Constitution
MYTON WARRIORS
AGM
Tuesday 5th July 2011
At the Marist Sporting Club
Start 7.30p.m. prompt.
The following where elected to the Committee at this AGM.
President Dave Leaf
Chairperson Paul Hood
Vice- Chairperson Kevin James
Club Secretary Des Fox
Youth Secretary Pat Piggott
Treasurer Mick Walker
Club Development Officer Tony Mills
Child Protection Officer Julie Dunham
Clubmark Officer Julie Dunham
SUB COMMITTEE
Assistant Secretary Pat Piggott
PRO Lee James
Commercial Manager Des Fox / Lee James
Life MembersTom Beaumont, Dave Leaf, Keith Bratton, Martin Overton,
Mike Johnson, Julie Dunham, Graham Hough, Rich 'O' Mara
Tena Bratton, Des Fox, Linda Leaf, Darren Hoggard,Gary Eggleton, Rob Piercy, Allan Dunham
MYTON WARRIORS
CLUB CONSTITUTION
ARTICLE 1
This Constitution supersedes any an all other Club Constitutions of MYTON WARRIORS Amateur Rugby League Club.
ARTICLE 2
The Club will be known as Myton Warriors A.R.L.C and will be based at the Marist Sporting Club, Cranbrook Avenue, Hull. The Club will also maintain its links with St Mary’s High School. Cranbrook Avenue, Hull, Oak Road Playing Fields Hull, St Andrews Primary school.
ARTICLE 3
The Club will be run by a Full Committee comprising: -
Chairperson
Vice- Chairperson
Club Secretary
Youth Secretary
Treasurer
Club Development Officer
Child Protection Officer
Clubmark officer
1 Member of Each Age Group from U8's – O/A
To be assisted by a sub-committee made up of: -
Assistant Secretary
P.R.O.
Commercial Manager
Life members
The elected Committee will act at all times in an honest and unbiased way and in the best interest of the Club and all the people associated with it.
All elected Main Committee members must attend all Monthly Meetings; any person missing two meetings in a row may have their position revoked if they do not have good reason.
ARTICLE 4
The Club may from time to time elect to form a sub-committee or committees. The purpose and role of any so formed sub-committee shall be clearly stated at the time of formation. Members of the Club will be allowed to sit on any such committee and the Club will allow the co-opting of specialists (Bookkeeper) onto sub-committees. The views of any such specialist shall be limited to the sole matter for which the sub-committee was formed.
ARTICLE 5
A Full Committee meeting will take place at the Marist Sporting Club or another venue, every month commencing from the A.G.M. all age groups must be represented at all Full Club Meetings, if no person attends the age group is to be fined. (Fine to be set by the Main Committee.)
ARTICLE 6
The Annual General Meeting (AGM) will be held at 7pm on Tuesday 3rd July 2012, venue to be decided at the June committee meeting prior to the AGM, at least 10 members of Myton Warriors must be in attendance for the meeting to proceed.
ARTICLE 7
Extraordinary General Meetings (EGM) of the Committee may be called as and when necessary and will be held at a time and place convenient to those Club members requested to attend. At any EGM a representative from each age group would be expected to attend with each age group being entitled to one vote, should the need arise. In the event of a tied vote the Chairman would retain the casting vote. Any age group failing to provide a representative at any EGM would have to abide by any vote taken in their absence.
ARTICLE 8
Any business relating to the operation and general welfare of the Club appropriate for Committee discussion/decision may only be dealt with at full Committee meetings, AGM or EGM.
ARTICLE 8a
The club shall be run by a full committee compromising of the Chairperson, Vice Chairperson, Club/Youth Secretary Treasurer, Club development officer, Club Welfare Officer and Clubmark Officer and 1 Member of Each Age Group from U8's – O/A who can make decisions affecting the running of the club.
These decisions are to be minuted and reported in the next full committee meeting minutes.
ARTICLE 9
All matters discussed at Committee Meetings, AGM or EGM are CONFIDENTIAL. Only matters specifically designated for general consumption with the Club may be divulged to others.
ARTICLE 10
Selection of the full committee and sub-committee will be made at the AGM/EGM
ARTICLE 11
Items for inclusion at any Ordinary or Extraordinary Committee Meeting can be submitted to the Club Chairperson in advance of the meeting for inclusion to agenda. Items not submitted prior to the commencement of the meeting will only be discussed at the end of the meeting, where time allows for any other business (AOB).
ARTICLE 12
Apart from the Chairperson, who retains the casting vote in the event of a tied vote, each of the other Committee members will be entitled to one vote each.
ARTICLE 13
Age group treasurers, secretaries, coaches and house and grounds must contact their elected heads of office in connection with any specific points concerning their own age group which they wish to raise at full committee.
Items brought by non-committee members must be raised to the Chairperson before a full committee meeting.
ARTICLE 14
Supporters/Parents may be requested to attend Committee Meetings to discuss specific matters or points of discipline which may arise from time to time. They may also request to attend Committee Meetings to view the work of the Committee. However, they may not make comment beyond the specifics for which they came to the Committee Meeting.
ARTICLE 15
The Chairman may not make proposals, or vote on any issue (other than using the casting vote in the event of tied vote). He may only direct the proceedings; answer questions and give general guidance during the discussions. The Chairman or Club Secretary must have at his disposal a copy of this Constitution at all Committee Meetings, for reference purposes, as this is the Law by which this Club is governed.
ARTICLE 16
Changes to this Constitution can only be instigated at the AGM/EGM.
ARTICLE 17
All individual committees, from open age to under 8’s may meet from time to time. Any such meetings should be at a time, place and date as is convenient to the relevant and interested parties. The outcomes of which are minuted and a copy of such minutes are forwarded to the Club/Youth secretary for inclusion, where appropriate at the next full committee meeting.
ARTICLE 18
The Club/Youth/Assistant secretaries must attend the monthly meeting of the Hull & District leagues and the National Conference League to discuss matters of interest with the League Management Committee and other Club Secretaries. Other members of the Committee may also wish to attend these meetings and new members should be encouraged to attend in order to broaden their experiences, and to make new contacts within the game. If the Club or Youth Secretary is unable to attend then the assistant secretary of the committee MUST ATTEND in order for the Club to avoid a fine for non-attendance.
ARTICLE 19
Only the Club Secretary will deal with the notification of changes to team fixtures during the winter season at age groups O/A to U18's. The Youth Secretary will deal with notification of fixtures/changes to teams U16's to U12’s. The assistant secretary will deal with the summer season (age groups U11’s to U8’s). Such as the unavailability of the age group Secretary, information may be passed to the team Coaches in question.
ARTICLE 20
Any member of the Club, the Committee or the Coaching staff may discuss any matter of concern with team Committee members, team Coaches or with the Chairperson, who is readily available and willing to discuss any matters of concern.
ARTICLE 21
The club will operate age groups in line with those agreed at the Hull & District Open Age and Youth League AGM and the Yorkshire Youth league AGM. Also the National Conference League AGM.
ARTICLE 22
Development of the players and coaches of the Club is of primary importance and every effort will be made to ensure that all developmental opportunities are identified and exploited to the full benefit of the Club through the Full Club Committee.
ARTICLE 23
The team Coach is responsible for team selection, it follows therefore that no one will interfere with any decision regarding selection, players positioning or any other coaching matter.
THE ONLY EXCEPTIONS TO THIS RULE WILL BE: -
a)The team Treasurer can over rule the Coach with regard to the selection of any player who is 3 weeks behind with his subs. The team Treasurer WILL in this case withdraw the said players registration card and inform the CLUB Treasurer they have done so. The Club Treasurer must then be informed that the subs of the said player have been paid up to date before the card can be returned. Any player found to have played in breach of this rule will receive a three match suspension from the date the matter is brought to the Committees attention, even if their subs are up to date at the time. There may however be certain players who, from time to time, have difficulty with payment of their subs, this should be brought to the attention of the Club Treasurer as soon as possible so that a solution can be found. Players who are suspended will still be liable to the payment of subs at the current rate.
Under 18’s and above;The Treasurer can advise the Coach with regard to the selection of any player who is 3 weeks behind with subs
b)Complaints in writing only, to the Committee regarding the conduct/coaching ability of a team Coach. Such complaints must be clearly set out and be of a purely factual nature. Any such matters will be dealt with at the next available Committee Meeting or in cases of a more serious nature at an EGM.
ARTICLE 24
The above will apply equally to all members of the club.
ARTICLE 25
Team Coaches are responsible for supplying a full list of equipment held by their age group at the start of each season, and for maintaining all such equipment in a safe working order list of which shall be handed in to the committee. The Committee will then notify the new equipment needs to the Club Treasurer. No equipment will be purchased until the full list of equipment is handed in to the committee.
ARTICLE 26
All playing strips and equipment, whether purchased through Central Funds, team fundraising ventures or through sponsorship deals, shall remain the property of the Club. Playing strips shall remain with the age group they were originally purchased for, and used by. (This will be reviewed as and when necessary by an elected sub-committee). Kits for the winter teams to be changed over at the AGM, and summer kits to be changed by the 1st December 2010.
ARTICLE 27
No Club equipment or playing strips shall be disposed of by any Coach or Committee members without the full agreement of the full Committee.
ARTICLE 28
Appointment and dismissal of Coach/Coaches will be made by the full Committee.
ARTICLE 29
Any person having an opinion or comment to make about any item in the minutes, or who may have a point they would like raised at the next full committee meeting should in the first instance direct the issue through the relevant secretary or nominated representative, who will submit the comment/opinion on their behalf.
ARTICLE 30
Entry into any Yorkshire or National cup matches will be after discussion with age groups and the full Committee.
ARTICLE 31
All items of clothing purchased with a club badge must be in the colours set out by the committee, no other colours shall be used.
ARTICLE 32
Each age group will appoint a House and Grounds person or touchline Marshall who will be responsible for the facilities and own touchline on match days.
ARTICLE 33
No alcohol on buses when travelling to games or organized events in the name of MYTON WARRIORS, but rules to be relaxed when travelling home.
ARTICLE 34
Our Club operates a non-racist policy and anti-bullying policy as per the BARLA/RFL code of conduct/respect programme and the club will not tolerate any form of racism or bullying from players, officials or supporters.
ARTICLE 35
From time to time the club may wish to reward individuals for achievement or effort by granting life membership.
ARTICLE 36
The club will always try to achieve standard club awards set by the national and local governing bodies, which will help all volunteering members attaining to work within the community e.g. Clubmark
ARTICLE 37
If the committee by a simple majority decides at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the club it shall call a meeting of all members of the club who have the power to vote, of which meeting less not 21days notice (stating the terms of the Resolution to be proposed there at) shall be given. If such decisions shall be confirmed by two-thirds majority of those present and voting at such a meeting, the committee shall have the power to dispose of any assets held by on behalf of the club. Any assets remaining after the satisfaction of any proper debt and liabilities shall be given or transferred to such other institution or institution having object similar to the objects of the club as the committee may decide.
FINANCIAL CONSTITUTION
ARTICLE FC1
The Financial Constitution shall be an integral part of the full Club Constitution
ARTICLE FC2
Under18 and above. All pre-season friendlies subs to be charged at an agreed fee and to be set by at the club committee after the AGM.
Levels of subscription (subs), and periods when subs are not payable will be decided at the first full committee meeting after the AGM. Similarly, reasons deemed acceptable as to when and why subs are payable and will be set by the club committee after the AGM.
ARTICLE FC3
Under 16 and above
Subs will begin week commencing September 2010 and end when all League and Cup fixtures have been fulfilled.
Under 12’s to Under 15’s
Subs will begin week commencing 26th July 2010 and cease week ending 25th April 2011.
Under 8’s to Under 11’s
Subs will be collected for a total of 38 weeks.
12 free weeks plus 2 free weeks at Christmas individual age groups to organise.
Subs will be paid every week regardless of family holidays and non-serious illness. However, the payment of subs can be waived where cases of serious illness or rugby related injury to a player prevents that player from playing rugby for the Club. Individual age group Treasurers should notify the Club Treasurer to determine the grounds for waiving payment of subs.
NO SUBS TO BE COLLECTED DURING “closed season” or any monies collected during closed season for own team funds.
ARTICLE FC4
The Club will operate a general Fund, with the following monies being deposited therein towards its upkeep; -
a)Subs paid weekly by all players at the rate to be decided by full committee, in the season 10/2011. U17/18’s and above will pay subs at the rate to be decided by full committee and will retain all sub payments for the season for expenses for running costs.
b)Under 16’s subs will be decided by full committee if entering the Yorkshire or National League.
c)All proceeds from Presentation Evenings (after all necessary expenses). RECEIPTS MUST BE SUPPLIED.
d)Any Sponsorship monies given to the Club as a whole.
e)All proceeds from joint ventures undertaken by the Club as a whole e.g., Gala day, raffles, sponsored events etc.
f)Race nights, Summer and Xmas draws are to be the main fund raising events for the Central Fund (approx. 10 books per child)
g)All funding from grants and lottery applications etc must be made through the main club committee for the general fund. These will be distributed from the central fund.
h)All age groups including U17/18 and above will contribute to the central funds an amount to be determined and set by the club committee. This amount is to be paid prior to the 1st February every year.
IT IS OF THE UPMOST IMPORTANCE THAT ALL AGE GROUP REPRESENTATIVES DO THE UTMOST TO ENSURE THAT ALL EVENTS ARE EXPLOITED TO THEIR FULL POTENTIAL (IE RAFFLE TICKETS)
ARTICLE FC5
The Central Fund will provide funds for: -
a)Expenses that are common to all Youth sections of the Club e.g. BARLA fees, Medical/tape/Vaseline supplies.
RECEIPTS MUST BE ATTACHED FOR ALL PURCHASES MADE BY TEAM TREASURER FROM SUBS MONIES FOR FIRST AID EQUIPMENT. THE COACH/PHYSIO IS RESPONSIBLE FOR AN UP TO DATE FIRST AID KIT AND ICE.
b)End of season Presentation trophies, unless provided by a sponsor.
c)Playing strips, unless provided by a sponsor. All playing strips should be returned in the same quantity as given otherwise age groups will be surcharged.
d)Fines imposed on players/coaches any subsequent appeals. Where players/parents/coaches/supporters offer to reimburse or pay their own fines the Club will accept such monies. The Club will look carefully at fines given to teams found guilty of gross misconduct of bringing the game into disrepute, and may decide to impose further internal measures.
Fines i.e. Code of Conduct – Own age group to pay.
e)All person(s) attending coaching courses, the club will pay 50% towards costs and the person(s) will pay 50% on application been submitted.
f)All person(s) attending first aid course, the club will pay 50% towards costs and the person(s) will pay 50% on application been submitted.
g)UNDER 18’S AND ABOVE
The cost of Physio treatment will to be approved by the Club Committee and age group before treatment has commenced
Any player experiencing difficulties in paying for their Physio treatment due to unemployment or illness should inform the Club Treasurer before treatment commences.
N.B. FC5bIn the event of a sponsor providing these items, it should be noted that the amount to be spent by the sponsor should be agreed by the Committee.
ARTICLE FC6
Any team will be allowed to raise funds over and above those mentioned in FC4. The intention to raise funds must be NOTIFIED to the Committee. Funds which may fall into this category are: -
a)Sponsorship monies secured by an individual team, where a sponsor states that such monies be for the sole use of that team and not the Club as a whole.
b)Funds raised at functions other than those mentioned in FC4.
c)Fund raising events organised by individual teams e.g.; sponsored events/raffles/lottery/bonus ball etc.
d)Proceeds from the sale of food/drinks etc training sessions and match days.
Such funds can be deposited in the Central Fund for safe keeping by the Club Treasurer.
ARTICLE FC7
All monies relating to the upkeep of the Central Fund (as laid out in FC4) will be deposited with the Club Treasurer ASAP on a monthly basis, All age group subs and subs books to be submitted on a monthly basis and to be signed by the Club Treasurer (cheques payable to Myton Warriors).
Any age group failing produce to requested information on dates set by the club Treasurer shall be fined. (The fee to be set by the full committee and will be doubled on further failings).
ARTICLE FC8
The Club Treasurer reserves the right to inspect individual age groups subs books and up to date bank account books as well. Age group Treasurers will submit such books for inspection at any time the Club Treasurer requires.
ARTICLE FC9
There will be no payment of subs during the Christmas and New Year holiday period (2 weeks). NOT EVEN FOR OWN TEAM FUND RAISING.
Under 8’s to Under 16’s
Any player who falls behind by THREE or more weeks will be ruled ineligible for team selection until such times all subs are paid up to date. The deadline of arrears is the last training session of the third week in question. If subs are not paid by this time then the offending player will be suspended from playing until his subs are up to date.
Under 16/Open age
No player shall be allowed to play when owing more than £25 pound to the club, the treasurer for the age group must inform the main committee when the player reaches this amount and will not be available for selection until the full amount has been paid. In special circumstances the treasurer may ask the committee for special dispensation, this is to be agreed by the committee.
ARTICLE FC10
Where transport is required for away or special fixtures, coaching staff, players and supporters will travel at an agreed price that may vary dependant on travel costs. The fee will be determined by full committee.
THE COST OF TRAVEL FOR THESE EVENTS WILL NOT BE SUBSIDISED BY THE CLUB.
ARTICLE FC11
The Club will pay an honorarium to the Club/Youth/Assistant secretaries to assist with expenses incurred whilst carrying out Club duties and responsibilities. The amount will be reviewed on an annual basis and set by the club committee.
ARTICLE FC12
Approved fund raising by individual teams will only be to the limit agreed and set by the full Committee.
ARTICLE FC13
All excess funds in individual team accounts to be placed into Central Fund at the end of the season. Individual team accounts to be assessed at the last meeting before the AGM. (June)
ARTICLE FC14
Existing Age groups will only be allowed one account per team in the club name, in which all monies relating to Myton Warrios are placed during a season.
The U18's/U17's teams must use the club account from the 2006/07 season.
New U8'S team must use the club account from the 2006/07 season.
ARTICLE FC15
Bank accounts in the names of individuals are not allowed, and all chequebooks must have two signatories.
ARTICLE FC16
The club will purchase the five main trophies for each age group (excepted for the Open Age) to be awarded on presentation nights and also any extra awards for special player recognition will include the Open age group. An elected sub-committee will choose these.
ARTICLE FC17
Any monies received by the club as a result of player development in to the professional ranks is to be deposited in to a separate youth development fund, for the sole purpose of the club youth rugby development programme.
COACHES/PLAYERS CONSTITUTION
ARTICLE CC1
The Coaches/Players Constitution shall be an integral part of the Full Club Constitution.
A) All coaches must have a current CRB certification in accordance with the Child Protection Act.
b) All coaches shall hold as a minimum level 1 UKCC or have level 2 UKCC and be willing to attend the next available course.
ARTICLE CC2
Only players registered with the National Conference League, Hull and District Open Age and Youth league, and the Yorkshire Youth league will be eligible to play for any team. All junior players must fill in BARLA registration form and club registration form before playing in a season.
A) Coaching Conduct
Any coach(es) found to knowingly playing an ineligible player at any age group level will expelled from the club, with NO right of appeal.
ARTICLE CC3
All players should attend training sessions as organized by team Coaches.
ARTICLE CC4
Any player not attending such training sessions will not be eligible for automatic team selection.
ARTICLE CC5
If the designated team Coach (es) are unavailable substitute Coaches will be made available.
ARTICLE CC6
All matters regarding team selection will be made by team Coaches or designated substitute Coaches.
ARTICLE CC7
No Committee member or parent will interfere with the above.
EXCEPTION – team Treasurer regarding non-payment of subs (see Article 24a).
ARTICLE CC8
Under 8’s / Under 18’s & Open Age
The Club will only be responsible for players when they are in the home or away changing room, during a match/event or at a designated training session.
ARTICLE CC9
All players are expected to conduct themselves in a polite and orderly manner and will not be abusive to any Committee member, Club official, nor to any member of any Club, visiting or being visited as part of the team’s fixtures.
ARTICLE CC10
A) Any player found guilty of wilful abuse to Club and team officials or causing intentional damage to Club property and equipment home or away, shall be disciplined by the full Committee as is felt fitting for the offence.
b)Any player found to be in the possession or taking an illegal substance when representing Myton Warriors including training, shall be suspended from all club games/events and training until the committee meet to discuss the matter.
c) No player is to play if deemed to be under the influence of alcohol or illegal substance. As per the Rules SET BY RFL PLAYER CODE OF CONDUCT
ARTICLE CC11
Coaches will be responsible for ensuring that all training and match equipment is maintained in a safe condition at all times.
ARTICLE CC12
Coaches should ensure that all players respect all property at TRAINING VENUES or
being hired or let by the Club.
If the Coaches are not training at their usual venue it is their responsibility to inform the Club secretary/Youth Secretary
ARTICLE CC13
Coaches and Physios are responsible for ensuring an adequate First Aid Kit and ice packs are available at all match venues.
ARTICLE CC14
No player will be allowed to transfer to another Club until all relevant League documentation is completed satisfactorily, and that the player is not in debt to the Club.
The Club Secretary must sign all relevant transfer forms and enclose the relevant fee.
AGM
Tuesday 5th July 2011
At the Marist Sporting Club
Start 7.30p.m. prompt.
The following where elected to the Committee at this AGM.
President Dave Leaf
Chairperson Paul Hood
Vice- Chairperson Kevin James
Club Secretary Des Fox
Youth Secretary Pat Piggott
Treasurer Mick Walker
Club Development Officer Tony Mills
Child Protection Officer Julie Dunham
Clubmark Officer Julie Dunham
SUB COMMITTEE
Assistant Secretary Pat Piggott
PRO Lee James
Commercial Manager Des Fox / Lee James
Life MembersTom Beaumont, Dave Leaf, Keith Bratton, Martin Overton,
Mike Johnson, Julie Dunham, Graham Hough, Rich 'O' Mara
Tena Bratton, Des Fox, Linda Leaf, Darren Hoggard,Gary Eggleton, Rob Piercy, Allan Dunham
MYTON WARRIORS
CLUB CONSTITUTION
ARTICLE 1
This Constitution supersedes any an all other Club Constitutions of MYTON WARRIORS Amateur Rugby League Club.
ARTICLE 2
The Club will be known as Myton Warriors A.R.L.C and will be based at the Marist Sporting Club, Cranbrook Avenue, Hull. The Club will also maintain its links with St Mary’s High School. Cranbrook Avenue, Hull, Oak Road Playing Fields Hull, St Andrews Primary school.
ARTICLE 3
The Club will be run by a Full Committee comprising: -
Chairperson
Vice- Chairperson
Club Secretary
Youth Secretary
Treasurer
Club Development Officer
Child Protection Officer
Clubmark officer
1 Member of Each Age Group from U8's – O/A
To be assisted by a sub-committee made up of: -
Assistant Secretary
P.R.O.
Commercial Manager
Life members
The elected Committee will act at all times in an honest and unbiased way and in the best interest of the Club and all the people associated with it.
All elected Main Committee members must attend all Monthly Meetings; any person missing two meetings in a row may have their position revoked if they do not have good reason.
ARTICLE 4
The Club may from time to time elect to form a sub-committee or committees. The purpose and role of any so formed sub-committee shall be clearly stated at the time of formation. Members of the Club will be allowed to sit on any such committee and the Club will allow the co-opting of specialists (Bookkeeper) onto sub-committees. The views of any such specialist shall be limited to the sole matter for which the sub-committee was formed.
ARTICLE 5
A Full Committee meeting will take place at the Marist Sporting Club or another venue, every month commencing from the A.G.M. all age groups must be represented at all Full Club Meetings, if no person attends the age group is to be fined. (Fine to be set by the Main Committee.)
ARTICLE 6
The Annual General Meeting (AGM) will be held at 7pm on Tuesday 3rd July 2012, venue to be decided at the June committee meeting prior to the AGM, at least 10 members of Myton Warriors must be in attendance for the meeting to proceed.
ARTICLE 7
Extraordinary General Meetings (EGM) of the Committee may be called as and when necessary and will be held at a time and place convenient to those Club members requested to attend. At any EGM a representative from each age group would be expected to attend with each age group being entitled to one vote, should the need arise. In the event of a tied vote the Chairman would retain the casting vote. Any age group failing to provide a representative at any EGM would have to abide by any vote taken in their absence.
ARTICLE 8
Any business relating to the operation and general welfare of the Club appropriate for Committee discussion/decision may only be dealt with at full Committee meetings, AGM or EGM.
ARTICLE 8a
The club shall be run by a full committee compromising of the Chairperson, Vice Chairperson, Club/Youth Secretary Treasurer, Club development officer, Club Welfare Officer and Clubmark Officer and 1 Member of Each Age Group from U8's – O/A who can make decisions affecting the running of the club.
These decisions are to be minuted and reported in the next full committee meeting minutes.
ARTICLE 9
All matters discussed at Committee Meetings, AGM or EGM are CONFIDENTIAL. Only matters specifically designated for general consumption with the Club may be divulged to others.
ARTICLE 10
Selection of the full committee and sub-committee will be made at the AGM/EGM
ARTICLE 11
Items for inclusion at any Ordinary or Extraordinary Committee Meeting can be submitted to the Club Chairperson in advance of the meeting for inclusion to agenda. Items not submitted prior to the commencement of the meeting will only be discussed at the end of the meeting, where time allows for any other business (AOB).
ARTICLE 12
Apart from the Chairperson, who retains the casting vote in the event of a tied vote, each of the other Committee members will be entitled to one vote each.
ARTICLE 13
Age group treasurers, secretaries, coaches and house and grounds must contact their elected heads of office in connection with any specific points concerning their own age group which they wish to raise at full committee.
Items brought by non-committee members must be raised to the Chairperson before a full committee meeting.
ARTICLE 14
Supporters/Parents may be requested to attend Committee Meetings to discuss specific matters or points of discipline which may arise from time to time. They may also request to attend Committee Meetings to view the work of the Committee. However, they may not make comment beyond the specifics for which they came to the Committee Meeting.
ARTICLE 15
The Chairman may not make proposals, or vote on any issue (other than using the casting vote in the event of tied vote). He may only direct the proceedings; answer questions and give general guidance during the discussions. The Chairman or Club Secretary must have at his disposal a copy of this Constitution at all Committee Meetings, for reference purposes, as this is the Law by which this Club is governed.
ARTICLE 16
Changes to this Constitution can only be instigated at the AGM/EGM.
ARTICLE 17
All individual committees, from open age to under 8’s may meet from time to time. Any such meetings should be at a time, place and date as is convenient to the relevant and interested parties. The outcomes of which are minuted and a copy of such minutes are forwarded to the Club/Youth secretary for inclusion, where appropriate at the next full committee meeting.
ARTICLE 18
The Club/Youth/Assistant secretaries must attend the monthly meeting of the Hull & District leagues and the National Conference League to discuss matters of interest with the League Management Committee and other Club Secretaries. Other members of the Committee may also wish to attend these meetings and new members should be encouraged to attend in order to broaden their experiences, and to make new contacts within the game. If the Club or Youth Secretary is unable to attend then the assistant secretary of the committee MUST ATTEND in order for the Club to avoid a fine for non-attendance.
ARTICLE 19
Only the Club Secretary will deal with the notification of changes to team fixtures during the winter season at age groups O/A to U18's. The Youth Secretary will deal with notification of fixtures/changes to teams U16's to U12’s. The assistant secretary will deal with the summer season (age groups U11’s to U8’s). Such as the unavailability of the age group Secretary, information may be passed to the team Coaches in question.
ARTICLE 20
Any member of the Club, the Committee or the Coaching staff may discuss any matter of concern with team Committee members, team Coaches or with the Chairperson, who is readily available and willing to discuss any matters of concern.
ARTICLE 21
The club will operate age groups in line with those agreed at the Hull & District Open Age and Youth League AGM and the Yorkshire Youth league AGM. Also the National Conference League AGM.
ARTICLE 22
Development of the players and coaches of the Club is of primary importance and every effort will be made to ensure that all developmental opportunities are identified and exploited to the full benefit of the Club through the Full Club Committee.
ARTICLE 23
The team Coach is responsible for team selection, it follows therefore that no one will interfere with any decision regarding selection, players positioning or any other coaching matter.
THE ONLY EXCEPTIONS TO THIS RULE WILL BE: -
a)The team Treasurer can over rule the Coach with regard to the selection of any player who is 3 weeks behind with his subs. The team Treasurer WILL in this case withdraw the said players registration card and inform the CLUB Treasurer they have done so. The Club Treasurer must then be informed that the subs of the said player have been paid up to date before the card can be returned. Any player found to have played in breach of this rule will receive a three match suspension from the date the matter is brought to the Committees attention, even if their subs are up to date at the time. There may however be certain players who, from time to time, have difficulty with payment of their subs, this should be brought to the attention of the Club Treasurer as soon as possible so that a solution can be found. Players who are suspended will still be liable to the payment of subs at the current rate.
Under 18’s and above;The Treasurer can advise the Coach with regard to the selection of any player who is 3 weeks behind with subs
b)Complaints in writing only, to the Committee regarding the conduct/coaching ability of a team Coach. Such complaints must be clearly set out and be of a purely factual nature. Any such matters will be dealt with at the next available Committee Meeting or in cases of a more serious nature at an EGM.
ARTICLE 24
The above will apply equally to all members of the club.
ARTICLE 25
Team Coaches are responsible for supplying a full list of equipment held by their age group at the start of each season, and for maintaining all such equipment in a safe working order list of which shall be handed in to the committee. The Committee will then notify the new equipment needs to the Club Treasurer. No equipment will be purchased until the full list of equipment is handed in to the committee.
ARTICLE 26
All playing strips and equipment, whether purchased through Central Funds, team fundraising ventures or through sponsorship deals, shall remain the property of the Club. Playing strips shall remain with the age group they were originally purchased for, and used by. (This will be reviewed as and when necessary by an elected sub-committee). Kits for the winter teams to be changed over at the AGM, and summer kits to be changed by the 1st December 2010.
ARTICLE 27
No Club equipment or playing strips shall be disposed of by any Coach or Committee members without the full agreement of the full Committee.
ARTICLE 28
Appointment and dismissal of Coach/Coaches will be made by the full Committee.
ARTICLE 29
Any person having an opinion or comment to make about any item in the minutes, or who may have a point they would like raised at the next full committee meeting should in the first instance direct the issue through the relevant secretary or nominated representative, who will submit the comment/opinion on their behalf.
ARTICLE 30
Entry into any Yorkshire or National cup matches will be after discussion with age groups and the full Committee.
ARTICLE 31
All items of clothing purchased with a club badge must be in the colours set out by the committee, no other colours shall be used.
ARTICLE 32
Each age group will appoint a House and Grounds person or touchline Marshall who will be responsible for the facilities and own touchline on match days.
ARTICLE 33
No alcohol on buses when travelling to games or organized events in the name of MYTON WARRIORS, but rules to be relaxed when travelling home.
ARTICLE 34
Our Club operates a non-racist policy and anti-bullying policy as per the BARLA/RFL code of conduct/respect programme and the club will not tolerate any form of racism or bullying from players, officials or supporters.
ARTICLE 35
From time to time the club may wish to reward individuals for achievement or effort by granting life membership.
ARTICLE 36
The club will always try to achieve standard club awards set by the national and local governing bodies, which will help all volunteering members attaining to work within the community e.g. Clubmark
ARTICLE 37
If the committee by a simple majority decides at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the club it shall call a meeting of all members of the club who have the power to vote, of which meeting less not 21days notice (stating the terms of the Resolution to be proposed there at) shall be given. If such decisions shall be confirmed by two-thirds majority of those present and voting at such a meeting, the committee shall have the power to dispose of any assets held by on behalf of the club. Any assets remaining after the satisfaction of any proper debt and liabilities shall be given or transferred to such other institution or institution having object similar to the objects of the club as the committee may decide.
FINANCIAL CONSTITUTION
ARTICLE FC1
The Financial Constitution shall be an integral part of the full Club Constitution
ARTICLE FC2
Under18 and above. All pre-season friendlies subs to be charged at an agreed fee and to be set by at the club committee after the AGM.
Levels of subscription (subs), and periods when subs are not payable will be decided at the first full committee meeting after the AGM. Similarly, reasons deemed acceptable as to when and why subs are payable and will be set by the club committee after the AGM.
ARTICLE FC3
Under 16 and above
Subs will begin week commencing September 2010 and end when all League and Cup fixtures have been fulfilled.
Under 12’s to Under 15’s
Subs will begin week commencing 26th July 2010 and cease week ending 25th April 2011.
Under 8’s to Under 11’s
Subs will be collected for a total of 38 weeks.
12 free weeks plus 2 free weeks at Christmas individual age groups to organise.
Subs will be paid every week regardless of family holidays and non-serious illness. However, the payment of subs can be waived where cases of serious illness or rugby related injury to a player prevents that player from playing rugby for the Club. Individual age group Treasurers should notify the Club Treasurer to determine the grounds for waiving payment of subs.
NO SUBS TO BE COLLECTED DURING “closed season” or any monies collected during closed season for own team funds.
ARTICLE FC4
The Club will operate a general Fund, with the following monies being deposited therein towards its upkeep; -
a)Subs paid weekly by all players at the rate to be decided by full committee, in the season 10/2011. U17/18’s and above will pay subs at the rate to be decided by full committee and will retain all sub payments for the season for expenses for running costs.
b)Under 16’s subs will be decided by full committee if entering the Yorkshire or National League.
c)All proceeds from Presentation Evenings (after all necessary expenses). RECEIPTS MUST BE SUPPLIED.
d)Any Sponsorship monies given to the Club as a whole.
e)All proceeds from joint ventures undertaken by the Club as a whole e.g., Gala day, raffles, sponsored events etc.
f)Race nights, Summer and Xmas draws are to be the main fund raising events for the Central Fund (approx. 10 books per child)
g)All funding from grants and lottery applications etc must be made through the main club committee for the general fund. These will be distributed from the central fund.
h)All age groups including U17/18 and above will contribute to the central funds an amount to be determined and set by the club committee. This amount is to be paid prior to the 1st February every year.
IT IS OF THE UPMOST IMPORTANCE THAT ALL AGE GROUP REPRESENTATIVES DO THE UTMOST TO ENSURE THAT ALL EVENTS ARE EXPLOITED TO THEIR FULL POTENTIAL (IE RAFFLE TICKETS)
ARTICLE FC5
The Central Fund will provide funds for: -
a)Expenses that are common to all Youth sections of the Club e.g. BARLA fees, Medical/tape/Vaseline supplies.
RECEIPTS MUST BE ATTACHED FOR ALL PURCHASES MADE BY TEAM TREASURER FROM SUBS MONIES FOR FIRST AID EQUIPMENT. THE COACH/PHYSIO IS RESPONSIBLE FOR AN UP TO DATE FIRST AID KIT AND ICE.
b)End of season Presentation trophies, unless provided by a sponsor.
c)Playing strips, unless provided by a sponsor. All playing strips should be returned in the same quantity as given otherwise age groups will be surcharged.
d)Fines imposed on players/coaches any subsequent appeals. Where players/parents/coaches/supporters offer to reimburse or pay their own fines the Club will accept such monies. The Club will look carefully at fines given to teams found guilty of gross misconduct of bringing the game into disrepute, and may decide to impose further internal measures.
Fines i.e. Code of Conduct – Own age group to pay.
e)All person(s) attending coaching courses, the club will pay 50% towards costs and the person(s) will pay 50% on application been submitted.
f)All person(s) attending first aid course, the club will pay 50% towards costs and the person(s) will pay 50% on application been submitted.
g)UNDER 18’S AND ABOVE
The cost of Physio treatment will to be approved by the Club Committee and age group before treatment has commenced
Any player experiencing difficulties in paying for their Physio treatment due to unemployment or illness should inform the Club Treasurer before treatment commences.
N.B. FC5bIn the event of a sponsor providing these items, it should be noted that the amount to be spent by the sponsor should be agreed by the Committee.
ARTICLE FC6
Any team will be allowed to raise funds over and above those mentioned in FC4. The intention to raise funds must be NOTIFIED to the Committee. Funds which may fall into this category are: -
a)Sponsorship monies secured by an individual team, where a sponsor states that such monies be for the sole use of that team and not the Club as a whole.
b)Funds raised at functions other than those mentioned in FC4.
c)Fund raising events organised by individual teams e.g.; sponsored events/raffles/lottery/bonus ball etc.
d)Proceeds from the sale of food/drinks etc training sessions and match days.
Such funds can be deposited in the Central Fund for safe keeping by the Club Treasurer.
ARTICLE FC7
All monies relating to the upkeep of the Central Fund (as laid out in FC4) will be deposited with the Club Treasurer ASAP on a monthly basis, All age group subs and subs books to be submitted on a monthly basis and to be signed by the Club Treasurer (cheques payable to Myton Warriors).
Any age group failing produce to requested information on dates set by the club Treasurer shall be fined. (The fee to be set by the full committee and will be doubled on further failings).
ARTICLE FC8
The Club Treasurer reserves the right to inspect individual age groups subs books and up to date bank account books as well. Age group Treasurers will submit such books for inspection at any time the Club Treasurer requires.
ARTICLE FC9
There will be no payment of subs during the Christmas and New Year holiday period (2 weeks). NOT EVEN FOR OWN TEAM FUND RAISING.
Under 8’s to Under 16’s
Any player who falls behind by THREE or more weeks will be ruled ineligible for team selection until such times all subs are paid up to date. The deadline of arrears is the last training session of the third week in question. If subs are not paid by this time then the offending player will be suspended from playing until his subs are up to date.
Under 16/Open age
No player shall be allowed to play when owing more than £25 pound to the club, the treasurer for the age group must inform the main committee when the player reaches this amount and will not be available for selection until the full amount has been paid. In special circumstances the treasurer may ask the committee for special dispensation, this is to be agreed by the committee.
ARTICLE FC10
Where transport is required for away or special fixtures, coaching staff, players and supporters will travel at an agreed price that may vary dependant on travel costs. The fee will be determined by full committee.
THE COST OF TRAVEL FOR THESE EVENTS WILL NOT BE SUBSIDISED BY THE CLUB.
ARTICLE FC11
The Club will pay an honorarium to the Club/Youth/Assistant secretaries to assist with expenses incurred whilst carrying out Club duties and responsibilities. The amount will be reviewed on an annual basis and set by the club committee.
ARTICLE FC12
Approved fund raising by individual teams will only be to the limit agreed and set by the full Committee.
ARTICLE FC13
All excess funds in individual team accounts to be placed into Central Fund at the end of the season. Individual team accounts to be assessed at the last meeting before the AGM. (June)
ARTICLE FC14
Existing Age groups will only be allowed one account per team in the club name, in which all monies relating to Myton Warrios are placed during a season.
The U18's/U17's teams must use the club account from the 2006/07 season.
New U8'S team must use the club account from the 2006/07 season.
ARTICLE FC15
Bank accounts in the names of individuals are not allowed, and all chequebooks must have two signatories.
ARTICLE FC16
The club will purchase the five main trophies for each age group (excepted for the Open Age) to be awarded on presentation nights and also any extra awards for special player recognition will include the Open age group. An elected sub-committee will choose these.
ARTICLE FC17
Any monies received by the club as a result of player development in to the professional ranks is to be deposited in to a separate youth development fund, for the sole purpose of the club youth rugby development programme.
COACHES/PLAYERS CONSTITUTION
ARTICLE CC1
The Coaches/Players Constitution shall be an integral part of the Full Club Constitution.
A) All coaches must have a current CRB certification in accordance with the Child Protection Act.
b) All coaches shall hold as a minimum level 1 UKCC or have level 2 UKCC and be willing to attend the next available course.
ARTICLE CC2
Only players registered with the National Conference League, Hull and District Open Age and Youth league, and the Yorkshire Youth league will be eligible to play for any team. All junior players must fill in BARLA registration form and club registration form before playing in a season.
A) Coaching Conduct
Any coach(es) found to knowingly playing an ineligible player at any age group level will expelled from the club, with NO right of appeal.
ARTICLE CC3
All players should attend training sessions as organized by team Coaches.
ARTICLE CC4
Any player not attending such training sessions will not be eligible for automatic team selection.
ARTICLE CC5
If the designated team Coach (es) are unavailable substitute Coaches will be made available.
ARTICLE CC6
All matters regarding team selection will be made by team Coaches or designated substitute Coaches.
ARTICLE CC7
No Committee member or parent will interfere with the above.
EXCEPTION – team Treasurer regarding non-payment of subs (see Article 24a).
ARTICLE CC8
Under 8’s / Under 18’s & Open Age
The Club will only be responsible for players when they are in the home or away changing room, during a match/event or at a designated training session.
ARTICLE CC9
All players are expected to conduct themselves in a polite and orderly manner and will not be abusive to any Committee member, Club official, nor to any member of any Club, visiting or being visited as part of the team’s fixtures.
ARTICLE CC10
A) Any player found guilty of wilful abuse to Club and team officials or causing intentional damage to Club property and equipment home or away, shall be disciplined by the full Committee as is felt fitting for the offence.
b)Any player found to be in the possession or taking an illegal substance when representing Myton Warriors including training, shall be suspended from all club games/events and training until the committee meet to discuss the matter.
c) No player is to play if deemed to be under the influence of alcohol or illegal substance. As per the Rules SET BY RFL PLAYER CODE OF CONDUCT
ARTICLE CC11
Coaches will be responsible for ensuring that all training and match equipment is maintained in a safe condition at all times.
ARTICLE CC12
Coaches should ensure that all players respect all property at TRAINING VENUES or
being hired or let by the Club.
If the Coaches are not training at their usual venue it is their responsibility to inform the Club secretary/Youth Secretary
ARTICLE CC13
Coaches and Physios are responsible for ensuring an adequate First Aid Kit and ice packs are available at all match venues.
ARTICLE CC14
No player will be allowed to transfer to another Club until all relevant League documentation is completed satisfactorily, and that the player is not in debt to the Club.
The Club Secretary must sign all relevant transfer forms and enclose the relevant fee.
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