Cirencester Cricket Club

1. NAME - The name of the club shall be: The Cirencester Cricket Club.

2. ADDRESS - The Club premises shall consist of the Pavilion and Archery House located at Cirencester Park, Cirencester, Gloucestershire.

3. STATUS - The Club shall be a members’ Club and shall consist of those classes of members specified in Section 6 hereof.

4. OBJECTS - The objects of the Club shall be the Promotion and Encouragement of Cricket and kindred Games. In doing so to ensure the duty of care to all members of the Club it will adopt and implement the ECB “Safe Hands – Cricket’s Policy for Safeguarding Children” policy and any future version of the policy.

The Club adopts the ECB ‘Cricket Equity Policy’ confirming its agreement to the principles of equality of opportunity and aims to ensure that no individual receives less favourable treatment on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, pregnancy, religious belief, class or social background, sexual preference or political belief. This includes job applicants, employees, participants, volunteers and spectators.

The Club will ensure open access to all those who wish to participate in all aspects of cricket and that they are treated fairly.

5. FINANCE

All the financial concerns of the Club and its general management and administration, shall, save as otherwise provided by the constitution, be controlled by the Management Committee of the club. All monies and assets of any kind belonging to the club, shall be vested in the Management Committee to enable them to disburse
monies and utilise such assets strictly on behalf of the club. All officers signing or
acting on behalf of the club shall be indemnified by the club provided they act with the
full knowledge and consent of the Management Committee.

6. MEMBERSHIP

(a) Pursuant to the adoption of the ECB ‘Cricket Equity Policy’ membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, pregnancy, religious belief, class or social background sexual preference or political belief and the Club’s facilities shall be openly available to all the members without discrimination. The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.

(b) The classes of membership shall be as follows:-

(i) Ordinary members Persons aged 16 years and over elected to ordinary membership. Such persons shall be entitled to use and enjoy in common with the other ordinary members and with the honorary members the Club premises and things therein and shall be entitled to vote at all general meetings of the Club.

(ii) Life members Persons aged 18 years and over who have performed notable service to the Club. Such persons shall be entitled to all the privileges of ordinary membership but shall be relieved of all liability to pay subscriptions. The election of someone to life membership is to be reserved as a mark of special distinction and may only take place at an Annual General Meeting and only on the recommendation of the Management Committee.

(iii) Honorary members Persons aged 18 years and over who are performing valuable service to the Club. Such persons shall be entitled to all the privileges of ordinary membership but shall be relieved of all liability to pay subscriptions for the period of election. The election of someone to honorary membership is to be reserved as a mark of special distinction and may only take place at an Annual General Meeting and only on the recommendation of the Management Committee.

(iv) Junior membership Persons under 16 years who are not qualified for ordinary membership. Such persons shall not be entitled to vote at General Meetings of the Club and shall have no claims or charge whatsoever upon the Club’s assets but shall be unless otherwise provided in the Rules entitled to the privileges of ordinary membership. One nominated parent or guardian of each Junior member becomes an Ordinary Member of the Club and is thus entitled to vote at all General Meetings of the Club.

(v) Vice-Presidents Persons aged 18 and over who are performing valuable service to the Club. Such persons shall be proposed seconded and elected by the Management Committee and be entitled to all the privileges of Ordinary Membership as well as invitations to events staged by the Club throughout the year.

(vi) Social Members Persons aged 18 and over who shall be entitled to use and enjoy in common with the Ordinary Members the Clubhouse/Pavilion and facilities therein and shall be entitled to vote at all general meetings of the Club.

(vii) Corporate Membership A company/partnership or institution invited by the Management Committee to use the facilities of the Club. Such arrangement will be pursuant to a written Agreement agreed between the Corporate Member and the Management Committee. The Corporate Member will have an entitlement to one vote at all general meetings of the Club.


(c) A Patron of the Club shall be proposed, seconded and elected by the membership at an Annual General Meeting.

(d) Vice Presidents of the Club shall be proposed and seconded and elected by the
Management Committee provided that they meet the requirements pertaining
at the time

7. MANAGEMENT

(a) The affairs of the Club except in those matters reserved under these rules for the Club in general meeting shall be managed by the Management Committee of the Club, supported by 4 sub-committees:

– Secretarial (inc. Treasurer, Membership, Compliance, CWO)
– Cricket
– Social Events, Fund Raising, Pavilion and Bar
– Commercial

The purchase and supply of liquor shall be under the control of and managed by the
Social and Events Committee all of whom shall be elected by members of the Club
in accordance with sub-section (10c).

(b) The Management Committee shall exercise the powers given to it in the day to day
management of the club under these rules and shall consist of the following Officers
of the Club:-

Chairman
Secretary
Director of Cricket
Director of Social Events Bar and Pavilion
Commercial Director

The Officers of the Club, the members of the Management Committee, and
the additional members who shall form the four Committees shall be elected by the
members at a General Meeting of the Club in accordance with Section
10(c).

They shall retire from office every year but shall be eligible for re-election.

All candidates for election to the Committee shall be proposed by one ordinary or social or honorary member and seconded by another ordinary or honorary member or social member and the said proposals to be in writing and submitted to the Secretary by not later than 7 days before the date fixed for the General Meeting. Only ordinary honorary and social members of the Club shall be eligible to the Committee.

If at the time of the General Meeting there are no candidates for any of the committee posts, the Committee shall after due consideration appoint another member of the Club to fill the vacancy before 31 October.

If at the time of the General Meeting there are no candidates for any of the Sub-Committee posts the Chairman of that Committee shall after due consideration appoint another member of the Club to fill the vacancy before 31st October of that year. {To be deleted}

Voting for the election of the Committee members shall be by ballot or as directed by the Secretary at the Meeting.


If a casual vacancy occurs in a Committee by virtue of the death, resignation or expulsion of one of its members the Committee shall appoint another member of the Club to fill the vacancy such person to hold office during the remainder of the period of tenure of the member he replaces.

Should the Chairman be at any time incapacitated one of the Vice-Chairmen/Trustees shall succeed to this position if approved by a majority of the Management Committee until the following AGM of the Club.


(c) The Management Committee of the Club shall meet at least once every two calendar months to conduct such business as shall be necessary and a quorum at such a meeting shall consist of at least five members. The resolution of a simple majority of those Management Committee members present and voting at any meeting of the Committee shall be binding upon the Committee and the Club insofar as that resolution shall relate to any matter competently within the sole jurisdiction of the Committee.

The Chairman shall preside at all meetings of the Committee at which he is
present..

The Secretary shall take minutes of all meetings of the Committee – in his
absence the meeting shall appoint one of its number to take the minutes.

If the Chairman/Director of any of the four committees responsible for the operations of the Club (Secretarial, Cricket, Social Bar and Pavilion, Events and Fund-raising and Commercial) is unable to attend a Management Committee meeting, they should send a deputy.

The four committees responsible for the operations of the Club (Secretarial, Cricket, Social Bar and Pavilion, Events and Fund-raising and Commercial) will operate using the same rules as the Management Committee.

(d) The Management Committee may, by the issuing of by-laws manage the Club’s affairs to any extent and degree which is not inconsistent with these rules.

(e) The four committees responsible for the operations of the Club (Secretarial Cricket, Bar Pavilion Events and Fund-raising and Commercial) will operate using the same rules as the Management Committee. Any such committee shall consist of not less than five members, three of whom shall form a quorum. No person can be a member of more than two sub-committees. All resolutions passed in sub-committee shall be subject to ratification by the Management Committee.

(f) Senior cricket teams shall be selected by the Selection Committee chaired by the Chairman/Director of Cricket and consisting of the Captains of the senior teams (Saturday and Evening) and the Friendly XI organiser. Vice-captains can deputise when Captains are not available.

(g) Junior cricket teams shall be selected by the Age Group Team Manager as
appointed or elected by the Cricket Committee.




8. SUBSCRIPTIONS

(a) The annual subscription for members other than honorary members shall be as fixed by the Management Committee.

(b) Said annual subscriptions shall be due without demand by the 31st May of each year. The Committee may terminate the membership of any member whose annual subscription remains unpaid on the 30th June of any year.

(c) The Club has a specific and equitable pricing policy for club members including junior members as outlined in the Application for Membership letter sent out by on an annual basis by the Secretarial Committee.

9. ACCOUNTS

(a) The Secretarial Committee shall cause to be kept such accurate and proper books of account as will enable him at every Annual General Meeting, or at such other time as may be required by the Management Committee upon reasonable notice to present to the Club a full and accurate report and statement concerning the finances of the Club including a separate statement with regard to the purchase and supply of intoxicating liquor for the preceding year or for the current year as the case may be and shall present such a report and statement accordingly.

Those accounts presented to the Annual General Meeting of the Club shall be certified by an auditor appointed from time to time by the members in general meeting as being a fair and accurate summary of the income and expenditure of the Club for the period covered by their certificate which shall be the same period as covered by the said accounts.

(b) The Income and Property of the Club shall be applied solely towards promoting the Club’s objects as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the Members of the Club.


(c) The Secretarial Committee shall be responsible for the maintenance of an Assets Register


10. MEETING OF THE CLUB

(a) A General Meeting of the club (to be known as the Annual General Meeting) shall be held in September of each year. Notice of the date and time of the Annual General Meeting shall be displayed on the Club notice board for at least 21 days before the said meeting.

The business to be transacted at the Annual General Meeting shall consist of the election of Officers and Committee members, the presentation of the audited accounts, the Chairman’s Report on the previous year, the Financial Report on the previous year and any other business notice of which has been given to the Secretary in writing at least 7 days before the Annual General Meeting.

(b) Additional general meetings of the Club may be summoned at any time by the Committee following the expiry of 14 days written notice to be displayed by the Secretary on the Club notice board.

The Secretary shall summon a general meeting if required to do so by written request signed by not fewer than 10 ordinary or honorary members. Upon receipt of such a request the Secretary shall cause such a meeting to be summoned by notice displayed on the Club notice board within 24 hours of receipt by him of such a request the meeting to be held as soon as possible after the expiry of 7 days from the display of the said notice.

(c) At all general meetings of the Club voting shall be confined to ordinary, social and honorary members of the Club and every member shall be entitled to be present and to cast one vote upon every question put to the vote. In the case of the equality of voting the Chairman of the meeting (who shall be the Chairman of the Club if present whom failing a member elected for the occasion by the meeting before the business of the meeting is opened) shall have a second or casting vote.
All voting (except where expressed otherwise elsewhere in these rules) shall be by simple majority. Voting shall be taken by ballot or as directed by the Secretary.
The secretary if present whom failing some other member nominated by the meeting shall take minutes of the proceedings at all General Meetings of the Club.

Twenty Five Members shall form a quorum.

(d) In calling any general meeting the Secretary shall by notice on the Club notice board and/or by e-mail specify the business to be conducted thereat.

11. INTOXICATING LIQUOR

(a) Intoxicating liquor shall be supplied on the Club premises to members and guests signed in under Section 12 hereof during the following hours :

Weekdays and Saturdays 10.00 to 23.00
Sundays 12.00 to 22.30

The Club will licence the premises in accordance with the Licensing Act 2003, Part 4. During the said hours members only may purchase intoxicating liquor for consumption on the premises.

(b) No persons shall be paid at the expense of the Club any commission percentage or similar payment on or with reference to the purchase of intoxicating liquor by the Club and no person shall directly or indirectly derive any financial benefit from the supply of intoxicating liquor by or on behalf of the Club to members or guests apart from any benefit which will thereby accrue to the Club as a whole.

(c) The supply to the Club of intoxicating liquor shall be under the sole control of the Committee who shall arrange for the purchase there on behalf of the Club.

12. GUESTS OF MEMBERS

(a) Members may introduce and entertain guests at the Club and there shall be kept at the Club premises a guest book which both the member and the guest shall sign at the time of the introduction of the guest.

(b) No member may introduce more than two guests in any one day and no person may be allowed into the Club as a guest on more than three occasions in the same week. No person whose membership of the Club has terminated under Section 14 hereof, or is for the time being suspended under Section 14 hereof, or whose application for membership has at any time been rejected shall be admitted as a guest. The Committee may suspend any member who takes undue advantage of this rule to the detriment of the Club.

(c) Any member introducing a guest under this rule must accompany him while he is on the Club premises and shall be responsible for his guest’s behaviour throughout the visit. The member shall be responsible for ensuring that all his guests comply with the Club rules whilst on the Club premises.

(d) Guests shall be allowed to purchase drink and to play any gaming machine on the Club premises.

13. VISITORS

Members of visiting teams competing in events against Club teams and their supporters shall on the day of such event be permitted entry to the Club premises. Whilst on the Club premises they may purchase intoxicating liquor.
The Committee reserve the right to refuse admission to any such visitor or supporter at their own absolute discretion.

14. CONDUCT OF MEMBERS (on and off the field, on club premises and also
whilst representing the Club

All complaints regarding the behaviour of members should be lodged in writing with the Secretary.

The Committee shall appoint a Disciplinary sub-committee who will meet to hear complaints within 7 days of a complaint being lodged. Any member requested to attend a Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses. The Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership.

The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days following the hearing.

There shall be a right of appeal to the Committee against either the finding or the sanction imposed or both following disciplinary action being taken. The Committee shall appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non members of the club. The Appeals Committee shall consider the appeal within 7 days of the Secretary receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be final and binding on all parties.


The Club will follow and comply with the rules and regulations of the appropriate leagues / competitions which they participate in and as defined by the Management Committee

Junior members will follow the Rules and Regulations which are in place and ratified by the Management Committee.

The Club has adopted a Code of Conduct for Cricket Club Members and Guests available both on-line and on the Club’s Notice board.

The Club has adopted the ECB’s Code of Conduct /Set of rules for young people available on the Club’s web-site and notice board of the Club.

15. GAMES AND LOTTERIES
(i) Regulations and /or bye laws made by the Management Committee may include
conditions on which any game may be played on the Club premises and prohibit
any games the playing of which is unlawful or would in the opinion of the
Management Committee be injurious to the interests of the Club.

(ii) Any lotteries or gaming organised by or on behalf of the Club shall be organised
strictly in accordance with the Lotteries and Gaming Legislation and must be
authorised by the Management or particular authority of the Management
Committee and must be conducted so as to benefit the Club and not any one
person or persons ( whether or not a member of the Club) otherwise than is lawful
as a winner in such lawful lottery or lawful gaming.

16. EXCLUSION AND LIABILITY

Neither the Club nor any Officer thereof shall be liable for any damage to property
occurring, from whatever cause, in or about the Club premises nor for an injury
by any member or guest whilst on or leaving the Club premises: a notice to this effect
shall at all times be displayed in a prominent position on the Club premises

17. ALTERATIONS TO THE CONSTITUTION
The constitution or a part thereof may be added to, amended or replaced by a resolution of a two-thirds majority of those present and voting at a general meeting of the Club called for the purpose under Section 10 hereof.

18. DISSOLUTION

(a) The Club shall be dissolved upon a resolution to that effect passed by a three-fourths majority of those present and voting at a general meeting of the Club called for the purpose under Rule 9 hereof.

(b) Following upon such resolution, the Committee shall take immediate steps to convert into money all the property of the Club whatsoever with power however to postpone or delay the conversion of any particular property as so directed by the general meeting.

(c) Out of proceeds of such conversion the Committee shall discharge all debts and liabilities of the Club including all expenses incidental to the said conversion.

(d) In the event of the dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies:

(i) A registered charitable organisation (s).
(ii) Another Club which is a registered CASC.
(iii) The sports national governing body for use by them for related
community sports.

19. LEASE

The Club agrees to indemnify the named individuals being the Trustees from time to time referred to in the Lease of Cirencester Park Cricket Ground and Pavilion in respect of any personal liability for the monies due to be paid by way of rent or other outgoings pursuant to the terms of the Lease.