Minutes of Meetings. - Moldgreen JRLC & ARLFC Minutes
Minutes from meeting held 19th January 2011
Roll Call: Rachael Hardaker, Wayne Pegg, John Colletta, Deborah Paga, Kyle McManus, Michelle Moore, Nicola Briggs, Simon Good , Anthony Collins, Richard Potts, Dave McQueen, Dean Heywood, Steve Close.
Apologies :None
Minutes from last meeting: distributed and read as accurate.
Correspondence:None to report.
Hudds and District: Deborah Paga and Nicola Briggs reported back that the last meeting was cancelled due to the adverse weather conditions. Another date for future meeting needed. Both will be informed when know.
WRYL: Steve Close attended last meeting and has all the details - see Steve for info and dates regarding Time to Listen child protection course, league finals and venues.
Finance: Dave McQueen distributed a full detailed account of Moldgreens funds. It showed at present £********* was in the account but would be reduced shortly by approximately £1000 due to paying venue fees for all the age groups including the open age team. It was also decided that two people should be on the bank book, Deborah Paga and Michelle McQueen. Previous names on the account Liz Anne Wood and Liz Parkinson should be removed and all monies would be dealt with in cheque.
Fundraising: Morrisons bag pack 20th December proved to be a big success raising in the region of £800. It was suggested that this money would be used to pay for the club insurance which is due to be paid shortly. Police fund forms need to be filled in Dean to sort out with help of others if needed.
Motions and Points Discussed
U12'sIt was brought to the table that the U12's desperately need a Team Manager as past events have proven. The lack of communication and over-riding decisions was causing concern within the groups. It was proposed Nicola Briggs and Deborah Paga jointly share the responsibility which was agreed by the committee.
U13's: John Colletta informed the committee about the events that occurred after their last home game 16.1.11. A parent/supporter tried to gain entry to the home side changing rooms whilst being very abusive and usingthreatening behavior. This matter was discussed with the chair who has since reported the incident to the league. We await a decision and outcome.
Changing Rooms: At any one time only two members of Moldgreen JRLC & ARLFC ie - coaches, are allowed into the changing rooms, no parents, family members etc. This is to safeguard our children. Only members of the same gender are allowed. Parents do not have an automatic right to enter these rooms. These rules apply to the away team also. Coaches must make sure their teams changing rooms are left clean. All who enter the changing area must hold a full clean RL CRB disclosure form.
U15's: After problems during the the game the referee decided to drop the allegation of assault with the police but has left it with the league. This should have automatically been logged as a brawl not a criminal offence. Whatever the leagues decision the U15's will be responsible for paying any fine imposed.
Notice Board: the chair stated that the use of the notice board is a priority. Any information parents need to know will be placed on there, people's roles and responsibilities will also be placed on.
Letter to the Examiner: Michelle Moore requested that as a club we send a letter into the paper's letters to the editor, thanking customers for their donations during the bag pack. Michelle will send a letter to the paper on behalf of the club
Open age: Kyle McManus to speak to Michael Shaw regarding monies needed to be handed in to contribute towards the cost of venue. Sue Taylor has been a big help to the lads and suggested they jump of a couple of divisions. Kyle needs to speak to the team as a whole and report back to the committee.
Club Mark: Put on the back burner over the xmas period but the document is almost complete just a little tweaking and we are finished.
Tag Rugby:See Rachael re-numbers etc she will contact Rocky.
Coaching Courses: All coaches should have a level 1, if not level 2 - names to be given to Rachael or Dean if needing to go on a course.
Fixtures: Helen Reilly had been in touch with Dean regarding people trying to alter fixtures or arrange their own games. It was all agreed that Helen is doing a great job and should still continue to do so.
Giants: 5th February a giants player will be coming to the DRAM to help train some of the younger teams.
The Giants have arranged for regular visits from the first team squad to the summer sections Thursday evening gym sessions, Danny Brough is first to attend on Thursday 27th January 6pm - 7pm,
Training: Under 12s coach; Wayne Pegg proposed organising training venues for next year ahead of bad weather. Older teams to discuss when to go indoors, cost, venue, how long for etc.
Any other Business: The Chair raised the issue that the club needed a new Secretary. Dean proposed Michelle Moore all agreed and she accepted.
Next Meeting: 16 February 2011
Minutes from meeting held 16th February 2011
Roll call: Deborah Paga, Dale Williams, Kyle McManus, Wayne Pegg, Nichola Briggs, Rachael Hardaker, Michelle Moore, Kim Salm, Chris Hardaker, Stuart(Sam) Salm, John Coletta, Dean Heywood, Steve Close, Anthony Collins, Richard Potts, D Turner.
Apologies: Simon Good, Dave McQueen
Minutes from last meeting: read as true account proposed - Anthony Collins
Seconded - Deborah Paga
Matters Arising: None
Fixtures: The Chair informed the committee that Danny from the WRYL had resigned from his post with immediate effect. Helen Reilly will continue to organise Moldgreen winter section fixtures, all agreed.
Correspondence: The Chair showed a newsletter regarding Safeguarding the main item that was highlighted was that the no.1 priority for our children was team meetings for them. This would then allow them to have a choice within the team and also what to expect from the club.
Banana Moon- a new brochure has been received and a there is a new range of items to look at it will be brought to the DRAM on 19/2/11. Ifanyone wanting to order from them it works out cheaper per garment per person if 20 + items ordered at one time.
Tesco Vouchers- The club still has a number of vouchers still Banked by Tesco, new vouchers can now be collected and passed on to team managers asap, it was agreed that Deborah choose what items she needs to help her train the TOTS from vouchers collected.
CRB - Two more CRB checks have been received
Michelle Moore
Michelle Barlow
both will be kept on file with Steve Close.
Insurance: The Club received a letter regarding personal insurance for players - letter was read out anyone wanting to enquire about insurance see the chair for Chris Mulkern e-mail address.
Pennine League- no minutes.
Open Age- Outstanding debts need to be cleared asap, all money needs to be sent directly to Sue Taylor.
Huddersfield District: Open age signing on need to go to Sue Taylor. Deborah Paga reported back that the league suggested that all final matches be cancelled due to back log of games. Kim Salm has spoken to Sue Taylor and expressed Moldgreens feelings on this matter but a letter has already been drafted and will be posted to Sue 17.2.11. Deborah was given 2 BARLA Official Handbooks which she kept one and one given to Michelle Moore.
WRYL: Two disciplinary hearing took place for the Under 12's and the Under 15's both teams were fined £100. It was agreed at the last meeting that the under 15's be liable for their own fine but the under 12's will also be liable for theirs. It was all agreed that the 12's had a case to appeal so a letter and a cheque for £40 will be hand delivered 17.2.11 for BARLA to help with the appeal process.
Summer: There are forms still to be filled in for the summer division to register for the season, the chair invited the winter section to come along and help with training some of the younger children, a invitation was also offered to the under 12's, 13s & 15s to take up the chance to come along and referee some games. Anyone interested see team managers to arrange a club course.
Fundraising:Not a lot going on at the moment but a 3rdLazerzone event has been book for 27.4.11. All tickets will be £10 per person for 4hours of fun, these will be given out to coaches to encourage people to buy them. The past two events have proved very good and we need to encourage more of the age groups to attend.
Roles and Responsibilities: The chaire mentioned that he was unable to put up these as there is no notice board, he has spoken to Anne who will see Phil to request one as the DRAM now is up and running with various groups using the club.
Changing Room Policy: These were handed out to coaches and need to be implemented on match days, we are the in a very multi cultural area in West Yorkshire and need to adhere to these rules so as to ensure ALL junior players have a positive experience.
Motions and Points: Club Mark still on going not much left to complete.
Giants in the Community: Rocky Turner explained about a rugby camp that Moldgreen would host, unfortunately the dates they wanted the Dram was already booked so the Netherhall Learning Campus has been book for the 18-21 April 2011. It was suggested for the 4 days a charge of £20 would be asked but if we agreed to the cost being £25 Moldgreen would receive £5 back to the club for every child with a link to the club. The camp would be aimed at all children aged between 8-14 yrs and would run from 10am till 3pm each day.
Chris Hardaker raised the point that the giants have in the past let the kids down by not turning up to training sessions, Rocky did explain that Nathan Brown and Ken Davy are keen to encourage players to attend the training sessions to build on community relations. This was also the case with the Under 13's they asked for consistency.
Rachael will still keep putting in requests for the players to attend.
Any other business
Open Age bus to Selby John Colletta was concerned that buses were being booked and then the club getting the bill for it, Dale Williams assured John that the bus had been paid for and the bus was not just used for players but for Moldgreen supporters and family who wanted to go along and watch the game. All supporters on the bus paid for their own fares.
Coaching Courses £250 is needed for courses for level 2 for the Under 12's and Under 13's coaches. Simon Goode at the moment can sign team sheets but must put down the date of his course.
The chair requested a Thank you letter to go to Maple Roofing Ltd for the £100 cheque received in lou of 3 under 11 players match day subs.
Nicola Briggs asked if the committee would agree to purchasing an item of clothing for the Under 12's and Under 13's to wear as they have both reached two cup finals and it would look nice for both teams to show up all looking the same, all agreed the club would pay for all the players.
Paintballing booked - winter section to use booking when season finished.
One age group not really contributing to club, Kim Salm stated that this was not a new problem but one that has been for some time. It was mentioned that at the bag packing event the age group discused was poorly represented and we would like the coaches and manager to encourage lads to support future events.
Moldgreen rugby camp-It was brought to the attention of chairman that a rugby camp had been arranged and people were showing concerns about it. It was all agreed that in principle it is a good idea but there are lots of little details that need sorting before it can go ahead, crb's, first aiders etc, all agreed that this would be good for the club it just needs tweaking and date to be arranged.
Under 10's/Under 11's- Both teams have been invited to play at the Castleford v Giants game at half time, all should meet at the ground at 4pm.
Date of next meeting 16 March 2011 @ DRAM 7pm
Roll Call: Rachael Hardaker, Wayne Pegg, John Colletta, Deborah Paga, Kyle McManus, Michelle Moore, Nicola Briggs, Simon Good , Anthony Collins, Richard Potts, Dave McQueen, Dean Heywood, Steve Close.
Apologies :None
Minutes from last meeting: distributed and read as accurate.
Correspondence:None to report.
Hudds and District: Deborah Paga and Nicola Briggs reported back that the last meeting was cancelled due to the adverse weather conditions. Another date for future meeting needed. Both will be informed when know.
WRYL: Steve Close attended last meeting and has all the details - see Steve for info and dates regarding Time to Listen child protection course, league finals and venues.
Finance: Dave McQueen distributed a full detailed account of Moldgreens funds. It showed at present £********* was in the account but would be reduced shortly by approximately £1000 due to paying venue fees for all the age groups including the open age team. It was also decided that two people should be on the bank book, Deborah Paga and Michelle McQueen. Previous names on the account Liz Anne Wood and Liz Parkinson should be removed and all monies would be dealt with in cheque.
Fundraising: Morrisons bag pack 20th December proved to be a big success raising in the region of £800. It was suggested that this money would be used to pay for the club insurance which is due to be paid shortly. Police fund forms need to be filled in Dean to sort out with help of others if needed.
Motions and Points Discussed
U12'sIt was brought to the table that the U12's desperately need a Team Manager as past events have proven. The lack of communication and over-riding decisions was causing concern within the groups. It was proposed Nicola Briggs and Deborah Paga jointly share the responsibility which was agreed by the committee.
U13's: John Colletta informed the committee about the events that occurred after their last home game 16.1.11. A parent/supporter tried to gain entry to the home side changing rooms whilst being very abusive and usingthreatening behavior. This matter was discussed with the chair who has since reported the incident to the league. We await a decision and outcome.
Changing Rooms: At any one time only two members of Moldgreen JRLC & ARLFC ie - coaches, are allowed into the changing rooms, no parents, family members etc. This is to safeguard our children. Only members of the same gender are allowed. Parents do not have an automatic right to enter these rooms. These rules apply to the away team also. Coaches must make sure their teams changing rooms are left clean. All who enter the changing area must hold a full clean RL CRB disclosure form.
U15's: After problems during the the game the referee decided to drop the allegation of assault with the police but has left it with the league. This should have automatically been logged as a brawl not a criminal offence. Whatever the leagues decision the U15's will be responsible for paying any fine imposed.
Notice Board: the chair stated that the use of the notice board is a priority. Any information parents need to know will be placed on there, people's roles and responsibilities will also be placed on.
Letter to the Examiner: Michelle Moore requested that as a club we send a letter into the paper's letters to the editor, thanking customers for their donations during the bag pack. Michelle will send a letter to the paper on behalf of the club
Open age: Kyle McManus to speak to Michael Shaw regarding monies needed to be handed in to contribute towards the cost of venue. Sue Taylor has been a big help to the lads and suggested they jump of a couple of divisions. Kyle needs to speak to the team as a whole and report back to the committee.
Club Mark: Put on the back burner over the xmas period but the document is almost complete just a little tweaking and we are finished.
Tag Rugby:See Rachael re-numbers etc she will contact Rocky.
Coaching Courses: All coaches should have a level 1, if not level 2 - names to be given to Rachael or Dean if needing to go on a course.
Fixtures: Helen Reilly had been in touch with Dean regarding people trying to alter fixtures or arrange their own games. It was all agreed that Helen is doing a great job and should still continue to do so.
Giants: 5th February a giants player will be coming to the DRAM to help train some of the younger teams.
The Giants have arranged for regular visits from the first team squad to the summer sections Thursday evening gym sessions, Danny Brough is first to attend on Thursday 27th January 6pm - 7pm,
Training: Under 12s coach; Wayne Pegg proposed organising training venues for next year ahead of bad weather. Older teams to discuss when to go indoors, cost, venue, how long for etc.
Any other Business: The Chair raised the issue that the club needed a new Secretary. Dean proposed Michelle Moore all agreed and she accepted.
Next Meeting: 16 February 2011
Minutes from meeting held 16th February 2011
Roll call: Deborah Paga, Dale Williams, Kyle McManus, Wayne Pegg, Nichola Briggs, Rachael Hardaker, Michelle Moore, Kim Salm, Chris Hardaker, Stuart(Sam) Salm, John Coletta, Dean Heywood, Steve Close, Anthony Collins, Richard Potts, D Turner.
Apologies: Simon Good, Dave McQueen
Minutes from last meeting: read as true account proposed - Anthony Collins
Seconded - Deborah Paga
Matters Arising: None
Fixtures: The Chair informed the committee that Danny from the WRYL had resigned from his post with immediate effect. Helen Reilly will continue to organise Moldgreen winter section fixtures, all agreed.
Correspondence: The Chair showed a newsletter regarding Safeguarding the main item that was highlighted was that the no.1 priority for our children was team meetings for them. This would then allow them to have a choice within the team and also what to expect from the club.
Banana Moon- a new brochure has been received and a there is a new range of items to look at it will be brought to the DRAM on 19/2/11. Ifanyone wanting to order from them it works out cheaper per garment per person if 20 + items ordered at one time.
Tesco Vouchers- The club still has a number of vouchers still Banked by Tesco, new vouchers can now be collected and passed on to team managers asap, it was agreed that Deborah choose what items she needs to help her train the TOTS from vouchers collected.
CRB - Two more CRB checks have been received
Michelle Moore
Michelle Barlow
both will be kept on file with Steve Close.
Insurance: The Club received a letter regarding personal insurance for players - letter was read out anyone wanting to enquire about insurance see the chair for Chris Mulkern e-mail address.
Pennine League- no minutes.
Open Age- Outstanding debts need to be cleared asap, all money needs to be sent directly to Sue Taylor.
Huddersfield District: Open age signing on need to go to Sue Taylor. Deborah Paga reported back that the league suggested that all final matches be cancelled due to back log of games. Kim Salm has spoken to Sue Taylor and expressed Moldgreens feelings on this matter but a letter has already been drafted and will be posted to Sue 17.2.11. Deborah was given 2 BARLA Official Handbooks which she kept one and one given to Michelle Moore.
WRYL: Two disciplinary hearing took place for the Under 12's and the Under 15's both teams were fined £100. It was agreed at the last meeting that the under 15's be liable for their own fine but the under 12's will also be liable for theirs. It was all agreed that the 12's had a case to appeal so a letter and a cheque for £40 will be hand delivered 17.2.11 for BARLA to help with the appeal process.
Summer: There are forms still to be filled in for the summer division to register for the season, the chair invited the winter section to come along and help with training some of the younger children, a invitation was also offered to the under 12's, 13s & 15s to take up the chance to come along and referee some games. Anyone interested see team managers to arrange a club course.
Fundraising:Not a lot going on at the moment but a 3rdLazerzone event has been book for 27.4.11. All tickets will be £10 per person for 4hours of fun, these will be given out to coaches to encourage people to buy them. The past two events have proved very good and we need to encourage more of the age groups to attend.
Roles and Responsibilities: The chaire mentioned that he was unable to put up these as there is no notice board, he has spoken to Anne who will see Phil to request one as the DRAM now is up and running with various groups using the club.
Changing Room Policy: These were handed out to coaches and need to be implemented on match days, we are the in a very multi cultural area in West Yorkshire and need to adhere to these rules so as to ensure ALL junior players have a positive experience.
Motions and Points: Club Mark still on going not much left to complete.
Giants in the Community: Rocky Turner explained about a rugby camp that Moldgreen would host, unfortunately the dates they wanted the Dram was already booked so the Netherhall Learning Campus has been book for the 18-21 April 2011. It was suggested for the 4 days a charge of £20 would be asked but if we agreed to the cost being £25 Moldgreen would receive £5 back to the club for every child with a link to the club. The camp would be aimed at all children aged between 8-14 yrs and would run from 10am till 3pm each day.
Chris Hardaker raised the point that the giants have in the past let the kids down by not turning up to training sessions, Rocky did explain that Nathan Brown and Ken Davy are keen to encourage players to attend the training sessions to build on community relations. This was also the case with the Under 13's they asked for consistency.
Rachael will still keep putting in requests for the players to attend.
Any other business
Open Age bus to Selby John Colletta was concerned that buses were being booked and then the club getting the bill for it, Dale Williams assured John that the bus had been paid for and the bus was not just used for players but for Moldgreen supporters and family who wanted to go along and watch the game. All supporters on the bus paid for their own fares.
Coaching Courses £250 is needed for courses for level 2 for the Under 12's and Under 13's coaches. Simon Goode at the moment can sign team sheets but must put down the date of his course.
The chair requested a Thank you letter to go to Maple Roofing Ltd for the £100 cheque received in lou of 3 under 11 players match day subs.
Nicola Briggs asked if the committee would agree to purchasing an item of clothing for the Under 12's and Under 13's to wear as they have both reached two cup finals and it would look nice for both teams to show up all looking the same, all agreed the club would pay for all the players.
Paintballing booked - winter section to use booking when season finished.
One age group not really contributing to club, Kim Salm stated that this was not a new problem but one that has been for some time. It was mentioned that at the bag packing event the age group discused was poorly represented and we would like the coaches and manager to encourage lads to support future events.
Moldgreen rugby camp-It was brought to the attention of chairman that a rugby camp had been arranged and people were showing concerns about it. It was all agreed that in principle it is a good idea but there are lots of little details that need sorting before it can go ahead, crb's, first aiders etc, all agreed that this would be good for the club it just needs tweaking and date to be arranged.
Under 10's/Under 11's- Both teams have been invited to play at the Castleford v Giants game at half time, all should meet at the ground at 4pm.
Date of next meeting 16 March 2011 @ DRAM 7pm
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