Constitution
1 The club will be called P&S RFC and will be affiliated to Northumberland RFU and the RFU.
The clubs home base is The Stocksfield Sportsfield, Main Road, Stocksfield.
Northumberland.
2 Aims & Objectives
The aims and objectives of the club are to provide opportunities for members to play rugby and support the playing of rugby within the area of the town and village. To ensure a duty of care to all members, provide for all members in a way that is fair to everyone.
All other aims and objectives are as set out in the county and RFU documentation.
3 Membership
Membership should consist of officers and members of the club..
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted. Members will be enrolled in one of the following categories:
Honorary Member ( determined by the members)
Full Member ( that is a playing member)
Associate Member ( a non playing member)
Membership fees will be set annually at the AGM and should be paid at the start of each season or upon joining (associates should be at a rate not more than a third of the full membership cost).
4 Officers of the Club
The club has a single committee confirmed at the annual meeting each year. These are:
President
Secretary
Treasurer
County Representative
Fixtures Secretary
Social Secretary
Chairman of Discipline
Club Captain
Executive Officer
Team Captain
Vice Captain
5 Committee
The club will be managed through the Management Committee that consists of the Officers set out above. Only the officers have the right to vote at meeting of the of the Management committee. Any five officers constitute a quorum. The Management Committee will be
convened at set time intervals, or by request from not less than four members of the committee responsible for adopting new policy, codes of conduct and rules that affect the organization of the club
able to establish sub groups from time to time or for a fixed purpose able to ask members or individuals to represent the club on specified occasions or matters responsible for disciplinary hearings of members who infringe club rules and regulations Should four members of the committee call a meeting then this will be done under the heading of an extraordinary general meeting. If the request specifies that it be a full meeting of members then this should happen within 21 days of the Secretary receiving the request in writing.
6 Annual General Meeting
Notice of the Annual General meeting will be given by the Secretary not less than ten working days prior to the meeting. The meeting may receive reports from all officers and will include a statement of accounts. All officers will be elected at the AGM and nominees should be declared not less than five working days prior to the meeting. All members will have the right to vote at the AGM.
7 Finance
All club monies are to be held in an account which bears the name of the club. The club treasurer will be responsible for the finances of the club. The financial year shall be from the last game of the season to the last day of the next season. A full statement of accounts shall be available to the committee at the AGM and financial information be made all members. Monies in the account(s) can only be drawn with at least two of the nominated
officers signatures and amounts over £250 must be confirmed by the committee.
8 Discipline and Appeals
Complaints regarding the behaviour of members should be submitted in writing to the Secretary or President. The Management Committee should meet with ten working days of such a complaint being received. Any 5 committee members can make up the hearing panel. The
outcome will be set out in writing and posted on the notice board or sent directly to the complainant and the accused. Any appeal can be heard by any three committee members that did not take part in
the hearing. The decision of the appeal will be communicated to the committee for ratification prior to any communication with the accused and the appellant. This to be within 5 working days of the appeal and the grounds for that appeal being received by either the secretary or President. All matters of on field and pitch side discipline are generally covered under the NRFU code however the club reserves the right to consider these matters where it is
felt a member brings the club into disrepute by his actions.
9 Dissolution
A resolution to dissolve the club can only be passed at an AGM or at a meeting called for the specific purpose and can only come to be where the majority of the members including at least five committee members so agree. Any assets that remain at the time of dissolution can be passed to another club or the NRFU by agreement of the meeting.
The clubs home base is The Stocksfield Sportsfield, Main Road, Stocksfield.
Northumberland.
2 Aims & Objectives
The aims and objectives of the club are to provide opportunities for members to play rugby and support the playing of rugby within the area of the town and village. To ensure a duty of care to all members, provide for all members in a way that is fair to everyone.
All other aims and objectives are as set out in the county and RFU documentation.
3 Membership
Membership should consist of officers and members of the club..
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted. Members will be enrolled in one of the following categories:
Honorary Member ( determined by the members)
Full Member ( that is a playing member)
Associate Member ( a non playing member)
Membership fees will be set annually at the AGM and should be paid at the start of each season or upon joining (associates should be at a rate not more than a third of the full membership cost).
4 Officers of the Club
The club has a single committee confirmed at the annual meeting each year. These are:
President
Secretary
Treasurer
County Representative
Fixtures Secretary
Social Secretary
Chairman of Discipline
Club Captain
Executive Officer
Team Captain
Vice Captain
5 Committee
The club will be managed through the Management Committee that consists of the Officers set out above. Only the officers have the right to vote at meeting of the of the Management committee. Any five officers constitute a quorum. The Management Committee will be
convened at set time intervals, or by request from not less than four members of the committee responsible for adopting new policy, codes of conduct and rules that affect the organization of the club
able to establish sub groups from time to time or for a fixed purpose able to ask members or individuals to represent the club on specified occasions or matters responsible for disciplinary hearings of members who infringe club rules and regulations Should four members of the committee call a meeting then this will be done under the heading of an extraordinary general meeting. If the request specifies that it be a full meeting of members then this should happen within 21 days of the Secretary receiving the request in writing.
6 Annual General Meeting
Notice of the Annual General meeting will be given by the Secretary not less than ten working days prior to the meeting. The meeting may receive reports from all officers and will include a statement of accounts. All officers will be elected at the AGM and nominees should be declared not less than five working days prior to the meeting. All members will have the right to vote at the AGM.
7 Finance
All club monies are to be held in an account which bears the name of the club. The club treasurer will be responsible for the finances of the club. The financial year shall be from the last game of the season to the last day of the next season. A full statement of accounts shall be available to the committee at the AGM and financial information be made all members. Monies in the account(s) can only be drawn with at least two of the nominated
officers signatures and amounts over £250 must be confirmed by the committee.
8 Discipline and Appeals
Complaints regarding the behaviour of members should be submitted in writing to the Secretary or President. The Management Committee should meet with ten working days of such a complaint being received. Any 5 committee members can make up the hearing panel. The
outcome will be set out in writing and posted on the notice board or sent directly to the complainant and the accused. Any appeal can be heard by any three committee members that did not take part in
the hearing. The decision of the appeal will be communicated to the committee for ratification prior to any communication with the accused and the appellant. This to be within 5 working days of the appeal and the grounds for that appeal being received by either the secretary or President. All matters of on field and pitch side discipline are generally covered under the NRFU code however the club reserves the right to consider these matters where it is
felt a member brings the club into disrepute by his actions.
9 Dissolution
A resolution to dissolve the club can only be passed at an AGM or at a meeting called for the specific purpose and can only come to be where the majority of the members including at least five committee members so agree. Any assets that remain at the time of dissolution can be passed to another club or the NRFU by agreement of the meeting.
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