Club Constitution


CONSTITUTION OF DOWN HATHERLEY CRICKET CLUB

1.NAME

The name of the Club shall be the Down Hatherley Cricket Club.

2.ADDRESS

The address of the Club shall be The Leasowe, Wood Lane, Down Hatherley, Gloucester.

3.OBJECTS

The objects of the Club shall be the promotion of all kinds of amateur sports, in particular cricket, social activities, entertainment and refreshments for the benefit of its members in the parish of Down Hatherley and the surrounding area and community participation in the same.

4.MEMBERSHIP

(a) Any person and in particular any person who resides or was born in the parishes of Down Hatherley or Twigworth shall be entitled to become and ordinary member of the Club, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. Limitation of membership is allowable, however, according to availability facilities on a non-discriminatory basis.

(b) The Club may have different classes of membership and subscription on a non-discriminatory and fair basis.

(c) Subject to the above, application shall be made by signing and submitting a properly completed application form and upon such person being nominated by and two ordinary members of the Club and being approved by the Management Committee hereinafter referred to provided always that prior to submitting such application from such prospective member shall have attended the Club’s Spring General Meeting hereafter referred to immediately preceding the season for which that prospective member first applied to join the club or if it shall not be possible for the said prospective member to attend the said Spring General Meeting he shall prior to submitting the said application form play a number of games not exceeding four in number such number to be determined by the said management Committee as guest of the Club and provided always that an interval of not less than two days shall elapse between the times when the application form shall be delivered to the Honorary Secretary of the Club and the time when such prospective member shall be entitled to membership and be permitted to participate in any of the privileges of membership. Wives of members shall become honorary members of the Club.

(d)bThe Club committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or the sport into disrepute. Appeal against refusal or removal may be made to the members.

(e) Non-playing associate members may be nominated by a member and if approved by the Management Committee shall on payment of an annual subscription be entitled to all of the privileges and amenities of the Club. Such associate members shall have no power to vote at any meeting of the club. Entitlement to membership shall be subject to the second proviso as for ordinary members. The numbers of associate members of the Club shall not exceed 25% of the total Club membership.

5.SUBSCRIPTIONS

(a) The Club will keep subscriptions at levels which will not pose a significant obstacle to people participating.

(b) The membership fee for ordinary members shall be such sum as shall be fixed annually at the Spring General Meeting of the Club in March of each year and must be paid by members by 31st May each year. No person shall be deemed to be a member until such subscription is paid but juniors members, being those below the age of 18 years on the said last date for payment of the membership fee, shall be entitled to pay such reduced membership fee as shall be fixed in accordance with the foregoing provision, provided that junior members shall have neither the power to vote at any meeting of the Club, nor, in the case of those members under the age of 18, the right to participate in the bar facilities by the Club.

6.VISITORS

(a) Every member shall be permitted to introduce a maximum of two visitors per month on any day during Club hours but shall be responsible for entering in the visitor’s book provided for that purpose the name and address of his or her guests and no one guest shall be omitted on more than twelve occasions in any one calendar year. Intoxicating liquor may be supplied to such guests by or on behalf of the Club for consumption on the premises and not elsewhere. The Management Committee shall have the power to suspend or otherwise deal with any ordinary member who shall aid or permit contravention of this rule.

(b) Members of visiting clubs shall be made temporary members for the day or days of play and provided that their names have been posted in the Club’s notice board at the premises for not less than two days prior to commencement of the match then such temporary members shall upon the day or days of the match be entitled to the full privileges of membership.

(c) The Club shall be liberty, by invitation of the Management Committee, and on not more than twelve occasions in any one calendar year commencing on 1st January, to allow the use of the Club premises by any person or persons or any organised function and on the occasion of such function the Club shall be at liberty to sell intoxicating liquor for consumption on the premises to persons attending such function other than members and their guest provided always that such function shall have been approved by the Management Committee and not less than forty eight hours notice shall first be given to the Clerk to the Licensing Justices and to the Police by the General Secretary for the time being of the Club (whether or not applications made for a Special Order of Exemption in respect of occasion). The function referred to in this rule shall be of a private nature and to which the general public shall not have the right of access. Notwithstanding any provision in the rules of the Club for the variation or amendment of such rules this rule shall not be altered, annulled, extended or in any way varied without first obtaining the consent or approval of the Magistrate Court. Provided further that a member of the Club or of the staff of the Club is on the premises throughout the function and that the persons attending the function observer such condition as may be made by the Management Committee (whether generally or in respect of a particular function).

7.MANAGEMENT

(a) The management of the Club shall be under the control of the Committee consisting of ordinary members (herein called “the Management Committee”) except in those matters reserved under the rules of the Club in general meeting, and which shall have the power to appoint such sub-committee as it shall deem expedient.

(b) The Management Committee which shall meet at least once a quarter shall be elected annually at the Autumn General Meeting of the Club to be held in October in each year and shall consist of Club members including Chairman, Honorary Secretary, Honorary Fixture Secretary, Treasurer, all Team Captains (with the exception of the Youth Team Captains) Youth Team Manager, and Bar Manager. All members of the Management Committee shall serve for once year and shall be eligible for re-election.

(c) If any casual vacancy shall occur upon the Management Committee during any year then the Management Committee shall be empowered to co-opt any ordinary member to fill such vacancy with the proviso the no co-opted member shall be appointed to any sub-committee that shall be concerned with the purchase for or supplied by the Club of intoxicating liquor.

(d) The Management Committee may from time to time introduce, vary or revoke by-laws not inconsistent with these rules for the regulation of the affairs of the Club and the conduct of the members and until revoked all by-laws shall be binding upon members. Any such change in the by-laws shall be displayed on the Club notice board.

(e) Subject to the approval of the Management Committee sub-sections of the Club may be formed to conduct sports and social activities. Each section shall be responsible to the Management Committee for the running and control of such section and shall be charged the additional subscriptions as may be approved by the Management Committee. Each sub-section shall keep all proper accounts and shall at all times comply with or act upon all requests and directions received from the Management Committee.

(f) All disputes within the Club or within or between sub-sections authorised under the preceding clause shall be referred to the Management Committee whose decision upon all matters shall be binding.

8.MEETINGS

(a) An Annual General Meeting shall be held in November of each year upon fourteen days notice displayed upon the Club notice board. The Annual General Meeting shall receive the Club Chairman’s report of the work and activities of the Club during the year ended, shall receive the financial report of the Club Treasurer, shall elect the Management Committee for the ensuring year and shall deal with such other business as may be necessary. All resolutions for consideration at the Annual General Meeting shall be submitted in writing the Club Secretary not less than seven days before the dates fixed for such meeting. General Meeting of the Club shall also be held in March of each year.

(b) All ordinary and honorary life members of the Club who must be elected from the ordinary members of the Club shall be entitled to vote at the meeting and all persons entitled to vote shall have one vote and in the case of equality of votes the Chairman of the meeting shall have a second and casting vote. Provided that the Chairman shall have no second or casting vote in the election of the Management Committee.

(c) The Management Committee shall be entitled to summon the Extraordinary General Meeting of the Club at any time upon reasonable notice.

(d) The quorum for any General Meeting of the Club shall be fifteen ordinary members and for a meeting of the Management Committee five members.

(e) The Management Committee may at any time call a Special General Meeting and they shall do so forthwith upon requisition in writing of eight ordinary members stating the purpose for which such a meeting is required.

9.DISSOLUTION

(a) The Club is a non-profit making organisation. All profits and surpluses will be reinvested in the Club to maintain or improve its facilities. No assets, profit or surplus will be distributed to members or third parties on winding up or dissolution of the Club.

(b) Upon dissolution of the Club and remaining assets shall be given or transferred to another registered Community Amateur Sports Club, a registered charity or the sport’s governing body.

GENERAL

10. Any person using or attending the Club’s premises either as a player or spectator shall do so at his or her own risk. Any members when requested by any member of the Management Committee produce his membership card upon demand.

11. The supply of intoxicating liquor on the Club premises is permitted during the hours and times mentioned hereunder or during such hours as the Licensing Justices may allow:-

Weekdays (Monday to Saturday): 11am to 11pm
Sundays and Good Friday: 12 noon to 10.30pm
Christmas Day: 12 noon to 3.00pm and 7.00pm to 10.30pm

12.AMENDMNTS

These rules may be added to, revoked or amended at any Annual or Extraordinary General or Special meeting properly convened.


NOVEMBER 2016

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