Constitution
CONSTITUTION
of the club which shall be called
CHALLOW NETBALL CLUB
and will be affiliated to
All England Netball Association
1.AIMS AND OBJECTIVES OF THE CLUB
The aims and objectives of the club will be:
a)To promote the club within the local community and the ethos of NETBALL FOR ALL.
b)To offer coaching, competitive opportunities and enjoyment in Netball.
c)To manage and provide playing facilities and equipment for the use of members of the club.
d)To ensure a duty of care to all members of the club.
e)To provide all its services in a way that is fair to everyone.
f)To ensure that all present and future members receive fair and equal treatment without fear of discrimination.
2.MEMBERSHIP
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the cub will be deemed to accept these regulations and codes of conduct that the club has adopted.
a)The Club is open to anyone interested in the sport on application. No application, member, participant or volunteer will receive less favourable treatment on the grounds of age, gender, marital status, social/economic status, colour, race, ethnic origin, nationality, religious belief, sexual identity, ability or disability, or will be disadvantaged by conditions or requirements which are not relevant to performance.
b)Members will be enrolled to the Club on completion of the club application form and payment of the appropriate annual subscription in one of the following categories.
§Full Member
§Associate/Casual Member
§Junior Member
§Honorary (Life) Member
c)The Committee shall have the power to elect as honorary (life) member, any person who shall, in the opinion of the Committee, have given notable service to the Club.
3.SUBSCRIPTIONS
a)The annual subscription rate shall be determined annually by the Finance Committee which shall comprise of the elected Chair, Secretary and Treasurer of the club, plus up to two additionally nominated members. Such committee shall meet prior to each Annual General Meeting at which it will present its findings and proposals to the club membership. The final subscriptions will be agreed each year by the whole club at the Annual General Meeting.
b)Subscriptions as adopted at the Annual General Meeting may be paid annually or monthly as set out by the Finance Committee and shall be in accordance with the type of membership members choose to adopt at the beginning of the year.
c)The first instalment of subscriptions for those members wishing to affiliate shall be the total cost of the affiliation fee as set out by OCNA at the beginning of the year. Club Members affiliation to AENA and therefore eligibility to play competitive Netball will be dependent on this initial payment by the due date. AENA affiliation may be delayed and availability for selection affected if payment is not received by the due date.
d)For non-affiliating members, the first instalment shall be the monthly/weekly subscription rate.
e)All subsequent monthly instalment payments for all members are due at the beginning of each subsequent month in accordance with the rate set by the Finance Committee.
f)Members may pay several months in advance if they so wish.
g)Members may elect to pay by Standing Order.
h)Matches: The Committee as recommended by the Finance Committee shall, at its discretion, require the payment of match fees by all participating players The amount to be paid shall be determined by the Committee and collected by team captains for the Club Treasurer
4.OFFICERS OF THE CLUB
The officers of the Club will be:
§Chair
§Secretary
§Treasurer (Finance Committee Representative)
§Fixtures/Bookings Secretary
§Junior Representative - Consultation Role on Quarterly Basis
§Purchasing/Publicity Sub Committee Chair
§Policy & Procedures Sub Committee Chair
Officers will be elected to serve for a year at each Annual General Meeting.
All officers will retire each year but will be eligible for re-election.
5.THE COMMITTEE
a)The club shall be managed through a Management Committee which shall consist of the above elected officers. Only these posts will have the right to vote at meetings of the Management Committee.
b)The Management Committee shall have the power to co-opt an additional member or members onto the Management Committee should a vacancy arise and this without invalidating the Management Committee in any way due to proceedings not having taken place at an Annual General Meeting.
c)The Management Committee shall effectively manage the Club, setting out and upholding rules to which all members should adhere for the benefit of the club, the premises it uses and its members. The Management Committee will also be responsible for proposing new policies (including team selection), codes of conduct and rules that affect the organisation of the club, however any new policies, codes of conduct, rules will only be adopted after they have been presented and agreed by the whole club.
d)The Management Committee shall have the power to appoint from its number a sub-committee for special purposes (e.g. the Finance Committee) and to delegate to such sub-committees the same powers as the Management Committee.
e)The Management Committee and any sub-committee will be convened by the Secretary of the Club and shall meet when deemed necessary for the management of the Club. The quorum required or business to be agreed at the Management Committee is three this must include the Chairman, Secretary and one other of the elected officers.
f)The whole club will meet twice a year once at the AGM prior to commencement of the Winter Season and once prior to commencement of the Summer Season.
g)The Secretary shall record members in attendance at each meeting, maintain minutes of all proceedings of the Management Committee, and keep other records of the Club as the Management Committee may from time to time direct.
6.FINANCE
a)All club monies will be banked in an account held in the name of the club.
b)The Treasurer shall be responsible for the finances of the club which shall be kept by the Treasurer under the supervision of and in such place and manner as shall be determined by the Management Committee. The Management Committee shall have the power to spend the Club funds in such manner as they think fit in accordance with the Rules and Objectives of the Club.
c)All Club orders and expenditure must be approved by two Members of the Committee. Cheque payments require two authorised signatories and payments made by the Treasurer via internet banking must have the prior approval of one other member of the Finance Sub Committee before payment is made. The Treasurer will be responsible for keeping a record of the authorisations.
d)The financial year of the club will end on 31st August. The Treasurer shall keep such books of account as the Management Committee directs and shall present to the members of the club at every Annual General Meeting and at any other time the Management Committee may direct, a Statement of the Club’s accounts and financial position. The Treasurer shall ensure an audited Statement of Account is presented at the Annual General Meeting as a true and accurate account of Club funds.
e)No officer or member of the club may serve as an auditor of the club’s finances.
7.RESIGNATION OF MEMBERS
a)Any member wishing to resign should give notice in writing to a committee member and shall be liable for the remainder of the subscriptions for the year (subject to appeal) in which they resign.
8.DISCIPLINE, APPEALS AND EXPULSIONS
a)Any member who fails to pay subscriptions or persistently offends against the spirit or the rules of the Club or whose conduct shall, in the opinion of the Management Committee, render themselves unfit for membership of the Club may be expelled from the club and their membership made null and void. It should be noted that discriminatory behaviour of any kind towards fellow club members will be dealt with seriously in accordance with disciplinary procedures.
b)All complaints regarding the behaviour of members shall be submitted in writing to the Secretary. Under the rules of the club, a disciplinary form must be filled in and passed to the secretary should the need arise. Such forms may constitute evidence in cases of disciplinary incidents. The Management Committee will meet to hear complaints within 14 days of a complaint being lodged. The Management Committee has the power to take appropriate disciplinary action including the power to expel a member and terminate their membership.
c)Before any member is expelled, that member will be given a verbal warning which, if not heeded, will be followed by a written warning from the Management Committee. Expulsion can then follow, unless the member is able to guarantee to the Management Committee that reasons for complaint against them will be rectified.
d)The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing.
e)There will be the right of appeal to the Management Committee following disciplinary action being announced. Any appeals must be made in writing to the Club Secretary. The Management Committee should consider the appeal within 14 days of the Secretary receiving the appeal.
9.ALTERATION AND INTERPRETATION OF RULES
a)No additions or alterations to the Club Rules shall be made without the agreement of two thirds of the members present at a General Meeting. Members should receive written notice of such proposed changes prior to the meeting taking place.
b)The Management Committee shall be the sole authority for the interpretations of the Rules of the Club. The decision of the Management Committee on any matter of interpretation of Rules or on any question arising not covered the rules of the Club, shall be final and binding on members.
10.ANNUAL GENERAL MEETING
a)A General Meeting of the Club shall be held each year in September, the date, time and place of such meeting to be determined by the Management Committee. Written notice of the meeting, together with an Agenda, should be received by all members of the club not less than fourteen days before the meeting is to take place.
Content:
i.To receive a report from the officers of the Management Committee and a statement of audited accounts of the club to the end of the preceding year.
ii.To consider, and if approved, accept any proposal for addition or alteration to the Rules of the Club.
iii.To elect officers of the Club and Committee members, Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
iv.To approve subscription rates for members as proposed by the Finance Committee.
v.To deal with any special matters which the Committee desire to bring before the members and to receive suggestions from the members for consideration by the Committee.
vi.To decide on any resolution which may be duly submitted to the meeting as hereinafter provided.
All the above resolutions shall be proposed and seconded by attending members.
A SPECIAL EXTRAORDINARY GENERAL MEETING may be convened at any time by the Management Committee. Procedures for Gem’s will be the same as for AGM’s. In the event of a resolution in writing signed by not less than ten members of the club requesting a EGM and specifying the reason for the meeting the Management Committee must convene an EGM within twenty-one days of receipt of the resolution.
11.AGM PROCEDURE
a)At all General or Committee Meetings of the club the Chair or Secretary shall take the chair.
b)Every member present shall have one vote per motion. In the case of equal voting, the Chair shall have the casting vote.
c)A quorum at General Meetings of the club shall consist of 10-members. A quorum at a Sub-committee meeting shall consist of 2 members.
d)A member shall only be eligible for election or re-elections as an officer of the Club or as a Committee member if she is present at the meeting at which the election or re-election is proposed. If not present, she will have signified in writing (email is accepted as written confirmation) to the Secretary her willingness to stand for such election or re-election.
12.CLUB PREMISES OR PROPERTY
a)Guests may be allowed to attend a training session twice to establish whether they are interested in joining the Club. On the first two visits no charges will be incurred.
b)No member shall for services provided at the request of the Management Committee, receive any salary or employment from the funds or transactions of the Club. Umpires and players may receive reimbursement for expenses incurred.
c)No money or property of the Club or any gain arising from the carrying on of the Club shall be applied otherwise than for the benefit of the Club as a whole or for some recreational, charitable or benevolent purpose or purposes agreed by members at a General Meeting.
13.DISSOLUTION AND DISPOSAL OF ASSETS
a)A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
b)In the event of dissolution, the disposal of any remaining assets of the Club shall be agreed by all of the remaining members of the Club.
14.AMENDMENTS TO THE CONSTITUTION
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
15.DECLARATION
Challow Netball Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
Signed . . . . . . . . . . . . . . . . . . . . . . .. ………… Date: . . . . . . . . . . . . . .
Chair . . . . . . . . . . . . . . . . . . . . . . . .
Signed . . . . . . . . . . . . . . . . . . . . . . . …………. Date: . . . . . . . . . . . . . .
Secretary . . . . . . . . . . . . . . . . . . . . . . .
Date of Adoption and Issue: November 2010
Due for Review: November 2012
of the club which shall be called
CHALLOW NETBALL CLUB
and will be affiliated to
All England Netball Association
1.AIMS AND OBJECTIVES OF THE CLUB
The aims and objectives of the club will be:
a)To promote the club within the local community and the ethos of NETBALL FOR ALL.
b)To offer coaching, competitive opportunities and enjoyment in Netball.
c)To manage and provide playing facilities and equipment for the use of members of the club.
d)To ensure a duty of care to all members of the club.
e)To provide all its services in a way that is fair to everyone.
f)To ensure that all present and future members receive fair and equal treatment without fear of discrimination.
2.MEMBERSHIP
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the cub will be deemed to accept these regulations and codes of conduct that the club has adopted.
a)The Club is open to anyone interested in the sport on application. No application, member, participant or volunteer will receive less favourable treatment on the grounds of age, gender, marital status, social/economic status, colour, race, ethnic origin, nationality, religious belief, sexual identity, ability or disability, or will be disadvantaged by conditions or requirements which are not relevant to performance.
b)Members will be enrolled to the Club on completion of the club application form and payment of the appropriate annual subscription in one of the following categories.
§Full Member
§Associate/Casual Member
§Junior Member
§Honorary (Life) Member
c)The Committee shall have the power to elect as honorary (life) member, any person who shall, in the opinion of the Committee, have given notable service to the Club.
3.SUBSCRIPTIONS
a)The annual subscription rate shall be determined annually by the Finance Committee which shall comprise of the elected Chair, Secretary and Treasurer of the club, plus up to two additionally nominated members. Such committee shall meet prior to each Annual General Meeting at which it will present its findings and proposals to the club membership. The final subscriptions will be agreed each year by the whole club at the Annual General Meeting.
b)Subscriptions as adopted at the Annual General Meeting may be paid annually or monthly as set out by the Finance Committee and shall be in accordance with the type of membership members choose to adopt at the beginning of the year.
c)The first instalment of subscriptions for those members wishing to affiliate shall be the total cost of the affiliation fee as set out by OCNA at the beginning of the year. Club Members affiliation to AENA and therefore eligibility to play competitive Netball will be dependent on this initial payment by the due date. AENA affiliation may be delayed and availability for selection affected if payment is not received by the due date.
d)For non-affiliating members, the first instalment shall be the monthly/weekly subscription rate.
e)All subsequent monthly instalment payments for all members are due at the beginning of each subsequent month in accordance with the rate set by the Finance Committee.
f)Members may pay several months in advance if they so wish.
g)Members may elect to pay by Standing Order.
h)Matches: The Committee as recommended by the Finance Committee shall, at its discretion, require the payment of match fees by all participating players The amount to be paid shall be determined by the Committee and collected by team captains for the Club Treasurer
4.OFFICERS OF THE CLUB
The officers of the Club will be:
§Chair
§Secretary
§Treasurer (Finance Committee Representative)
§Fixtures/Bookings Secretary
§Junior Representative - Consultation Role on Quarterly Basis
§Purchasing/Publicity Sub Committee Chair
§Policy & Procedures Sub Committee Chair
Officers will be elected to serve for a year at each Annual General Meeting.
All officers will retire each year but will be eligible for re-election.
5.THE COMMITTEE
a)The club shall be managed through a Management Committee which shall consist of the above elected officers. Only these posts will have the right to vote at meetings of the Management Committee.
b)The Management Committee shall have the power to co-opt an additional member or members onto the Management Committee should a vacancy arise and this without invalidating the Management Committee in any way due to proceedings not having taken place at an Annual General Meeting.
c)The Management Committee shall effectively manage the Club, setting out and upholding rules to which all members should adhere for the benefit of the club, the premises it uses and its members. The Management Committee will also be responsible for proposing new policies (including team selection), codes of conduct and rules that affect the organisation of the club, however any new policies, codes of conduct, rules will only be adopted after they have been presented and agreed by the whole club.
d)The Management Committee shall have the power to appoint from its number a sub-committee for special purposes (e.g. the Finance Committee) and to delegate to such sub-committees the same powers as the Management Committee.
e)The Management Committee and any sub-committee will be convened by the Secretary of the Club and shall meet when deemed necessary for the management of the Club. The quorum required or business to be agreed at the Management Committee is three this must include the Chairman, Secretary and one other of the elected officers.
f)The whole club will meet twice a year once at the AGM prior to commencement of the Winter Season and once prior to commencement of the Summer Season.
g)The Secretary shall record members in attendance at each meeting, maintain minutes of all proceedings of the Management Committee, and keep other records of the Club as the Management Committee may from time to time direct.
6.FINANCE
a)All club monies will be banked in an account held in the name of the club.
b)The Treasurer shall be responsible for the finances of the club which shall be kept by the Treasurer under the supervision of and in such place and manner as shall be determined by the Management Committee. The Management Committee shall have the power to spend the Club funds in such manner as they think fit in accordance with the Rules and Objectives of the Club.
c)All Club orders and expenditure must be approved by two Members of the Committee. Cheque payments require two authorised signatories and payments made by the Treasurer via internet banking must have the prior approval of one other member of the Finance Sub Committee before payment is made. The Treasurer will be responsible for keeping a record of the authorisations.
d)The financial year of the club will end on 31st August. The Treasurer shall keep such books of account as the Management Committee directs and shall present to the members of the club at every Annual General Meeting and at any other time the Management Committee may direct, a Statement of the Club’s accounts and financial position. The Treasurer shall ensure an audited Statement of Account is presented at the Annual General Meeting as a true and accurate account of Club funds.
e)No officer or member of the club may serve as an auditor of the club’s finances.
7.RESIGNATION OF MEMBERS
a)Any member wishing to resign should give notice in writing to a committee member and shall be liable for the remainder of the subscriptions for the year (subject to appeal) in which they resign.
8.DISCIPLINE, APPEALS AND EXPULSIONS
a)Any member who fails to pay subscriptions or persistently offends against the spirit or the rules of the Club or whose conduct shall, in the opinion of the Management Committee, render themselves unfit for membership of the Club may be expelled from the club and their membership made null and void. It should be noted that discriminatory behaviour of any kind towards fellow club members will be dealt with seriously in accordance with disciplinary procedures.
b)All complaints regarding the behaviour of members shall be submitted in writing to the Secretary. Under the rules of the club, a disciplinary form must be filled in and passed to the secretary should the need arise. Such forms may constitute evidence in cases of disciplinary incidents. The Management Committee will meet to hear complaints within 14 days of a complaint being lodged. The Management Committee has the power to take appropriate disciplinary action including the power to expel a member and terminate their membership.
c)Before any member is expelled, that member will be given a verbal warning which, if not heeded, will be followed by a written warning from the Management Committee. Expulsion can then follow, unless the member is able to guarantee to the Management Committee that reasons for complaint against them will be rectified.
d)The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing.
e)There will be the right of appeal to the Management Committee following disciplinary action being announced. Any appeals must be made in writing to the Club Secretary. The Management Committee should consider the appeal within 14 days of the Secretary receiving the appeal.
9.ALTERATION AND INTERPRETATION OF RULES
a)No additions or alterations to the Club Rules shall be made without the agreement of two thirds of the members present at a General Meeting. Members should receive written notice of such proposed changes prior to the meeting taking place.
b)The Management Committee shall be the sole authority for the interpretations of the Rules of the Club. The decision of the Management Committee on any matter of interpretation of Rules or on any question arising not covered the rules of the Club, shall be final and binding on members.
10.ANNUAL GENERAL MEETING
a)A General Meeting of the Club shall be held each year in September, the date, time and place of such meeting to be determined by the Management Committee. Written notice of the meeting, together with an Agenda, should be received by all members of the club not less than fourteen days before the meeting is to take place.
Content:
i.To receive a report from the officers of the Management Committee and a statement of audited accounts of the club to the end of the preceding year.
ii.To consider, and if approved, accept any proposal for addition or alteration to the Rules of the Club.
iii.To elect officers of the Club and Committee members, Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
iv.To approve subscription rates for members as proposed by the Finance Committee.
v.To deal with any special matters which the Committee desire to bring before the members and to receive suggestions from the members for consideration by the Committee.
vi.To decide on any resolution which may be duly submitted to the meeting as hereinafter provided.
All the above resolutions shall be proposed and seconded by attending members.
A SPECIAL EXTRAORDINARY GENERAL MEETING may be convened at any time by the Management Committee. Procedures for Gem’s will be the same as for AGM’s. In the event of a resolution in writing signed by not less than ten members of the club requesting a EGM and specifying the reason for the meeting the Management Committee must convene an EGM within twenty-one days of receipt of the resolution.
11.AGM PROCEDURE
a)At all General or Committee Meetings of the club the Chair or Secretary shall take the chair.
b)Every member present shall have one vote per motion. In the case of equal voting, the Chair shall have the casting vote.
c)A quorum at General Meetings of the club shall consist of 10-members. A quorum at a Sub-committee meeting shall consist of 2 members.
d)A member shall only be eligible for election or re-elections as an officer of the Club or as a Committee member if she is present at the meeting at which the election or re-election is proposed. If not present, she will have signified in writing (email is accepted as written confirmation) to the Secretary her willingness to stand for such election or re-election.
12.CLUB PREMISES OR PROPERTY
a)Guests may be allowed to attend a training session twice to establish whether they are interested in joining the Club. On the first two visits no charges will be incurred.
b)No member shall for services provided at the request of the Management Committee, receive any salary or employment from the funds or transactions of the Club. Umpires and players may receive reimbursement for expenses incurred.
c)No money or property of the Club or any gain arising from the carrying on of the Club shall be applied otherwise than for the benefit of the Club as a whole or for some recreational, charitable or benevolent purpose or purposes agreed by members at a General Meeting.
13.DISSOLUTION AND DISPOSAL OF ASSETS
a)A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
b)In the event of dissolution, the disposal of any remaining assets of the Club shall be agreed by all of the remaining members of the Club.
14.AMENDMENTS TO THE CONSTITUTION
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
15.DECLARATION
Challow Netball Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
Signed . . . . . . . . . . . . . . . . . . . . . . .. ………… Date: . . . . . . . . . . . . . .
Chair . . . . . . . . . . . . . . . . . . . . . . . .
Signed . . . . . . . . . . . . . . . . . . . . . . . …………. Date: . . . . . . . . . . . . . .
Secretary . . . . . . . . . . . . . . . . . . . . . . .
Date of Adoption and Issue: November 2010
Due for Review: November 2012
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