Constitution
Lacrosse Committee Constitution
Name
The name of the Committee shall be The Heaton Mersey Lacrosse Club Committee.
Members of the Committee
The following Roles make up the Heaton Mersey Lacrosse Club Committee
The Chair
The Secretary
The Treasurer
The Volunteer Coordinator
The Senior Men’s Representative
The Senior Ladies Representative
The Junior Representative
Only the current holder of each role is entitled to vote at any meeting held by this committee.
Where one person holds more than one role, that person shall be entitled to only one vote.
Where more than one person holds a role those persons must nominate a single voter.
Objectives of the Committee
The Committee is established:
To represent and act on behalf of the Heaton Mersey Lacrosse Club Members.
To encourage participation in Lacrosse at Heaton Mersey Lacrosse Club without distinction of sex, race, political, religious or other opinion.
To provide a safe environment.
To deal with all financial matters relating to the lacrosse section.
To deal with all administrative matters relating to the lacrosse section.
To correspond and deal with any matters arising from the English Lacrosse Association.
To communicate with the members of Heaton Mersey Lacrosse Club on a regular basis.
To represent the Heaton Mersey Lacrosse Club members on the Heatons Sports Club Executive Committee.
To deal with any disciplinary action relating to the senior members of the club.
To recruit, train and retain volunteers and to appoint those volunteers defined posts within the organisation structure.
To provide a competitive playing program for all teams.
Chairing Meetings
All meetings of the Committee or of any of its sub-committees shall be presided over by its Chairperson, or in his/her absence, its Vice-Chairperson. If neither are present, those present may elect one of their number to take the Chair. [The Chairperson of any meeting shall have a second or casting vote].
Finance
The Treasurer is responsible for all the Income and Expenditure incurred by the Lacrosse section.
All monies raised by or on behalf of the Committee shall be applied to further the objectives of the Committee and for no other purpose PROVIDED THAT nothing herein contained shall prevent the payment of legitimate out-of-pocket expenses to members of the Committee engaged upon the approved business of the Committee.
The Honorary Treasurer shall keep proper accounts of the finances of the Committee.
The financial year of the Committee shall run from 1 April to 31 March.
The accounts shall be audited at least once a year by an auditor or auditors who shall be appointed at the Annual General Meeting.
An audited statement of accounts for the last financial year shall be submitted by the Committee to the Annual General Meeting.
Banking will be done through the Heatons Sports Club account
Functions of the Committee
The Committee may make such regulations as its members consider appropriate for the efficient conduct of the business of the Committee and the Committee.
The Committee may appoint such staff as its members consider necessary on such terms and conditions as they may determine.
The Committee may appoint sub-committees, advisory groups or working parties of its own members and other persons as it may from time to time decide necessary for the carrying out of its work and may determine their terms of reference, duration and composition. All such sub-committees shall make regular reports on their work to the Committee.
The proceedings of the Committee shall not be invalidated by any failure to elect or any defect in the election, appointment, co-options or qualifications of any member.
Annual General Meeting
[The first Annual General Meeting of the Committee shall be held not later than the 1st July 2009 and in each year thereafter]. An Annual General Meeting of the Committee shall be held at such place and time (not being more than 15 months after the holding of the preceding Annual General Meeting) as the Committee shall determine.
At such an Annual General Meeting the business shall include the following:
The election of members to serve on the Committee
The appointment of an auditor or auditors
The consideration of an Annual Report of the work done by or under the auspices of the Committee
The consideration of the audited accounts
The transaction of such other matters as may from time to time be considered necessary.
Rules of Procedure at all meetings
Voting
All questions arising at any meeting shall be decided by a simple majority of those present and entitled to vote thereat. [In case of an equality of votes the Chairperson shall have a second or casting vote].
Minutes
Minute books shall be kept by the Committee and all sub committees and the appropriate Secretary shall enter therein a record of all proceedings and resolutions.
Quorum
The quorum at General Meetings of the Committee shall be 10 (Ten) and at meetings of the Committee shall be 4 (Four) or such other numbers as the Committee may from time to time determine.
Standing Orders
The Committee shall have power to adopt and issue Standing Orders and/or Rules for the Committee. Such Standing Orders and/or Rules shall come into operation immediately PROVIDED ALWAYS THAT they shall be subject to review by the Committee in General Meeting and shall not be inconsistent with this Constitution.
Alterations to the Constitution
Any alterations to this Constitution shall receive the assent of not less than two thirds of the members of the Committee present PROVIDED THAT notice of any such alteration shall have been received by the Honorary Secretary in writing not less than 14 clear days before the meeting at which the alteration is to be brought forward.
Dissolution
If the Committee by a simple majority decides at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the Committee, they shall call a meeting of full members of the Committee.
If such decision shall be confirmed by a simple majority of those present and voting at such meeting the Committee shall have power to dispose of any assets held by or in the name of the Committee. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objectives similar to the objectives of the Heaton Mersey Lacrosse Committee.
Indemnity
The Committee shall indemnify and keep indemnified every officer, member, volunteer and employee of the Committee from and against all claims, demands, actions and proceedings (and all costs and expenses in connection therewith or arising there from) made or brought against the Committee in connection with its activities, the actions of its officers, members, volunteers or employees, or in connection with its property and equipment but this indemnity shall not extend to liabilities arising from wilful and individual fraud, wrongdoing or wrongful omission on the part of the officer, member, volunteer or employee sought to be made liable. The Treasurer shall affect a policy of insurance in respect of this indemnity.
Signed by those present at the formation of the Committee
RoleName Signature
Chair
Honorary Secretary
Honorary Treasurer
Volunteer Coordinator
Senior Men’s Rep
Senior Ladies Rep
Junior Player’s Rep
Date
Name
The name of the Committee shall be The Heaton Mersey Lacrosse Club Committee.
Members of the Committee
The following Roles make up the Heaton Mersey Lacrosse Club Committee
The Chair
The Secretary
The Treasurer
The Volunteer Coordinator
The Senior Men’s Representative
The Senior Ladies Representative
The Junior Representative
Only the current holder of each role is entitled to vote at any meeting held by this committee.
Where one person holds more than one role, that person shall be entitled to only one vote.
Where more than one person holds a role those persons must nominate a single voter.
Objectives of the Committee
The Committee is established:
To represent and act on behalf of the Heaton Mersey Lacrosse Club Members.
To encourage participation in Lacrosse at Heaton Mersey Lacrosse Club without distinction of sex, race, political, religious or other opinion.
To provide a safe environment.
To deal with all financial matters relating to the lacrosse section.
To deal with all administrative matters relating to the lacrosse section.
To correspond and deal with any matters arising from the English Lacrosse Association.
To communicate with the members of Heaton Mersey Lacrosse Club on a regular basis.
To represent the Heaton Mersey Lacrosse Club members on the Heatons Sports Club Executive Committee.
To deal with any disciplinary action relating to the senior members of the club.
To recruit, train and retain volunteers and to appoint those volunteers defined posts within the organisation structure.
To provide a competitive playing program for all teams.
Chairing Meetings
All meetings of the Committee or of any of its sub-committees shall be presided over by its Chairperson, or in his/her absence, its Vice-Chairperson. If neither are present, those present may elect one of their number to take the Chair. [The Chairperson of any meeting shall have a second or casting vote].
Finance
The Treasurer is responsible for all the Income and Expenditure incurred by the Lacrosse section.
All monies raised by or on behalf of the Committee shall be applied to further the objectives of the Committee and for no other purpose PROVIDED THAT nothing herein contained shall prevent the payment of legitimate out-of-pocket expenses to members of the Committee engaged upon the approved business of the Committee.
The Honorary Treasurer shall keep proper accounts of the finances of the Committee.
The financial year of the Committee shall run from 1 April to 31 March.
The accounts shall be audited at least once a year by an auditor or auditors who shall be appointed at the Annual General Meeting.
An audited statement of accounts for the last financial year shall be submitted by the Committee to the Annual General Meeting.
Banking will be done through the Heatons Sports Club account
Functions of the Committee
The Committee may make such regulations as its members consider appropriate for the efficient conduct of the business of the Committee and the Committee.
The Committee may appoint such staff as its members consider necessary on such terms and conditions as they may determine.
The Committee may appoint sub-committees, advisory groups or working parties of its own members and other persons as it may from time to time decide necessary for the carrying out of its work and may determine their terms of reference, duration and composition. All such sub-committees shall make regular reports on their work to the Committee.
The proceedings of the Committee shall not be invalidated by any failure to elect or any defect in the election, appointment, co-options or qualifications of any member.
Annual General Meeting
[The first Annual General Meeting of the Committee shall be held not later than the 1st July 2009 and in each year thereafter]. An Annual General Meeting of the Committee shall be held at such place and time (not being more than 15 months after the holding of the preceding Annual General Meeting) as the Committee shall determine.
At such an Annual General Meeting the business shall include the following:
The election of members to serve on the Committee
The appointment of an auditor or auditors
The consideration of an Annual Report of the work done by or under the auspices of the Committee
The consideration of the audited accounts
The transaction of such other matters as may from time to time be considered necessary.
Rules of Procedure at all meetings
Voting
All questions arising at any meeting shall be decided by a simple majority of those present and entitled to vote thereat. [In case of an equality of votes the Chairperson shall have a second or casting vote].
Minutes
Minute books shall be kept by the Committee and all sub committees and the appropriate Secretary shall enter therein a record of all proceedings and resolutions.
Quorum
The quorum at General Meetings of the Committee shall be 10 (Ten) and at meetings of the Committee shall be 4 (Four) or such other numbers as the Committee may from time to time determine.
Standing Orders
The Committee shall have power to adopt and issue Standing Orders and/or Rules for the Committee. Such Standing Orders and/or Rules shall come into operation immediately PROVIDED ALWAYS THAT they shall be subject to review by the Committee in General Meeting and shall not be inconsistent with this Constitution.
Alterations to the Constitution
Any alterations to this Constitution shall receive the assent of not less than two thirds of the members of the Committee present PROVIDED THAT notice of any such alteration shall have been received by the Honorary Secretary in writing not less than 14 clear days before the meeting at which the alteration is to be brought forward.
Dissolution
If the Committee by a simple majority decides at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the Committee, they shall call a meeting of full members of the Committee.
If such decision shall be confirmed by a simple majority of those present and voting at such meeting the Committee shall have power to dispose of any assets held by or in the name of the Committee. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objectives similar to the objectives of the Heaton Mersey Lacrosse Committee.
Indemnity
The Committee shall indemnify and keep indemnified every officer, member, volunteer and employee of the Committee from and against all claims, demands, actions and proceedings (and all costs and expenses in connection therewith or arising there from) made or brought against the Committee in connection with its activities, the actions of its officers, members, volunteers or employees, or in connection with its property and equipment but this indemnity shall not extend to liabilities arising from wilful and individual fraud, wrongdoing or wrongful omission on the part of the officer, member, volunteer or employee sought to be made liable. The Treasurer shall affect a policy of insurance in respect of this indemnity.
Signed by those present at the formation of the Committee
RoleName Signature
Chair
Honorary Secretary
Honorary Treasurer
Volunteer Coordinator
Senior Men’s Rep
Senior Ladies Rep
Junior Player’s Rep
Date
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