Constitution
Club Constitution
1.Title
The name of the organisation shall be NFC KESH YOUTH, hereinafter referred to as the Club.
2.Colours
The Club colours shall beRoyal Blue/White/Yellow
3.Object
The object of the Club shall be:
(a)to provide a safe environment for members to participate in (Mini Soccer & Youth Association Football.)
(b)to develop sport by:
(i)encouraging participation in activities;
(ii)providing members with suitable competition;
(iii)assisting members to improve their personal sporting standards;
(iv)organising football competitions locally;
(v)providing equal opportunities for successful participation by all sections of the community.
(c)to support or subscribe to such charities and other charitable purposes as shall be recommended by the Annual General Meeting.
4.Affiliation
The Club shall be affiliated to the national Governing Body recognised by the European/World Governing Body. I.F.A. (National), U.E.F.A (European), F.I.F.A (World) .
5.Membership
All members are subject to the Constitution of the Club and the regulations of the local and world Governing Bodies. All applications for membership are to be forwarded on the appropriate form, accompanied by the appropriate subscription fee, to the Administrative Secretary, who will present it to the Management Committee for consideration.
The Management Committee may reject an application for membership without giving any reason to the applicant.
Membership shall be open to person’s aged 5 or over.
The Management Committee shall enroll members as Playing/Competing Member subject to the approval of the application.
All members will receive a copy of the relevant Code of Conduct, a copy of the Club’s Child Protection Policy and a copy of the Constitution. Each parent/guardian (as the member is under the age of 18) will be obliged to sign and return an acknowledgement that they have read and agree to abide by the Code of Conduct, the Constitution and the Child Protection Policy. Members will also sign the Junior Club of Conduct and Fair Play Policy.
Subscription fees for each member shall be determined at the Annual General Meeting.
All members shall provide personal details on a Parent Consent Form and will inform the administrative Secretary of any change in such details.
6. Officers
(a)The officers of the Club Shall be Honorary President, Chairperson, Vice Chairperson, Administrative Secretary, Competitions Secretary, Treasurer, and Children’s Officer. The Honorary President shall be non voting.
(b)The Administrative Secretary shall service the Management Committee as it shall from time to time resolve dealing’s with all correspondence and keeping a register of all members, shall co-ordinate entries for Club and external competition and have responsibility for all other organisational matters such as travel arrangements connected thereto.
(c) The Match Secretary shall arrange fixtures at the Club and external competition’s.
(d)The Treasurer shall present annual accounts and shall furnish statements of accounts as required by the Management Committee and shall co-ordinate fund-raising activities.
(e)In keeping with the Child Protection Policy, the Club shall appoint at least one member (preferably 2, one of each gender) who will have a remit for Child Protection.
This will include attending relevant courses, liaising with relevant agencies when necessary and bringing to the attention of the Management Committee any incidents or information deemed appropriate
7.Organisational Management
(a) Management of the Club affairs shall be vested in the Management Committee, which shall be comprised as follows: Chairman, Administrative Secretary, Competitions Secretary, Treasurer, two persons nominated by the Main Football Section, with others elected at the Annual General Meeting not exceeding twelve in total.
(b) The Management Committee shall have the power to.
(i) Conduct its business as it shall, from time to time, by resolution determine and regulate its own procedure.
(ii) Co-opt additional members in an advisory capacity and appoint such sub-committees and assistants to the office bearers as it deems necessary.
(iii) Fill vacancies arising during its term in office
(iv)Accept or reject applications for membership.
(v)Deal with, or suspend any member who has infringed the Club constitution, or who is indebted to the Club or whose conduct is likely to bring the Club into disrepute, in accordance with the complaints and disciplinary procedures.
(vi)Determine any dispute/objections arising from club competition.
(vii)Levy any such extra ordinary charges or fees as may from time to time become necessary.
(viii)Appoint any delegates to the Governing Bodies and to any bodies, which may from time to time require representation.
8. Complaints and Investigations Procedure
Any member who believes the conduct of another member is contrary to the Constitution of the Club, or Governing Body regulations, or whose conduct is likely to bring the Club into disrepute, may inform any member of the Management Committee in writing.
A meeting of the Management Committee shall be held within fourteen days after the complaint has been received. All parties involved will be invited to attend individually to speak to the Management Committee.
The Management Committee shall inform in writing both the member who made the complaint and the member who is subject of their decision within seven days of a decision being made.
9. Disciplinary Procedure
Where the Management Committee deems a complaint of appropriate severity, the Management Committee has the right to invoke the disciplinary procedure.
The management Committee will have the following options at its disposal under the disciplinary procedure.
(i)Were a member has been proven to “willfully (purposely)”break or damage a piece of equipment/fixture/fitting, that member will be held liable for the replacement/monetary value of the damaged item. Failure to comply may result in further disciplinary options being invoked.
(ii) Impose a period of suspension for a defined period.
(iii)Terminate the membership of the person as outlined in the Constitution.
During the period of suspension, the member is suspended from all activities at, or on behalf of, NFC Kesh Youth.
The parents/guardians of the member or member shall be informed in writing of the reason for the suspension and the date from which the suspension shall commence. All coaches will be informed in writing of the suspension. The member may invoke the appeals procedure.
The Management Committee has the power to reinstate the suspended member if the decision of the appeals procedure finds in favor of the member and, the Administrative Secretary shall inform the parent/guardian of the member in writing of the date from which he/she is reinstated.
10.Appeals Procedure
A member may appeal a decision of the Management Committee in respect of a disciplinary matter or a complaint. The appeal must be made in writing to the Secretary within fourteen days of the member being notified about the outcome of the complaint procedure or disciplinary procedure. The Management Committee in accordance with their procedures will hear the appeal.
11.Termination of Membership
The Management Committee shall have the power to terminate the membership of any individual member where it has been clearly demonstrated that a serious breach of the Club Constitution has taken place.
The individual member shall have the right to be heard by the Management Committee (parents/guardians under 18) before the final decision is made.
The Management Committee shall inform the parents/guardians of the member in writing of any decision to terminate their membership, there shall be a right of appeal.
12.Finance
(a)Annual subscriptions shall be determined by the Annual General Meeting. Failure to pay such subscriptions may result in suspension.
(b)All monies shall be lodged in a bank account in the name of the club.
(c)The Treasurer shall close the books on the 30th June annually. The financial year shall run from the 1st July to 30th June.
(d)The Management Committee shall have the power to authorise expenditure on behalf of the Club.
(e)Cheques drawn against Club funds shall be signed by the Treasurer and any one of two main Office Bearers (chairman or admin secretary).
13.Annual General Meeting
(a)The Annual General Meeting shall be held in June each year or as near the date as is practically possible), (not later than the last day of July that year
(b)At least seven days notice in writing shall be given to all members and parents/guardians of all members.
(c)At the Annual General Meeting and at the Extra- ordinary General Meetings the Chairman, and in his/her absence a member selected by the meeting, will take the chair.
(d)The Annual General Meeting shall receive the Treasurers Report and Secretary’s Report and such other reports as reflect the workings of the Club during the preceding year.
(e)Officials and members of the Committee for the ensuing year shall be elected.
(f)Voting at the Annual General Meeting shall be restricted to one parent/guardian of members (under 16 years of age) and all members over 16 whose annual subscriptions have been fully paid prior to the commencement of the meeting.
(g)Decisions taken at the Annual General Meeting shall be taken by a simple majority of those present entitled to vote and voting, motions for such decisions having been proposed and seconded. In the case of equality of votes, the Chairman shall have a second or casting vote. Decisions so taken shall not be rescinded at any subsequent meeting except with the consent of two thirds of those present, entitled to vote, and voting; prior written notice of each intended rescindment having been conveyed to each member in the convening of said meeting
14.Extra-ordinary/Special General Meeting
(a)An Extra-ordinary General Meeting may be called by
(i)The Management Committee.
(ii)At least four members who shall state in writing to the Secretary the business to be discussed.
(b)At least seven days notice in writing shall be given to all members.
(c)Only the business specified in the notice convening the meeting shall be discussed.
15.Resignations
Any member wishing to resign must notify the Secretary in writing to that effect and must be clear of all liabilities completing an Exit Form before the resignation can be accepted.
16.Dissolution
A resolution to dissolve the Club shall be passed at an Extra-ordinary General Meeting, specifically summoned for the purpose of such resolutions, if supported. In the event of the dissolution of the Club, any assets remaining after settlement of all outstanding debts and liabilities, shall not be distributed amongst the members, but shall be given to some other charitable body or institution having similar objectives to those of the Club.
17.Amendments to the Constitution
This constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an Annual or Extra-ordinary General Meeting, provided no alteration shall be made to the Object clause or Dissolution clause which would cause the Club to cease to be a Charity.
18.Special Powers
The Management Committee shall have power to deal with any matter not specifically provided for in the Constitution or of such urgency as would preclude the calling of an Extra-ordinary Meeting provided that their action is reported to such a meeting at an early stage.
19.Declaration
It is hereby certified that this document represents a true and most up to date version of the Constitution
Of NFC KESH YOUTH
Signed: .....................(Chairman)
.....................(Secretary)
Date .............
1.Title
The name of the organisation shall be NFC KESH YOUTH, hereinafter referred to as the Club.
2.Colours
The Club colours shall beRoyal Blue/White/Yellow
3.Object
The object of the Club shall be:
(a)to provide a safe environment for members to participate in (Mini Soccer & Youth Association Football.)
(b)to develop sport by:
(i)encouraging participation in activities;
(ii)providing members with suitable competition;
(iii)assisting members to improve their personal sporting standards;
(iv)organising football competitions locally;
(v)providing equal opportunities for successful participation by all sections of the community.
(c)to support or subscribe to such charities and other charitable purposes as shall be recommended by the Annual General Meeting.
4.Affiliation
The Club shall be affiliated to the national Governing Body recognised by the European/World Governing Body. I.F.A. (National), U.E.F.A (European), F.I.F.A (World) .
5.Membership
All members are subject to the Constitution of the Club and the regulations of the local and world Governing Bodies. All applications for membership are to be forwarded on the appropriate form, accompanied by the appropriate subscription fee, to the Administrative Secretary, who will present it to the Management Committee for consideration.
The Management Committee may reject an application for membership without giving any reason to the applicant.
Membership shall be open to person’s aged 5 or over.
The Management Committee shall enroll members as Playing/Competing Member subject to the approval of the application.
All members will receive a copy of the relevant Code of Conduct, a copy of the Club’s Child Protection Policy and a copy of the Constitution. Each parent/guardian (as the member is under the age of 18) will be obliged to sign and return an acknowledgement that they have read and agree to abide by the Code of Conduct, the Constitution and the Child Protection Policy. Members will also sign the Junior Club of Conduct and Fair Play Policy.
Subscription fees for each member shall be determined at the Annual General Meeting.
All members shall provide personal details on a Parent Consent Form and will inform the administrative Secretary of any change in such details.
6. Officers
(a)The officers of the Club Shall be Honorary President, Chairperson, Vice Chairperson, Administrative Secretary, Competitions Secretary, Treasurer, and Children’s Officer. The Honorary President shall be non voting.
(b)The Administrative Secretary shall service the Management Committee as it shall from time to time resolve dealing’s with all correspondence and keeping a register of all members, shall co-ordinate entries for Club and external competition and have responsibility for all other organisational matters such as travel arrangements connected thereto.
(c) The Match Secretary shall arrange fixtures at the Club and external competition’s.
(d)The Treasurer shall present annual accounts and shall furnish statements of accounts as required by the Management Committee and shall co-ordinate fund-raising activities.
(e)In keeping with the Child Protection Policy, the Club shall appoint at least one member (preferably 2, one of each gender) who will have a remit for Child Protection.
This will include attending relevant courses, liaising with relevant agencies when necessary and bringing to the attention of the Management Committee any incidents or information deemed appropriate
7.Organisational Management
(a) Management of the Club affairs shall be vested in the Management Committee, which shall be comprised as follows: Chairman, Administrative Secretary, Competitions Secretary, Treasurer, two persons nominated by the Main Football Section, with others elected at the Annual General Meeting not exceeding twelve in total.
(b) The Management Committee shall have the power to.
(i) Conduct its business as it shall, from time to time, by resolution determine and regulate its own procedure.
(ii) Co-opt additional members in an advisory capacity and appoint such sub-committees and assistants to the office bearers as it deems necessary.
(iii) Fill vacancies arising during its term in office
(iv)Accept or reject applications for membership.
(v)Deal with, or suspend any member who has infringed the Club constitution, or who is indebted to the Club or whose conduct is likely to bring the Club into disrepute, in accordance with the complaints and disciplinary procedures.
(vi)Determine any dispute/objections arising from club competition.
(vii)Levy any such extra ordinary charges or fees as may from time to time become necessary.
(viii)Appoint any delegates to the Governing Bodies and to any bodies, which may from time to time require representation.
8. Complaints and Investigations Procedure
Any member who believes the conduct of another member is contrary to the Constitution of the Club, or Governing Body regulations, or whose conduct is likely to bring the Club into disrepute, may inform any member of the Management Committee in writing.
A meeting of the Management Committee shall be held within fourteen days after the complaint has been received. All parties involved will be invited to attend individually to speak to the Management Committee.
The Management Committee shall inform in writing both the member who made the complaint and the member who is subject of their decision within seven days of a decision being made.
9. Disciplinary Procedure
Where the Management Committee deems a complaint of appropriate severity, the Management Committee has the right to invoke the disciplinary procedure.
The management Committee will have the following options at its disposal under the disciplinary procedure.
(i)Were a member has been proven to “willfully (purposely)”break or damage a piece of equipment/fixture/fitting, that member will be held liable for the replacement/monetary value of the damaged item. Failure to comply may result in further disciplinary options being invoked.
(ii) Impose a period of suspension for a defined period.
(iii)Terminate the membership of the person as outlined in the Constitution.
During the period of suspension, the member is suspended from all activities at, or on behalf of, NFC Kesh Youth.
The parents/guardians of the member or member shall be informed in writing of the reason for the suspension and the date from which the suspension shall commence. All coaches will be informed in writing of the suspension. The member may invoke the appeals procedure.
The Management Committee has the power to reinstate the suspended member if the decision of the appeals procedure finds in favor of the member and, the Administrative Secretary shall inform the parent/guardian of the member in writing of the date from which he/she is reinstated.
10.Appeals Procedure
A member may appeal a decision of the Management Committee in respect of a disciplinary matter or a complaint. The appeal must be made in writing to the Secretary within fourteen days of the member being notified about the outcome of the complaint procedure or disciplinary procedure. The Management Committee in accordance with their procedures will hear the appeal.
11.Termination of Membership
The Management Committee shall have the power to terminate the membership of any individual member where it has been clearly demonstrated that a serious breach of the Club Constitution has taken place.
The individual member shall have the right to be heard by the Management Committee (parents/guardians under 18) before the final decision is made.
The Management Committee shall inform the parents/guardians of the member in writing of any decision to terminate their membership, there shall be a right of appeal.
12.Finance
(a)Annual subscriptions shall be determined by the Annual General Meeting. Failure to pay such subscriptions may result in suspension.
(b)All monies shall be lodged in a bank account in the name of the club.
(c)The Treasurer shall close the books on the 30th June annually. The financial year shall run from the 1st July to 30th June.
(d)The Management Committee shall have the power to authorise expenditure on behalf of the Club.
(e)Cheques drawn against Club funds shall be signed by the Treasurer and any one of two main Office Bearers (chairman or admin secretary).
13.Annual General Meeting
(a)The Annual General Meeting shall be held in June each year or as near the date as is practically possible), (not later than the last day of July that year
(b)At least seven days notice in writing shall be given to all members and parents/guardians of all members.
(c)At the Annual General Meeting and at the Extra- ordinary General Meetings the Chairman, and in his/her absence a member selected by the meeting, will take the chair.
(d)The Annual General Meeting shall receive the Treasurers Report and Secretary’s Report and such other reports as reflect the workings of the Club during the preceding year.
(e)Officials and members of the Committee for the ensuing year shall be elected.
(f)Voting at the Annual General Meeting shall be restricted to one parent/guardian of members (under 16 years of age) and all members over 16 whose annual subscriptions have been fully paid prior to the commencement of the meeting.
(g)Decisions taken at the Annual General Meeting shall be taken by a simple majority of those present entitled to vote and voting, motions for such decisions having been proposed and seconded. In the case of equality of votes, the Chairman shall have a second or casting vote. Decisions so taken shall not be rescinded at any subsequent meeting except with the consent of two thirds of those present, entitled to vote, and voting; prior written notice of each intended rescindment having been conveyed to each member in the convening of said meeting
14.Extra-ordinary/Special General Meeting
(a)An Extra-ordinary General Meeting may be called by
(i)The Management Committee.
(ii)At least four members who shall state in writing to the Secretary the business to be discussed.
(b)At least seven days notice in writing shall be given to all members.
(c)Only the business specified in the notice convening the meeting shall be discussed.
15.Resignations
Any member wishing to resign must notify the Secretary in writing to that effect and must be clear of all liabilities completing an Exit Form before the resignation can be accepted.
16.Dissolution
A resolution to dissolve the Club shall be passed at an Extra-ordinary General Meeting, specifically summoned for the purpose of such resolutions, if supported. In the event of the dissolution of the Club, any assets remaining after settlement of all outstanding debts and liabilities, shall not be distributed amongst the members, but shall be given to some other charitable body or institution having similar objectives to those of the Club.
17.Amendments to the Constitution
This constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an Annual or Extra-ordinary General Meeting, provided no alteration shall be made to the Object clause or Dissolution clause which would cause the Club to cease to be a Charity.
18.Special Powers
The Management Committee shall have power to deal with any matter not specifically provided for in the Constitution or of such urgency as would preclude the calling of an Extra-ordinary Meeting provided that their action is reported to such a meeting at an early stage.
19.Declaration
It is hereby certified that this document represents a true and most up to date version of the Constitution
Of NFC KESH YOUTH
Signed: .....................(Chairman)
.....................(Secretary)
Date .............
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