Constitution

MILTON KEYNES RUGBY UNION FOOTBALL CLUB

CONSTITUTION AND RULES

DECEMBER 1983

NAME
The name of the club shall be the "Milton Keynes Rugby Union Football Club" (formerly Wolverton).

OBJECT
The object of the club shall be the playing and promotion of the game of Rugby Union Football and the furtherance thereof in strict accordance with the Rules of the Rugby Football Union.

MEMBERSHIP

a) Membership shall consist of "Full Members" which includes life members and vice presidents.

b) Each person proposed for membership shall be elected by a simple majority of the Executive Committee.

c) The name and address of that every person proposed for election to membership shall be displayed on the notice board in the clubhouse for not less and as the 48 hours before election.

d) There shall be no more than 15% of the total membership who are not full members. All full members shall have equal voting rights.

e) No member shall be entitled to introduce more than three bona fide guests into the club at any one time.

f) Guests, subject to such regulations as the Executive Committee may from time to time deem necessary, shall not be introduced to the club more than four times per year.

g) The names and addresses of all guests and the name of the members signing them in shall be entered into a book maintained for that purpose, and the said book shall remain on the club premises at all times.

h) Referees, members and officials from visiting clubs, excluding supporters, shall have the use of the club facilities but will not become temporary members.

THE EXECUTIVE COMMITTEE
a) The management of the club shall be in the hands of the Executive Committee consisting of;

b) The President

Chairman

Vice-Chairman

Hon Secretary

Hon Treasurer

Hon Fixture Secretary

Four Elective Members

Membership Secretary

Social Secretary

County Representative

Youth & Mini Representative

Club Captain

Elective members shall be over the age of 18 years and shall serve for a term of two years with two members retiring each year.

The elective committee shall comprise of not less than 2/3rds its number elected from and by the membership of the club.

All members of the Executive Committee shall hold office until their successors are appointed. Each office shall be open for re-election or election at the Annual General Meeting.

The President shall be invited by the Executive Committee to serve for a period of not more than two consecutive years at a time.

b) The Executive Committee shall be responsible for the carrying out of the detail work of the club and may elect such sub-committees and make such bylaws as they deem advisable.

c) The Executive Committee shall meet on the second Thursday in every month unless circumstances require otherwise. Any member failing to attend three consecutive meetings without giving a satisfactory reason shall be deemed to have resigned.

d) The Executive Committee shall have the power to fill casual vacancies in their number.

e) The Annual General Meeting of the club shall be arranged and convened by the Executive Committee, and will take place not more than fifteen months apart.

f) The Executive Committee shall have the power to deal with any matters not deal with in these rules.

SELECTION OF TEAMS
The selection of teams playing in the name of the club shall be in the hands of a committee called the Team Selection Committee, which committee shall consist of six members who shall be elected annual at the Annual General Meeting.

The Club Captain shall be Chairman and ex-officio member of the Team Selection Committee. This committee shall have the power to fill casual vacancies. Team Captains shall report to the Team Selection Committee proper to the meeting each week.

NOMINATIONS AND ELECTIONS
Every nomination for officials and elective members as listed in Rule 4 (a) (whose content shall have been previously obtained) must be signed by two members and handed to the Hon Secretary at least seven clear days before the date of the Annual General Meeting. Particulars of every such nomination shall be duly posted on the official notice board. When nominations are in excess of vacancies, the names of the nominees shall be set out in alphabetical order and shall be balloted for by the members personally present at the meeting at which the election takes place. Vacancies arising after the notification of the Annual General Meeting shall be filled by the Executive Committee in accordance with Rule 4 (d).

SUBSCRIPTIONS
With the exception of Honary Life Members.

a) Members shall each subscribe such minimum sum per annum as shall be fixed at the Annual General Meeting of members. Payments shall be due on the 1st September in each year.

b) Members whose subscriptions are in arrears for more than three months, or in the case of current players, one month shall not be entitled to the privileges of membership except by special arrangement with the Executive Committee.

c) Any member whose subscription is six months in arrears will automatically cease to be a member and will have to comply with Rule 3 (b).

AUDITORS
A Chartered or Incorporated Accountant or a firm of Chartered or Incorporated Accountants shall be appointed at the Annual General Meeting to examine the accounts for the ensuing year and to certify the Hon. Treasurer's Financial Statement.

9. ANNUAL GENERAL MEETINGS

a) The Annual General Meeting and Special General Meetings shall be attended by full members only.

b) The Annual Report and duly submitted Financial Statement made up to 30th April shall be submitted to the Annual General Meeting. Officers and members' representatives on the Executive Committee shall be elected. The annual subscriptions shall be fixed. No resolution dealing with business other that that arising out of the above matters shall be submitted unless 28 days notice has been given to the Hon. Secretary. Al other proposals shall be by way of recommendations to the Executive Committee.

Notice of the date and place of the meeting with particulars of the business to be transacted therat shall be displayed in a prominent position within the club 14 clear days before the meeting. Any amendments to a resolution must be in writing and in the hands of the Hon. Secretary 7 clear days before the Annual General Meeting.

c) Special General Meetings shall be convened by the Hon Secretary either by direction of the Executive Committee or at the written request of members complying with Rule 4 (g).

d) Thirty members shall form a quorum at Annual or Special General Meetings.

e) No member shall be allowed to vote at an Annual or Special General Meeting unless his subscriptions are fully paid.

10. TRUSTEES

All property belonging to the club shall be assured to Trustees to be appointed by the Executive Committee. Such Trustees shall work under the direction of the Executive Committee.

10. DISCIPLINE

The Executive Committee shall have the power to suspend of if necessary expel any member whose conduct is in their opinion detrimental to the interests of the club.

11. THE BAR

a) The permitted hours for the sale/supply of intoxicating liquor shall be in accordance with those authorised by the Licensing Act 2003.

b) Alcoholic liquor shall only be supplied to members and their bona fida quests.

c) No intoxicating liquor shall be sold or supplied to or by persons under the age of EIGHTEEN.

d) Alcoholic liquor shall not be supplied for consumption off the premises except to members in person.

e) Intoxicating liquor may be sold to referees, members and officials of visiting teams to the club premises for the purpose of playing a match.

f) Intoxicating liquor may be sold to persons attending the club premises for social or other functions organised or authorised by the club provided that always the number of functions shall not exceed twelve in any one year, but no function shall be permitted to which admission may be obtained by payment of money at the door whether for a ticket or otherwise.

12. ALTERATION OF THE RULES

These rules shall only be altered by the vote of a majority consisting of at least two thirds of the members personally voting at an Annual General Meeting or Special General Meeting.

Addendum to the Milton Keynes Rugby Football Club Constitution

Membership

Membership of Milton Keynes Rugby Football Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discrimatory basis.
Milton Keynes Rugby Football Club may have different classes of membership and subscription on a non-discriminatory and fair basis. Milton Keynes Rugby Football Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
Milton Keynes Rugby Football Club may refuse membership, or remove it, only for good cause such as conduct or character likely to bring Milton Keynes Rugby Football Club or rugby into disrepute. Appeal against refusal or removal may be made to the members.
Property and Funds

The property and funds of Milton Keynes Rugby Football Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the rules and all surplus income or profits are reinvested in Milton Keynes Rugby Football Club.
Milton Keynes Rugby Football Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
Milton Keynes Rugby Football Club may also, in connection with the sport of rugby union;
Sell and supply food, drink and related sports clothing and equipment.

Employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the committee without the person being present.

Pay for reasonable hospitality for visiting teams and guests.

Indemnify the committee and members acting properly in the course of the running of Milton Keynes Rugby Football Club against any liability incurred in the proper running of the club (but only to the extent of its assets).

The committee will have due regard to the law on disability discrimination and child protection.

Winding Up
The members may vote to wind up Milton Keynes Rugby Football Club, if not less than three quarters of those present and voting, support that proposal, at a properly convened general meeting. The committee will then be responsible for:

The orderly winding up of Milton Keynes Rugby Football Club's affairs
After settling any liabilities of Milton Keynes Rugby Football Club, the committee shall dispose of the net assets remaining to one or more of the following:
To another club with similar sports purposes which is a registered charity and/or

Another club with similar sports purposes which is a registered CASC and/or

To rugby union's governing body for use by them for related community sports

Priority
Where there is any conflict between any of the above rules ("key rules) and any other rule or rules the key rule(s) will take priority. Interpretation of all the rules must be consistent with the statutory requirements for CASCs (which means CASC as first provided for by the Finance Act 2002).

Gary Spinks
Chairman

John Theobald
Club Secretary

Approved by Milton Keynes Rugby Union Football Club Committee on 14th April 2004

Milton Keynes Rugby Union Football Club

Formerly Wolverton RUFC

President: J.Silk Esq.

Changes to Milton Keynes Rugby Union Football Club

(in order to comply with the new licensing laws 2003)

1. Membership privileges shall not take place until 2 days after application has been made and approved.

2. The club will have more than 25 members at all times.

3. Alcohol is not supplied or intended to be supplied to members on the premises otherwise than by or on behalf of the club.

4. The club finances will be made available to members at each AGM.

5. Club accounts will be made available on request to any club member at reasonable notice.

6. Purchase of alcohol is managed by the Bar Manager who is a club member, a committee member and over 18 years of age.

7. No person shall receive, at the expense of the club, any commission, percentage, or similar payment on purchase of alcohol.

8. No person shall directly, or indirectly, receive money benefit from supply of alcohol except to the club's benefit.

Approved by the Committee on:

Monday 10th April 2006

Signed:

Chairman, Gary Spinks

Honorary Secretary, John Theobald

Affiliations

Club sponsors