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WORTHING RFC – MINI FESTIVAL
Mini Mixed & Experienced Festival Sunday April 22nd
Worthing RFC would like to extend a warm welcome all visiting clubs. It is our belief that providing a fair and competitive playing environment, for all boys and girls, is vital to the development of rugby football at our clubs.
Due to the entry this year we are changing the structure of the day to ensure that all of the teams get the maximum playing time.
We were originally hoping to run three pools, Development, Mixed and Experienced, however due to the poor entries for the Development pool we will now be running just the mixed and experienced, any entry’s into the development pools will be moved into the mixed pool automatically.
Play will start at 10:00 am.
Games in each age group will be administered by the managers from the respective Worthing Mini team. On arrival please register your players at the age group control tent, which will be located adjacent to the allocated pitches.
Each team is required to provide a qualified referee, please can you add their name and contact details to the player registration form before you hand it in. We shall allocate a referee from a neutral club to each game where possible.
Each team should nominate a touch judge at the start of every game; this procedure will be overseen by the Worthing pitch marshal.
The pitch allocation PDF(s) are available in the Festival section of the web site, in the event details tab. Teams must erect their tents at least three metres from the touch line.
We will have professional first aid cover on site all day. Paramedics will be on hand to cover any injuries to the players and liaise with the Emergency Services if required. All teams should have a qualified & equipped first-aider with them to attend to minor injuries
Parking on the day is always tight and restricted, so we ask parents to arrange to share cars if at all possible. If you are coming by coach, please can you let us know so we can reserve space in our coach-park.
Please note: We would like to point out that car parking this year is particularly short as our neighbouring fields are now being developed, please, please, please car share where possible. A lot of parking will be street parking off site, please be mindful of our neighbours and do not obstruct drive ways as local enforcement officers will be out. Entry to the club will be by way of Festival programme at £3.
Travel to the club
Worthing RFC is located on the SE corner of the village of Angmering in West Sussex, just of the A259.
A map and directions are available on the website at www.worthingrfc.com
For Satellite Navigation systems please enter either the postcode BN16 4AX or Roundstone Lane.
The Club house will be open all day, with a well stocked bar and kitchen: we ask that boots and muddy kit are not worn inside the club house. Lavatories can be found on the ground floor.
We have arranged for catering outlets to attend including, Burgers, Fish and Chips, Donuts, tea and Coffee
FESTIVAL ENTRY CONDITIONS AND RULES
The Worthing Mini Rugby Festivals shall be conducted entirely under the control of appointed officers from Worthing RFC (“the organising committee”), whose decisions shall in all matters be final. The chairman of the organising committee (“the festival organiser”) or any person temporarily appointed to act in his place shall be empowered to take decisions on behalf of the committee.
QUALIFICATION FOR ENTRY INTO THE FESTIVAL
All clubs participating must have paid the requisite festival entry fees.
Each player must be a member of the club which they represent and registered with the RFU.
(See Exceptions below).
All players must be of the appropriate age for the team which they represent.
(All ages are to be assessed as at midnight 31st August).
At each age group, Under 7s to Under 11s, all teams will compete in a league challenge, with each team playing all of the other teams in their league. For age groups with larger numbers of entries there will be a greater number of pools.
If any club does not have sufficient players at an age group, they may play their players up an age group but only within their respective contact/non-contact groups. Thus, for example, there can be no playing up from U8-U9.
Standard Teams (players+reserves)
U7 Mixed 4 + 2
U8 Mixed 6 + 3
U9 Mixed 7 + 3
U10 Mixed 8 + 4
U11 Mixed 9 + 4
Standard Teams (players+reserves)
U7 Experienced 4 + 2
U8 Experienced 6 + 3
U9 Experienced 7 + 3
U10 Experienced 8 + 4
U11 Experienced 9 + 4
Match Schedule (All age groups)
To accommodate as many teams as possible and with no need to record results or announce winners each age group has one large pool of teams and will play 4 matches each against randomly paired opposition on an allocated pitch.
Scores will not be recorded.
EXCEPTION TO THE FESTIVAL RULES
The organising committee may, in exceptional circumstances, permit a player to play in a team not representing the club to which the player is registered. For example, permission may be granted to raise a scratch team, comprising players from a number of clubs, in the event of a team failing to turn up.
REGISTRATION AND CONDUCT
All teams are required to present a completed registration form to their respective age group Registration Control Point (Tent) between the hours of 9.00 and 09.30 on the morning of the festival, unless they have pre-registered electronically. Inclement weather will see the control points centralised in the club house prior to a pitch side ref and coaches briefing at 9:45, followed by the tournament commencing at 10.00. The following regulations shall apply:
Each team squad must be individually named on the registration form.
The organising committee may require proof of age group eligibility to be produced in respect of a particular player or players.
Any team found to have fielded an ineligible player shall be disqualified from the festival.
Each team must provide their own first aid kit, water spray bottles, and sterile wipes, for the treatment of blood injuries on their team members. Current IRB and RFU guidelines for the treatment of blood injuries and Head Injuries must be adhered to.
The following provisions relate to the standard of conduct required of all teams, players, officials, supporters and other members of the public:-
All individuals must adhere to the Festival Rules applying to the event and must respect the property of Worthing RFC.
By entering the Worthing RFC site all individuals will be deemed to have agreed that Worthing RFC, their servants and agents will not be liable for any loss, injury or damage howsoever caused to the participants, officials or spectators of participating clubs save for death or personal injury caused by the negligence of the organisers, their servants or agents.
During the playing of all matches, no person other than those directly involved as players or officials shall pass beyond such permanent or temporary barriers as may be erected around the pitches and in no case within 3 metres of the field of play.
Participants and officials of participating clubs and all those utilizing facilities at the site are to be responsible for all personal property and valuables at all times.
All persons entering the site will be responsible for the disposal of all refuse and waste in the containers provided.
Each club is responsible for the behaviour of their team, players, officials and supporters. All individuals are expected to conduct themselves in a professional and appropriate manner at all times. Failure to do so may result in a club, team or individual being disqualified from the festival.
Failure to register will result in forfeiture of entry fee.
LAWS GOVERNING THE PLAYING OF MATCHES
Laws for the festival will be as specified in the RFU New Rules of Play but with the incorporation of the clarifications and amendments specified below:-
Each team must arrive at the appointed meeting place beside the pitch on which they are due to play, and there report to the pitch marshal, a minimum of 5 minutes before the match is due to kick-off. Late arrivals hold up the festival and the offending team may be penalised either by defaulting the match or by match points being deducted, at the discretion of the organising committee.
The playing time for all matches shall be as follows:-
U7s & U8s 5 minutes each way
U9s & 10s 6 minutes each way
U11s 7 minutes each way
Up to 2 minutes maximum will be allowed at half-time.
It is the responsibility of individual team coaches to ensure that the maximum training times specified in the RFU Continuum are adhered to. The format of the competition might have to be adjusted to ensure that the regulations concerning the maximum playing time and number of matches given due consideration.
In the event of a clash of colours, the second-named team in the age group draw will be required to change.
Conversion kicks will not be taken in the Under 11competition.
If the referee decides that a player must cease to participate in a match and, in accordance with the Continuum, instructs that a substitution should be made, that player may not participate in any further matches for the duration of the Festival.
Matches must be brought to an end if the try difference rises to more than 6.
All the new law changes and mini rule changes shall be adopted and applied where applicable in each age group.
CHILD WELFARE MATTERS
The organising committee wish to ensure that the provisions of the RFU/RFUW Child Protection Policy are applied during the Festival and ask that all participants support their efforts in this respect. It is appropriate to clarify certain aspects of the policy regarding photography as follows:-
It will be assumed that, in line with RFU/RFUW policy, the parents/guardians of all young persons participating in the Festival have given their consent for photographs to be taken. If this premise is not the case, the coach or manager of the team must inform the organisers.
Worthing RFC has appointed photographers to photograph the event and has ensured valid CRB certificates are available for inspection upon request.
Anyone taking photographs or otherwise recording images of young people at any rugby event must have a valid reason for doing so. It will be assumed that all players, parents, guardians and close relations of players, together with coaches and managers, have such a valid reason. All other persons must contact the organisers to seek permission.
Compliance with these procedures is mandatory and checks will be carried out during the Festival. Persons taking photographs may be asked for proof of identity.
VARIATIONS TO CONDITIONS AND RULES
The organising committee reserves the right to vary these conditions and rules prior to the Festivals, in particular to ensure compliance with any directives issued by the RFU/RFUW. All participating teams will be notified of any such variations prior to the commencement of a specific Festival.