Club Development
Guisborough Rugby Club
RUGBY DEVELOPMENT PLAN 2009 to 2016
HISTORY AND CURRENT DEVELOPMENTS (2000/2008)
Guisborough RUFC is one of six rugby union clubs operating in the Teesside area, the
others being Acklam, Middlesbrough, Redcar, Stockton and Yarm.
Middlesbrough, like Guisborough, are the only club in the Teesside area which also run a full
range of junior/youth rugby sides. There are no clubs which run a women's
open age side. There are numerous amateur football clubs operating in the Teesside area.
Guisborough RUFC is currently in Durham and Northumberland 3, provides two pitches at its facilities. The club also uses Belmont Primary School and Laurence Jackson High School on a regular basis for matches and training. It
has a total playing membership of about 375. The Club has, until the 2001/2002
season, regularly turned out four Senior sides. For the 2004/2005 season
however, the number of adult players has reduced, in accordance with the
national trend, resulting in the Club only being able to turn out two sides. In
order to address the flow of players away from the game, the Club has identified
the need to develop players into adult rugby through the coaching of youth
players in the local schools and the formation of its own youth teams. This was the cornerstone of the previous development plan.
Since 2000, Guisborough RUFC has provided qualified coaches who have gone into
local schools to assist with the coaching and development of players in the game
of rugby union football. The Club has also hosted, and continues to host, development days, training sessions and
fixtures for a variety of Redcar and Cleveland activity. The work in schools to date has
produced a number of young players who have progressed into the Club's senior sides and also representative honours at both Teesside; North Yorkshire and Yorkshire levels.
AS part of the drive to increase participation with the dual aim of increasing senior numbers and raising performance the club have seen its’ junior numbers rise from 120 in 2001 to 220 in 2008. However, this was at its highest in 2007 with some 280 players. The consequences of this is that the club have won 5 Durham Cups, 3 Durham Sevens; 5 Yorkshire Plates, a colts Yorkshire league title and one Yorkshire Cup in the past 6 years.
The success of the clubs School links and Summer camps have helped to keep the club on track for its participation and performance targets.
The club have been successful in achieving Seal of Approval year 1 and 2; with Club Mark status.
The club are working towards a position which will ensure a financially viable club which will promote rugby for the ensuing years. Guisborough works closely with a number of affiliated community groups who all contribute in differing ways to the success of the club. These include a Folk Clubs; an Athletic clubs, a running clubs, dog clubs and Adult Learner Service Support.
The attached plan is presented to ensure that both the long term and short term objectives of the club are managed properly, that we can respond to local and national issues incorporating the needs of the Minis, Midis, Juniors, Youth and Senior sections. However careful attention has been given to the RFU objectives, the Club’s need to achieve “Clubmark” status and also local economic conditions.
Process
The plan is being formulated to give direction, a focus for the future and recognise the excellent work that has gone on before.
It is anticipated that the development plan (referred to as "the plan" within this text) will adopt, where it is both appropriate and applicable, those policies and procedures as formulated by the RFU (adapted if necessary to accommodate the particular operating environment within Guisborough Rugby Club). The club will particularly do so in all cases where the health, safety and well being of the player is concerned.
In adopting relevant policies and procedures however, the club will take care to ensure that the financial viability of the Section is appropriately protected and that it does not place any unnecessary burden on any function of the club.
On completion of the Plan, the club will, through it's chair, present it to its' committee for;
Information
Comments
Adoption and
Approval for implementation.
The plan may also inform the committee in its own deliberation when considering future developments.
The mission
'PROMOTING RUGBY THROUGH PARTICIPATION' Guisborough Rugby Club is pursuing a mission to "promote and develop rugby union for all young people within Guisborough and East Cleveland in order to maximise participation and enjoyment at every age group and engender a lifelong interest in the sport. The long term aim is to achieve a viable club competing at a higher level in the future.".
The constitution
The Minis and Juniors Section will adopt the constitution of the main club and contribute to this through:-
Committee meetings.
Activity on the field of rugby
Activity off the field, through social events, and
Contributing to future reviews of the constitution and all associated policies and procedures.
The committee structure
GRUFC is a constituted body and operates through the committee structure. The committee structure is outlined below;
Senior Club committee
Minis and Juniors Committee
Both Committees meet on a monthly basis throughout the year
An Annual General Meeting (AGM) is held for both the Mini and Junior section and the Senior Club
The Club have an open constitution that was reviewed significantly in 2001.
Other Sub Committees that can be convened are as follows :-
Discipline - after sending off or serious offences [ Section Chairman, and Senior Committee representatives] ( usually the Chairman) plus anyone else they wish to call upon. This process has to be formally followed especially if a complaint is made by either a referee or a visiting team and the Club may be asked to provide a formal response to the RFU . In light of this we have introduced a formal dissscipinary policy and procedure for the whole club.
Child Protection - We have not met under the new rules but previously the CPO, Chairman and Secretary met to assess if the issue was a Child Protection Issue. If it is, them the CPO needs to follow the RFU guidelines. Referred to main committee and RFU. Minutes are taken but are noted as being confidential. They are not published or distributed.
Touring Committee - Touring guidelines to be submitted to an Ad Hoc committee to agree itinerary. Committee currently comprises of the main club Chairman, and three nominated club members, of which one will be the CPO.
RFU Objectives (See Appendix A)
The RFU objectives over the next eight years are defined and we have tried to articulate these over arching objectives into a working plan for Guisborugh. Ultimately, this should lead to:
More participants
More teams
Better facilities.
This plan will seek to adopt these objectives in a way that is meaningful to the club and its' local community. The different sections of the club will strive towards the RFU objectives translating these into club action points and articulating them through a set of objectives:
Club Audit
The club have undertaken an internal audit that has been validated by the RFU through the work of Dave Mclnnes (Yorkshire RFU) on February 21st, 2004. This was complemented by the audit process completed by Mat Carter (Durham RFU) on February 5th 2004. In both audits the club was commended for its current position and the work being undertaken within the local community. Both auditors concurred with the club in terms of the issues that needed to be addressed. It was noted that these issues were specifically club concerns that were clearly highlighted within its' current development plan. These, in summary are;-Equity and diversity
The engagement of women and girls are seen as a priority. There is also a need to reflect a greater number of ethnic minority players within the club. The club are concerned however that the demographic profile within East Cleveland would indicate that there is a very small % of people from minority ethnic background within the catchments area. The club identified through its audit process that it had excellent disabled facilities in terms of toilets. However access to the building was limited. As an immediate response to this the club have now put in place appropriate access ramps.
Because of the number of junior, midis/midis teams and the regular fixtures played by the senior teams, there is considerable use of the two pitches. The lack of equipment and ancillary support has meant that the playing surface is under disrepair on a regular basis. Compounding the problem, the pitches also suffer from considerably poor drainage.
The expected growth in numbers as indicated within appendix of the Development Plan also suggest that both parking facilities and changing rooms will be inadequate in the foreseeable future. These needs are clearly addressed as within the plan .
Underpinning all of the issues, drawing together increased senior playing numbers, dramatic develops in community and junior rugby activity and the demands of the new Director of Coaching suggest that the installing of floodlighting would allow the club to respond to these needs in a far more comprehensive and systematic approach. Whereas the main need for the senior committee sit around extension and development of facilities the club is clearly focusing upon the development of players both young and old, male and female through its' work with the junior and senior schools in Guisborough and its' hinterland of East Cleveland and North Yorkshire. It must be noted that all of East Cleveland and a number of wards within Guisborough itself are designated as deprived wards. The catchment areas of the club is delineated by the areas bounded within East Cleveland. You can clearly see that with the exception of 5 of the schools within Guisborough the remaining 15 schools all sit within deprived wards.
The main considerations highlighted by the committee are; that there is a vibrant structure of minis, midis, juniors and senior teams that is well supported by both a structured committee, and through an infrastructure of activity that generates a considerable income stream for the club. The current financial position of the club indicates that we have income to sustain the club for 21 working days. This is a significant improvement on our previous position. The annual turnover is approximately £100 000.
The salient features of the current operation are that there is a good facility as determined by the club house, that actively supports both the rugby club and its' teams and the local community in terms of community based activity.
The facility is open 7 days a week with regular social events Monday Tuesday, Thursday, saturday and Sunday nights, There are general social evenings the other nights of the week.
The club's Objectives are to:
A.Promote excellence .
B.Widen participation.
C.Develop access for all (equal opportunities).
D.Promote Healthy Living.
E.Contribute to supporting the local community.
F.Sustain a viable club
Current structure:
Two senior sides; an occasional veterans team; 1 colts team; 3 junior teams and teams from under 6 – 12. In total 15 teams.
Main areas for development - next 3 years:
Playing
Increase senior teams to 3 and have at least 6 veterans games per year.
Club pitches:
Second team pitch and training area under disrepair and needs extensive maintenance work.
Improve shower areas.
Safety :
To erect appropriate fencing around first team pitch and to limit access to fields by vehicles.
Establish a scrimmaging area to include lock up.
Lease
To extend Lease to facilitate rugby at Guisborough into the future.
To review current financial structure, including Tetleys loan agreement; club RFU loans; and sponsorship opportunities.
Equal Opportunities
To make Guisborough an inclusive club with fully engaged members and players.
Senior Committee Chair: David Newstead
Club Secretary: Paul Wren
Treasurer: Ian Giddings
Minis/midis Junior Chair: john Mackay
Minis/Junior Secretary: Morag Lumb
Director of Coaching: Ben Bourne
Address: Guisborough Rugby Union Football Club
Belmangate
Guisborough
TS14 7BB
The Development Plan is identified under the following:
Club Priority
2nd phase priority
Building development, and thus needs a budget allocated:
Annual planning and development cycle.
Area
ObjectiveDetails of
action What needs
to be done? Who will
do it? Cost Start &
completion date
Progress
PlayingA
B
C
D
E
FTo increase the number of senior teams playing rugby
Play 3 senior teams and at least 6 vets games per year..
Identify benchmark:
Set targets in line with RFU growth targets.X%
Identify date for measuring
Set planned numbers for forthcoming
To retain more players from Colts rugby;
To retain more senior players.
to improve league status;
Support Pathfinder 2 Senior sides
9 sides in 2007/8 season
u/7
U/8s
U9s
U/10
U11
U12
U13
U15
u/17
Committee to agree.
This is to be supported by School liaison plan and summer camp.
initiative.All led by Senior committee
CoachingA,
B
C
D
E
FDevelop Coach Education programme
Define Geographical catchment of the club
Benchmark current quals. Of coaches
Agree action plan for coaching.
Set coach strategy
Coach Strategy :
All coaches to be qualified;
All coaches to be CRB checked;
All coaches to undertake Safeguarding course;
Designated coaches to undertake First Aid training.
Keep Rugby First up to date.Coach co-ordinator£1000 per year.
13Links with schools, local organizations and the communityA
B
C
D
E
FQuantify benchmark for current season
Set targets for future.
These will inform
a school & Community strategyAgree detail through Committee
School strategy
Establish a school liaison rep for each school. (formalize what is already happening)
Engage children through events – therefore establish a rolling programme of events.
M,M & J Chair
See section4
15Promoting excellenceA
B
CCreate environment that facilitates CB participation by players.Participation in events/competitions.
Number of players gaining representative honours
M, M & J Chair.
£150
4Finding more people to help (which particular roles?)A
B
C
D
E
F Identify
Volunteer co-ordinator Put in a place a volunteer action plan that will determine need as required by club.
The club are seeking advise from RDO.
£300
2nd Team Pitch dfrainageA - FImplement drainage programme.Renew ditches;
Relay and level pitch and insert new pipework.£40 000September 2009
Erect FencingSide of 1st pitch and also at car park .£8000March 2010
Improve Shower areas including boilerRevamp shower area.Add 2 more changing rooms, replace boiler.£7000September 2010
Build Scummage machine area.Create base for scrimmage machine.Create flat area with lock up for scrimmage machine.£3000July 2009
Build GarageBuild garage for tractor etc.Get plans approved and then build.£15 000
Increase parkingA
BProvide 20 more car parking spacesContract for work£7000September 2011
8Safety, risk assessment, first aid, emergency proceduresDReview current practices.
Set action plan based upon review.Review Health and Safety Policy, Risk Assessment Policy, Welfare Policy and Maintenance plan annually.
January each year.
9Child protectionA
B
D
FReview Policy
Annually.Through committee
All
ALL£150
10Codes of conductA
B
C
DAgree codes of conduct.
Implement codes of conduct
Review codes of conductALL
Include in M,M&J handbook.
Annually
2Constitution A
B
C
E
F Incorporate Constitution in development plan
Review constitution on an annual basis.
Review constitution
& within committee of suggestions/amendments
Constitution
(appendix 1)
To co-ordinate response from M,M and J committee. Nil
3Committee structureE
FReview committee structureDraw together current information.”
Build upon the open forum held and to look at a whole club committee structure.
Nil
11Promotion and publicityA
B
C
F
Web site
Update handbook
Communication strategyMaintain web site annually
Distribute handbook
Review communication strategy£100 per annum
£1600 development cost
16FinancesA
B
C
D
E
FReview Tetleys loan.
Consider new sponsorship.
Consider RFU Grant Loan.
19Extend Lease on landA
B
C
D
E
To agree with Lord Guisborough an extension of lease for an additional 5 yearsTo extend lease or move to new site. £750
17Seal Of Approva/Clubmark.A
B
E
F
To obtain seal of approvalPresent evidence to Dave Reid RDO to validate P. WrenNil
24Review development planAll, led by Senior committee.nil
Budget:Over the period of 7 years we would need to create a surplus of approximately £25000 per year to support these developments in a phased manner. This could be achieved by restructuring Tetleys loan, thus creating an increase in disposable income. It could be achieved through an RFU loan which ultimately would have to be paid back, or it could be achieved through very careful management and optimizing sponsorship/ cash opps. for whole club rather than for individual teams.
Club Members may be asked to help with implementation of plan by advising utilizing their individual and collective knowledge.
The annual plan will be use to achieving safe fiscal and working environment which will put playing members at the heart of both decision making and outcome. Fot the benefit of the cvlub the criteria set out by the RFU for “Clubmark” purposes will be used as our benchmark for annual delivery.
Evidence Checklist: What do we need to do?
12 34567
Criteria?Evidence?Supporting ResourcesHow?Who?When?Cost?Tick and date
1Players - a Mini & Youth Seal of Approval club must:
1.1use the RFU Proficiency Awards and other coaching resources of the RFU to enhance its player development programmeWritten evidence of how awards are used in the annual programmeThe Proficiency Awards planner on the spreadsheet on this CD-Rom For information go to www.rfu.com/proficiencyawards
RFU Proficiency Award - Club Pack £60.00
RFU Proficiency Award - Primary School Pack £45.00
RFU Proficiency Award - Secondary School, College & University Pack £45.00
1.2have at least one registered girls team*Copy of RFUW registration
2Coaches - a Mini & Youth Seal of Approval club must:
2.1have suitably qualified RFU coaches: Section Lead Coach - Level 2 Certificate in Coaching Rugby Union (at least one per Mini section, one per Youth section) Age Group Coach - Level 1 (at least one per age group or team)Copy of entries on RFU RugbyFirst or Coach, Referee and Volunteer spreadsheet and Coaching Award CertificatesRFU Coach Development Officer (CDO) RFU Approved Coaching Centre www.rfu.com/coach Coach, Referee and Volunteer spreadsheet on this CD-Rom
2.2have a qualified coach/Mini & Youth player ratio at club sessions of 1:10 or less (Qualification: Start Coaching-Tag Rugby or iRB Rugby Ready, RFU Certificate in Coaching Rugby Union Level 1, 2, 3, 4 or 5)Copy of entries on RFU Rugby First or Player spreadsheet and list of coachesRFU Coach Development Officer (CDO) RFU Approved Coaching Centre www.rfu.com/coach
2.3have a Club Coaching Coordinator who has attended training and is registered on RFU RugbyFirst Copy of entry on RFU RugbyFirstRFU Club Coaching Coordinator Resource Pack and Training events Information on CCCs can be found on www.rfu.com/coach
3REFEREES - A Mini & Youth Seal of Approval club must:
3.1have one RFU qualified referee per Mini section and one per Youth sectionCopy of entry on RFU Rugby First or Referee Course CertificationRFU Referee Development Officer (RefDO) Information on referee courses and refereeing can be found on www.rfu.com/referee Coach, Referee and Volunteer spreadsheet on this CD-Rom
4Volunteers - a Mini & Youth Seal of Approval club must:
4.1have clear role descriptions for all club volunteersVolunteer role descriptions for all appointed rolesClubmark Resource Pack template on this CD-Rom See examples at www.rfu.com/volunteer
4.2have a Club Volunteer Coordinator registered on RFU Rugby FirstCopy of entry on RFU Rugby FirstCVC workshop Information on CVCs can be found on www.rfu.com/volunteer
5Playing and Training - a Mini & Youth Seal of Approval club must:
5.1adhere to the following RFU/W guidelines: The RFU Continuum for U7 to U12 boys and girls. The RFU and the RFUW Youth Structured seasons for U13 to U18 boys and U12, U15 and U18 girls*Copy of the clubs fixture and training programme. The club should distribute the programme to all players, coaches, managers, parents and local schools. Players should be nominated for CB School of Rugby and age group teams when appropriateRFU Continuum RFU Youth Structured Season www.rfu.com/community
5.2provide training sessions for its players during the seasonCopy of training programme for the seasonRFU Continuum RFU Youth Structured Season www.rfu.com/community
6Social - a Mini & Youth Seal of Approval club must:
6.1organise at least one social event every season appropriate for each of its age groups and teamsCopy of publicity material for the event(s)Social Event Planner on the spreadsheet on this CD-Rom
6.2abide by RFU Tour Guidelines when arranging tours for Mini and Youth teamsCopy of any recent tour details showing tour policies, procedures and plansHow to Organise an Overseas Tour booklet and RFU Tour Guidelines booklet
7Equity, Medical and Welfare - a Mini & Youth Seal of Approval club must:
7.1adopt the RFU Equity Policy or their own Equity Policy which incorporates the RFU policy objectivesClub Policy documentRFU/RFUW Equity Policy www.rfu.com/community
7.2have a minimum of one member who has attended a Running Sport 'A Club for All' workshopCopy of Certificate of Attendance Evidence that nominated club member(s) is still active within the club management and implementing policyYour local County Sports Partnership will organise these courses. Go to www.runningsports.org for details of courses in your area.
7.3have a minimum of two coaches who have attended a SCUK 'Equity in your Coaching' workshopCopy of Certificate of Attendance Evidence that nominated club member(s) is still active within the club management and implementing policyYour local County Sports Partnership will organise these courses. Go to www.sportscoachuk.org for details of courses in your area.
7.4have codes of conduct for all players, coaches, officials, members, spectators and volunteersClub Codes of Conduct Club demonstrates how they are used and implementedRFU Codes of Conduct Clubmark Resource Pack on this CD-Rom Club Welfare Officer Handbook www.rfu.com/regulations
7.5have a girls section that is in contact with the club Welfare Officer and is implementing the club's welfare policy*Club Welfare Officer to confirm regular contact and that policy is inclusiveThe Welfare of Young People in Rugby Union Booklet Policy & Procedures for the Welfare of Young People in Rugby Union www.rfu.com/regulations
7.6have access to first aid equipment at all coaching and competition sessionsWritten confirmation from the Club Welfare Officer Check during any site visit as part of accreditation or Health CheckRFU Guidance on the content of a First Aid Bag www.rfu.com/health
7.7have a minimum of one person trained in First Aid (RFU Advanced First Aid, HSE First Aid at work or equivalent) in attendance at all training sessions and matchesCourse certificate(s) First Aider Role Description Check that member(s) is still active within the club and attending sessions and matchesRFU First Aid Training FA First Aid Training HSE accredited First Aid Course (eg British Red Cross) RFU Course organised through RDO
7.8have written emergency procedures for dealing with, recording and reporting serious injuries/accidents, and access to a telephone to call the emergency servicesClub Accident and Emergency Procedures Site of telephone Club Accident book is available and up to datewww.rfu.com/virtualadviser
7.9have information on relevant medical conditions of playersMedical information available to each age group manager and/or coachPlayer spreadsheet and Clubmark Resource Pack on this CD-Rom
7.10have an identified Club Welfare Officer who has undertaken RFU training and is in contact with the CB Welfare Manager Copy of entry on RFU RugbyFirst CB Welfare Manager to confirm implementation of welfare policyRFU Club Welfare Officer Course Club Welfare Officer Handbook
7.11have a documented disciplinary process in place to deal with contraventions of Codes of Conduct when advised by RFU or other organisations or individualsClub Disciplinary PolicyThe Welfare of Young People in Rugby Union Booklet Policy & Procedures for the Welfare of Young People in Rugby Union www.rfu.com/regulations
7.12have the contact details of parents/carers/partners and emergency/alternative contacts and confidentiality procedures in place to deal with this informationContact list information available to all age group managers and/or coachesPlayer spreadsheet on this CD-Rom
7.13have implemented the RFU Policy and Procedures for the Welfare of Young People in Rugby Union or developed their own which incorporates the RFU policy objectivesCopy of Club Policy CB Welfare Manager to confirm implementation of policyThe Welfare of Young People in Rugby Union Booklet Policy & Procedures for the Welfare of Young People in Rugby Union www.rfu.com/regulations
7.14have at least one member of each age group coaching and management team who has undertaken a Safeguarding and Protecting Young People in Rugby Union courseCertificate of Attendance Check that these members are still active in the club and implementing policyRFU Safeguarding and Protecting Young People in Rugby Union Course www.rfu.com/community
7.15have all adults who have regular supervisory contact with young people undertake CRB and/or ISA (from Oct 09) disclosure as appropriate List of all relevant adults with regular supervisory roles with CRB Disclosure Number and ISA membership number (when appropriate)Coach, Referee and Volunteer spreadsheet on this CD-Rom RFU CRB Database Enquiries to RFU CRB office on 020 8831 7454 Independent Safeguarding Legislation information www.rfu.com/community
8Community Links - a Mini & Youth Seal of Approval club must:
8.1have a club officer to liaise with local schools, further education colleges, universities and other local sports organisationsEntry in Club Handbook or website Role DescriptionsRFU Club Links guidance booklet
8.2have contact with at least two schools (minimum one secondary school) via formal partnership agreementsCopy of written agreementsRFU Club Links Partnership Agreement Document from your RDO
8.3have a contact with at least one 6th Form, FE or HE establishment via formal partnership agreementsCopy of written agreementsRFU Club Links Partnership Agreement Document from your RDO
8.4be committed to further development and outreach workExamples of specific actions in the Development PlanCommunity links ideas section on page 33 of the guidance booklet
9Finance - a Mini & Youth Seal of Approval club must:
9.1have a specific membership category and pricing policy for children and young people and others with low disposable incomeClub membership and annual subscriptions details
10Legal and Administration - a Mini & Youth Seal of Approval club must:
10.1be affiliated to the RFUEntry in Club Handbook or on RFU RugbyFirstYour Constituent Body Honorary Secretary will process your application if necessary Go to www.rfu.com/community for contact details
10.2be affiliated to the RFUW*Entry in RFUW handbook entry or confirmation letterYour Women's Rugby Development Manager (WRDM) will help process your application if necessary Go to www.rfu.com/community for contact details
10.3have an open constitutionCopy of Club ConstitutionRFU sample constitutions are available on www.rfu.com/community RFU legal helpline 0870 0603437
10.4have a Club Development Plan (minimum three years) that is reviewed annuallyCopy of new/revised Development and/or Action Plan Development and Action Plan templates available on this CD-Rom
10.5have an annual Action Plan that is based on the club's Development PlanCopy of new/revised Development and/or Action Plan Development and Action Plan templates available on this CD-Rom
10.6have the Mini and/or Youth section represented on the club's main and/or executive committee Copy of club committee structure or entry in Club Handbook or websiteRole descriptions can be found on www.rfu.com/volunteer
10.7have a girls section sub committee that is represented on the club's main and/or executive committee*Copy of club committee structure or entry in Club Handbook or websiteRole descriptions can be found on www.rfu.com/volunteer
10.8have a girls section that has consulted with their local RDO and WRDM*Written confirmation from RDO and WRDMGo to www.rfu.com/community for contact details
10.9have appropriate personal indemnity, public liability, buildings, contents, employer, player, coach, official and medical insuranceCentral RFU insurance is provided for all affiliated clubs. Clubs should check that this insurance meets their specific needsAll insurance information and advice can be found at www.rfu.com/virtualadviser or from the insurance providers on the rugby club's helpline 01732 877647
or email rfu.clubs@marsh.com
10.10have a Health and Safety policy that adheres to all current H&S regulationsCopy of PolicyRFU Health and Safety Toolkit www.rfu.com/virtualadviser
11FACILITIES AND EQUIPMENT - A Mini & Youth Seal of Approval club must:
11.1carry out all coaching and competitions at safe venues and use safe equipmentCopy of at least a six monthly risk assessment auditRisk Assessment information and Clubmark Resource Pack on this CD-Rom www.rfu.com/virtualadviser
12PROMOTION AND PUBLICITY - A Mini & Youth Seal of Approval club must:
12.1communicate at least twice a year with all its members and parentsExamples of newsletters or other communicationsGo to www.rfu.com/community for contact details
Appendix A
RFU Objectives:
a) More People in More Teams playing More Matches
•Players of all ages
•Coaches
•Match officials
•Volunteers
•Partnerships;
b) Better Places
•Community Club Development
•Community Facilities Development
c) Access for All
•Social Inclusion
•Ethnic Diversity; and
d) Enjoyment
iii) CBs shall provide an organisational framework to support their member clubs in the playing of the game including but not limited to:
a) League, Merit Table and Cup Competitions
b) Disciplinary matters
c) Equity & Ethics and Duty of Care
d) Club Coach Recruitment, Development and Retention
e) Volunteer/Administrator Recruitment, Development and Retention
f) Referee Society Liaison
g) Club Development
iv) CBs shall provide an integrated player development and playing programme at youth and adult levels;
v) CBs shall provide an administrative structure to support the above and to meet the data collection requirements of the RFU including but not limited to:
a) CB Strategic Plan
b) Club Conditional Funding
c) Club Insurance
d) Injury Statistics
RUGBY DEVELOPMENT PLAN 2009 to 2016
HISTORY AND CURRENT DEVELOPMENTS (2000/2008)
Guisborough RUFC is one of six rugby union clubs operating in the Teesside area, the
others being Acklam, Middlesbrough, Redcar, Stockton and Yarm.
Middlesbrough, like Guisborough, are the only club in the Teesside area which also run a full
range of junior/youth rugby sides. There are no clubs which run a women's
open age side. There are numerous amateur football clubs operating in the Teesside area.
Guisborough RUFC is currently in Durham and Northumberland 3, provides two pitches at its facilities. The club also uses Belmont Primary School and Laurence Jackson High School on a regular basis for matches and training. It
has a total playing membership of about 375. The Club has, until the 2001/2002
season, regularly turned out four Senior sides. For the 2004/2005 season
however, the number of adult players has reduced, in accordance with the
national trend, resulting in the Club only being able to turn out two sides. In
order to address the flow of players away from the game, the Club has identified
the need to develop players into adult rugby through the coaching of youth
players in the local schools and the formation of its own youth teams. This was the cornerstone of the previous development plan.
Since 2000, Guisborough RUFC has provided qualified coaches who have gone into
local schools to assist with the coaching and development of players in the game
of rugby union football. The Club has also hosted, and continues to host, development days, training sessions and
fixtures for a variety of Redcar and Cleveland activity. The work in schools to date has
produced a number of young players who have progressed into the Club's senior sides and also representative honours at both Teesside; North Yorkshire and Yorkshire levels.
AS part of the drive to increase participation with the dual aim of increasing senior numbers and raising performance the club have seen its’ junior numbers rise from 120 in 2001 to 220 in 2008. However, this was at its highest in 2007 with some 280 players. The consequences of this is that the club have won 5 Durham Cups, 3 Durham Sevens; 5 Yorkshire Plates, a colts Yorkshire league title and one Yorkshire Cup in the past 6 years.
The success of the clubs School links and Summer camps have helped to keep the club on track for its participation and performance targets.
The club have been successful in achieving Seal of Approval year 1 and 2; with Club Mark status.
The club are working towards a position which will ensure a financially viable club which will promote rugby for the ensuing years. Guisborough works closely with a number of affiliated community groups who all contribute in differing ways to the success of the club. These include a Folk Clubs; an Athletic clubs, a running clubs, dog clubs and Adult Learner Service Support.
The attached plan is presented to ensure that both the long term and short term objectives of the club are managed properly, that we can respond to local and national issues incorporating the needs of the Minis, Midis, Juniors, Youth and Senior sections. However careful attention has been given to the RFU objectives, the Club’s need to achieve “Clubmark” status and also local economic conditions.
Process
The plan is being formulated to give direction, a focus for the future and recognise the excellent work that has gone on before.
It is anticipated that the development plan (referred to as "the plan" within this text) will adopt, where it is both appropriate and applicable, those policies and procedures as formulated by the RFU (adapted if necessary to accommodate the particular operating environment within Guisborough Rugby Club). The club will particularly do so in all cases where the health, safety and well being of the player is concerned.
In adopting relevant policies and procedures however, the club will take care to ensure that the financial viability of the Section is appropriately protected and that it does not place any unnecessary burden on any function of the club.
On completion of the Plan, the club will, through it's chair, present it to its' committee for;
Information
Comments
Adoption and
Approval for implementation.
The plan may also inform the committee in its own deliberation when considering future developments.
The mission
'PROMOTING RUGBY THROUGH PARTICIPATION' Guisborough Rugby Club is pursuing a mission to "promote and develop rugby union for all young people within Guisborough and East Cleveland in order to maximise participation and enjoyment at every age group and engender a lifelong interest in the sport. The long term aim is to achieve a viable club competing at a higher level in the future.".
The constitution
The Minis and Juniors Section will adopt the constitution of the main club and contribute to this through:-
Committee meetings.
Activity on the field of rugby
Activity off the field, through social events, and
Contributing to future reviews of the constitution and all associated policies and procedures.
The committee structure
GRUFC is a constituted body and operates through the committee structure. The committee structure is outlined below;
Senior Club committee
Minis and Juniors Committee
Both Committees meet on a monthly basis throughout the year
An Annual General Meeting (AGM) is held for both the Mini and Junior section and the Senior Club
The Club have an open constitution that was reviewed significantly in 2001.
Other Sub Committees that can be convened are as follows :-
Discipline - after sending off or serious offences [ Section Chairman, and Senior Committee representatives] ( usually the Chairman) plus anyone else they wish to call upon. This process has to be formally followed especially if a complaint is made by either a referee or a visiting team and the Club may be asked to provide a formal response to the RFU . In light of this we have introduced a formal dissscipinary policy and procedure for the whole club.
Child Protection - We have not met under the new rules but previously the CPO, Chairman and Secretary met to assess if the issue was a Child Protection Issue. If it is, them the CPO needs to follow the RFU guidelines. Referred to main committee and RFU. Minutes are taken but are noted as being confidential. They are not published or distributed.
Touring Committee - Touring guidelines to be submitted to an Ad Hoc committee to agree itinerary. Committee currently comprises of the main club Chairman, and three nominated club members, of which one will be the CPO.
RFU Objectives (See Appendix A)
The RFU objectives over the next eight years are defined and we have tried to articulate these over arching objectives into a working plan for Guisborugh. Ultimately, this should lead to:
More participants
More teams
Better facilities.
This plan will seek to adopt these objectives in a way that is meaningful to the club and its' local community. The different sections of the club will strive towards the RFU objectives translating these into club action points and articulating them through a set of objectives:
Club Audit
The club have undertaken an internal audit that has been validated by the RFU through the work of Dave Mclnnes (Yorkshire RFU) on February 21st, 2004. This was complemented by the audit process completed by Mat Carter (Durham RFU) on February 5th 2004. In both audits the club was commended for its current position and the work being undertaken within the local community. Both auditors concurred with the club in terms of the issues that needed to be addressed. It was noted that these issues were specifically club concerns that were clearly highlighted within its' current development plan. These, in summary are;-Equity and diversity
The engagement of women and girls are seen as a priority. There is also a need to reflect a greater number of ethnic minority players within the club. The club are concerned however that the demographic profile within East Cleveland would indicate that there is a very small % of people from minority ethnic background within the catchments area. The club identified through its audit process that it had excellent disabled facilities in terms of toilets. However access to the building was limited. As an immediate response to this the club have now put in place appropriate access ramps.
Because of the number of junior, midis/midis teams and the regular fixtures played by the senior teams, there is considerable use of the two pitches. The lack of equipment and ancillary support has meant that the playing surface is under disrepair on a regular basis. Compounding the problem, the pitches also suffer from considerably poor drainage.
The expected growth in numbers as indicated within appendix of the Development Plan also suggest that both parking facilities and changing rooms will be inadequate in the foreseeable future. These needs are clearly addressed as within the plan .
Underpinning all of the issues, drawing together increased senior playing numbers, dramatic develops in community and junior rugby activity and the demands of the new Director of Coaching suggest that the installing of floodlighting would allow the club to respond to these needs in a far more comprehensive and systematic approach. Whereas the main need for the senior committee sit around extension and development of facilities the club is clearly focusing upon the development of players both young and old, male and female through its' work with the junior and senior schools in Guisborough and its' hinterland of East Cleveland and North Yorkshire. It must be noted that all of East Cleveland and a number of wards within Guisborough itself are designated as deprived wards. The catchment areas of the club is delineated by the areas bounded within East Cleveland. You can clearly see that with the exception of 5 of the schools within Guisborough the remaining 15 schools all sit within deprived wards.
The main considerations highlighted by the committee are; that there is a vibrant structure of minis, midis, juniors and senior teams that is well supported by both a structured committee, and through an infrastructure of activity that generates a considerable income stream for the club. The current financial position of the club indicates that we have income to sustain the club for 21 working days. This is a significant improvement on our previous position. The annual turnover is approximately £100 000.
The salient features of the current operation are that there is a good facility as determined by the club house, that actively supports both the rugby club and its' teams and the local community in terms of community based activity.
The facility is open 7 days a week with regular social events Monday Tuesday, Thursday, saturday and Sunday nights, There are general social evenings the other nights of the week.
The club's Objectives are to:
A.Promote excellence .
B.Widen participation.
C.Develop access for all (equal opportunities).
D.Promote Healthy Living.
E.Contribute to supporting the local community.
F.Sustain a viable club
Current structure:
Two senior sides; an occasional veterans team; 1 colts team; 3 junior teams and teams from under 6 – 12. In total 15 teams.
Main areas for development - next 3 years:
Playing
Increase senior teams to 3 and have at least 6 veterans games per year.
Club pitches:
Second team pitch and training area under disrepair and needs extensive maintenance work.
Improve shower areas.
Safety :
To erect appropriate fencing around first team pitch and to limit access to fields by vehicles.
Establish a scrimmaging area to include lock up.
Lease
To extend Lease to facilitate rugby at Guisborough into the future.
To review current financial structure, including Tetleys loan agreement; club RFU loans; and sponsorship opportunities.
Equal Opportunities
To make Guisborough an inclusive club with fully engaged members and players.
Senior Committee Chair: David Newstead
Club Secretary: Paul Wren
Treasurer: Ian Giddings
Minis/midis Junior Chair: john Mackay
Minis/Junior Secretary: Morag Lumb
Director of Coaching: Ben Bourne
Address: Guisborough Rugby Union Football Club
Belmangate
Guisborough
TS14 7BB
The Development Plan is identified under the following:
Club Priority
2nd phase priority
Building development, and thus needs a budget allocated:
Annual planning and development cycle.
Area
ObjectiveDetails of
action What needs
to be done? Who will
do it? Cost Start &
completion date
Progress
PlayingA
B
C
D
E
FTo increase the number of senior teams playing rugby
Play 3 senior teams and at least 6 vets games per year..
Identify benchmark:
Set targets in line with RFU growth targets.X%
Identify date for measuring
Set planned numbers for forthcoming
To retain more players from Colts rugby;
To retain more senior players.
to improve league status;
Support Pathfinder 2 Senior sides
9 sides in 2007/8 season
u/7
U/8s
U9s
U/10
U11
U12
U13
U15
u/17
Committee to agree.
This is to be supported by School liaison plan and summer camp.
initiative.All led by Senior committee
CoachingA,
B
C
D
E
FDevelop Coach Education programme
Define Geographical catchment of the club
Benchmark current quals. Of coaches
Agree action plan for coaching.
Set coach strategy
Coach Strategy :
All coaches to be qualified;
All coaches to be CRB checked;
All coaches to undertake Safeguarding course;
Designated coaches to undertake First Aid training.
Keep Rugby First up to date.Coach co-ordinator£1000 per year.
13Links with schools, local organizations and the communityA
B
C
D
E
FQuantify benchmark for current season
Set targets for future.
These will inform
a school & Community strategyAgree detail through Committee
School strategy
Establish a school liaison rep for each school. (formalize what is already happening)
Engage children through events – therefore establish a rolling programme of events.
M,M & J Chair
See section4
15Promoting excellenceA
B
CCreate environment that facilitates CB participation by players.Participation in events/competitions.
Number of players gaining representative honours
M, M & J Chair.
£150
4Finding more people to help (which particular roles?)A
B
C
D
E
F Identify
Volunteer co-ordinator Put in a place a volunteer action plan that will determine need as required by club.
The club are seeking advise from RDO.
£300
2nd Team Pitch dfrainageA - FImplement drainage programme.Renew ditches;
Relay and level pitch and insert new pipework.£40 000September 2009
Erect FencingSide of 1st pitch and also at car park .£8000March 2010
Improve Shower areas including boilerRevamp shower area.Add 2 more changing rooms, replace boiler.£7000September 2010
Build Scummage machine area.Create base for scrimmage machine.Create flat area with lock up for scrimmage machine.£3000July 2009
Build GarageBuild garage for tractor etc.Get plans approved and then build.£15 000
Increase parkingA
BProvide 20 more car parking spacesContract for work£7000September 2011
8Safety, risk assessment, first aid, emergency proceduresDReview current practices.
Set action plan based upon review.Review Health and Safety Policy, Risk Assessment Policy, Welfare Policy and Maintenance plan annually.
January each year.
9Child protectionA
B
D
FReview Policy
Annually.Through committee
All
ALL£150
10Codes of conductA
B
C
DAgree codes of conduct.
Implement codes of conduct
Review codes of conductALL
Include in M,M&J handbook.
Annually
2Constitution A
B
C
E
F Incorporate Constitution in development plan
Review constitution on an annual basis.
Review constitution
& within committee of suggestions/amendments
Constitution
(appendix 1)
To co-ordinate response from M,M and J committee. Nil
3Committee structureE
FReview committee structureDraw together current information.”
Build upon the open forum held and to look at a whole club committee structure.
Nil
11Promotion and publicityA
B
C
F
Web site
Update handbook
Communication strategyMaintain web site annually
Distribute handbook
Review communication strategy£100 per annum
£1600 development cost
16FinancesA
B
C
D
E
FReview Tetleys loan.
Consider new sponsorship.
Consider RFU Grant Loan.
19Extend Lease on landA
B
C
D
E
To agree with Lord Guisborough an extension of lease for an additional 5 yearsTo extend lease or move to new site. £750
17Seal Of Approva/Clubmark.A
B
E
F
To obtain seal of approvalPresent evidence to Dave Reid RDO to validate P. WrenNil
24Review development planAll, led by Senior committee.nil
Budget:Over the period of 7 years we would need to create a surplus of approximately £25000 per year to support these developments in a phased manner. This could be achieved by restructuring Tetleys loan, thus creating an increase in disposable income. It could be achieved through an RFU loan which ultimately would have to be paid back, or it could be achieved through very careful management and optimizing sponsorship/ cash opps. for whole club rather than for individual teams.
Club Members may be asked to help with implementation of plan by advising utilizing their individual and collective knowledge.
The annual plan will be use to achieving safe fiscal and working environment which will put playing members at the heart of both decision making and outcome. Fot the benefit of the cvlub the criteria set out by the RFU for “Clubmark” purposes will be used as our benchmark for annual delivery.
Evidence Checklist: What do we need to do?
12 34567
Criteria?Evidence?Supporting ResourcesHow?Who?When?Cost?Tick and date
1Players - a Mini & Youth Seal of Approval club must:
1.1use the RFU Proficiency Awards and other coaching resources of the RFU to enhance its player development programmeWritten evidence of how awards are used in the annual programmeThe Proficiency Awards planner on the spreadsheet on this CD-Rom For information go to www.rfu.com/proficiencyawards
RFU Proficiency Award - Club Pack £60.00
RFU Proficiency Award - Primary School Pack £45.00
RFU Proficiency Award - Secondary School, College & University Pack £45.00
1.2have at least one registered girls team*Copy of RFUW registration
2Coaches - a Mini & Youth Seal of Approval club must:
2.1have suitably qualified RFU coaches: Section Lead Coach - Level 2 Certificate in Coaching Rugby Union (at least one per Mini section, one per Youth section) Age Group Coach - Level 1 (at least one per age group or team)Copy of entries on RFU RugbyFirst or Coach, Referee and Volunteer spreadsheet and Coaching Award CertificatesRFU Coach Development Officer (CDO) RFU Approved Coaching Centre www.rfu.com/coach Coach, Referee and Volunteer spreadsheet on this CD-Rom
2.2have a qualified coach/Mini & Youth player ratio at club sessions of 1:10 or less (Qualification: Start Coaching-Tag Rugby or iRB Rugby Ready, RFU Certificate in Coaching Rugby Union Level 1, 2, 3, 4 or 5)Copy of entries on RFU Rugby First or Player spreadsheet and list of coachesRFU Coach Development Officer (CDO) RFU Approved Coaching Centre www.rfu.com/coach
2.3have a Club Coaching Coordinator who has attended training and is registered on RFU RugbyFirst Copy of entry on RFU RugbyFirstRFU Club Coaching Coordinator Resource Pack and Training events Information on CCCs can be found on www.rfu.com/coach
3REFEREES - A Mini & Youth Seal of Approval club must:
3.1have one RFU qualified referee per Mini section and one per Youth sectionCopy of entry on RFU Rugby First or Referee Course CertificationRFU Referee Development Officer (RefDO) Information on referee courses and refereeing can be found on www.rfu.com/referee Coach, Referee and Volunteer spreadsheet on this CD-Rom
4Volunteers - a Mini & Youth Seal of Approval club must:
4.1have clear role descriptions for all club volunteersVolunteer role descriptions for all appointed rolesClubmark Resource Pack template on this CD-Rom See examples at www.rfu.com/volunteer
4.2have a Club Volunteer Coordinator registered on RFU Rugby FirstCopy of entry on RFU Rugby FirstCVC workshop Information on CVCs can be found on www.rfu.com/volunteer
5Playing and Training - a Mini & Youth Seal of Approval club must:
5.1adhere to the following RFU/W guidelines: The RFU Continuum for U7 to U12 boys and girls. The RFU and the RFUW Youth Structured seasons for U13 to U18 boys and U12, U15 and U18 girls*Copy of the clubs fixture and training programme. The club should distribute the programme to all players, coaches, managers, parents and local schools. Players should be nominated for CB School of Rugby and age group teams when appropriateRFU Continuum RFU Youth Structured Season www.rfu.com/community
5.2provide training sessions for its players during the seasonCopy of training programme for the seasonRFU Continuum RFU Youth Structured Season www.rfu.com/community
6Social - a Mini & Youth Seal of Approval club must:
6.1organise at least one social event every season appropriate for each of its age groups and teamsCopy of publicity material for the event(s)Social Event Planner on the spreadsheet on this CD-Rom
6.2abide by RFU Tour Guidelines when arranging tours for Mini and Youth teamsCopy of any recent tour details showing tour policies, procedures and plansHow to Organise an Overseas Tour booklet and RFU Tour Guidelines booklet
7Equity, Medical and Welfare - a Mini & Youth Seal of Approval club must:
7.1adopt the RFU Equity Policy or their own Equity Policy which incorporates the RFU policy objectivesClub Policy documentRFU/RFUW Equity Policy www.rfu.com/community
7.2have a minimum of one member who has attended a Running Sport 'A Club for All' workshopCopy of Certificate of Attendance Evidence that nominated club member(s) is still active within the club management and implementing policyYour local County Sports Partnership will organise these courses. Go to www.runningsports.org for details of courses in your area.
7.3have a minimum of two coaches who have attended a SCUK 'Equity in your Coaching' workshopCopy of Certificate of Attendance Evidence that nominated club member(s) is still active within the club management and implementing policyYour local County Sports Partnership will organise these courses. Go to www.sportscoachuk.org for details of courses in your area.
7.4have codes of conduct for all players, coaches, officials, members, spectators and volunteersClub Codes of Conduct Club demonstrates how they are used and implementedRFU Codes of Conduct Clubmark Resource Pack on this CD-Rom Club Welfare Officer Handbook www.rfu.com/regulations
7.5have a girls section that is in contact with the club Welfare Officer and is implementing the club's welfare policy*Club Welfare Officer to confirm regular contact and that policy is inclusiveThe Welfare of Young People in Rugby Union Booklet Policy & Procedures for the Welfare of Young People in Rugby Union www.rfu.com/regulations
7.6have access to first aid equipment at all coaching and competition sessionsWritten confirmation from the Club Welfare Officer Check during any site visit as part of accreditation or Health CheckRFU Guidance on the content of a First Aid Bag www.rfu.com/health
7.7have a minimum of one person trained in First Aid (RFU Advanced First Aid, HSE First Aid at work or equivalent) in attendance at all training sessions and matchesCourse certificate(s) First Aider Role Description Check that member(s) is still active within the club and attending sessions and matchesRFU First Aid Training FA First Aid Training HSE accredited First Aid Course (eg British Red Cross) RFU Course organised through RDO
7.8have written emergency procedures for dealing with, recording and reporting serious injuries/accidents, and access to a telephone to call the emergency servicesClub Accident and Emergency Procedures Site of telephone Club Accident book is available and up to datewww.rfu.com/virtualadviser
7.9have information on relevant medical conditions of playersMedical information available to each age group manager and/or coachPlayer spreadsheet and Clubmark Resource Pack on this CD-Rom
7.10have an identified Club Welfare Officer who has undertaken RFU training and is in contact with the CB Welfare Manager Copy of entry on RFU RugbyFirst CB Welfare Manager to confirm implementation of welfare policyRFU Club Welfare Officer Course Club Welfare Officer Handbook
7.11have a documented disciplinary process in place to deal with contraventions of Codes of Conduct when advised by RFU or other organisations or individualsClub Disciplinary PolicyThe Welfare of Young People in Rugby Union Booklet Policy & Procedures for the Welfare of Young People in Rugby Union www.rfu.com/regulations
7.12have the contact details of parents/carers/partners and emergency/alternative contacts and confidentiality procedures in place to deal with this informationContact list information available to all age group managers and/or coachesPlayer spreadsheet on this CD-Rom
7.13have implemented the RFU Policy and Procedures for the Welfare of Young People in Rugby Union or developed their own which incorporates the RFU policy objectivesCopy of Club Policy CB Welfare Manager to confirm implementation of policyThe Welfare of Young People in Rugby Union Booklet Policy & Procedures for the Welfare of Young People in Rugby Union www.rfu.com/regulations
7.14have at least one member of each age group coaching and management team who has undertaken a Safeguarding and Protecting Young People in Rugby Union courseCertificate of Attendance Check that these members are still active in the club and implementing policyRFU Safeguarding and Protecting Young People in Rugby Union Course www.rfu.com/community
7.15have all adults who have regular supervisory contact with young people undertake CRB and/or ISA (from Oct 09) disclosure as appropriate List of all relevant adults with regular supervisory roles with CRB Disclosure Number and ISA membership number (when appropriate)Coach, Referee and Volunteer spreadsheet on this CD-Rom RFU CRB Database Enquiries to RFU CRB office on 020 8831 7454 Independent Safeguarding Legislation information www.rfu.com/community
8Community Links - a Mini & Youth Seal of Approval club must:
8.1have a club officer to liaise with local schools, further education colleges, universities and other local sports organisationsEntry in Club Handbook or website Role DescriptionsRFU Club Links guidance booklet
8.2have contact with at least two schools (minimum one secondary school) via formal partnership agreementsCopy of written agreementsRFU Club Links Partnership Agreement Document from your RDO
8.3have a contact with at least one 6th Form, FE or HE establishment via formal partnership agreementsCopy of written agreementsRFU Club Links Partnership Agreement Document from your RDO
8.4be committed to further development and outreach workExamples of specific actions in the Development PlanCommunity links ideas section on page 33 of the guidance booklet
9Finance - a Mini & Youth Seal of Approval club must:
9.1have a specific membership category and pricing policy for children and young people and others with low disposable incomeClub membership and annual subscriptions details
10Legal and Administration - a Mini & Youth Seal of Approval club must:
10.1be affiliated to the RFUEntry in Club Handbook or on RFU RugbyFirstYour Constituent Body Honorary Secretary will process your application if necessary Go to www.rfu.com/community for contact details
10.2be affiliated to the RFUW*Entry in RFUW handbook entry or confirmation letterYour Women's Rugby Development Manager (WRDM) will help process your application if necessary Go to www.rfu.com/community for contact details
10.3have an open constitutionCopy of Club ConstitutionRFU sample constitutions are available on www.rfu.com/community RFU legal helpline 0870 0603437
10.4have a Club Development Plan (minimum three years) that is reviewed annuallyCopy of new/revised Development and/or Action Plan Development and Action Plan templates available on this CD-Rom
10.5have an annual Action Plan that is based on the club's Development PlanCopy of new/revised Development and/or Action Plan Development and Action Plan templates available on this CD-Rom
10.6have the Mini and/or Youth section represented on the club's main and/or executive committee Copy of club committee structure or entry in Club Handbook or websiteRole descriptions can be found on www.rfu.com/volunteer
10.7have a girls section sub committee that is represented on the club's main and/or executive committee*Copy of club committee structure or entry in Club Handbook or websiteRole descriptions can be found on www.rfu.com/volunteer
10.8have a girls section that has consulted with their local RDO and WRDM*Written confirmation from RDO and WRDMGo to www.rfu.com/community for contact details
10.9have appropriate personal indemnity, public liability, buildings, contents, employer, player, coach, official and medical insuranceCentral RFU insurance is provided for all affiliated clubs. Clubs should check that this insurance meets their specific needsAll insurance information and advice can be found at www.rfu.com/virtualadviser or from the insurance providers on the rugby club's helpline 01732 877647
or email rfu.clubs@marsh.com
10.10have a Health and Safety policy that adheres to all current H&S regulationsCopy of PolicyRFU Health and Safety Toolkit www.rfu.com/virtualadviser
11FACILITIES AND EQUIPMENT - A Mini & Youth Seal of Approval club must:
11.1carry out all coaching and competitions at safe venues and use safe equipmentCopy of at least a six monthly risk assessment auditRisk Assessment information and Clubmark Resource Pack on this CD-Rom www.rfu.com/virtualadviser
12PROMOTION AND PUBLICITY - A Mini & Youth Seal of Approval club must:
12.1communicate at least twice a year with all its members and parentsExamples of newsletters or other communicationsGo to www.rfu.com/community for contact details
Appendix A
RFU Objectives:
a) More People in More Teams playing More Matches
•Players of all ages
•Coaches
•Match officials
•Volunteers
•Partnerships;
b) Better Places
•Community Club Development
•Community Facilities Development
c) Access for All
•Social Inclusion
•Ethnic Diversity; and
d) Enjoyment
iii) CBs shall provide an organisational framework to support their member clubs in the playing of the game including but not limited to:
a) League, Merit Table and Cup Competitions
b) Disciplinary matters
c) Equity & Ethics and Duty of Care
d) Club Coach Recruitment, Development and Retention
e) Volunteer/Administrator Recruitment, Development and Retention
f) Referee Society Liaison
g) Club Development
iv) CBs shall provide an integrated player development and playing programme at youth and adult levels;
v) CBs shall provide an administrative structure to support the above and to meet the data collection requirements of the RFU including but not limited to:
a) CB Strategic Plan
b) Club Conditional Funding
c) Club Insurance
d) Injury Statistics
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