Constitution
CAMP HILL RUGBY FOOTBALL CLUB
RULES - JULY 2002
1.(a)That the Club shall be called “CAMP HILL RUGBY FOOTBALL CLUB”.
(b) That the colours of the Club shall be Maroon and Light Blue.
(c) The object of the Club shall be to play and enhance the game of Rugby Union Football.
2.(i) The membership of the Club shall consist of;
(a) The President (preferably the Headmaster of King Edward VI Camp Hill School for Boys, hereinafter referred to as “the School”).
(b) Life Members who shall be elected by the Club at an Annual General Meeting.
(c)Playing members (whose subscriptions shall be fixed at the May General Meeting) must be either (i) former Scholars of the School or Masters or former Masters of the School or (ii) elected by the Committee.
(d) Vice-Presidents who shall be either (i) former Scholars of the School or Masters or former Masters of the School or (ii) elected by the Committee on payment of a donation. The minimum donation to be fixed at the May General Meeting.
(e) Associate members (whose subscription shall be fixed at the May General Meeting) who shall be elected by the Committee.
(f) Honorary Members who shall be elected at the discretion of the Committee.
Annual membership shall start 1st August and end at midnight on 31st July of the following year.
All references in these rules to Members, Playing Members, Vice-Presidents and Associate Members shall be deemed to refer only to Life Members and fully paid up Members, Playing Members, Vice-Presidents and Associate Members unless otherwise stated.
(ii) All members have the right of admission to the ground and pavilion on the occasion of all matches. Admission for all members other than those who are playing in matches is subject to general admission charges as determined by the Committee. All members have the right of attendance at open and General Meetings of the Club.
Only the following members shall be entitled to vote at General Meetings of the Club:
•The President
•Life Members
•Playing Members
•Vice-Presidents who have been playing members or currently are or for at least one year have been members of the Committee. Vice-Presidents who do not fulfil these requirements shall be entitled to vote at General Meetings of the Club when they have completed three full years’ membership.
Only the following members shall be entitled to serve on the Committee:
•Life Members
•Playing Members
•Vice Presidents
(iii) No member shall, except for professional services rendered at the request of the Committee, on any pretence or in any manner receive any profit, salary or emolument from the funds or transactions of the Club. Any surplus of income over expenditure shall not be applied otherwise than for the benefit of the Club as a whole or for some charitable or benevolent purpose or purposes chosen by a resolution of a General Meeting.
(iv) Any member may resign by giving the Honorary Secretary notice in writing to that effect and no refund of subscription or any part thereof will be repaid.
(v) The General Committee shall have the power (at the instigation of the Chairman, or his deputy if the Chairman in not available, and at least 2 other Committee members) to immediately suspend (for such period as it sees fit) the membership of a member or to reprimand a member for any infringement of these rules, or for any conduct (whether on the Club’s premises or elsewhere) which is, or has been, in the opinion of the Committee prejudicial to the interests or image of the Club or injurious to its reputation or to the game. This rule shall apply to all members, whether or not they are fully paid up.
Immediately upon the suspension of the membership of any member, the General Committee shall:-
1.cause a meeting of the Committee of the Club to be summoned for a day not later than fourteen days following the suspension; and
2. give notice to the suspended member at his address as last notified to the Honorary Secretary of his suspension, and of the meeting and inform him that if he so desires he may be present at the said meeting.
At any such meeting any allegations against the suspended member shall be related (in his presence if he attends) to the meeting by a member of the Committee, and the suspended member shall (if he desires) be heard in answer. The decision of the Committee at the said meeting or at any adjourned meeting whether to reinstate or suspend the suspended member or to terminate his membership shall be taken by majority vote, and shall be final and conclusive.
The Committee and any suspended member shall have the power to call anyone as a witness in support of their case.
Any member whose membership is so terminated or suspended for a period of more than one year has the right of appeal to a General Meeting of the Club after a period of suspension of one year has been served.
3. That the Management of the affairs of the Club shall be vested in a Committee made up as follows: a Chairman, Vice-Chairman, Honorary Secretary, Honorary Treasurer, a representative from the School, the Secretary for the time being of the Teddy Parker Club, a representative of the Sub-Committee for Buildings, a representative of the Sub-Committee for the Ground, a representative of the Sub-Committee for Playing Affairs, a representative of the Sub-Committee for Ladies Rugby, a representative of the Sub-Committee for Mini & Junior Rugby and up to three members elected annually; five to form a quorum.
The Club shall have the following additional Officers: the First XV Captain, Captains of each reserve and junior team, Fixture Secretary, Ground Secretary, Publicity Secretary, Buildings and Maintenance Secretary, two Team Secretaries, Assistant Treasurer, Vice-Captain of every team, Assistant Secretary, Commercial Manager, 1st XV Manager, Assistant 1st XV Manager and Match Secretary.
The Committee shall direct and carry out the ordinary business of the Club, shall meet at least every five weeks and shall report to an open meeting as deemed necessary by the Committee.
The Committee shall have power to fill up temporarily all vacancies in any of the offices, and may frame bye-laws to deal with matters that arise and shall have power to co-opt members as the Committee deem necessary, such co-opted members having power to vote only on the matter for which they were co-opted.
The Committee shall have the power to form Sub-Committees to deal with special matters that arise. Such Sub-Committees shall in all cases report their recommendations to the General Committee for confirmation or otherwise.
In particular the Committee shall form in every season the following SUB-COMMITTEES:
(i) The Sub-Committee for Selection (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
A Chairman
The Captains of each team
The Vice-Captain of the 1st XV
The Coach appointed by the Committee.
Each Captain to have two votes in respect of the selection of his team.
The Sub-Committee to meet weekly during the season and at other times as necessary.
(ii) The Sub-Committee for Buildings and Maintenance (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Building and Maintenance Secretary
Up to three other members co-opted as necessary.
The Sub-Committee shall meet as often as necessary in order to carry out its functions.
(iii) The Sub-Committee for The Ground (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Ground Secretary
Up to three other members co-opted as necessary.
The Sub-Committee shall meet as often as necessary in order to carry out its functions.
(iv) The Sub-Committee for Financial Administration (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Chairman
The Vice Chairman
The Commercial Manager
The Honorary Treasurer
The Treasurer of the Teddy Parker Club
The Sub-Committee shall meet as often as necessary in order to carry out its functions. The Sub-Committee shall have power to co-opt up to two members.
(v) The Sub-Committee for Playing Affairs (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Captain of all teams
The Vice Captain of the 1st XV
The Fixture Secretary
The 1st and 2nd XV Team Secretary
The “A” and “B” XV Team Secretary
The Chairman of Selectors
The Publicity Secretary
The Coach appointed by the Committee
The 1st XV Manager
The Director of Rugby appointed by the Committee
The Sub-Committee shall meet monthly or more often as necessary.
The Sub-Committee shall have power to delegate the organisation of the Tour Committee and have the power to co-opt three additional members for the Tour Committee.
(vi) The Sub-Committee for Ladies Rugby (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Captain of the Ladies Team
The Ladies Representative on the main Committee
The Ladies Team Manager
The Ladies Fixture Secretary
The Ladies Treasurer
The Ladies Coach
The Sub-Committee shall meet as often as necessary in order to carry out its functions and will have the authority to co-opt additional members as required.
(vii) The Sub-Committee for Mini and Junior Rugby (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Mini & Junior Section Chairman
The Mini & Junior Section Secretary
The Mini & Junior Section Treasurer
The Mini & Junior Section Playing and Coaching Co-ordinator
The Mini & Junior Section Fixture Secretary
The Mini & Junior Section Commercial Secretary
The Mini & Junior Section Registration Officer
The Sub-Committee shall meet as often as necessary in order to carry out its functions and will have the authority to co-opt additional members as required.
The Teddy Parker Club (formulated under its own constitution) shall be responsible for all social events at the Club together with the running of the bar and licensing in respect of all Club Functions and shall report to the General Committee by its representative the Secretary for the time being of the Teddy Parker Club.
4. Two General Meetings of the Club shall be held in every year. A May General Meeting (MGM) shall be held not later than 31 May each year. An Annual General Meeting (AGM) shall be held not later than 31 July each year. A quorum at these meetings shall consist of not less than 25 members who are entitled to vote.
(a)A notice of the MGM shall be sent to every voting member not less than seven days before the MGM which shall transact the following business:
(i) To appoint officers of the Club and Members of the Committee with effect from the following AGM.
(ii) To deal with any other matters which the Committee may desire to bring before the voting members and to receive suggestions from the voting members for consideration by the Committee.
(iii) To fix annual subscriptions and/or donations for the following year in accordance with Rule 2.
(b) A notice of the AGM to be sent to every voting member not less than seven days before the AGM. The following shall be transacted at the AGM to be held not later than 31 July each year.
(i) To receive and if approved adopt a statement of the Club’s audited accounts for the year ended 30 April and to receive the Report of the Committee.
(ii) To consider and if approved sanction with or without amendment any change in the Club’s Rules proposed in the notice convening the meeting (see Rule number 10).
(iii) To appoint two Hon Auditors other than officers of the Club to audit the Accounts of all Club funds.
(iv) To deal with any other matters which the Committee may desire to bring before the voting members and to receive suggestions from the voting members for consideration by the Committee.
5. All playing Members’ subscriptions to be paid by 1st November of each season, otherwise members will not be eligible for selection in any team, except at the discretion of the Committee.
6. That the Rugby Football Club shall have voting power in the ratio of 2 to 1 on all Committees of Joint Athletic Sections which may be run on the Ground of the Camp Hill Rugby Football Club.
7. That Rule Number 6 be embodied in the Deeds of any ground purchased by the Club.
8.(i)That the property funds and investments of the Club, except the balances held by the Treasurer on current and deposit accounts, be registered in the names of 14 Trustees who have been elected at an Annual General Meeting. Vacancies in the office of Trustee shall be filled at a General Meeting and the elected Trustee must be a former scholar of the School, a Master or former Master of the School or a Governor of the Foundation. A Trustee shall be deemed permanent unless removed from office by the Club at a General Meeting for any just cause whatever, when a new trustee shall be immediately appointed to fill the vacancy.
(ii) Dispositions of the Club property registered in the names of the Trustees as required by paragraph (i) above shall be effected by any four Trustees and their signatures will be sufficient to make such dispositions. On any such disposition the Chairman and Secretary of the Club will sign a certificate that the Trustees in question are properly elected and appointed.
(iii) The Trustees shall have no power to deal with any of the property funds or investments of the Club unless authorised by the Club and then only as the Committee shall direct, but if in any case they consider that the directions of the Committee are improper they may refuse to so act unless and until approval is obtained at an Annual General Meeting or at a Special General Meeting of the Club called in accordance with Rule 11. The direction of the Committee shall not be binding upon Trustees unless not less than 75% of those present and voting at the Meeting vote in favour of the Committee’s direction.
(iv) The Trustees shall be entitled to be indemnified out of the assets of the Club against all personal liability in respect of any dealing with the property of the Club authorised by the Committee and against any claim made against them in respect of the property of the Club and any act or omission of its members or servants or any other person using or occupying the property of the Club.
9. That authority shall be given to the Chairman, Honorary Secretary and Honorary Treasurer to sign cheques jointly on behalf of the Club, any two of the signatures to be sufficient authority. The Committee shall have the power to appoint additional or alternative signatories as necessary in order to carry out the functions of the Committee or any Sub-Committee. Full details of all accounts held in the name of the Club to be submitted to the Honorary Treasurer as required.
Alterations and additions to the Rules can be made only:
(a) At an Annual General Meeting, notice of motion signed by six members to be given to the Hon Secretary 28 days prior to the date of the Meeting; or
(b) At a Special General Meeting called in accordance with Rule 11 below.
(c) The Club Rules may only be altered rescinded or added to at an Annual General Meeting or at a Special Meeting by a majority of not less than 75% of those present and eligible to vote in favour of the change.
(d) Any member may request in writing a copy of these Rules from the Honorary Secretary who will undertake to provide such copy within 28 days of receipt of the request. The Club reserves the right to make a charge to cover copying and/or postal costs incurred.
10. A draft of any proposed alterations to be given to every member of the Club at least 14 days before the Meeting at which such motion is to be submitted.
11. A Special General Meeting can be called by the Committee, or upon written requisition of any 20 members who are entitled to vote, at 7 days’ notice, 25 members who are entitled to vote to form a quorum, such requisition to state the business to come before the General Meeting and only such business as is so notified shall be transacted at such a Special General Meeting.
12. That the Club be authorised to trade in intoxicating liquors according to the Licenses applied for and granted.
RULES - JULY 2002
1.(a)That the Club shall be called “CAMP HILL RUGBY FOOTBALL CLUB”.
(b) That the colours of the Club shall be Maroon and Light Blue.
(c) The object of the Club shall be to play and enhance the game of Rugby Union Football.
2.(i) The membership of the Club shall consist of;
(a) The President (preferably the Headmaster of King Edward VI Camp Hill School for Boys, hereinafter referred to as “the School”).
(b) Life Members who shall be elected by the Club at an Annual General Meeting.
(c)Playing members (whose subscriptions shall be fixed at the May General Meeting) must be either (i) former Scholars of the School or Masters or former Masters of the School or (ii) elected by the Committee.
(d) Vice-Presidents who shall be either (i) former Scholars of the School or Masters or former Masters of the School or (ii) elected by the Committee on payment of a donation. The minimum donation to be fixed at the May General Meeting.
(e) Associate members (whose subscription shall be fixed at the May General Meeting) who shall be elected by the Committee.
(f) Honorary Members who shall be elected at the discretion of the Committee.
Annual membership shall start 1st August and end at midnight on 31st July of the following year.
All references in these rules to Members, Playing Members, Vice-Presidents and Associate Members shall be deemed to refer only to Life Members and fully paid up Members, Playing Members, Vice-Presidents and Associate Members unless otherwise stated.
(ii) All members have the right of admission to the ground and pavilion on the occasion of all matches. Admission for all members other than those who are playing in matches is subject to general admission charges as determined by the Committee. All members have the right of attendance at open and General Meetings of the Club.
Only the following members shall be entitled to vote at General Meetings of the Club:
•The President
•Life Members
•Playing Members
•Vice-Presidents who have been playing members or currently are or for at least one year have been members of the Committee. Vice-Presidents who do not fulfil these requirements shall be entitled to vote at General Meetings of the Club when they have completed three full years’ membership.
Only the following members shall be entitled to serve on the Committee:
•Life Members
•Playing Members
•Vice Presidents
(iii) No member shall, except for professional services rendered at the request of the Committee, on any pretence or in any manner receive any profit, salary or emolument from the funds or transactions of the Club. Any surplus of income over expenditure shall not be applied otherwise than for the benefit of the Club as a whole or for some charitable or benevolent purpose or purposes chosen by a resolution of a General Meeting.
(iv) Any member may resign by giving the Honorary Secretary notice in writing to that effect and no refund of subscription or any part thereof will be repaid.
(v) The General Committee shall have the power (at the instigation of the Chairman, or his deputy if the Chairman in not available, and at least 2 other Committee members) to immediately suspend (for such period as it sees fit) the membership of a member or to reprimand a member for any infringement of these rules, or for any conduct (whether on the Club’s premises or elsewhere) which is, or has been, in the opinion of the Committee prejudicial to the interests or image of the Club or injurious to its reputation or to the game. This rule shall apply to all members, whether or not they are fully paid up.
Immediately upon the suspension of the membership of any member, the General Committee shall:-
1.cause a meeting of the Committee of the Club to be summoned for a day not later than fourteen days following the suspension; and
2. give notice to the suspended member at his address as last notified to the Honorary Secretary of his suspension, and of the meeting and inform him that if he so desires he may be present at the said meeting.
At any such meeting any allegations against the suspended member shall be related (in his presence if he attends) to the meeting by a member of the Committee, and the suspended member shall (if he desires) be heard in answer. The decision of the Committee at the said meeting or at any adjourned meeting whether to reinstate or suspend the suspended member or to terminate his membership shall be taken by majority vote, and shall be final and conclusive.
The Committee and any suspended member shall have the power to call anyone as a witness in support of their case.
Any member whose membership is so terminated or suspended for a period of more than one year has the right of appeal to a General Meeting of the Club after a period of suspension of one year has been served.
3. That the Management of the affairs of the Club shall be vested in a Committee made up as follows: a Chairman, Vice-Chairman, Honorary Secretary, Honorary Treasurer, a representative from the School, the Secretary for the time being of the Teddy Parker Club, a representative of the Sub-Committee for Buildings, a representative of the Sub-Committee for the Ground, a representative of the Sub-Committee for Playing Affairs, a representative of the Sub-Committee for Ladies Rugby, a representative of the Sub-Committee for Mini & Junior Rugby and up to three members elected annually; five to form a quorum.
The Club shall have the following additional Officers: the First XV Captain, Captains of each reserve and junior team, Fixture Secretary, Ground Secretary, Publicity Secretary, Buildings and Maintenance Secretary, two Team Secretaries, Assistant Treasurer, Vice-Captain of every team, Assistant Secretary, Commercial Manager, 1st XV Manager, Assistant 1st XV Manager and Match Secretary.
The Committee shall direct and carry out the ordinary business of the Club, shall meet at least every five weeks and shall report to an open meeting as deemed necessary by the Committee.
The Committee shall have power to fill up temporarily all vacancies in any of the offices, and may frame bye-laws to deal with matters that arise and shall have power to co-opt members as the Committee deem necessary, such co-opted members having power to vote only on the matter for which they were co-opted.
The Committee shall have the power to form Sub-Committees to deal with special matters that arise. Such Sub-Committees shall in all cases report their recommendations to the General Committee for confirmation or otherwise.
In particular the Committee shall form in every season the following SUB-COMMITTEES:
(i) The Sub-Committee for Selection (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
A Chairman
The Captains of each team
The Vice-Captain of the 1st XV
The Coach appointed by the Committee.
Each Captain to have two votes in respect of the selection of his team.
The Sub-Committee to meet weekly during the season and at other times as necessary.
(ii) The Sub-Committee for Buildings and Maintenance (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Building and Maintenance Secretary
Up to three other members co-opted as necessary.
The Sub-Committee shall meet as often as necessary in order to carry out its functions.
(iii) The Sub-Committee for The Ground (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Ground Secretary
Up to three other members co-opted as necessary.
The Sub-Committee shall meet as often as necessary in order to carry out its functions.
(iv) The Sub-Committee for Financial Administration (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Chairman
The Vice Chairman
The Commercial Manager
The Honorary Treasurer
The Treasurer of the Teddy Parker Club
The Sub-Committee shall meet as often as necessary in order to carry out its functions. The Sub-Committee shall have power to co-opt up to two members.
(v) The Sub-Committee for Playing Affairs (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Captain of all teams
The Vice Captain of the 1st XV
The Fixture Secretary
The 1st and 2nd XV Team Secretary
The “A” and “B” XV Team Secretary
The Chairman of Selectors
The Publicity Secretary
The Coach appointed by the Committee
The 1st XV Manager
The Director of Rugby appointed by the Committee
The Sub-Committee shall meet monthly or more often as necessary.
The Sub-Committee shall have power to delegate the organisation of the Tour Committee and have the power to co-opt three additional members for the Tour Committee.
(vi) The Sub-Committee for Ladies Rugby (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Captain of the Ladies Team
The Ladies Representative on the main Committee
The Ladies Team Manager
The Ladies Fixture Secretary
The Ladies Treasurer
The Ladies Coach
The Sub-Committee shall meet as often as necessary in order to carry out its functions and will have the authority to co-opt additional members as required.
(vii) The Sub-Committee for Mini and Junior Rugby (to be responsible for such matters as shall be delegated to it by the General Committee) which shall consist of the following members or their deputies:
The Mini & Junior Section Chairman
The Mini & Junior Section Secretary
The Mini & Junior Section Treasurer
The Mini & Junior Section Playing and Coaching Co-ordinator
The Mini & Junior Section Fixture Secretary
The Mini & Junior Section Commercial Secretary
The Mini & Junior Section Registration Officer
The Sub-Committee shall meet as often as necessary in order to carry out its functions and will have the authority to co-opt additional members as required.
The Teddy Parker Club (formulated under its own constitution) shall be responsible for all social events at the Club together with the running of the bar and licensing in respect of all Club Functions and shall report to the General Committee by its representative the Secretary for the time being of the Teddy Parker Club.
4. Two General Meetings of the Club shall be held in every year. A May General Meeting (MGM) shall be held not later than 31 May each year. An Annual General Meeting (AGM) shall be held not later than 31 July each year. A quorum at these meetings shall consist of not less than 25 members who are entitled to vote.
(a)A notice of the MGM shall be sent to every voting member not less than seven days before the MGM which shall transact the following business:
(i) To appoint officers of the Club and Members of the Committee with effect from the following AGM.
(ii) To deal with any other matters which the Committee may desire to bring before the voting members and to receive suggestions from the voting members for consideration by the Committee.
(iii) To fix annual subscriptions and/or donations for the following year in accordance with Rule 2.
(b) A notice of the AGM to be sent to every voting member not less than seven days before the AGM. The following shall be transacted at the AGM to be held not later than 31 July each year.
(i) To receive and if approved adopt a statement of the Club’s audited accounts for the year ended 30 April and to receive the Report of the Committee.
(ii) To consider and if approved sanction with or without amendment any change in the Club’s Rules proposed in the notice convening the meeting (see Rule number 10).
(iii) To appoint two Hon Auditors other than officers of the Club to audit the Accounts of all Club funds.
(iv) To deal with any other matters which the Committee may desire to bring before the voting members and to receive suggestions from the voting members for consideration by the Committee.
5. All playing Members’ subscriptions to be paid by 1st November of each season, otherwise members will not be eligible for selection in any team, except at the discretion of the Committee.
6. That the Rugby Football Club shall have voting power in the ratio of 2 to 1 on all Committees of Joint Athletic Sections which may be run on the Ground of the Camp Hill Rugby Football Club.
7. That Rule Number 6 be embodied in the Deeds of any ground purchased by the Club.
8.(i)That the property funds and investments of the Club, except the balances held by the Treasurer on current and deposit accounts, be registered in the names of 14 Trustees who have been elected at an Annual General Meeting. Vacancies in the office of Trustee shall be filled at a General Meeting and the elected Trustee must be a former scholar of the School, a Master or former Master of the School or a Governor of the Foundation. A Trustee shall be deemed permanent unless removed from office by the Club at a General Meeting for any just cause whatever, when a new trustee shall be immediately appointed to fill the vacancy.
(ii) Dispositions of the Club property registered in the names of the Trustees as required by paragraph (i) above shall be effected by any four Trustees and their signatures will be sufficient to make such dispositions. On any such disposition the Chairman and Secretary of the Club will sign a certificate that the Trustees in question are properly elected and appointed.
(iii) The Trustees shall have no power to deal with any of the property funds or investments of the Club unless authorised by the Club and then only as the Committee shall direct, but if in any case they consider that the directions of the Committee are improper they may refuse to so act unless and until approval is obtained at an Annual General Meeting or at a Special General Meeting of the Club called in accordance with Rule 11. The direction of the Committee shall not be binding upon Trustees unless not less than 75% of those present and voting at the Meeting vote in favour of the Committee’s direction.
(iv) The Trustees shall be entitled to be indemnified out of the assets of the Club against all personal liability in respect of any dealing with the property of the Club authorised by the Committee and against any claim made against them in respect of the property of the Club and any act or omission of its members or servants or any other person using or occupying the property of the Club.
9. That authority shall be given to the Chairman, Honorary Secretary and Honorary Treasurer to sign cheques jointly on behalf of the Club, any two of the signatures to be sufficient authority. The Committee shall have the power to appoint additional or alternative signatories as necessary in order to carry out the functions of the Committee or any Sub-Committee. Full details of all accounts held in the name of the Club to be submitted to the Honorary Treasurer as required.
Alterations and additions to the Rules can be made only:
(a) At an Annual General Meeting, notice of motion signed by six members to be given to the Hon Secretary 28 days prior to the date of the Meeting; or
(b) At a Special General Meeting called in accordance with Rule 11 below.
(c) The Club Rules may only be altered rescinded or added to at an Annual General Meeting or at a Special Meeting by a majority of not less than 75% of those present and eligible to vote in favour of the change.
(d) Any member may request in writing a copy of these Rules from the Honorary Secretary who will undertake to provide such copy within 28 days of receipt of the request. The Club reserves the right to make a charge to cover copying and/or postal costs incurred.
10. A draft of any proposed alterations to be given to every member of the Club at least 14 days before the Meeting at which such motion is to be submitted.
11. A Special General Meeting can be called by the Committee, or upon written requisition of any 20 members who are entitled to vote, at 7 days’ notice, 25 members who are entitled to vote to form a quorum, such requisition to state the business to come before the General Meeting and only such business as is so notified shall be transacted at such a Special General Meeting.
12. That the Club be authorised to trade in intoxicating liquors according to the Licenses applied for and granted.
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