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Club Constitution


CONSTITUTION OF DOWN HATHERLEY CRICKET CLUB


1. NAME

The name of the Club shall be Down Hatherley Cricket Club

2. ADDRESS

The address of the Club shall be The Leasowe, Wood Lane, Down Hatherley, Gloucester. GL2 9QB

3. OBJECTIVES OF DOWN HATHERLEY CRICKET CLUB

The objectives of the Club shall be to promote cricket at all levels of ability without prejudice and for the benefit of all.

4. POLICY STATEMENTS

The Club has adopted and implemented the following policies: “Equality Policy“, “Safe Guarding Children Policy” and a “Code Of Conduct for Players and Guests” copies of which can be found on the club notice board.

5. MEMBERSHIP

There shall be 6 classes of membership: Life Member (no longer open to new members), Senior Playing Member, Junior Member, Unwaged Member, Youth Member and Associate Member.

An Associate Members shall be a non-playing member who is a volunteer or helper and whose role is to facilitate the Club fulfilling its Objects as set out above.

A member shall be deemed a Junior Member if under the age of 18 before 1st June of said playing season. Wives and partners of members together with any parent of a Youth Team Member shall be deemed to be Associate Members.

Membership is open to all members of the community regardless of ability, sex, age, disability, ethnicity, nationality, sexual orientation, religion, or any other beliefs.

Membership of the Club can be made either by submitting a Membership Application Form for consideration and approval by a General meeting of the Club or upon nomination by an existing member of the Club and submission of an Application Form for consideration and approval by the Management Board. Any such application for membership can be accepted or rejected provided that any refusal shall be on a fair and non-discriminatory basis. Upon acceptance, the appropriate Membership Fee will be payable unless waived by the Management Board.

Membership shall not be prohibited by the inability of a prospective member from being able to pay such fee and where such circumstances arise the Management Board shall waive the payment of such fee.

The Management Board may at any time refuse or withdraw membership if any member’s conduct may bring the club’s name or sport into disrepute, as specified in the club’s “Code Of Conduct For Players”. Appeal against refusal or removal shall be to the Chairman and Vice- Chairman of the Management Board whose decision shall be final.

Junior Youth and Associate Membership shall not carry voting rights except for those members who are elected to the Management Board. The numbers of Associate Members of the Club shall not exceed 25% of the total club membership.

6. SUBSCRIPTIONS

Membership Subscriptions shall be fixed annually at the Spring General Meeting.
No person shall be deemed to be a member until the Subscription has been paid or unless the Management Board has agreed to waive the fee due to the inability of a member to pay the same. All subscriptions shall be paid by 1st June every year. A late payment fee can be administered for any subscriptions received after this date.
The Management Board is responsible for the collection and method of collection of subscriptions.

7. MANAGEMENT

Down Hatherley Cricket Club shall be managed by the Down Hatherley Cricket Club Management Board.
The Management Board shall consist of the following who shall be elected by a majority vote annually at the Annual General Meeting of the Club:
The Chairman
The Vice Chairman
The Secretary
The Treasurer
The Bar Manager
The Director of Cricket, or if none, the Club Captain

Sector Managers with responsibility for specific aspects of the running of the Club shall similarly be elected at the Annual General Meeting. These can include (but do not have to nor shall not be restricted to): Club Captain (if Director of Cricket is in post), Fixture Secretary, Youth Team Manager, 2nd Team Captain, Sunday Captain, Midweek Captain, Child Welfare Officer, Grounds Manager, Buildings Manager, Web Site Manager, Players Representative (unless a Director of Cricket is in post) and Social Secretary

Sector Managers may be called to report to a Management Board Meeting when required.

The Management Board shall meet monthly from May to September and bi-monthly from September to May.

The Management Board shall be empowered to fill any vacancy which may arise before the AGM and is empowered from time to time to introduce, vary or revoke regulations for the management of the club and its members provided that such actions are not inconsistent with this Constitution .

Subject to the approval of The Management Board, sub-committee’s may be formed to conduct sports and social activities. These sub-committees shall report directly to the Management Board.

All disputes within any sub-committee’s shall be referred to the Management Board whose decision shall be final.

8. MEETINGS

An Annual General Meeting shall be held in November of every year upon 14 days notice being given to all members. Any resolutions for the AGM must be submitted to the Secretary in writing at least 7 days before the date of the AGM.

The AGM shall receive a report from the Club Chairman (detailing all activities relevant to the club in the past year), the Treasurer (who will submit a financial report for the previous year) and from the following Sector Managers:
Club Captain
Buildings Manager.
2nd Team Captain.
Sunday Captain.
Mid Week Captain.
Youth Team Manager.
Bar Manager
Groundsman

A Spring General Meeting shall be held in March of every year. Vice Captains will be nominated by the 1st and 2nd Team Captains at the SGM. Any resolutions for the SGM must be submitted in writing to the Club Secretary at least 7 days before the date of the SGM.

A member must be present at a meeting for his/her vote on any issue to be counted and in the case of an equality of votes at any meeting of the Club, the Chairman shall have the casting vote.

The Management Board shall be entitled to summon an Extraordinary Meeting of the Club at anytime giving 7 days’ notice to members.

The quorum for any General Meeting of the Club shall be a minimum of 15 members and for a meeting of the Management Board a minimum of 4 members.

9. VISITORS

Every member shall be permitted to introduce 2 visitors to the Club on any occasion during club opening hours, provided that the member completes the visitors’ book with the visitors name and address.
Intoxicating liquor may be supplied to such guests by or on behalf of the Club for consumption on the premises. The Management Board shall have the power to suspend any member who shall aid or permit contravention of this rule.

Members of visiting clubs shall be made temporary members for the day or days of play and on such days shall be entitled to the privileges of associate membership.

The Club shall be at liberty, at the discretion of the Management Board and on not more than twelve occasions in any one calendar year (commencing on 1st January), to allow the use of Club premises by any person or organisation who is not a member or authorised guest of a Member of the Club for an organised function. On the occasion of such function the Club shall be at liberty to sell intoxicating liquor for consumption on the premises to persons attending such function other than members and their guests provided that such function shall have been approved by the Management Board, that the appropriate Temporary Events Notice shall have been served on the Licensing Authority, that there shall have been no objection received in consequence thereof and any conditions thereof shall be complied with. The function referred to in this rule shall be of a private nature and to which the general public (as opposed to specific invitees) shall not have the right of access. In addition, a member of the Club or of the staff of the Club shall be on the premises throughout the function and the persons attending the function shall observe such conditions as may be imposed by the Management Board (whether generally or in respect of that particular function).

10. DISSOLUTION

The Club is a non profit making organisation. All profits and surpluses will be reinvested into the Club to maintain or improve facilities. No assets, profit or surplus will be distributed to members or third parties on the winding up or dissolution of the Club.

Upon dissolution of the Club any remaining assets shall be given or transferred to another registered Community Amateur Sports Club, a registered charity or the sports governing body for cricket purposes.

11. GENERAL

Any person using or attending the Clubs premises either as a player or spectator shall do so at his or her own risk.

The supply of intoxicating liquor on the Clubs premises is permitted during the hours and times determined by the Management Board subject to the requirements of the Licensing Authorities

No alcohol shall be purchased by or consumed on the premises by anyone under the age of 18 and all members and guests must abide by the Licensing Laws, and Laws regarding the use of drugs and other substances.

12. AMENDMENTS

These rules may be added to, revoked or amended at any Annual or Extraordinary Meeting or Special Meeting properly convened.

November 2016

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