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Club AGM 2017

Thursday 29 June 2017, 19:00 to 21:00

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The clubs annual AGM is scheduled for Thursday 29th June, starting at 7:00pm sharp. Similar to last year our AGM and end of season dinner will be two separate events.

Executive Committee: We elect from the membership the executive committee who are the volunteers lucky enough to take up these six jobs that are vital to running the club. They make up the executive committee which holds the ultimate responsibility for the running of the clubs core functions.

Committee Officers: Officers are not elected at AGM but are instead agreed by the newly elected Executive Committee. Officers support many functions and areas of the club and are the ones that help push and develop the club in new ways and a whole variety of areas.

If you want to put back into the club and help develop and sustain the Kings Cross Steelers then please do consider taking up an officer position listed on the agenda.

If you are interested in running for an executive committee position or an officer position just let me know, Oliver Birrell as the Club Secretary by Thursday the 15th of June. This allows me to include all info on final AGM papers the week before the event. (via Facebook or email, is fine)


Notice of Annual General Meeting
Thursday 29th June 2017 – 19.00hrs
Venue: East London RFC, Holland Road, West Ham, London, England.


1) Quorum Check

2) Chairman’s Welcome

3) Apologies for absence

4) Chairman’s report Alex Smith

5) Treasurer’s report Matt Webb

6) Secretary’s report Oliver Birrell

7) Executive Committee Review of the Year

8) Motions

- Motion One, Adopting a new discipline process, Oliver Birrell
-Motion Two, Adopting a Club Code of Conduct, Oliver Birrell
(Draft motions to be distributed 6 weeks beforehand for consultation)

- Open Call for Motions, Submit and Discuss with Secretary, Deadline 15th June

9) Election of Six Executive Committee

-Chairman, One Position to Contest
-Secretary, One Position to Contest
-Treasurer, One Position to Contest
- Social Secretary, One Position to Contest
-Club Captain, One Position to Contest
-Supporters Secretary, One Position to Contest

10) Election of Honorary Officers

President, One Position to Contest
Vice Presidents, Open Call for Names

11) Election of Honorary Auditor

-Honorary Auditor, One Position to Contest

12) Election of Discipline Committee

-2 Positions to Contest*
-The Club Chairman serves ex-officio
-The Club Secretary serves ex-officio

*Following agreement of motion one

13) Membership Fees

Membership fees to be maintained at:

£80 for Full Members (Playing and Non-Playing)
£35 for Supporter Members.

14) Club’s Nominated Charity

Two Nominated Charity Positions to be Contested, Open Call for Names to Secretary

15) Any other business and questions from the floor

Officer Positions to be Filled.

These Officer positions are open to expressions of interest from any club member. The committee will appoint each officer at the first executive meeting of the year within a month of the AGM. The officer positions are not limited to those listed below, so if you have a suggestion for a post or specific idea/project you would like to help the club with please let an executive officer know or raise it at AGM. Many officer positions can also benefit from extra support and the committee will do all it can to assign jobs and responsibility to anyone that comes forward.

Merchandise/Stash Officer
Fixtures Secretary (1st, 2nds & 3rds)
Community and Charity Officer
Fundraising Officer
Sponsorship Officer
Membership Officer
Recruitment Officer (Pathway)
Recruitment Officer (Experienced)
Press Officer
Social Media Manager
Welfare Officer

New Positions for 2017/18:

Medical Officer
Alumni Officer
Social Secretary Support Officer
Internal Communications Officer
Fixtures Secretary (4ths and Development)

We fully encourage any member who wants to help the club to consider an officer position. If you are unsure what position you might be most suitable for and just want to help out, come chat to me the club Secretary Oliver Birrell or any member of the executive committee and we'll be happy to discuss the positions, or talk about any new projects you might be able to help with.

Final papers for the AGM will be circulated one week in advance of the AGM. If you have any questions then do not hesitate to drop me an email on or drop me a Facebook message!


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