Constitution
TITLE
The Club shall be called ‘Marlow United Football Club’, and shall be affiliated to the Berks & Bucks Football Association.
1 OBJECTIVES
To provide League and Cup football for all teams made up of properly registered players within such Leagues and Competitions as shall be decided by the Management Committee at the commencement of the season. To encourage the playing and development of the game of football within Marlow and the surrounding area.
2 MEMBERSHIP
Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status or sexual orientation.
3 MANAGEMENT
The Management of Marlow United Football Club shall be vested in the ‘Management Committee’ herein after called "the Committee", who shall have power to co-opt members, form sub-committees, make rules subject to approval of members and whose authority shall be permanent.
4 OFFICERS
Their will be a maximum of 13 Officers of the Committee and shall consist of the Chairman., Club Secretary, , Treasurer, , , Club Welfare Officer Child Protection Officer, and 4 other senior club officers supplemented by two full members representing both girls and mini sections of the football club who shall hold office for one year and be eligible for re-election at the Annual General Meeting. These persons shall form the Management Committee of the Club.
5 MANAGEMENT COMMITTEE
The Management Committee shall comprise the Committee of the Club and the following maximum number of members; Chairman, Club Secretary, Club Treasurer, Club Welfare Officer, Child Protection Officer, Club Officer x 4 Girls section x 2 and Youth section x 2a. Any co-opted member properly elected at the AGM or any co-opted member appointed by the Committee during the course of the season with the proviso that any co-opted member must serve only for a specific purpose e.g. fund raising. Club management etc.
b. The First Team Manager will be representative of all teams and will be expected to attend a minimum of eight meetings in any one season. The First Team Manager will have the right to represent the playing side of the football club and express the views of team management for consideration of the committee. Any Team Manager serving in said position for five consecutive years will automatically be co-opted on to the Management Committee(provided the maximum number of members allowed within these conditions are not exceeded) with full voting rights if he so wishes on completion of team management duties through resignation or mutual agreement with the Committee. The Committee reserve the right of refusal if the Team Manager is dismissed for disciplinary reasons.
6 VOTING
All members of the Committee shall have full voting rights, except in any case where a complaint against a Committee Member is being considered, when such member should absent him/herself from that part of the proceedings. It is incumbent on the member to declare an interest.
A Committee member shall have the right to vote by proxy if he/she so wishes.
7 CHAIRMAN
The elected Chairman shall preside at all meetings of the Committee, but in the Chairman’s absence, the Club Secretary shall be elected who, in the case of equal votes, shall have a casting vote but relinquish his normal voting rights..
The Chairman’s principal roles are;
To preside over all meetings and business of the football club.
Aggressively pursue sponsorship opportunities with particular focus on ground sponsorship.
To ensure that standing orders of the football club are strictly adhered to.
In the case of equal votes, shall have a casting vote.
8 CLUB SECRETARY
The Secretary shall;
a). Keep a register of players and their registration numbers
b). Keep a record of all matches played by the Club, the players who have taken part, and all details of results.
c). Communicate effectively with all competitions officials entered by the club.
d). Convene all meetings
e).
f). Communicating results to League Officials, in such a manner as to comply with the League regulations for the time being in force.
9 CLUB TREASURER
The Treasurer shall keep a written record of all transactions made by the Club; produce an Income and Expenditure Account together with a Balance Sheet as at 30th June each year, which is to be audited and presented in time for the AGM. The Treasurer will provide a Profit & Loss sheet to precede each monthly meeting of the committee. It is incumbent on all junior teams to provide separate audited balance sheets to the management committee on an annual basis but not later than 30th June of each year. If requested by the FA or other governing body the club treasurer shall consolidate all accounts of the football club to be submitted to the relevant governing body.
10 POWERS OF MANAGEMENT COMMITTEE
The Management Committee, or any duly appointed Sub-Committee shall conduct the business of the Club, shall have the power to deal with any offending member, and shall deal with any matters arising connected with the Club. It shall have the powers to hear complaints, or arbitrate in any disputes, receive and discuss suggestions from any member, and co-opt members for specific purposes at any time during its term of office, or fill any vacancy on the Committee itself caused by absence or resignation. The committee will appoint, discipline terminate or take any other measures as determined by the committee with regard to team managers and the committees decision will be final and binding. The club constitution recognises the diversity amongst its teams, therefore the management committee will have over riding powers connected with all elements of the football club and its teams. Consequently the senior (adult) team will be managed as according to the Chairman, Club Secretary, Club Treasurer and its 4 senior officers decree with the junior teams, male and female falling under the direct control of the mini and girls team representatives of said elected management committee. Elected representatives of the junior sections will report directly to the management committee regarding matters deemed extraordinary or as defined. ‘beyond what is usual, ordinary, regular, or established’.
11 SELECTION OF TEAM MANAGERS
The Committee or any duly appointed Sub-Committee shall be responsible for the selection of Team Managers of the football clubs teams. The selection criteria will be based on the normal provision as understood by members of the football fraternity, it is desirable that all Team Managers be non-playing members although provided a non-playing Assistant Team Manager is appointed at the sole discretion but always as approved by the Committee then this will be considered by the Committee.
Team Managers are responsible for all issues concerning;
Team selection
Kit availability
Collection of Subscriptions
Ensuring that match balls and medical kit is available and maintained.
Kick-off times are adhered too.
Those members of the playing squad and team management behave in a manner that is becoming of this football club.
It is expected that Team Managers will delegate many duties and the Committee recommend that Team Managers regard this very seriously. Some match day expenses with regard to delegation may be claimed at the sole discretion of the Committee.
12 MEETINGS OF MANAGEMENT COMMITTEE (APPENDIX A)
A Committee Meeting shall be convened within fourteen days by the Secretary at the request of the Chairman, or by written notice from two or more members of the Committee.. In any event the Committee is to meet on the first Saturday of each calendar month at a venue as designated by the committee,. six at Management Committee meetings and two-thirds of full members or 30 (thirty) full members whichever is the greater at Annual General Meetings shall constitute a quorum.
13 ANNUAL GENERAL MEETING
The AGM shall be held not later than 31st July each year and it shall receive reports from the Chairman, Club Secretary and Club Treasurer.
Every third year following 30 June 2006 the Officers, co-opted members and Auditor shall be proposed, seconded and elected. At least fourteen days notice of the meeting shall be a given and all full member and registered playing members shall be entitled to attend. For interpretation the rights of members are as follows; All full members of the football club, that being fully paid up subscription members as so decreed by the committee will have the right to a full vote on all issues,.
14 ALTERATIONS TO THE CONSTITUTION
Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a full member of the Club and seconded by another full member. Such alterations shall be passed if supported by not less than two-thirds of those members present at the meeting, assuming that a quorum has been achieved.
15 FIXING OF FEES
The Committee shall decide at their last meeting preceding the AGM what recommendations they shall put to members at the AGM in respect of membership fees, match subscriptions and any other fees for the future season. All full members shall then be entitled to vote at the AGM on such proposals, or make other proposals as they see fit. It shall be the aim of the football club to introduce ‘free’ football for all but until such a time the aforementioned will prevail.
16. SUBSCRIPTION FEES & DISCIPLINARY FINES
All players will pay a subscription fee as determined in condition 17 of the constitution. The subscription fee shall be payable prior to the match but only if selected to start the match. Nominated substitutes will not pay any fee whatsoever whether used or not. Players failing to pay subscriptions for a length of time to be determined by the Committee will be suspended from playing football for the football club until such time as all outstanding dues are paid. Any player incurring a fine due to disciplinary matters on or off the field within the recognised boundaries of match day times shall re-imburse the football club + 25% admin fees or to the nearest rounded figure. The football club in accordance with rule 15/70 (g) of the Membership Rules of the Berks & Bucks F.A. Ltd will pay all fines due to disciplinary issues incurred on or off the field within the recognised boundaries of match day times. In accordance with rule 15/70 (j) of the Membership Rules of the Berks & Bucks F.A. Ltd the football club will impose sanction for any unpaid fines. Team Managers will seek and take advice from the committee or its representative if there is any doubt concerning the selection of any player who has outstanding unpaid fines. The decision of the Committee or its representative will be final concerning the selection or non-selection of such players.
17 DISCIPLINE
Club discipline is to be vested in the Team Managers who have absolute discretion to take what course of action would seem fit to maintain the standard of conduct expected of squad members both on and off the field of play but during the recognised hours of match day, provided that notice of the discipline and the reason for it is given to such member. Notwithstanding the responsibility of the Team Manager, the Management Committee may at any time take disciplinary action against a member. But the committee expects its Team Managers to deal with such matters in accord with their duties of team management. Appropriate consideration must be made at all time to the standards of conduct of members of the football club when visiting opposing hospitality sites with equal regard made to the hospitality site of the football club.
18 SPONSORSHIP
The football club welcomes sponsorship from local business, all sponsorship logo’s on shirts will be as allowed by the Football Association. The name Marlow United Football Club will not be preceded or followed by any sponsor name but may be separated and bracketed as example - Marlow (sponsor) United - sponsors font will always be smaller than name title.
19 COMPLAINTS PROCEDURE
If any member has cause for complaint against any other member he/she may communicate such preferably in writing to a member of the Committee for that complaint to be heard at the
next meeting of the Committee. If it should involve a Committee member, he/she should be absent whilst the matter is dealt with; providing that the Committee may require one or both parties to be present to give evidence at such hearing. The findings of such a hearing are to be communicated in writing to both parties.
20 DISSOLUTION
If at any General Meeting of the Club a resolution be passed calling for the dissolution of the Football Club, the Secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter to discuss and vote on the resolution. If at that Special General Meeting the resolution is carried by at least two-thirds of members present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club. After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the members of the Club, but shall be given or transferred to some other voluntary organisation having objectives similar to those of the Club.
21 INTERPRETATION
Any question arising on the construction of this constitution or of any matter not herein provided for shall be referred to the Committee whose decision shall be final and binding.
APPENDIX A
The management committee shall comprise of;
Chairman
Club Secretary
Club Treasurer
Club Welfare Officer
Child Protection Officer
Senior Officer
Senior Officer
Senior Officer
Senior Officer
Junior team representative – Boys
Junior team representative – Boys
Junior team representative – Girls
Junior team representative – Girls
The committee shall have a maximum of 13 (thirteen) members but may conduct its business with a quorum of members. Quorum = 6 (six)
.
The Club shall be called ‘Marlow United Football Club’, and shall be affiliated to the Berks & Bucks Football Association.
1 OBJECTIVES
To provide League and Cup football for all teams made up of properly registered players within such Leagues and Competitions as shall be decided by the Management Committee at the commencement of the season. To encourage the playing and development of the game of football within Marlow and the surrounding area.
2 MEMBERSHIP
Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status or sexual orientation.
3 MANAGEMENT
The Management of Marlow United Football Club shall be vested in the ‘Management Committee’ herein after called "the Committee", who shall have power to co-opt members, form sub-committees, make rules subject to approval of members and whose authority shall be permanent.
4 OFFICERS
Their will be a maximum of 13 Officers of the Committee and shall consist of the Chairman., Club Secretary, , Treasurer, , , Club Welfare Officer Child Protection Officer, and 4 other senior club officers supplemented by two full members representing both girls and mini sections of the football club who shall hold office for one year and be eligible for re-election at the Annual General Meeting. These persons shall form the Management Committee of the Club.
5 MANAGEMENT COMMITTEE
The Management Committee shall comprise the Committee of the Club and the following maximum number of members; Chairman, Club Secretary, Club Treasurer, Club Welfare Officer, Child Protection Officer, Club Officer x 4 Girls section x 2 and Youth section x 2a. Any co-opted member properly elected at the AGM or any co-opted member appointed by the Committee during the course of the season with the proviso that any co-opted member must serve only for a specific purpose e.g. fund raising. Club management etc.
b. The First Team Manager will be representative of all teams and will be expected to attend a minimum of eight meetings in any one season. The First Team Manager will have the right to represent the playing side of the football club and express the views of team management for consideration of the committee. Any Team Manager serving in said position for five consecutive years will automatically be co-opted on to the Management Committee(provided the maximum number of members allowed within these conditions are not exceeded) with full voting rights if he so wishes on completion of team management duties through resignation or mutual agreement with the Committee. The Committee reserve the right of refusal if the Team Manager is dismissed for disciplinary reasons.
6 VOTING
All members of the Committee shall have full voting rights, except in any case where a complaint against a Committee Member is being considered, when such member should absent him/herself from that part of the proceedings. It is incumbent on the member to declare an interest.
A Committee member shall have the right to vote by proxy if he/she so wishes.
7 CHAIRMAN
The elected Chairman shall preside at all meetings of the Committee, but in the Chairman’s absence, the Club Secretary shall be elected who, in the case of equal votes, shall have a casting vote but relinquish his normal voting rights..
The Chairman’s principal roles are;
To preside over all meetings and business of the football club.
Aggressively pursue sponsorship opportunities with particular focus on ground sponsorship.
To ensure that standing orders of the football club are strictly adhered to.
In the case of equal votes, shall have a casting vote.
8 CLUB SECRETARY
The Secretary shall;
a). Keep a register of players and their registration numbers
b). Keep a record of all matches played by the Club, the players who have taken part, and all details of results.
c). Communicate effectively with all competitions officials entered by the club.
d). Convene all meetings
e).
f). Communicating results to League Officials, in such a manner as to comply with the League regulations for the time being in force.
9 CLUB TREASURER
The Treasurer shall keep a written record of all transactions made by the Club; produce an Income and Expenditure Account together with a Balance Sheet as at 30th June each year, which is to be audited and presented in time for the AGM. The Treasurer will provide a Profit & Loss sheet to precede each monthly meeting of the committee. It is incumbent on all junior teams to provide separate audited balance sheets to the management committee on an annual basis but not later than 30th June of each year. If requested by the FA or other governing body the club treasurer shall consolidate all accounts of the football club to be submitted to the relevant governing body.
10 POWERS OF MANAGEMENT COMMITTEE
The Management Committee, or any duly appointed Sub-Committee shall conduct the business of the Club, shall have the power to deal with any offending member, and shall deal with any matters arising connected with the Club. It shall have the powers to hear complaints, or arbitrate in any disputes, receive and discuss suggestions from any member, and co-opt members for specific purposes at any time during its term of office, or fill any vacancy on the Committee itself caused by absence or resignation. The committee will appoint, discipline terminate or take any other measures as determined by the committee with regard to team managers and the committees decision will be final and binding. The club constitution recognises the diversity amongst its teams, therefore the management committee will have over riding powers connected with all elements of the football club and its teams. Consequently the senior (adult) team will be managed as according to the Chairman, Club Secretary, Club Treasurer and its 4 senior officers decree with the junior teams, male and female falling under the direct control of the mini and girls team representatives of said elected management committee. Elected representatives of the junior sections will report directly to the management committee regarding matters deemed extraordinary or as defined. ‘beyond what is usual, ordinary, regular, or established’.
11 SELECTION OF TEAM MANAGERS
The Committee or any duly appointed Sub-Committee shall be responsible for the selection of Team Managers of the football clubs teams. The selection criteria will be based on the normal provision as understood by members of the football fraternity, it is desirable that all Team Managers be non-playing members although provided a non-playing Assistant Team Manager is appointed at the sole discretion but always as approved by the Committee then this will be considered by the Committee.
Team Managers are responsible for all issues concerning;
Team selection
Kit availability
Collection of Subscriptions
Ensuring that match balls and medical kit is available and maintained.
Kick-off times are adhered too.
Those members of the playing squad and team management behave in a manner that is becoming of this football club.
It is expected that Team Managers will delegate many duties and the Committee recommend that Team Managers regard this very seriously. Some match day expenses with regard to delegation may be claimed at the sole discretion of the Committee.
12 MEETINGS OF MANAGEMENT COMMITTEE (APPENDIX A)
A Committee Meeting shall be convened within fourteen days by the Secretary at the request of the Chairman, or by written notice from two or more members of the Committee.. In any event the Committee is to meet on the first Saturday of each calendar month at a venue as designated by the committee,. six at Management Committee meetings and two-thirds of full members or 30 (thirty) full members whichever is the greater at Annual General Meetings shall constitute a quorum.
13 ANNUAL GENERAL MEETING
The AGM shall be held not later than 31st July each year and it shall receive reports from the Chairman, Club Secretary and Club Treasurer.
Every third year following 30 June 2006 the Officers, co-opted members and Auditor shall be proposed, seconded and elected. At least fourteen days notice of the meeting shall be a given and all full member and registered playing members shall be entitled to attend. For interpretation the rights of members are as follows; All full members of the football club, that being fully paid up subscription members as so decreed by the committee will have the right to a full vote on all issues,.
14 ALTERATIONS TO THE CONSTITUTION
Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a full member of the Club and seconded by another full member. Such alterations shall be passed if supported by not less than two-thirds of those members present at the meeting, assuming that a quorum has been achieved.
15 FIXING OF FEES
The Committee shall decide at their last meeting preceding the AGM what recommendations they shall put to members at the AGM in respect of membership fees, match subscriptions and any other fees for the future season. All full members shall then be entitled to vote at the AGM on such proposals, or make other proposals as they see fit. It shall be the aim of the football club to introduce ‘free’ football for all but until such a time the aforementioned will prevail.
16. SUBSCRIPTION FEES & DISCIPLINARY FINES
All players will pay a subscription fee as determined in condition 17 of the constitution. The subscription fee shall be payable prior to the match but only if selected to start the match. Nominated substitutes will not pay any fee whatsoever whether used or not. Players failing to pay subscriptions for a length of time to be determined by the Committee will be suspended from playing football for the football club until such time as all outstanding dues are paid. Any player incurring a fine due to disciplinary matters on or off the field within the recognised boundaries of match day times shall re-imburse the football club + 25% admin fees or to the nearest rounded figure. The football club in accordance with rule 15/70 (g) of the Membership Rules of the Berks & Bucks F.A. Ltd will pay all fines due to disciplinary issues incurred on or off the field within the recognised boundaries of match day times. In accordance with rule 15/70 (j) of the Membership Rules of the Berks & Bucks F.A. Ltd the football club will impose sanction for any unpaid fines. Team Managers will seek and take advice from the committee or its representative if there is any doubt concerning the selection of any player who has outstanding unpaid fines. The decision of the Committee or its representative will be final concerning the selection or non-selection of such players.
17 DISCIPLINE
Club discipline is to be vested in the Team Managers who have absolute discretion to take what course of action would seem fit to maintain the standard of conduct expected of squad members both on and off the field of play but during the recognised hours of match day, provided that notice of the discipline and the reason for it is given to such member. Notwithstanding the responsibility of the Team Manager, the Management Committee may at any time take disciplinary action against a member. But the committee expects its Team Managers to deal with such matters in accord with their duties of team management. Appropriate consideration must be made at all time to the standards of conduct of members of the football club when visiting opposing hospitality sites with equal regard made to the hospitality site of the football club.
18 SPONSORSHIP
The football club welcomes sponsorship from local business, all sponsorship logo’s on shirts will be as allowed by the Football Association. The name Marlow United Football Club will not be preceded or followed by any sponsor name but may be separated and bracketed as example - Marlow (sponsor) United - sponsors font will always be smaller than name title.
19 COMPLAINTS PROCEDURE
If any member has cause for complaint against any other member he/she may communicate such preferably in writing to a member of the Committee for that complaint to be heard at the
next meeting of the Committee. If it should involve a Committee member, he/she should be absent whilst the matter is dealt with; providing that the Committee may require one or both parties to be present to give evidence at such hearing. The findings of such a hearing are to be communicated in writing to both parties.
20 DISSOLUTION
If at any General Meeting of the Club a resolution be passed calling for the dissolution of the Football Club, the Secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter to discuss and vote on the resolution. If at that Special General Meeting the resolution is carried by at least two-thirds of members present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club. After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the members of the Club, but shall be given or transferred to some other voluntary organisation having objectives similar to those of the Club.
21 INTERPRETATION
Any question arising on the construction of this constitution or of any matter not herein provided for shall be referred to the Committee whose decision shall be final and binding.
APPENDIX A
The management committee shall comprise of;
Chairman
Club Secretary
Club Treasurer
Club Welfare Officer
Child Protection Officer
Senior Officer
Senior Officer
Senior Officer
Senior Officer
Junior team representative – Boys
Junior team representative – Boys
Junior team representative – Girls
Junior team representative – Girls
The committee shall have a maximum of 13 (thirteen) members but may conduct its business with a quorum of members. Quorum = 6 (six)
.
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