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Policy Documents


First Aid – Policy & Procedures


  1. Each age group will have at least one designated, qualified first aid provider.
  2. First aid kits provided as per RFU guidelines, at least one per age group.
  3. Each kit bag to have laminated kit stock list, to enable the maintenance of sufficient stock levels.
  4. Additional ‘emergency’ first aid kit to be kept in clubhouse with easy access.
  5. All coaches and first-aiders to be kept appraised of RFU guidelines on concussion and suspected spinal injury.
  6. All first aid kit bags to have laminated copy of RFU Spinal Immobilisation Flow Chart for a Conscious Casualty.
  7. “In-loco parentis” permission to be obtained for all mini/junior players annually as part of registration process.
  8. Minis section: parent to always be present on touch-line, or, in cases where a parent cannot be present, that parent to have appointed another parent who knows the child, to act as guardian for the duration of the activity. In such cases, the guardian must be made aware of any medical history or allergies.
  9. In all cases of accident or injury, the team coach or manager must fully complete a BHRFC Accident Report Form which should then be passed to the Club Safeguarding Officer, who will retain a copy on file.
  10. All first aiders to have pre-printed sheets of post-concussion advice to hand to players/parents.
  11. All first aiders to be RFU DBS certified.
  12. All first aiders to be registered on club database and responsible for keeping own qualifications up-to-date.
  13. No game or training session is to be commenced without first ensuring that a first aider is available, and that ambulance access is secured.
  14. Any injury that results in admission to hospital as an in-patient after the game/training has finished, and is game or training related is to be reported to the Sports Injury Administrator.
  15. Any head or neck injury that prevents a player from playing or training for a period of 8 weeks or longer is to be reported to the Sports Injury Administrator.
  16. Regular update training and supplementary training to be provided/sought for all first aiders.


Head Injury

In all cases of head injury or suspected head injury, the player will immediately be removed from play and BHRFC will invoke the Graduated Return to Play (GRTP) protocol, in accordance with RFU advice and guidelines. This procedure is absolutely non-negotiable and not subject to pitch-side or any other medical examination.

The player, or in the case of children (under 18) or vulnerable adults, their parent/guardian/carer will be issued with a Head Injury Notice detailing the incident and outlining the GRTP procedure. The player or parent/guardian/carer will be required to provide signed surety to the BHRFC Safeguarding Officer that all phases of the GRTP protocol, including clearance from a doctor, have been observed before the player will be permitted to resume normal rugby activity at BHRFC.


All incidents of confirmed head injury will be reported in writing to the Sussex RFU Safeguarding Officer.

Club Safeguarding Officer : Louisa Jane Rogers 07812 850589 email

Deputy Safeguarding Officer : Steve Blanthorn 07894 082038 email

Sussex RFU Safeguarding Officer : Jackie Coleman 01323 506104 email

Policy Date : 2nd February 2015

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