Constitution - Constitution 1
2INTRODUCTION
Monitoring, Evaluation and Review
MNJFC will review this policy (as with all policies) annually and assess its implementation and effectiveness. The policy will be promoted and implemented throughout the club.
Club Objectives - Version 2 dated Jan 05
2.1Abstract
Milton Nomads Junior Football Club is affiliated to the Football Association via membership of the North Somerset and Woodspring Junior leagues. The Club provides access to Association rules football for young players from 7 years of age (small sided) through to 16 years of age (depending on the formation of the age group with appropriate managers and players). The Club home ground is based at Baytree Recreation Ground, with U9s and below playing at the Campus (Heron Moor School).
2.2Club Colours
The club colours, consistent through the age groups are Red Shirts and Blue Shorts
2.3Objectives and Policies
The objectives, policies and operational framework of the Club are itemised in the following:
1.To provide the opportunity for the enjoyment of competitive and recreational football for all ages interested in playing football in Milton and the surrounding catchments. The clubs objectives shall be to provide Association Football for all of its members regardless of sex, race or ability, and other social and recreative pursuits as may be deemed necessary by the committee. The club should not issue any measures that would prove restrictive on grounds of sex, race, religion, ability or economical circumstances.
2.To uphold both the letter and spirit of the laws, regulations and appropriate recommendations of the FA and other authorities governing football clubs and the sport in general. Such standards are implemented and maintained through the Club's separately drafted policies, plans and procedures including:
¢Development Action Plan (not yet issued)
¢Recruitment and Development of Players, Coaches and Officials (not yet issued)
¢Health, Safety Policy
¢Welfare Policies and Practices
¢Code of Conduct
¢Disciplinary and Grievance Procedures and Practices
¢Sponsorship, Advertising, Publicity and Fund Raising Activities and Policies (not yet issued)
3.Amongst other things, these documents collectively cover the anti-discrimination, anti-racism, equal opportunity, equity and other social inclusion policies of the Club. They also cover the positive approach to providing appropriate opportunities for disabled involvement within the context of the other objectives regarding competitiveness and Health and Safety.
3RULES AND CONSTITUTION
Monitoring, Evaluation and Review
MNJFC will review this policy (as with all policies) annually and assess its implementation and effectiveness. The policy will be promoted and implemented throughout the club.
3.1Implementation
a.This document, referred to and known as the “ Milton Nomads Junior Football Club, Constitution and Governance, code of conduct and best practices “ will be formally adopted et al by a simple majority vote of the Club’s Management Members presiding at the date of origination. This date will be permanently embedded into the first edition. The incumbent role holders will henceforth assume lifetime collective ownership of this document, the prevailing contents of which will form a binding agreement between each member of the Club. The document will be maintained by the Club Secretary and subject to “majority agreed†amendments at AGM/SGM, changes that will be recorded in meeting minutes and re-published and communicated under a new unique version number.
b.The current document version may be released in sections or parts in order to communicate, but in order to prevent confusion or misunderstanding the contents must not be translated or interpreted from the original, although abstract references may be made in other materials produced alongside this document in order to simplify or clarify the provisions therein.
3.2Club Name
a.The club shall be called Milton Nomads Junior Football Club (The term "the club" and MNJFC refers to Milton Nomads Junior Football Club throughout. "FA" is an abbreviation for Football Association throughout.)
b.The club shall have the status of an Affiliated Member Club of the FA by virtue of its affiliation to/membership of the FA
oCounty Affiliation Number: RY00141 season 2004/05 (Junior Football)
oCounty Affiliation Number RM00142 season 2004/05 (Mini - Football)
Note: This number is allocated on a seasonal basis and will be communicated separately.
c.The club shall be run as a non-profit voluntary organisation.
3.3Officers
The officers shall consist of Chairperson, Vice Chairperson, Secretary, Treasurer, and Club Welfare Officer, all of whom shall, by nature of the club stand for re-election at the end of their second season in office. The above positions shall be elected at the Annual General Meeting. Nominations for such posts must be made in writing and sent by post to the Secretary twenty-one days (21) prior to the AGM. To ensure continuity, the officers should have been linked to the club either as players, parent or committee members for two full playing seasons. External nominees having previous experience in an appropriate sports capacity, business or professional position may be forwarded for consideration.
3.4Club Committee
a.The club shall be controlled by a general management committee consisting of the officers named in section 3.3, Managers from all functioning teams, any special purpose/social /fundraising sub-committee and a standing invitation for a Parent Member representative from all Under-16 functioning teams.
b.Each committee member stands for re-election at the club AGM. Team Managers will be appointed at the discretion of the Management committee.
c.An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee, which arises between Annual General Meetings, shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members, and approved by a simple majority of the remaining Club Committee members.
d.Save as provided for in the Rules and Regulations of the FA and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
3.5Annual/Special General Meetings and Meetings of the Club
3.5.1Annual General Meeting
a.(AGM) shall be held in each year to:
¢Receive a report of the activities of the Club over the previous year
¢Receive a report of the Club's finances over the previous year
¢Elect the members of the Club Committee
¢Elect Age Group Managers (For final approval by Chairperson)
¢Consider constitutional changes
•Consider any other business.
b.The Chairperson shall set a date at the management meeting for the AGM, with no less than 30 days notice.
c.The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed not less than twenty-one (21) days least before the Meeting.
d.Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the Proposer and Seconder, (both of whom must be voting members of the club), to the Club Secretary not less than twenty-one (21) days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less fourteen (14) days before the Meeting.
3.5.2Special General Meetings (SGM)
a.Special General Meetings may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than a majority of named members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
b.The quorum for a General Meeting shall be not less than 6 (six) members plus 1 (one) officer.
3.5.3Club Meetings (CM)
a.The Club Committee shall meet as a minimum on a monthly basis and at other times deemed necessary at a date agreed at the previous meeting. This is an open meeting with a standing invitation to any Parent or Associate members (or guest(s) agreed by the Chairperson). The proceeding shall be recorded in minutes and duly signed by the Chairperson and Secretary as a true record, and communicated within 14 days to the club management and posted at Baytree Rec.
b.At meetings of the Club five (5) shall form a quorum (50% of the league registered age-groups U9 yrs-U16 years, plus 1 officer)
c.Extraordinary Club meetings (ECM)- Can be called at the Chairpersons discretion or if requested by 3 named members of the Club committee to the Secretary, who in turn will give not less than 7 days' notice of the ECM and agenda to all members of the general management committee.
d.The Chairperson, or in their absence vice Chairperson, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the chairperson shall have the casting vote in addition to a deliberative vote.
e.The Club Chairperson, or in their absence vice Chairperson, plus one other attendee shall counter-sign the Minutes of General Meeting as a true public record of the proceedings.
3.6Club Teams
a.At its first meeting following each AGM, the Club Officers shall delegate authority to the Club member (Manager/trainer) holding responsibility for each of the Club's football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall represent the team and forward on any comments or suggestions at the club's monthly management committee meetings.
b.It is expected that the “Period of Tenure for a Manager will be a minimum of one season unless circumstances dictate otherwise (ie resignation or disciplinary). Whilst it is the Clubs policy for the Managers to remain with their teams throughout the membership life time, the act of appointment and discharge of the Team Manager rests with the Club Chairman.
3.7Rules and Regulations
a.The Rules and Regulations of the Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
b.These rules (the Club Rules) form a binding agreement between each member of the Club.
c.Alteration to the incorporated Club Rules shall be communicated by the appropriate notification by the parent Association.
d.The Club will also abide by The Football Association's Child Protection Policies and Procedures.
e.The Club will determine appropriate policies regarding: Equal Opportunities, Anti-Discrimination, Anti Bullying, and Codes of Conduct. A Disciplinary procedure will underpin the adherence to the published policies.
3.8Alteration to Rules
a.No alterations to these, the club or the team rules shall be made except at the AGM or at an Special General Meeting (SGM) meeting convened for that purpose only if supported by a majority of those present and voting at such meeting. Notice of proposed alterations to any rules must be received in writing by the club secretary no later than the 1st of May each year, and notified to members on notification of meeting.
b.The club will observe the rules and regulations of the Woodspring Junior League Football association and English Football association, and any league that the club wishes to enter. If it is found that any team or individual within the club has breached any of the said rules and regulations and providing a satisfactory explanation is forthcoming the club will support the team or individual in any action. If it is found that a team or individual has failed to abide by or implement team and club rules and as a consequence abused Woodspring league FA rules, the club will abide by any disciplinary measures forthcoming and add internal disciplinary measures.
3.9Club Membership
There will be five levels of Club Membership, namely:
1.Management Members The Management members consist of the elected club Officers, and the Age-Group Managers and their nominated assistants/helpers. Management members will have Full voting rights and are required to attend meetings to fulfil their role unless specifically denied by the chairperson and minuted by the Secretary.
2.Player MembersStatus given automatically to players signed-on to specific age groups and registered with the appropriate league. Player members will have no voting rights and will not attend meetings unless specifically invited by the Chairperson
3.Parent MemberA Parent Member will be elected by the age-group community as their representative. The Parent Member will have a single vote as proxy for the age-group Associate Members at AGM or the Club Meeting (CM). Parent members may attend Special or other meetings only if specifically invited by the Chairperson.
4.Associate MembersStatus given automatically to players Parents or Guardians as declared on the signing-on form. Associate members may only vole through a proxy (Parent Member) and may attend the AGM, and the Club Meeting (CM). Associate members may attend Special or other meetings only if specifically invited by the Chairperson.
5.Life MembersMembers, nominated by the Management members and gaining a unanimous vote, will be listed under the Life Members role of honour. Life members are non-executive members and have no voting rights but may attend meetings, as invited by the Chairperson, or support the club in an advisory or professional capacity.
aWhere a ballot of all the members is required the team managers or their representatives shall distribute voting slips. The collection and counting of these slips and the presentation of the results will also be their responsibility.
bThe members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary or appointed member.
cAny person who wishes to be a voting member must apply on the appropriate form: Player members on the standard League Registration form or Transfer form (League rules apply), Management or Parent on the Club general application form. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant's name being entered in the Membership Register.
dIn pursuance of Charter Club standard (and future Development status), it is a requirement of the club that all Management Members complete an FA "Disclosure" form to the satisfaction of the Chairman and Officers of the club. The Chairman is ultimately responsible, and accountable for the implementation of Child protection policy, which on a day-to-day basis will be the responsibility of the Child Welfare Officer.
eProspective Applicants or Members (in any capacity) failing to provide the appropriate Information required of the "Disclosure" system will be considered as unsuitable for membership until correct completion. Individuals identified as disclosure exclusions, failing screening or deemed to be unsuitable will be expelled and disassociated from the Club with immediate effect.
Aspirational adoption date of clause 3.9g March 2006, to be fully implemented for season 2006/07
fAny member found influencing, abetting, condoning or conducting any activity that exploits the vulnerability of young players or undermines the authority vested in the match officials or elected club managers or officers will be immediately disassociated from the Club and will be subject to a disciplinary procedure that will seek expulsion.
gIn the event of a member's resignation or expulsion, his or her name shall be removed from the Membership Register.
hThe Football Association and Parent County Association shall be given access to the Membership Register on demand.
iEach player completes and signs forms for both the Club and their respective league. Parental/guardian consent is mandatory for all applications from minors.
jPlayer and public liability insurance cover shall be provided in accordance with County Football Association guidelines.
3.10Annual Membership fee
a.An annual fee payable by each member shall be determined from time to time by the Club Committee. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be refundable.
b.The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.
3.11Resignation and Expulsion
a.A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.
b.The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.
c.A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
d.Obligations, commitments or agreements (Financial or Contractual) not duly authorised by the management committee and made in the Clubs name or any other name, will remain with the individual on leaving the Club unless it is determined by the committee to be in the Club’s best interest to assume ownership.
3.12Club Finances
a.A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, Treasurer and Secretary. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
b.The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.
c.The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
d.The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.
e.The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee. Entry in the Minutes shall be conclusive evidence of such a decision.
3.13Dissolution
a.A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
b.The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
c.Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be distributed equally and fairly as agreed by the Club Committee to local schools within the area which have provided players and support to the Club
Monitoring, Evaluation and Review
MNJFC will review this policy (as with all policies) annually and assess its implementation and effectiveness. The policy will be promoted and implemented throughout the club.
Club Objectives - Version 2 dated Jan 05
2.1Abstract
Milton Nomads Junior Football Club is affiliated to the Football Association via membership of the North Somerset and Woodspring Junior leagues. The Club provides access to Association rules football for young players from 7 years of age (small sided) through to 16 years of age (depending on the formation of the age group with appropriate managers and players). The Club home ground is based at Baytree Recreation Ground, with U9s and below playing at the Campus (Heron Moor School).
2.2Club Colours
The club colours, consistent through the age groups are Red Shirts and Blue Shorts
2.3Objectives and Policies
The objectives, policies and operational framework of the Club are itemised in the following:
1.To provide the opportunity for the enjoyment of competitive and recreational football for all ages interested in playing football in Milton and the surrounding catchments. The clubs objectives shall be to provide Association Football for all of its members regardless of sex, race or ability, and other social and recreative pursuits as may be deemed necessary by the committee. The club should not issue any measures that would prove restrictive on grounds of sex, race, religion, ability or economical circumstances.
2.To uphold both the letter and spirit of the laws, regulations and appropriate recommendations of the FA and other authorities governing football clubs and the sport in general. Such standards are implemented and maintained through the Club's separately drafted policies, plans and procedures including:
¢Development Action Plan (not yet issued)
¢Recruitment and Development of Players, Coaches and Officials (not yet issued)
¢Health, Safety Policy
¢Welfare Policies and Practices
¢Code of Conduct
¢Disciplinary and Grievance Procedures and Practices
¢Sponsorship, Advertising, Publicity and Fund Raising Activities and Policies (not yet issued)
3.Amongst other things, these documents collectively cover the anti-discrimination, anti-racism, equal opportunity, equity and other social inclusion policies of the Club. They also cover the positive approach to providing appropriate opportunities for disabled involvement within the context of the other objectives regarding competitiveness and Health and Safety.
3RULES AND CONSTITUTION
Monitoring, Evaluation and Review
MNJFC will review this policy (as with all policies) annually and assess its implementation and effectiveness. The policy will be promoted and implemented throughout the club.
3.1Implementation
a.This document, referred to and known as the “ Milton Nomads Junior Football Club, Constitution and Governance, code of conduct and best practices “ will be formally adopted et al by a simple majority vote of the Club’s Management Members presiding at the date of origination. This date will be permanently embedded into the first edition. The incumbent role holders will henceforth assume lifetime collective ownership of this document, the prevailing contents of which will form a binding agreement between each member of the Club. The document will be maintained by the Club Secretary and subject to “majority agreed†amendments at AGM/SGM, changes that will be recorded in meeting minutes and re-published and communicated under a new unique version number.
b.The current document version may be released in sections or parts in order to communicate, but in order to prevent confusion or misunderstanding the contents must not be translated or interpreted from the original, although abstract references may be made in other materials produced alongside this document in order to simplify or clarify the provisions therein.
3.2Club Name
a.The club shall be called Milton Nomads Junior Football Club (The term "the club" and MNJFC refers to Milton Nomads Junior Football Club throughout. "FA" is an abbreviation for Football Association throughout.)
b.The club shall have the status of an Affiliated Member Club of the FA by virtue of its affiliation to/membership of the FA
oCounty Affiliation Number: RY00141 season 2004/05 (Junior Football)
oCounty Affiliation Number RM00142 season 2004/05 (Mini - Football)
Note: This number is allocated on a seasonal basis and will be communicated separately.
c.The club shall be run as a non-profit voluntary organisation.
3.3Officers
The officers shall consist of Chairperson, Vice Chairperson, Secretary, Treasurer, and Club Welfare Officer, all of whom shall, by nature of the club stand for re-election at the end of their second season in office. The above positions shall be elected at the Annual General Meeting. Nominations for such posts must be made in writing and sent by post to the Secretary twenty-one days (21) prior to the AGM. To ensure continuity, the officers should have been linked to the club either as players, parent or committee members for two full playing seasons. External nominees having previous experience in an appropriate sports capacity, business or professional position may be forwarded for consideration.
3.4Club Committee
a.The club shall be controlled by a general management committee consisting of the officers named in section 3.3, Managers from all functioning teams, any special purpose/social /fundraising sub-committee and a standing invitation for a Parent Member representative from all Under-16 functioning teams.
b.Each committee member stands for re-election at the club AGM. Team Managers will be appointed at the discretion of the Management committee.
c.An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee, which arises between Annual General Meetings, shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members, and approved by a simple majority of the remaining Club Committee members.
d.Save as provided for in the Rules and Regulations of the FA and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
3.5Annual/Special General Meetings and Meetings of the Club
3.5.1Annual General Meeting
a.(AGM) shall be held in each year to:
¢Receive a report of the activities of the Club over the previous year
¢Receive a report of the Club's finances over the previous year
¢Elect the members of the Club Committee
¢Elect Age Group Managers (For final approval by Chairperson)
¢Consider constitutional changes
•Consider any other business.
b.The Chairperson shall set a date at the management meeting for the AGM, with no less than 30 days notice.
c.The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed not less than twenty-one (21) days least before the Meeting.
d.Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the Proposer and Seconder, (both of whom must be voting members of the club), to the Club Secretary not less than twenty-one (21) days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less fourteen (14) days before the Meeting.
3.5.2Special General Meetings (SGM)
a.Special General Meetings may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than a majority of named members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
b.The quorum for a General Meeting shall be not less than 6 (six) members plus 1 (one) officer.
3.5.3Club Meetings (CM)
a.The Club Committee shall meet as a minimum on a monthly basis and at other times deemed necessary at a date agreed at the previous meeting. This is an open meeting with a standing invitation to any Parent or Associate members (or guest(s) agreed by the Chairperson). The proceeding shall be recorded in minutes and duly signed by the Chairperson and Secretary as a true record, and communicated within 14 days to the club management and posted at Baytree Rec.
b.At meetings of the Club five (5) shall form a quorum (50% of the league registered age-groups U9 yrs-U16 years, plus 1 officer)
c.Extraordinary Club meetings (ECM)- Can be called at the Chairpersons discretion or if requested by 3 named members of the Club committee to the Secretary, who in turn will give not less than 7 days' notice of the ECM and agenda to all members of the general management committee.
d.The Chairperson, or in their absence vice Chairperson, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the chairperson shall have the casting vote in addition to a deliberative vote.
e.The Club Chairperson, or in their absence vice Chairperson, plus one other attendee shall counter-sign the Minutes of General Meeting as a true public record of the proceedings.
3.6Club Teams
a.At its first meeting following each AGM, the Club Officers shall delegate authority to the Club member (Manager/trainer) holding responsibility for each of the Club's football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall represent the team and forward on any comments or suggestions at the club's monthly management committee meetings.
b.It is expected that the “Period of Tenure for a Manager will be a minimum of one season unless circumstances dictate otherwise (ie resignation or disciplinary). Whilst it is the Clubs policy for the Managers to remain with their teams throughout the membership life time, the act of appointment and discharge of the Team Manager rests with the Club Chairman.
3.7Rules and Regulations
a.The Rules and Regulations of the Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
b.These rules (the Club Rules) form a binding agreement between each member of the Club.
c.Alteration to the incorporated Club Rules shall be communicated by the appropriate notification by the parent Association.
d.The Club will also abide by The Football Association's Child Protection Policies and Procedures.
e.The Club will determine appropriate policies regarding: Equal Opportunities, Anti-Discrimination, Anti Bullying, and Codes of Conduct. A Disciplinary procedure will underpin the adherence to the published policies.
3.8Alteration to Rules
a.No alterations to these, the club or the team rules shall be made except at the AGM or at an Special General Meeting (SGM) meeting convened for that purpose only if supported by a majority of those present and voting at such meeting. Notice of proposed alterations to any rules must be received in writing by the club secretary no later than the 1st of May each year, and notified to members on notification of meeting.
b.The club will observe the rules and regulations of the Woodspring Junior League Football association and English Football association, and any league that the club wishes to enter. If it is found that any team or individual within the club has breached any of the said rules and regulations and providing a satisfactory explanation is forthcoming the club will support the team or individual in any action. If it is found that a team or individual has failed to abide by or implement team and club rules and as a consequence abused Woodspring league FA rules, the club will abide by any disciplinary measures forthcoming and add internal disciplinary measures.
3.9Club Membership
There will be five levels of Club Membership, namely:
1.Management Members The Management members consist of the elected club Officers, and the Age-Group Managers and their nominated assistants/helpers. Management members will have Full voting rights and are required to attend meetings to fulfil their role unless specifically denied by the chairperson and minuted by the Secretary.
2.Player MembersStatus given automatically to players signed-on to specific age groups and registered with the appropriate league. Player members will have no voting rights and will not attend meetings unless specifically invited by the Chairperson
3.Parent MemberA Parent Member will be elected by the age-group community as their representative. The Parent Member will have a single vote as proxy for the age-group Associate Members at AGM or the Club Meeting (CM). Parent members may attend Special or other meetings only if specifically invited by the Chairperson.
4.Associate MembersStatus given automatically to players Parents or Guardians as declared on the signing-on form. Associate members may only vole through a proxy (Parent Member) and may attend the AGM, and the Club Meeting (CM). Associate members may attend Special or other meetings only if specifically invited by the Chairperson.
5.Life MembersMembers, nominated by the Management members and gaining a unanimous vote, will be listed under the Life Members role of honour. Life members are non-executive members and have no voting rights but may attend meetings, as invited by the Chairperson, or support the club in an advisory or professional capacity.
aWhere a ballot of all the members is required the team managers or their representatives shall distribute voting slips. The collection and counting of these slips and the presentation of the results will also be their responsibility.
bThe members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary or appointed member.
cAny person who wishes to be a voting member must apply on the appropriate form: Player members on the standard League Registration form or Transfer form (League rules apply), Management or Parent on the Club general application form. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant's name being entered in the Membership Register.
dIn pursuance of Charter Club standard (and future Development status), it is a requirement of the club that all Management Members complete an FA "Disclosure" form to the satisfaction of the Chairman and Officers of the club. The Chairman is ultimately responsible, and accountable for the implementation of Child protection policy, which on a day-to-day basis will be the responsibility of the Child Welfare Officer.
eProspective Applicants or Members (in any capacity) failing to provide the appropriate Information required of the "Disclosure" system will be considered as unsuitable for membership until correct completion. Individuals identified as disclosure exclusions, failing screening or deemed to be unsuitable will be expelled and disassociated from the Club with immediate effect.
Aspirational adoption date of clause 3.9g March 2006, to be fully implemented for season 2006/07
fAny member found influencing, abetting, condoning or conducting any activity that exploits the vulnerability of young players or undermines the authority vested in the match officials or elected club managers or officers will be immediately disassociated from the Club and will be subject to a disciplinary procedure that will seek expulsion.
gIn the event of a member's resignation or expulsion, his or her name shall be removed from the Membership Register.
hThe Football Association and Parent County Association shall be given access to the Membership Register on demand.
iEach player completes and signs forms for both the Club and their respective league. Parental/guardian consent is mandatory for all applications from minors.
jPlayer and public liability insurance cover shall be provided in accordance with County Football Association guidelines.
3.10Annual Membership fee
a.An annual fee payable by each member shall be determined from time to time by the Club Committee. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be refundable.
b.The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.
3.11Resignation and Expulsion
a.A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.
b.The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.
c.A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
d.Obligations, commitments or agreements (Financial or Contractual) not duly authorised by the management committee and made in the Clubs name or any other name, will remain with the individual on leaving the Club unless it is determined by the committee to be in the Club’s best interest to assume ownership.
3.12Club Finances
a.A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, Treasurer and Secretary. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
b.The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.
c.The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
d.The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.
e.The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee. Entry in the Minutes shall be conclusive evidence of such a decision.
3.13Dissolution
a.A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
b.The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
c.Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be distributed equally and fairly as agreed by the Club Committee to local schools within the area which have provided players and support to the Club
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