If a parent/guardian chooses not to sign the declaration or changes their mind at a later date, then the Club reserves the right not to allow the relevant player to participate in events where they could reasonably be expected to be photographed or videoed.

If you become aware or suspect that any images are being used inappropriately you should inform the club Safeguarding Officer.

In the case of other clubs with whom the Club comes into contact e.g. joint training, matches, festivals etc. the Club will advise them of our policy beforehand. If the other club does not have a similar policy and parental approval in respect of photographs is not available, the responsibility for monitoring photographic activity will rest with the officials of that club.

No photographs or video of children or vulnerable adults will be displayed in any public forum without express permission being given by the parent or carer. Use of such photographs within social media will be restricted to closed or secret groups only.

If at any time either the parent or carer of the young person wishes the data to be removed from the website or social media, the club safeguarding officer should be informed in writing.

Visiting Teams/Photographers

Photographers from visiting teams or otherwise outside of BHRFC are asked to strictly observe the policy as above but also to make themselves known to BHRFC officials upon arrival at the club, and must be able to identify themselves if challenged.

BHRFC Safeguarding Officer : Louisa Jane Rogers 07812 850589 email
Deputy Safeguarding Officer : Steve Blanthorn 07894 082038 email

Policy Date : 20th November 2014


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