Constitution - Constitution 1
NEWSOME PANTHERS
JUNIOR AMATEUR RUGBY LEAGUE FOOTBALL CLUB.
ADOPTED CONSTITUTION & RULES
NEWSOME PANTHERS J.A.R.L.F.C. CONSTITUTION & RULES
Contents
Section 1 Title
Section 2 Area of Benefit
Section 3 Aims and Objectives
Section 4 Membership
Section 5 Trustees
Section 6 Termination of Membership
Section 7 Subscriptions
Section 8 Management Committee
Section 9 Annual General Meeting
Section 10 Special General Meeting
Section 11 Dissolution and Closure
Section 12 Alterations to Constitution
Section 13 General Matters
Section 14 Disciplinary Procedures
Section 15 Club Affiliation
Section 1: Title
The name of the organisation will be; -
NEWSOME PANTHERS JUNIOR AMATEUR RUGBY LEAGUE FOOTBALL CLUB,
Hereinafter referred to as THE CLUB.
Section 2: Area of Benefit
The club shall be located in the Newsome area of Huddersfield, West Yorkshire.
Section 3: Aims and Objectives
The aims and objectives of the club shall be:-
3.1 To foster, develop, and extend the game of amateur rugby league within Huddersfield and, in particular, within the Newsome community. The junior section will be responsible for players between the ages of 6 and 18 years.
3.2 To provide the best affordable facilities for playing of rugby league for all club members and for the Newsome community.
3.3 To maintain a close liaison with all organisations relative to the running and development of Rugby League Football both locally and nationally. To further this aim the club may become affiliated with other organisations having similar objectives.
3.4 To operate the club on a completely legal and amateur basis with all monies raised being allocated solely for the operation and benefit of the club.
In pursuance of this aim the club may organise events and seek financial support from its members and other bodies.
3.5 To provide training equipment and playing kit for members. The extent of this support may vary between age groups and will be subject to review by the club management committee.
3.6 To encourage members playing the game to demonstrate the highest levels of discipline and to uphold the good name and reputation of the club.
3.7 To operate the club in a manner to ensure that no member is discriminated against because of their sex, disability, race, colour, nationality, ethnic origin, religious beliefs, social class or economic circumstances.
3.8 To operate the club in a sporting manner demonstrating policies of fair play, equal opportunities and anti-racism.
Equity Policy Statement
3.9 This club is committed to ensuring that equity is incorporated across all aspects of it's development. In doing so, it acknowledges and adopts the following Sport England of sports equity:
Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.
3.10 The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.
3.11 The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
3.12 All club members have a responsibility to oppose discriminatory behaviour and
promote equality of opportunity.
3.13 The club will deal with any instance of discriminatory behaviour seriously, according to the club disciplinary procedures.
Section 4: Membership
4.1 The players, between the ages of 6 and 18 years, will by registering annually with the club be deemed as members of the junior section of the club.
4.2 The parents (Guardians) of registered junior players may also by agreement be deemed to be members of the club.
4.3 The officially appointed coaches at each level will also be acknowledged as members of the club.
4.4 Associate Membership may also be granted, by the management committee, to other individuals who wish to make contributions to the running of the club. Applications shall be put in writing for associate membership. Associate members do not have any voting rights at an Annual General Meeting or Special General Meeting.
4.5 The management committee may also grant honorary Membership to individual or organisations, at their discretion. Honorary members do not have any voting rights at an Annual General Meeting or Special General Meeting.
4.6 Only members of the club over the age of 16 will have the right to vote at an Annual General Meeting or Special General Meeting.
Section 5: Trustees
5.1 The number of Trustees shall not be fewer than 2 or more than 5.
5.2 The Trustees shall hold office until death, resignation, or removal from office by a resolution of Members.
5.3 There shall be vested in the Trustees all the property of the Club other than cash
which will be under the control of the Treasurer.
5.4 The Trustees may deal with the property so vested in them by way of sale, mortgage, charge, and lease or otherwise howsoever as directed by the Club.
Such direction shall be given by a resolution of the Members of the Club passed by a majority of the Members present at a duly convened meeting of the Club and when so passed in favour of a purchaser, mortgagee, chargee, lessee or grantee be binding upon all Members of the Club. A certificate purporting to be signed by the Secretary for the time being of the Club shall in favour of the said persons be conclusive evidence that a direction complying in all respects with the above provisions of this rule was duly given to the Trustees.
INDEMNITY
5.5 The Trustees and members of the management committee shall not be liable (otherwise than as Members) for any loss suffered by the Club as a result of the discharge of their respective duties on its behalf, except such loss as arises from their respective wilful default, and they shall be entitled to an indemnity out of the assets of the Club for all expenses and other liabilities incurred by them in the discharge of their respective duties.
INTERPRETATION
5.6 The management committee shall be the sole authority for the interpretation of these Rules, and for the interpretation of these rules and of the bye-laws and regulations made thereon; and the decision of the management committee upon any question of interpretation, or upon any matter affecting the Club and not provided for by these Rules or by the bye-laws and regulations made thereon shall be final and binding.
Section 6: Termination of Membership
Membership will be deemed to have elapsed if any member ceases to be active within the club for a period in excess of 3 months unless a valid reason has been given.
The management committee will decide if any member should be excluded or suspended for not abiding to this constitution document.
Section 7: Subscriptions
7.1 Registration:
The management committee will decide the level of registration subscription and this will be reviewed at the annual general meeting. Concessions may be made at the discretion of the management committee.
7.2 Playing Fees:
7.2.1 A weekly fee is to be collected from each player by a team representative.
7.2.2 Records of these fees should be kept and passed over to the treasurer on a regular basis.
7.2.1 The amount of this fee will be decided upon by the management committee and will be reviewed at the annual general meeting.
7.2.4 Concessions may be made at the discretion of the management committee.
Section 8: Management Committee
8.1 Every member shall have the right to apply for a position on a management committee.
8.2 The management committee shall be elected annually by members with such elections taking place at an Annual General Meeting.
8.3 The Management Committee shall consist of the following officers :
Chairperson
Vice Chairperson
Secretary
Treasurer
Representative from each team or age group
Coaching co-ordinator
Fund Raising co-ordinator
Development Officer
Publicity Officer
Fixture Secretary
8.4 Different members shall fill the positions where possible. A member may however hold more than one position if sanctioned to do so by the committee or its members.
8.5 Additional members may be co-opted onto the management committee at any time if the management committee supports this.
8.6 The management committee may split into sub-committees to carry out tasks on its behalf. The terms of reference, duration, composition and decision making powers of sub-committees will be determined by the management committee.
8.7 The decisions of the management committee shall be based on a majority vote by those members present at the meeting. The chairperson or acting chairperson shall have the casting vote where votes for and against a motion are tied.
8.8 The management committee shall aim to meet on a monthly basis with a minimum of 10 meetings annually. Notice of the meetings shall be publicly posted at least 7 days prior to the meeting-taking place.
8.9 The club secretary or an alternative member of the management meeting shall take minutes of the meetings. This shall be made available to all members of the club, as requested and will be displayed at home matches.
8.10 There should be a minimum of four officials present to approve minutes and sanction actions at a management committee meeting.
8.11 The management committee are empowered to make all decisions regarding the running of the club.
8.12 All decisions taken by the management committee shall be based on a straight majority of votes from those present at the meeting. Where there are an equal number of votes both for and against a motion, the Chairperson of the meeting shall have the casting vote. The Chairperson shall not vote unless this occurs.
8.13 The management committee may appoint one or more members of the club, which may or may not be a management committee member, to represent the club in meetings with outside organisations. Such appointees will be empowered to vote as agreed with the management committee at such meetings.
8.14 The management committee shall be responsible for upholding good discipline by all members of the club when they are carrying out their club duties.
8.15 The management committee shall be responsible for ensuring that all members follow club rules and that the club itself is meeting the rules set out the by the governing bodies of amateur rugby league, the District, Regional, and National organisations.
8.16 In the event of the absence of both the Chairperson and Vice-Chairperson at a management committee meeting, those present should elect a Chairperson for that meeting. The acting Chairperson's voting rights shall be as those of the Chairperson.
8.17 In the event of the unavailability of a team representative to attend a management committee meeting, the representative should arrange for another member from that age group to attend. This deputy will have the same voting rights as the normal representative.
8.18 Any member of the management committee wishing to resign, should give written notification to the club Chairperson or Secretary explaining the reasons for the decision.
8.19 The management committee will be responsible for the nomination of the club President. The President will normally be an individual who has previously served the club in an official capacity or given valuable assistance to the club in the community or on other committees.
Section 9: Annual General Meeting
9.1 An Annual General Meeting shall be held annually at the end of the season.
9.2 The club secretary shall give notice of the Annual General Meeting and request motions for debate to all members at least 21 days in advance of the meeting.
9.3 The purpose of the Annual General Meeting is:
To receive the Secretary's Annual Report on the previous year.
To receive and approve club's audited accounts.
To elect as required the management committee.
To deal with proposed amendments to the constitution and rules.
To ratify proposals made by the management committee regarding age groups running teams and subscriptions for the following season .
To transact any other business specified in the notice convening the meeting.
9.4 All members of the club may attend the Annual General Meeting
9.5 All members over the age of 16 are eligible to vote at the Annual General
Meeting.
9.6 All nominations for positions on the management committee must be made in writing prior to the Annual General Meeting and must be supported by at least two club members.
9.7 Where there is more than one member seeking election to a given position on the management committee, voting shall take place using ballot papers.
9.8 All other voting will be by a simple counting of votes cast.
9.9 A simple majority of votes cast will be acceptable for all matters not relating to the constitution. Changes to the constitution must be approved by at least 75% of the members present.
9.10 Notice of motions to be debated at the Annual General Meeting must be proposed and seconded by different members and submitted to the secretary a minimum of 7 days before the meeting.
9.11 There will be no other business discussed at the Annual General Meeting apart from that specified in the agenda issued by the secretary at the start of the meeting.
9.12 The club President will be invited to chair the Annual General Meeting.
9.13 The management committee elected at the Annual General Meeting shall take office at the end of the meeting.
Section 10: Special General Meeting
10.1 A Special General Meeting may be convened in two ways:
At the request of the management committee .
On receipt by the secretary of a requisition signed by no less than ten full members.
10.2 The reasons for calling the meeting must be clearly stated in the requisition.
10.3 Such a meeting must be held as soon as possible but at longest within one calendar month of the receipt of the requisition.
10.4 The date, time, venue and reason for the meeting shall be circulated to all members within 14 days of receipt of the requisition. This may be carried out by individual postings or public notice.
10.5 Voting rights shall be as for the Annual General Meeting.
Section 11: Dissolution and Closure
11.1 The club may at any time be dissolved by a resolution passed at a General Meeting (AGM or SGM). Th proposal to dissolve will only be carried out if agreed by two thirds of the members present at the meeting.
11.2 In the event of dissolution the club's finances and equipment become the property of the Rugby League. The club's management committee will make recommendations to this League regarding the destiny of such proceeds. This may include a freezing of assets if closure is seen as only temporary, up to a maximum of two years.
Section 12: Alterations to the Constitution
12.1 Any alteration to this constitution may only be allowed with the consent of 75% of voting members at an SGM or AGM.
12.2 Notice of a resolution to alter the constitution must be given in writing to the secretary or chairman at least 7 days prior to the EGM or AGM.
Section 13: Other General Matters
13.1 The club will provide the necessary permanent disablement insurance cover for all its playing members, as recommended by BARLA.
13.2 The club will be responsible for the prompt payment of all fines incurred by its teams whilst playing amateur rugby league. Fines for individual members will be paid at the discretion of the management committee.
13.3 All items of expenditure, apart from those associated with normal match days, must have the approval of the management committee. Receipts must be provided for all expenses where possible.
13.4 The management committee shall endeavour to provide fund raising opportunities to allow all playing groups to be provided with suitable equipment for training and playing amateur rugby league.
13.5 No member has the authority to bind the club into any contract or agreement without ratification from the management committee.
13.6 Any team wishing to go on tour, or play friendly games, must obtain permission to do so from both clubs, both the Regional League's involved and BARLA.
13.7 The management committee will determine the club's banking arrangements and may seek legal representation whenever it is deemed necessary to do so.
13.8 All cheques issued must be signed by two members authorised to do so at the club's bank and by its management committee.
13.9 Club members have the right to attend management committee meetings on the understanding that as observers they will have no voting rights.
13.10 The club coaches shall be required to obtain the coaching qualifications required by the Regional League and BARLA. The club shall assist with the payment of fees incurred in obtaining such qualifications.
13.11 The club, its members and supporters should follow the Panthers Code as described in appendix A of this document.
Section 14: Disciplinary Procedures
14.1 The management committee shall be responsible for ensuring that all club members behave in a disciplined, fair and sporting manner and uphold the good name of the club.
14.2 The club shall follow district, regional and national league procedures for issues reported to these leagues. Members reporting to these leagues may be asked to attend hearings held by the leagues to support their cases.
14.3 The management committee has the right to conduct disciplinary hearings on internal matters reported by outside bodies.
14.4 The management committee may ask to meet with any individual club member
reported to the committee by a member.
14.5 Individual team or management committee members cannot introduce a suspension or fine on an individual.
14.6 The management committee must first discuss any issues relating to discipline before any action is confirmed.
14.7 The chairman has only the authority to suspend an individual from the club, if he/she deems this necessary following alleged serious misconduct. He/she will arrange an additional management committee meeting to discuss the issue if it is deems necessary.
14.8 Once the management committee has decided that a disciplinary hearing is necessary, the chairperson shall set up a disciplinary sub-committee consisting of four management committee officials to meet with the individual(s) concerned. The individuals should be-clearly informed that they have been summoned to such a meeting.
14.9 The Disciplinary sub-committee shall consider both sides of the alleged issue and recommend the way forward including the imposition of any penalties to be imposed. The hearing should take place as soon as possible after the management committee has decided that a hearing is necessary and at least within one calendar month of the request. The individual has the right to bring witnesses to support their defence.
14.10 The individuals concerned shall have the right to appeal against decisions taken by the disciplinary sub-committee. Their appeal should be made in writing to the club secretary explaining clearly the reasons for the appeal. An appeal will only be allowed if it is submitted within seven days of the first hearing.
14.11 If an appeal is granted then it will take place within fourteen days of the request being received. A second disciplinary sub-committee consisting of at least four different members of the management committee will hear an appeal.
14.12 The only right of appeal following the final decision of the second hearing will be through the BARLA for which a fee is charged. The individual must cover this cost.
Section 15 Club Affiliations
The junior club has a non-binding affiliation for convenience with Newsome Panthers A.R.L.F.C Open Age team.
The open age team is run as a separate entity from the Newsome Panthers J.A.R.F.C.
The open age team operates as a self-sustaining organisation, with its own committee and financial arrangements.
Newsome Panthers J.A.R.F.C has no financial responsibilities for the open age team.
This constitution document was adopted as the constitution of Newsome Panthers JARLFC at a public meeting.
At: Newsome High School
On: 17th September 2003
Signed:M.Heeley. (Chair)
Signed:S.Martin (Secretary)
JUNIOR AMATEUR RUGBY LEAGUE FOOTBALL CLUB.
ADOPTED CONSTITUTION & RULES
NEWSOME PANTHERS J.A.R.L.F.C. CONSTITUTION & RULES
Contents
Section 1 Title
Section 2 Area of Benefit
Section 3 Aims and Objectives
Section 4 Membership
Section 5 Trustees
Section 6 Termination of Membership
Section 7 Subscriptions
Section 8 Management Committee
Section 9 Annual General Meeting
Section 10 Special General Meeting
Section 11 Dissolution and Closure
Section 12 Alterations to Constitution
Section 13 General Matters
Section 14 Disciplinary Procedures
Section 15 Club Affiliation
Section 1: Title
The name of the organisation will be; -
NEWSOME PANTHERS JUNIOR AMATEUR RUGBY LEAGUE FOOTBALL CLUB,
Hereinafter referred to as THE CLUB.
Section 2: Area of Benefit
The club shall be located in the Newsome area of Huddersfield, West Yorkshire.
Section 3: Aims and Objectives
The aims and objectives of the club shall be:-
3.1 To foster, develop, and extend the game of amateur rugby league within Huddersfield and, in particular, within the Newsome community. The junior section will be responsible for players between the ages of 6 and 18 years.
3.2 To provide the best affordable facilities for playing of rugby league for all club members and for the Newsome community.
3.3 To maintain a close liaison with all organisations relative to the running and development of Rugby League Football both locally and nationally. To further this aim the club may become affiliated with other organisations having similar objectives.
3.4 To operate the club on a completely legal and amateur basis with all monies raised being allocated solely for the operation and benefit of the club.
In pursuance of this aim the club may organise events and seek financial support from its members and other bodies.
3.5 To provide training equipment and playing kit for members. The extent of this support may vary between age groups and will be subject to review by the club management committee.
3.6 To encourage members playing the game to demonstrate the highest levels of discipline and to uphold the good name and reputation of the club.
3.7 To operate the club in a manner to ensure that no member is discriminated against because of their sex, disability, race, colour, nationality, ethnic origin, religious beliefs, social class or economic circumstances.
3.8 To operate the club in a sporting manner demonstrating policies of fair play, equal opportunities and anti-racism.
Equity Policy Statement
3.9 This club is committed to ensuring that equity is incorporated across all aspects of it's development. In doing so, it acknowledges and adopts the following Sport England of sports equity:
Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.
3.10 The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.
3.11 The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
3.12 All club members have a responsibility to oppose discriminatory behaviour and
promote equality of opportunity.
3.13 The club will deal with any instance of discriminatory behaviour seriously, according to the club disciplinary procedures.
Section 4: Membership
4.1 The players, between the ages of 6 and 18 years, will by registering annually with the club be deemed as members of the junior section of the club.
4.2 The parents (Guardians) of registered junior players may also by agreement be deemed to be members of the club.
4.3 The officially appointed coaches at each level will also be acknowledged as members of the club.
4.4 Associate Membership may also be granted, by the management committee, to other individuals who wish to make contributions to the running of the club. Applications shall be put in writing for associate membership. Associate members do not have any voting rights at an Annual General Meeting or Special General Meeting.
4.5 The management committee may also grant honorary Membership to individual or organisations, at their discretion. Honorary members do not have any voting rights at an Annual General Meeting or Special General Meeting.
4.6 Only members of the club over the age of 16 will have the right to vote at an Annual General Meeting or Special General Meeting.
Section 5: Trustees
5.1 The number of Trustees shall not be fewer than 2 or more than 5.
5.2 The Trustees shall hold office until death, resignation, or removal from office by a resolution of Members.
5.3 There shall be vested in the Trustees all the property of the Club other than cash
which will be under the control of the Treasurer.
5.4 The Trustees may deal with the property so vested in them by way of sale, mortgage, charge, and lease or otherwise howsoever as directed by the Club.
Such direction shall be given by a resolution of the Members of the Club passed by a majority of the Members present at a duly convened meeting of the Club and when so passed in favour of a purchaser, mortgagee, chargee, lessee or grantee be binding upon all Members of the Club. A certificate purporting to be signed by the Secretary for the time being of the Club shall in favour of the said persons be conclusive evidence that a direction complying in all respects with the above provisions of this rule was duly given to the Trustees.
INDEMNITY
5.5 The Trustees and members of the management committee shall not be liable (otherwise than as Members) for any loss suffered by the Club as a result of the discharge of their respective duties on its behalf, except such loss as arises from their respective wilful default, and they shall be entitled to an indemnity out of the assets of the Club for all expenses and other liabilities incurred by them in the discharge of their respective duties.
INTERPRETATION
5.6 The management committee shall be the sole authority for the interpretation of these Rules, and for the interpretation of these rules and of the bye-laws and regulations made thereon; and the decision of the management committee upon any question of interpretation, or upon any matter affecting the Club and not provided for by these Rules or by the bye-laws and regulations made thereon shall be final and binding.
Section 6: Termination of Membership
Membership will be deemed to have elapsed if any member ceases to be active within the club for a period in excess of 3 months unless a valid reason has been given.
The management committee will decide if any member should be excluded or suspended for not abiding to this constitution document.
Section 7: Subscriptions
7.1 Registration:
The management committee will decide the level of registration subscription and this will be reviewed at the annual general meeting. Concessions may be made at the discretion of the management committee.
7.2 Playing Fees:
7.2.1 A weekly fee is to be collected from each player by a team representative.
7.2.2 Records of these fees should be kept and passed over to the treasurer on a regular basis.
7.2.1 The amount of this fee will be decided upon by the management committee and will be reviewed at the annual general meeting.
7.2.4 Concessions may be made at the discretion of the management committee.
Section 8: Management Committee
8.1 Every member shall have the right to apply for a position on a management committee.
8.2 The management committee shall be elected annually by members with such elections taking place at an Annual General Meeting.
8.3 The Management Committee shall consist of the following officers :
Chairperson
Vice Chairperson
Secretary
Treasurer
Representative from each team or age group
Coaching co-ordinator
Fund Raising co-ordinator
Development Officer
Publicity Officer
Fixture Secretary
8.4 Different members shall fill the positions where possible. A member may however hold more than one position if sanctioned to do so by the committee or its members.
8.5 Additional members may be co-opted onto the management committee at any time if the management committee supports this.
8.6 The management committee may split into sub-committees to carry out tasks on its behalf. The terms of reference, duration, composition and decision making powers of sub-committees will be determined by the management committee.
8.7 The decisions of the management committee shall be based on a majority vote by those members present at the meeting. The chairperson or acting chairperson shall have the casting vote where votes for and against a motion are tied.
8.8 The management committee shall aim to meet on a monthly basis with a minimum of 10 meetings annually. Notice of the meetings shall be publicly posted at least 7 days prior to the meeting-taking place.
8.9 The club secretary or an alternative member of the management meeting shall take minutes of the meetings. This shall be made available to all members of the club, as requested and will be displayed at home matches.
8.10 There should be a minimum of four officials present to approve minutes and sanction actions at a management committee meeting.
8.11 The management committee are empowered to make all decisions regarding the running of the club.
8.12 All decisions taken by the management committee shall be based on a straight majority of votes from those present at the meeting. Where there are an equal number of votes both for and against a motion, the Chairperson of the meeting shall have the casting vote. The Chairperson shall not vote unless this occurs.
8.13 The management committee may appoint one or more members of the club, which may or may not be a management committee member, to represent the club in meetings with outside organisations. Such appointees will be empowered to vote as agreed with the management committee at such meetings.
8.14 The management committee shall be responsible for upholding good discipline by all members of the club when they are carrying out their club duties.
8.15 The management committee shall be responsible for ensuring that all members follow club rules and that the club itself is meeting the rules set out the by the governing bodies of amateur rugby league, the District, Regional, and National organisations.
8.16 In the event of the absence of both the Chairperson and Vice-Chairperson at a management committee meeting, those present should elect a Chairperson for that meeting. The acting Chairperson's voting rights shall be as those of the Chairperson.
8.17 In the event of the unavailability of a team representative to attend a management committee meeting, the representative should arrange for another member from that age group to attend. This deputy will have the same voting rights as the normal representative.
8.18 Any member of the management committee wishing to resign, should give written notification to the club Chairperson or Secretary explaining the reasons for the decision.
8.19 The management committee will be responsible for the nomination of the club President. The President will normally be an individual who has previously served the club in an official capacity or given valuable assistance to the club in the community or on other committees.
Section 9: Annual General Meeting
9.1 An Annual General Meeting shall be held annually at the end of the season.
9.2 The club secretary shall give notice of the Annual General Meeting and request motions for debate to all members at least 21 days in advance of the meeting.
9.3 The purpose of the Annual General Meeting is:
To receive the Secretary's Annual Report on the previous year.
To receive and approve club's audited accounts.
To elect as required the management committee.
To deal with proposed amendments to the constitution and rules.
To ratify proposals made by the management committee regarding age groups running teams and subscriptions for the following season .
To transact any other business specified in the notice convening the meeting.
9.4 All members of the club may attend the Annual General Meeting
9.5 All members over the age of 16 are eligible to vote at the Annual General
Meeting.
9.6 All nominations for positions on the management committee must be made in writing prior to the Annual General Meeting and must be supported by at least two club members.
9.7 Where there is more than one member seeking election to a given position on the management committee, voting shall take place using ballot papers.
9.8 All other voting will be by a simple counting of votes cast.
9.9 A simple majority of votes cast will be acceptable for all matters not relating to the constitution. Changes to the constitution must be approved by at least 75% of the members present.
9.10 Notice of motions to be debated at the Annual General Meeting must be proposed and seconded by different members and submitted to the secretary a minimum of 7 days before the meeting.
9.11 There will be no other business discussed at the Annual General Meeting apart from that specified in the agenda issued by the secretary at the start of the meeting.
9.12 The club President will be invited to chair the Annual General Meeting.
9.13 The management committee elected at the Annual General Meeting shall take office at the end of the meeting.
Section 10: Special General Meeting
10.1 A Special General Meeting may be convened in two ways:
At the request of the management committee .
On receipt by the secretary of a requisition signed by no less than ten full members.
10.2 The reasons for calling the meeting must be clearly stated in the requisition.
10.3 Such a meeting must be held as soon as possible but at longest within one calendar month of the receipt of the requisition.
10.4 The date, time, venue and reason for the meeting shall be circulated to all members within 14 days of receipt of the requisition. This may be carried out by individual postings or public notice.
10.5 Voting rights shall be as for the Annual General Meeting.
Section 11: Dissolution and Closure
11.1 The club may at any time be dissolved by a resolution passed at a General Meeting (AGM or SGM). Th proposal to dissolve will only be carried out if agreed by two thirds of the members present at the meeting.
11.2 In the event of dissolution the club's finances and equipment become the property of the Rugby League. The club's management committee will make recommendations to this League regarding the destiny of such proceeds. This may include a freezing of assets if closure is seen as only temporary, up to a maximum of two years.
Section 12: Alterations to the Constitution
12.1 Any alteration to this constitution may only be allowed with the consent of 75% of voting members at an SGM or AGM.
12.2 Notice of a resolution to alter the constitution must be given in writing to the secretary or chairman at least 7 days prior to the EGM or AGM.
Section 13: Other General Matters
13.1 The club will provide the necessary permanent disablement insurance cover for all its playing members, as recommended by BARLA.
13.2 The club will be responsible for the prompt payment of all fines incurred by its teams whilst playing amateur rugby league. Fines for individual members will be paid at the discretion of the management committee.
13.3 All items of expenditure, apart from those associated with normal match days, must have the approval of the management committee. Receipts must be provided for all expenses where possible.
13.4 The management committee shall endeavour to provide fund raising opportunities to allow all playing groups to be provided with suitable equipment for training and playing amateur rugby league.
13.5 No member has the authority to bind the club into any contract or agreement without ratification from the management committee.
13.6 Any team wishing to go on tour, or play friendly games, must obtain permission to do so from both clubs, both the Regional League's involved and BARLA.
13.7 The management committee will determine the club's banking arrangements and may seek legal representation whenever it is deemed necessary to do so.
13.8 All cheques issued must be signed by two members authorised to do so at the club's bank and by its management committee.
13.9 Club members have the right to attend management committee meetings on the understanding that as observers they will have no voting rights.
13.10 The club coaches shall be required to obtain the coaching qualifications required by the Regional League and BARLA. The club shall assist with the payment of fees incurred in obtaining such qualifications.
13.11 The club, its members and supporters should follow the Panthers Code as described in appendix A of this document.
Section 14: Disciplinary Procedures
14.1 The management committee shall be responsible for ensuring that all club members behave in a disciplined, fair and sporting manner and uphold the good name of the club.
14.2 The club shall follow district, regional and national league procedures for issues reported to these leagues. Members reporting to these leagues may be asked to attend hearings held by the leagues to support their cases.
14.3 The management committee has the right to conduct disciplinary hearings on internal matters reported by outside bodies.
14.4 The management committee may ask to meet with any individual club member
reported to the committee by a member.
14.5 Individual team or management committee members cannot introduce a suspension or fine on an individual.
14.6 The management committee must first discuss any issues relating to discipline before any action is confirmed.
14.7 The chairman has only the authority to suspend an individual from the club, if he/she deems this necessary following alleged serious misconduct. He/she will arrange an additional management committee meeting to discuss the issue if it is deems necessary.
14.8 Once the management committee has decided that a disciplinary hearing is necessary, the chairperson shall set up a disciplinary sub-committee consisting of four management committee officials to meet with the individual(s) concerned. The individuals should be-clearly informed that they have been summoned to such a meeting.
14.9 The Disciplinary sub-committee shall consider both sides of the alleged issue and recommend the way forward including the imposition of any penalties to be imposed. The hearing should take place as soon as possible after the management committee has decided that a hearing is necessary and at least within one calendar month of the request. The individual has the right to bring witnesses to support their defence.
14.10 The individuals concerned shall have the right to appeal against decisions taken by the disciplinary sub-committee. Their appeal should be made in writing to the club secretary explaining clearly the reasons for the appeal. An appeal will only be allowed if it is submitted within seven days of the first hearing.
14.11 If an appeal is granted then it will take place within fourteen days of the request being received. A second disciplinary sub-committee consisting of at least four different members of the management committee will hear an appeal.
14.12 The only right of appeal following the final decision of the second hearing will be through the BARLA for which a fee is charged. The individual must cover this cost.
Section 15 Club Affiliations
The junior club has a non-binding affiliation for convenience with Newsome Panthers A.R.L.F.C Open Age team.
The open age team is run as a separate entity from the Newsome Panthers J.A.R.F.C.
The open age team operates as a self-sustaining organisation, with its own committee and financial arrangements.
Newsome Panthers J.A.R.F.C has no financial responsibilities for the open age team.
This constitution document was adopted as the constitution of Newsome Panthers JARLFC at a public meeting.
At: Newsome High School
On: 17th September 2003
Signed:M.Heeley. (Chair)
Signed:S.Martin (Secretary)
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