Constitution
EAST HULL AMATEUR RUGBY LEAGUE CLUB
THE EMBASSY HOTEL
HEDON ROAD
KINGSTON UPON HULL
HU9 1RA
TEL: 01482 326416
CONSTITUTION
CONTENTS
1.Club Title and Membership
2.Meetings
3.Club Membership
4.General Committee
5.Coaches and Appointments
6.Playing Kit and Equipment
7.Physiotherapy / First Aid and Insurance
8.Finance and Sponsorship
9.Development of the Club
10. Policies
1.1The name of the club shall be:
EAST HULL FACILITIES FOR AND PROMOTE COMMUNITY PARTICIPATION IN AMATEUR RUGBY LEAGUE FOOTBALL CLUB
Incorporating East Hull Youth Rugby League Section. (Referred to hereinafter as ‘the club’)
1.2The club will be affiliated and in membership of BARLA or its successor body. The club is also a member of the National Conference League and of the Kingston Upon Hull District Amateur Rugby League.
1.3The Youth section is affiliated to the club and will abide by the constitution of the club on areas of commonality.
1.4The club undertakes to provide facilities and to play the game according to the rules of Rugby League and the bylaws of the leagues of which the club has membership. The club also understands that it should encourage its members and players to conduct themselves according to the best traditions and spirit of the game.
2.1The club will have an Annual General Meeting (AGM) in the first week following the annual presentation evening or the first week after the last senior fixture (whichever is the latter). The youth section will have its AGM on the first Wednesday of the month of June.
The club AGM will be the ruling body of the Club, with the exception of the Emergency General Meeting (EGM), which can be called to address single issues.
2.2The AGM will have a quorum of 30% of its membership. Only members of the Open Age section, who are not in default of any monies to the club, will be eligible to vote at the AGM or EGM. Proposals for the AGM must be with the Secretary 7 days prior to the meeting. A member of the club must second all proposals. Any proposal will be placed before the meeting for general discussion.
2.3All decisions of the AGM will be binding upon all members of the club
2.4If the quorum of the AGM is insufficient for business to take place then the club will delegate matters needful of attention to the Chairman and Committee of the club.
2.5The Chairman, Secretary, Treasurer, Public Relations Officer and members of the Committee will be elected at the AGM.
2.6The Chairman will always have the casting vote at any meeting where there is a split decision.
2.7The AGM will always conduct the following business:
Take minutes of the previous AGM;
Take the Chairman’s report
Take the accounts of the club, together with the Treasurers report;
Take the report of the Secretary;
Take the Coaches report; and
Take any other business.
2.8 EGM’s shall be called with the agreement of the General Committee. The Secretary must give each member 14 days notice of such meetings. The EGM will have a quorum of 60% of its total membership.
3.1The club is open to the whole community without discrimination. Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion of beliefs; or of age, sex or disability except as a necessary consequence of the requirements of the Rugby League as a particular sport.
The club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.
3.2 There will be 3 classes of membership:
Playing member;
Full non-playing member; and
Junior member (aged 7 – 18).
3.3The General Committee will decide the appropriate cost of membership. The Committee of the youth section will decide the cost of subscriptions of the junior members.
3.4Any playing member, who is in arrears of subscriptions, will become ineligible for selection after 4 weeks of non payment.
3.5The costs of subscriptions and fees may be varied at the discretion of the General Committee upon the advice of the Treasurer. Individual cases of hardship will be treated positively.
3.6The membership roll will be responsible of the Club Secretary.
4.1 The General Committee will meet during the 2nd Thursday of each month. The Committee will be made up of the Chairman, Secretary, Treasurer, PRO and other members voted into office by the full AGM of the club.
4.2 The size of the General Committee including Club Officials must not exceed 12 but must be greater then 6.
4.3 The Committee can invite anyone it wishes to its meetings to act as an advisor and/or observer. It is expected that members of the coaching staff and Club Captain would be invited to attend but would have no voting rights.
4.4 Any member of the General Committee who cannot attend the meeting must register their apology with the Chairman or the Secretary prior to the meeting. Any member wishing to resign must do so in writing and address to the Chairman and send a copy to the Secretary.
4.5 The Youth Committee will meet the 1st Monday of every month. The Committee will be made up of the Chairman, Secretary and Treasurer.
5.1 The appointment of the Club’s coaches is the responsibility of the General Committee. All coaches will be appointed annually, unless specified. All candidates should show their intentions at the AGM either verbally or in writing and will be advised of the Committees decision no later than 1 week following the AGM. The Chairman will confirm all appointments in writing to the successful candidates.
5.2The Head Coach will report directly to the Chairman or his nominated Deputy. He will normally coach the 1st Team and act as advisor of other coaches and his decision on all coaching matters will be final. The Head Coach will advise and assist where appropriate any such matters relating to the youth section of the club. The Head Coach shall be responsible for organising and chairing monthly coaches meetings for ALL club coaches (senior and youth) in order to promote the development of the same within the Club.
5.3The youth section will adopt the recommendations of the clubs Head Coach.
5.4All coaches should be qualified and hold a current RL coaching award. The coaches of all teams may ask someone to assist the coaching of their team.
5.5It shall be the duty of the Committee to ensure that the coaching and training facilities of the club are as good as possible.
5.6The Committee shall, on the advice of the Head Coach, pay any fees required for coach to attend a course connected with RL. The Committee shall encourage the purchase or resources, which will aid the coaching of playing members. Any such resources will remain the property of the Club. If any coach leaves the Club within 2 years of receiving a coaching award funded by the Club, he must reimburse the Club in full prior to taking another position outside the Club.
6.1The colour of the Club’s shirts is blue and white.
6.2The shirts of all the clubs teams will bear the name/logo of the main sponsor. The shirts should also bear the clubs name and embroidered club crest.
6.3A white or blue dress shirt and club tie should be provided for each player, coach and Club official.
6.4Other kit may be purchased to facilitate the playing of the game and the Committee and Club coaches should agree all new equipment and clothing.
6.5Any player representing Great Britain or Yorkshire will have their clothing costs met upon presentation of an invoice. No payment will be made for clothing costs of those players representing Hull and District.
7.1All teams will have a physiotherapist/ First Aider on duty at their game. It is in the Clubs best interest that the injuries of individual players will be cared for as soon as possible.
7.2All physiotherapists/ First Aiders will have a fully stocked medical bag with various items for the use of injured players.
7.3All physiotherapists / First Aiders should be encouraged to hold a recognised qualification and the Club will meet any training costs.
7.4It is in the interest of each player to be suitably insured either by taking out his own or the Clubs insurance.
8.1The Treasurer has final responsibility for the financial well being of the club and his judgement should inform the General Committee who will have control of the accounts.
8.2A suitably qualified person, with no connection with the Club, should audit the Club’s accounts. A set of accounts should be suitably prepared for the Clubs AGM and should be prepared to deal with financial questions from the general membership at the AGM.
8.3The Treasurer should be able to give the General Committee a financial review every quarter.
8.4Cheques and withdrawals on all accounts should be made on the signature of any 2 from 3 officers at the club.
8.5The team coach should be the first point of contact with regards to sponsorship. All offers of sponsorship should be presented to the General Committee before agreeing.
8.6The club is a non-profit making organisation and all surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members or third parties.
8.7In the event of the club being dissolved for whatever reason all assets of the club will be transferred to another registered CASC.
9.1It is the desire of the Club, its members and players to develop the game in any way it can. The Club is fortunate in having a well established junior section and its development must be encouraged.
9.2Rugby League is a family orientated game and all members should feel valued and encouraged to take part in the Club and its activities. No person should feel discouraged by reasons of disability, gender or skin colour.
9.3Wherever possible areas new to the game should be encouraged by the actions of the Club.
9.4Wherever possible the Club should actively encourage its members to develop to their fullest potential. This may mean selection of individuals for representative honours and players wishing to transfer into the professional game.
9.5The Chairman must be consulted prior to approaches being made to the press, BARLA or league officials on any matter relating to the Club.
10.1 The Club will abide by the guidelines of the following practices set by BARLA:
Child Protection Policy
Equal Opportunities Policy
Health and Safety Policy
Adopted by General Committee ………date…………….
Senior Chairman……………………………………………..
Senior Secretary………………………………………………
Youth Chairman………………………………………………
Youth Secretary………………………………………………
THE EMBASSY HOTEL
HEDON ROAD
KINGSTON UPON HULL
HU9 1RA
TEL: 01482 326416
CONSTITUTION
CONTENTS
1.Club Title and Membership
2.Meetings
3.Club Membership
4.General Committee
5.Coaches and Appointments
6.Playing Kit and Equipment
7.Physiotherapy / First Aid and Insurance
8.Finance and Sponsorship
9.Development of the Club
10. Policies
1.1The name of the club shall be:
EAST HULL FACILITIES FOR AND PROMOTE COMMUNITY PARTICIPATION IN AMATEUR RUGBY LEAGUE FOOTBALL CLUB
Incorporating East Hull Youth Rugby League Section. (Referred to hereinafter as ‘the club’)
1.2The club will be affiliated and in membership of BARLA or its successor body. The club is also a member of the National Conference League and of the Kingston Upon Hull District Amateur Rugby League.
1.3The Youth section is affiliated to the club and will abide by the constitution of the club on areas of commonality.
1.4The club undertakes to provide facilities and to play the game according to the rules of Rugby League and the bylaws of the leagues of which the club has membership. The club also understands that it should encourage its members and players to conduct themselves according to the best traditions and spirit of the game.
2.1The club will have an Annual General Meeting (AGM) in the first week following the annual presentation evening or the first week after the last senior fixture (whichever is the latter). The youth section will have its AGM on the first Wednesday of the month of June.
The club AGM will be the ruling body of the Club, with the exception of the Emergency General Meeting (EGM), which can be called to address single issues.
2.2The AGM will have a quorum of 30% of its membership. Only members of the Open Age section, who are not in default of any monies to the club, will be eligible to vote at the AGM or EGM. Proposals for the AGM must be with the Secretary 7 days prior to the meeting. A member of the club must second all proposals. Any proposal will be placed before the meeting for general discussion.
2.3All decisions of the AGM will be binding upon all members of the club
2.4If the quorum of the AGM is insufficient for business to take place then the club will delegate matters needful of attention to the Chairman and Committee of the club.
2.5The Chairman, Secretary, Treasurer, Public Relations Officer and members of the Committee will be elected at the AGM.
2.6The Chairman will always have the casting vote at any meeting where there is a split decision.
2.7The AGM will always conduct the following business:
Take minutes of the previous AGM;
Take the Chairman’s report
Take the accounts of the club, together with the Treasurers report;
Take the report of the Secretary;
Take the Coaches report; and
Take any other business.
2.8 EGM’s shall be called with the agreement of the General Committee. The Secretary must give each member 14 days notice of such meetings. The EGM will have a quorum of 60% of its total membership.
3.1The club is open to the whole community without discrimination. Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion of beliefs; or of age, sex or disability except as a necessary consequence of the requirements of the Rugby League as a particular sport.
The club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.
3.2 There will be 3 classes of membership:
Playing member;
Full non-playing member; and
Junior member (aged 7 – 18).
3.3The General Committee will decide the appropriate cost of membership. The Committee of the youth section will decide the cost of subscriptions of the junior members.
3.4Any playing member, who is in arrears of subscriptions, will become ineligible for selection after 4 weeks of non payment.
3.5The costs of subscriptions and fees may be varied at the discretion of the General Committee upon the advice of the Treasurer. Individual cases of hardship will be treated positively.
3.6The membership roll will be responsible of the Club Secretary.
4.1 The General Committee will meet during the 2nd Thursday of each month. The Committee will be made up of the Chairman, Secretary, Treasurer, PRO and other members voted into office by the full AGM of the club.
4.2 The size of the General Committee including Club Officials must not exceed 12 but must be greater then 6.
4.3 The Committee can invite anyone it wishes to its meetings to act as an advisor and/or observer. It is expected that members of the coaching staff and Club Captain would be invited to attend but would have no voting rights.
4.4 Any member of the General Committee who cannot attend the meeting must register their apology with the Chairman or the Secretary prior to the meeting. Any member wishing to resign must do so in writing and address to the Chairman and send a copy to the Secretary.
4.5 The Youth Committee will meet the 1st Monday of every month. The Committee will be made up of the Chairman, Secretary and Treasurer.
5.1 The appointment of the Club’s coaches is the responsibility of the General Committee. All coaches will be appointed annually, unless specified. All candidates should show their intentions at the AGM either verbally or in writing and will be advised of the Committees decision no later than 1 week following the AGM. The Chairman will confirm all appointments in writing to the successful candidates.
5.2The Head Coach will report directly to the Chairman or his nominated Deputy. He will normally coach the 1st Team and act as advisor of other coaches and his decision on all coaching matters will be final. The Head Coach will advise and assist where appropriate any such matters relating to the youth section of the club. The Head Coach shall be responsible for organising and chairing monthly coaches meetings for ALL club coaches (senior and youth) in order to promote the development of the same within the Club.
5.3The youth section will adopt the recommendations of the clubs Head Coach.
5.4All coaches should be qualified and hold a current RL coaching award. The coaches of all teams may ask someone to assist the coaching of their team.
5.5It shall be the duty of the Committee to ensure that the coaching and training facilities of the club are as good as possible.
5.6The Committee shall, on the advice of the Head Coach, pay any fees required for coach to attend a course connected with RL. The Committee shall encourage the purchase or resources, which will aid the coaching of playing members. Any such resources will remain the property of the Club. If any coach leaves the Club within 2 years of receiving a coaching award funded by the Club, he must reimburse the Club in full prior to taking another position outside the Club.
6.1The colour of the Club’s shirts is blue and white.
6.2The shirts of all the clubs teams will bear the name/logo of the main sponsor. The shirts should also bear the clubs name and embroidered club crest.
6.3A white or blue dress shirt and club tie should be provided for each player, coach and Club official.
6.4Other kit may be purchased to facilitate the playing of the game and the Committee and Club coaches should agree all new equipment and clothing.
6.5Any player representing Great Britain or Yorkshire will have their clothing costs met upon presentation of an invoice. No payment will be made for clothing costs of those players representing Hull and District.
7.1All teams will have a physiotherapist/ First Aider on duty at their game. It is in the Clubs best interest that the injuries of individual players will be cared for as soon as possible.
7.2All physiotherapists/ First Aiders will have a fully stocked medical bag with various items for the use of injured players.
7.3All physiotherapists / First Aiders should be encouraged to hold a recognised qualification and the Club will meet any training costs.
7.4It is in the interest of each player to be suitably insured either by taking out his own or the Clubs insurance.
8.1The Treasurer has final responsibility for the financial well being of the club and his judgement should inform the General Committee who will have control of the accounts.
8.2A suitably qualified person, with no connection with the Club, should audit the Club’s accounts. A set of accounts should be suitably prepared for the Clubs AGM and should be prepared to deal with financial questions from the general membership at the AGM.
8.3The Treasurer should be able to give the General Committee a financial review every quarter.
8.4Cheques and withdrawals on all accounts should be made on the signature of any 2 from 3 officers at the club.
8.5The team coach should be the first point of contact with regards to sponsorship. All offers of sponsorship should be presented to the General Committee before agreeing.
8.6The club is a non-profit making organisation and all surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members or third parties.
8.7In the event of the club being dissolved for whatever reason all assets of the club will be transferred to another registered CASC.
9.1It is the desire of the Club, its members and players to develop the game in any way it can. The Club is fortunate in having a well established junior section and its development must be encouraged.
9.2Rugby League is a family orientated game and all members should feel valued and encouraged to take part in the Club and its activities. No person should feel discouraged by reasons of disability, gender or skin colour.
9.3Wherever possible areas new to the game should be encouraged by the actions of the Club.
9.4Wherever possible the Club should actively encourage its members to develop to their fullest potential. This may mean selection of individuals for representative honours and players wishing to transfer into the professional game.
9.5The Chairman must be consulted prior to approaches being made to the press, BARLA or league officials on any matter relating to the Club.
10.1 The Club will abide by the guidelines of the following practices set by BARLA:
Child Protection Policy
Equal Opportunities Policy
Health and Safety Policy
Adopted by General Committee ………date…………….
Senior Chairman……………………………………………..
Senior Secretary………………………………………………
Youth Chairman………………………………………………
Youth Secretary………………………………………………
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