On behalf of the entire Club we would like to extend a very warm welcome to the 46th OERFC Annual Foxbury Festival and we look forward to being your hosts for the day!

Please carefully read and share the information contained herein with your coaches, parents, players and supporters as it contains detailed information with regards to directions, parking, festival timings on the day, general rules, how the day will be structured, plus details regarding facilities and refreshments available.

RFU Age Grade Rugby
We are running the festival in line with the RFU's Regulation 15 Age Grade Rugby. In keeping with the RFU’s Kid’s First ethos no scores will be formally recorded and we will be encouraging a free-flowing game.

Opening Time
The site will be open to the public from 8.00 am and we encourage you to arrive as early as
possible as first matches will commence at 10:00 am sharp.

Venue is:
Eltham College
Marathon Ground
Grove Park Road
Mottingham
SE9 4QF

Please Note: NO DOGS ALLOWED

Car Parking is limited in the school and will be managed according to the following locations in surrounding Roads

NO PARKING IN MOTTINGHAM LANE - TRAFFIC WARDENS ARE ACTIVE ON SUNDAY MORNINGS

• Court Farm Road (SE9 4LA) - Bromley / Westcombe Park
• Dorset Road (SE9 4RA) – Old Beccs
• Portland Road (SE9 4TR) – Sevenoaks / Old Alleynians
• Clarence Road (SE9 4SH) – Beckenham / Sidcup
• Lulworth Road (SE9 4DL) – Dartfordians
• Avondale Road (SE9 4SN) – Old Colfaneans

The roads are residential and all within 5 minutes walk of the grounds.

Please do park considerately, quietly and please do not block anyone’s driveway. Also, please be aware that enforcement officers operate throughout the weekend.

Alternatively, please use public transport, with regular trains running to Mottingham or Grove Park.

Please note: There is absolutely no parking allowed at College Meadows on Marvels Lane on this day and any cars trying to will be turned away.

Entry Price is £5 per family

Event Timing
8:30 am - Club Registration Opens (at control tent)
9:30 am - Coaches and Referees briefing (at control tent)
10:00 am - Matches kick off
1.30 pm (approx.) - Event concludes

Team Registration
On the day each team must register at the control tent from 8.30 am onwards but in any event by 9.30 am at the absolute latest in order to receive their team registration packs. Please ensure each team brings with them their filled out registration form (attached with this email).

The Festival is played in line with RFU Regulation 15 and teams must inform the organisers if for any reasons their team does not meet that criteria

ALL PLAYERS MUST BE REGISTERED.
(If your team is delayed getting to the start of the Festival please do get your coach / manager to contact our Head of Festivals, Leigh Cotterill, on 0791 737 4277 to enable us to try and assist if possible).

Referees
Each team entered is obliged to supply a referee to help with the festival. If on the day that person cannot fulfil the role, it would be appreciated if you could make one of the OE’s Marshalls or the Control Tent aware immediately to enable us to make alternative arrangements.

First Aid
All teams are asked to provide a First Aider and appropriate first aid kit for the
needs of their players.
Additional First Aid cover will be provided by fully qualified Criticare in the event of an
emergency.

Food and Refreshments
Teas / coffees and soft drinks will be available from 8.00 am in the Pavilion.
The limited licensed bar will be open from midday onwards in the Pavillion.
In addition, from 8.00 am, there will be a Coffee Van in the middle of the grounds serving premium coffee, along with Carnivores BBQ which will serve fresh bacon rolls.
After breakfast service Carnivores will then offer the usual burgers and BBQ selections. Worth tasting, their food is fantastic!

There will be an Ice-Cream van on site. Cook and Mathews will have their usual sports stand on site too, selling all those must have rugby items!

Onsite Professional Photography
DE Photos have been appointed as the Professional Sports and Event Photographers for the event. They will have a stand on the day and will be offering for sale a wide range of high quality photographs taken by professional photographers.
All DE Photo Photographers and staff are DBS-checked and the company operates a strict “Child Protection Policy” and “Code of Ethics”.

Pre-Match Player Safety Checks
Please ensure that boot studs are in line with regulations and fingernails are trimmed before arrival.

Lost Property & Lost Children
Lost property should be handed in to the Control Tent for collection.
Please ensure that younger guests are accompanied by an adult at all times. Lost children should be taken immediately to the Control Tent where an announcement will be made.

Security
Please ensure belongings are kept safe at all times. OE’s cannot accept responsibility for any losses incurred in our parking lot or within the grounds.

Tents/Gazebos
Teams may bring tents, gazebos, shelters etc, however please ensure that they are pitched at least 2 metres away from the edge of any pitch perimeter. Please ensure the gazebo and tent pegs are removed at the end of the Festival.

Litter
You will find a bin liner in each of your registration packs. Please collect up all your rubbish and help the club keep the site free of litter.

Toilets
The toilet facilities including disabled toilets are located in the Pavilion building and will be clearly marked.

Dogs
THESE ARE SCHOOL GROUNDS SO IMPORTANT TO NOTE THAT NO DOGS ALLOWED.

Spare Medals
If your team finds yourself with any spare medals leftover in your team packs, we would be most appreciative if you could return them as soon as you can to the control tent.

The Weather:
Let’s keep our fingers crossed that the weather is kind to us. If it is looking as though there may be any weather issues being forecast for the day, we will update you regularly the week before the Festival....but as it stands at present, all is well.

This just leaves us to wish you a wonderful festival.

Have fun everyone! Yours in Rugby,

Leigh Cotterill
Old Elthamians RFC, Minis Vice Chair & Head of Festivals
mobile: 0791 737 4277 / email: - leighcotterill@hotmail.com

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Foxbury Festival Programme - October 2019

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