REIGATE LAWN TENNIS CLUB
THE RULES OF THE REIGATE LAWN TENNIS CLUB
In these Rules the following words or expressions have the following meanings.
‘The Club’ The Reigate Lawn Tennis Club.
‘The Rules’ The current Rules as approved in General Meeting.
‘The Bye-Laws’ The Bye-Laws of the Club made pursuant to the Rules.
‘The Committee’ The current Management Committee.
‘Members’ Members of the Club elected pursuant to Rule 7.
‘Honorary or other Persons admitted to the facilities of the Club pursuant to Rules 9 and 10
‘The Club Premises’ The total real estate of the Club.
‘The Table of The Table of Subscriptions and entrance fees from
Subscriptions’ time to time approved in General Meeting or by the Committee pursuant to the Rules.
‘The Club Financial The calendar year ending the 30 September to which day the accounts of the Club shall be Year’ balanced.
‘The Club The calendar year ending the 31 March.
The Club is formed to provide courts and facilities for its Members and generally to encourage and facilitate the playing of lawn tennis in accordance with the Rules of the Lawn Tennis Association.
3. DEEMED KNOWLEDGE OF THE RULES
All Members are deemed to be aware of the content of the Rules and Bye-Laws governing the Club.
4. NUMBER OF MEMBERS
The Committee shall have the power to limit the number of Members in any category.
5. PROPOSAL FOR MEMBERSHIP
5.1 Every candidate for Membership shall attend a tennis standard appraisal to ascertain their membership category and complete an Application Form which, on acceptance, should be sent with the relevant fee to the Membership Secretary.
5.2 No person shall be admitted to Membership or considered as a candidate for Membership without an interval of at least two days between their nomination for Membership and the acceptance for admission to Membership by the Committee.
6. ACCEPTANCE FOR MEMBERSHIP
6.1 Acceptance for Membership shall be vested in the Committee.
6.2 A candidate not elected shall not be proposed for election again within a period of twelve months following the Committee’s decision not to accept him/her.
7. ENTRY TO MEMBERSHIP
7.1 On being accepted as a new Member, the Membership Secretary shall send him/her written notice of the Committee’s decision together with an information pack and how to view the approved Club Rules and Bye-Laws.
7.2 Admission as a new Member will be conditional upon the new Member’s acceptance of and agreement to abide by the approved Club Rules and Bye-Laws and be bound by and subject to the LTA Rules and the LTA Disciplinary Code.
8. CATEGORIES OF MEMBERSHIP
The Club shall comprise the following categories of Members.
8.1 Full Member
Full Membership allows:
8.1.1 the enjoyment of all the amenities of the Club and to represent the Club in matches.
8.1.2 the eligibility to serve as President or Vice-President, in any Office and on the Committee and any Sub-Committee.
8.1.3 the entitlement to participate fully in General Meetings and to vote thereat.
8.1.4 the capacity to exercise all other rights and to share in all the other privileges that are necessarily incidental to full Membership.
Sub-section of Full Membership:
a) Senior Citizen Member is entitled to a reduction in the Subscription on reaching 67 years or over on 1st April in the current season and enjoys all the associated rights as above.
8.2 Off-Peak Member
Any person whose application is accepted by the Committee but on appraisal is excluded from recognized Club Sessions, including Match Practice, and may not represent the Club in matches. An Off-Peak Member has the right to vote.
Any person whose application is accepted by the Committee to play on Monday evenings from 6-00pm onwards and Thursday mornings up to 1pm only and having the same rights as those of a Social Member but in addition may play in the Handicap Tournament and receive paid coaching during off-peak times.
8.4 Social Member
8.4.1 Any person who is eligible to apply for election as a Member except for the entitlement to play tennis on the Club’s courts or represent the Club in matches.
8.4.2 A Social Member is entitled to purchase drinks at the Bar and use the indoor amenities but is not eligible to serve on the Committee or Tennis Sub-Committee and is not entitled to vote at General Meetings.
8.4.3 Social Membership shall include but not be limited to those wishing to play Bridge and any parent or guardian of a Junior Member who does not already have a parent or guardian who is a Member under Rules 8.1 to 8.3 or Rule 9.
8.5 Youth Member
8.5.1 Any person aged between seventeen and twenty one years (twenty five years for a full-time student) on 1st April of the Club Membership Year may apply for Youth Membership.
8.5.2 Youth Members shall enjoy all the entitlements of a Full Member with the exception that they shall not be able to purchase or consume alcohol within the Club Premises until they have reached the age of eighteen.
8.6 Junior Member
8.6.1 Any person aged between eight and sixteen years on 1st April of the Club Membership Year may apply for Junior Membership so long as at least one of his/her parents or guardians is a Member under Rules 8.1 – 8.4 or Rule 9.
8.6.2 Junior Members may attend and speak at General Meetings but they shall not be entitled to:
(i) vote thereat, or
(ii) propose or second candidates’ nominations, or be nominated as Officers, for honorary positions or for positions on any Permanent or other Sub-Committee.
8.6.3 The Committee may attach any conditions to the use of the Club Premises by Junior Members as it may consider necessary. Such conditions shall be contained in the Bye-Laws.
8.7 Kidzone Member
8.7.1 Any child under the age of eight on 1st April of the Club Membership Year may apply for Kidzone Membership so long as at least one of his/her parents or guardians is a Member under Rules 8.1 – 8.4 or Rule 9.
8.7.2 Kidzone Members are not entitled to attend General Meetings.
8.7.3 The Committee may attach any conditions to the use of the Club Premises by Kidzone Members as it may consider necessary. Such conditions shall be contained in the Bye-Laws.
9. HONORARY MEMBERS
9.1 The Committee may elect anyone as an Honorary Member for life or any other period as it may determine in each case.
9.2 An Honorary Member, without being liable for any payment, shall have all the rights and privileges of a Full Member except the right to vote at General Meetings unless awarded the title Honorary Life Member.
10. TEMPORARY MEMBERS
10.1 Anyone who wishes to apply for election as a Temporary Playing Member, at the discretion of the Committee, may do so on the following terms:
10.1.1 the period of Membership shall be for a specific period of time not exceeding in total more than three calendar months in any Club Membership year.
10.1.2 once elected they shall be subject to the Rules and Bye-Laws and payment of the subscription as determined by the Membership Secretary.
10.2 Temporary Members shall be subject to the following restrictions:
10.2.1 they shall not be entitled to hold Office, or to vote at any General Meetings, or to play for any Club team or play in the Club Open and Handicap Tournaments.
10.2.2 Temporary Members who commit breaches of the Rules and Bye-Laws shall be liable to have their Membership immediately cancelled by the Committee, in which event they shall have no claim for the return of any part of their subscription.
11. CHANGES OF CATEGORY OF MEMBERSHIP
Any Members wishing to change their category of Membership shall, subject to the agreement of the Committee and its power to limit numbers contained in Rule 4, give immediate notice in writing to the Membership Secretary. Any alteration in subscription will be payable from that date.
12. SUBSCRIPTION OF MEMBERS
12.1 Members shall pay such subscriptions as are specified in the Table of Subscriptions.
12.2 The Committee shall have the power at any time to propose to alter the amount of any subscription payable subject to agreement by the Members in General Meeting.
13. ENTRANCE FEES
13.1 Each new Member shall be obliged to pay an entrance fee in the sum specified in the Table of Subscriptions.
13.2 Any previous Member returning to the Club after a period of absence shall not be expected to pay another entrance fee.
13.3 The Committee shall have the power at any time to alter the amount of any entrance fee payable by any category of Members, waive the payment of any Entrance Fee or suspend the operation of the Rule for such period and on such terms as it shall think fit.
14. PAYMENT OF SUBSCRIPTIONS
14.1 The subscriptions of any Members obliged under the Rules to pay a subscription shall in the Club Membership Year of their election be at the rate relevant to their category of Membership for the period from the date of their election to the end of the Club Membership Year as determined by the Club in General Meeting and shown in the Table of Subscriptions.
14.2 All other annual subscriptions shall be payable on 1 April in each year. A discount at the rate solely at the discretion of the Committee may be given to existing Members if paid before 1 April.
14.3 If after a written reminder has been given a subscription has not been paid before 1 May following, the defaulter shall, subject to a contrary decision of the Committee, immediately cease to be a Member of the Club.
14.4 In the absolute discretion of the Committee, the defaulter may be readmitted to Membership on payment of all arrears together with interest thereon at a rate to be decided by the Committee but without payment of any further entrance fee.
15. RESIGNATION OF MEMBERSHIP
15.1 Members may resign their Membership by giving to the Membership Secretary written notice to that effect.
15.2 When Junior Members wish to resign it shall be the responsibility of the parent or guardian Member of the Junior Member to ensure that such notice is given.
15.3 It shall not be necessary for written acceptance of such notice of resignation to be given on behalf of the Club by any of its Officers.
16.1 Subject to the remaining provisions of this rule, the Committee shall have the power to refuse Membership or expel a Member only for good and sufficient cause, such as conduct or character likely to bring the Club or the Game into disrepute.
16.2 A Member shall not be expelled unless he/she is given fourteen days written notice of the meeting of the Management Committee at which his/her expulsion shall be considered and written details of the complaint made against him/her.
16.3 The Member shall be given an opportunity to appear before the Committee to answer complaints against him/her. The Member must not be expelled unless at least two-thirds of the Committee then present vote in favour of his/her expulsion.
16.4 The Committee may exclude the Member from the Club’s Premises until the meeting considering his/her expulsion has been held. For the avoidance of doubt, the Member shall be entitled to attend that meeting for the purpose of making his/her representations.
16.5 The Member may appeal against the Committee’s decision by notifying the Committee who shall put the matter to the Club’s Members in General Meeting and decided by a majority vote of Members present and voting at such meeting.
17. EFFECT OF RESIGNATION OR EXPULSION
Any person ceasing to be a Member forfeits all right to and claim upon the Club, its property and its funds and he/she has no right to the return of any part of his/her subscription.
18. ADMISSION OF GUESTS TO THE CLUB PREMISES
Members may introduce guests in their company, but not otherwise, into the Club Premises either as a spectator or a player. The introduction of guests shall be subject to the Rules and Bye-Laws.
19.1 At a General Meeting any Full Adult Member may be elected President of the Club.
19.2 The President of the Club shall hold office for a maximum of five years without re-election or until death or resignation or until he or she ceases to be a Member of the Club unless removed from office by a resolution of the Members in General Meeting.
20. VICE PRESIDENTS
20.1 At a General Meeting any Full Adult Member may be elected a Vice President of the Club either for notable services rendered to the Club or for other meritorious services rendered or for accomplishing an outstanding achievement in connection with the game of lawn tennis.
20.2 A Vice Presidency shall be continuous save that for the duration of a tenure of the Presidency it shall remain in abeyance and that where a holder of the office of Vice President ceases to be a Member it shall terminate.
21.1 The number of Trustees shall be not more than five nor less than three and the property of the Club (other than cash which shall be under the control of the Treasurer) shall be vested in them. They shall deal with the property of the Club as directed by resolution of the Committee (of which an entry in the minute book shall be conclusive evidence).
21.2 The Trustees shall be indemnified against all risk and expense out of the property of the Club.
21.3 The Trustees shall hold office until death, resignation or until removed from the office of Trustee by a resolution of the Committee which may for any reason seem sufficient to a majority of the Members of the Committee present and voting at any meeting.
21.4 Where by reason of such death, resignation or removal it shall appear necessary to the Committee that a new Trustee or Trustees shall be appointed or, if the Committee shall deem it expedient to appoint an additional Trustee or Trustees, the Committee shall by resolution nominate the person or persons to be appointed the new Trustee or Trustees.
21.5 For the purpose of giving effect to such nomination the President is nominated as the person to appoint new Trustees of the Club within the meaning of the Trustee Act 1925 Section 36, and he/she shall by deed appoint the person or persons so nominated by the Committee as the new Trustee or Trustees of the Club and the provisions of the Trustee Act 1925 shall apply to any such appointment.
21.6 A Trustee shall not hold any office in the Club, other than President or Vice-President, nor if he/she is also a Member of the Club hold any appointment on the Committee or any Sub-Committee.
21.7 As soon as possible thereafter the Trustees shall take all lawful and practicable steps to procure the vesting of all property belonging to the Club in the names of the Trustees as constituted after the said appointment.
21.8 The Trustees shall have power to sell, lease, mortgage or pledge any Club property for the purpose of raising or borrowing money for the benefit of the Club in compliance with the directions of the Committee and agreed by the Members in General Meeting.
22. MANAGEMENT OF THE CLUB
The entire management of the Club (except as otherwise provided by the Rules) shall be deputed to the Committee which shall consist of the following Honorary Officers:
A Membership Secretary
A House and Grounds Sub-Committee Chairman
A Tennis Sub-Committee Chairman
A Social Sub-Committee Chairman
A Junior Sub-Committee Chairman
A Ladies’ Captain
A Men’s Captain
23. ELECTION OF THE COMMITTEE
23.1 At each Annual General Meeting all Members of the Committee shall retire, but each shall be eligible for re-election.
23.2 Any two Members, who are entitled to vote, may propose and second any other Member or Members who is or are eligible to hold office with the assent of such nominees by giving notice in writing to the Honorary Secretary at least ten days before the meeting.
23.3 If any such notice is given, all Members entitled to vote shall be given notice of the fact at least three days before the meeting by the posting of the nomination on the Club Committee notice board.
23.4 In the event that no nomination for a particular office on the Committee has been given prior to the Annual General Meeting a nomination, with the nominee’s assent, may be proposed and seconded orally at the Annual General Meeting.
23.5 Voting shall be by show of hands and by simple majority except when there is more than one nomination for a vacancy, when voting shall be by ballot.
23.6 Every voting Member shall be entitled to one vote for each vacancy to be filled.
24. CASUAL VACANCIES ON THE COMMITTEE
In the event of a vacancy on the Committee, the Committee shall have power to appoint any Member of the Club who is eligible to hold office to fill the vacancy.
25. PROCEEDINGS AND DUTIES OF THE COMMITTEE
25.1 The Committee shall meet not less than four times in its year of election to arrange the affairs of the Club.
25.2 At the first meeting of the Committee which shall be held within six weeks of the Annual General Meeting at which the Committee was elected the Committee shall fill any vacancies left open at the Annual General Meeting.
25.3 Notices of all meetings convened shall be sent by the Honorary Secretary to reach every Member of the Committee at least seven days in advance of the meeting.
25.4 The Treasurer, according to the Financial Policy agreed by the Committee, shall
25.4.1 keep proper books of account to enable him/her to present at every Annual General Meeting of the Club an accurate report and statement concerning the finances of the Club.
25.4.2 present an up to date statement of income and expenditure at each Committee Meeting.
25.5 The Honorary Secretary shall take minutes of all proceedings of the Committee, and draft copies of these minutes shall be posted prominently on the Committee notice board for the benefit of Members within fourteen days of such proceedings.
26. SPECIAL POWERS OF THE COMMITTEE
26.1 The Committee may in the interests of good management or in order to facilitate the proper carrying out of any specific projects or other work that will be of benefit to the Club create such new posts and appoint such persons to fill them as it deems necessary.
26.2 Where in the opinion of the Committee the interests of the Club require it, the Committee may create such new categories of Membership and such sub-divisions of those categories and determine such entrance fees and rates of annual subscription for them as it considers necessary and confirmed by Members at the next General Meeting.
27.1 If at any time the Club in General Meeting shall pass a resolution authorising the Committee to raise or borrow money, the Committee shall then be empowered to raise or borrow for the purposes of the Club such amount of money, the sum of which being at the discretion of the Committee, either at one time or from time to time and at such rate of interest and in such form and manner and upon such security as shall be specified in the resolution.
27.2 The Trustees subject to the provisions of Rule 21 shall at the direction of the Committee make all such dispositions of the Club property or any part of the Club property and enter into such agreements in relation to that property as the Committee may deem proper for giving security for such loans and interest.
27.3 All Members of the Club, whether voting on such resolution or not, and all persons becoming Members of the Club after the passing of such resolution, shall be deemed to have assented to the resolution as if they had voted in favour of it.
28.1 There shall be five Permanent Sub-Committees which shall be under the direction of and directly responsible to the Committee as follows:
28.1.1 A Finance and General Purposes Sub-Committee which shall consist of the Chairman, the Treasurer, the Secretary, the House and Grounds Sub-Committee Chairman, the Tennis Sub-Committee Chairman and the Membership Secretary. This Sub-Committee shall meet not less than six times in its year of election to arrange the day to day management of the Club and the controlling of finances within the guidelines and budget given to it by the Committee.
28.1.2 A House and Grounds Sub-Committee which shall consist of the House and Grounds Sub-Committee Chairman and Members deemed necessary for the task of maintaining the Club.
28.1.3 A Tennis Sub-Committee which shall consist of the Tennis Sub-Committee Chairman, the Men’s Captain, the Ladies’ Captain, a Veteran’s representative, a Junior Sub-Committee representative, and Members deemed necessary for the task of carrying out duties related to the tennis playing calendar. At least two persons on this Sub-Committee should be Full Members of the Club who are not on the Committee.
28.1.4 A Social Sub-Committee which shall consist of the Social Sub-Committee Chairman, the organiser of the bar and any Members deemed necessary for the task of carrying out duties related to the social activities.
28.1.5 A Junior Sub-Committee which shall consist of the Junior Sub-Committee Chairman and any Members deemed necessary for the task of carrying out duties related to the juniors.
28.2 The Committee may at any time establish such further Sub-Committees to be responsible to itself as it considers necessary. Each of which shall consist of a Chairman, and such number of Members as is determined by the Committee.
28.3 It shall also be in the power of the Committee at any time to dis-establish existing or to re-establish former Sub-Committees.
28.4 The Committee and the Permanent and other Sub-Committees shall have the power to co-opt additional Members. The Honorary Secretary shall be an ex-officio Member of all Sub-Committees.
28.5 The Permanent and other Sub-Committees shall carry out such duties as may be delegated to them by the Committee and may make recommendations to the Committee on any matters concerned with the management of the Club.
28.6 The Chairmen of Sub-Committees shall report back to the Committee at the next Committee meeting.
29. CHAIRMAN OF MEETINGS
In the absence of the person appointed to take the chair at any meeting whether General, Committee, Permanent or other Sub-Committees, the Members present entitled to vote shall appoint one of their number to preside over the meeting before any business is transacted.
30. ANNUAL GENERAL MEETING
30.1 The Annual General Meeting of the Club shall be held within ninety days of the end of each Club Financial Year upon a date and at a time to be fixed by the Committee for the following purposes:
30.1.1 to receive from the Committee a report, reviewed balance sheet and statement of accounts for the preceding Club Financial Year.
30.1.2 to elect the Committee for the ensuing year.
30.1.3 to appoint a reviewer for the ensuing year, who shall not be eligible to serve on the Committee or any Permanent Sub-Committee during their appointment.
30.1.4 to elect persons to fill such further post or posts as the interests of good management require for a determinate or indeterminate period not exceeding a Club Financial Year.
30.1.5 to decide on any resolution which may be duly submitted to the Meeting.
30.1.6 to discuss any other business.
30.2 Notice and an agenda of the Annual General Meeting including a copy of the report, reviewed balance sheet and statement of accounts shall be sent (by mail or by e-mail) to all Members other than Junior, Kidzone and Temporary Members at least twenty-one days before the Annual General Meeting at the addresses last notified to the Membership Secretary.
31. SPECIAL GENERAL MEETINGS
31.1 A Special General Meeting may be convened by:
31.1.1 the Committee at its discretion at any time for any special purpose, or
31.1.2 on a requisition to the Honorary Secretary signed by not less than ten Members of the Club entitled to vote at General Meetings stating the purpose for which the meeting is to be called.
31.2 Such Special General Meeting shall be held within six weeks of the receipt of such requisition.
32. NOTICE OF GENERAL MEETINGS
32.1 The Honorary Secretary shall at least twenty-one days before the Annual General Meeting or any Special General Meeting send to every Member entitled to attend and to vote at such meeting a notice of the meeting and of the business to be transacted at the meeting.
32.2 Such notice shall be sent by e-mail or by mail to the address of such Member last notified to the Membership Secretary.
32.3 No business other than that of which notice has been so given shall be brought forward at the meeting.
32.4 All notices sent or posted to a Member’s last known address shall be considered as having been duly delivered but neither accidental omissions to send such notices, nor the non-receipt of any notices sent, shall invalidate any proceedings or resolution.
33. CONDUCT OF GENERAL MEETINGS
33.1 At all General Meetings the President shall take the chair.
33.2 The Honorary Secretary shall take minutes of the proceedings at all General Meetings.
33.3 Every Member present and entitled to vote shall have one vote upon every motion.
34.1 The quorums at all General Meetings shall be as follows:
34.1.1 for motions proposed and any addition to, repeal or amendment of the Rules - thirty Members;
34.1.2 for the addition to, repeal or amendment of any Bye-Law - twenty Members;
34.1.3 for all other business - ten Members.
34.2 The quorum for a meeting of the Committee shall be five.
35.1 In General Meeting or Committee unless otherwise stated in the Rules a resolution shall be decided by a simple majority of votes.
35.2 Voting shall be by show of hands unless either the Chairman of the meeting or five Members present and entitled to vote demand a ballot.
35.3 In the case of an equality of votes, the Chairman shall have the casting vote in addition to the vote to which he or she is entitled as a Member attending the meeting.
35.4 Any positive amendment pertinent to the subject matter of a resolution which is properly brought forward shall be voted upon first.
35.4.1 No amendment shall be moved which goes beyond the scope of a resolution already proposed.
35.4.2 If a meeting is not in unanimous agreement that a proposed amendment can properly be moved in accordance with this Rule, it shall require the support of at least two thirds of those present and voting before such proposed amendment can be put to the meeting.
35.4.3 Where the notice convening a meeting sets out the exact wording of a resolution that is to be proposed at the meeting, such resolution shall not be open to amendment.
35.5 To reverse a Committee resolution within the same year of office as it was carried, it shall require the support of at least two thirds of those present and voting at a meeting. It shall be an essential prerequisite that the same notice or full attendance at a meeting as that required by Rule 44.3 relating to the Bye-Laws shall be observed.
36. MEMBERS RESOLUTIONS
Any Member wishing to move any resolution at an Annual General Meeting shall give written notice of the resolution to the Honorary Secretary by the thirty-fifth day preceding the date fixed for the meeting.
At every Annual General Meeting one Member of the Club, not being a Trustee or Member of the Committee, shall be elected to serve as reviewer for the ensuing year. In the event that it is not possible to elect such Member the Committee shall appoint an independent reviewer or firm of auditors.
38. PURCHASE OF INTOXICATING LIQUOR
38.1 The purchase of intoxicating liquor for supply by the Club shall be in the absolute discretion of the Social Sub-Committee.
38.2 The purchase or consumption of intoxicating liquor is not permitted by persons under 18 years of age.
39. PERMITTED HOURS
The permitted hours for the supply of intoxicating liquor shall be as determined in the Club Premises Certificate as issued by the Local Authority in accordance with the Licensing Act in force at the time.
40. PRIVATE BENEFIT NOT TO ACCRUE ON SUPPLIES OR SERVICES
No person shall at any time be entitled to receive at the expense of the Club any commission percentage or similar payment on or with reference to purchases of intoxicating liquor by the Club or supplies or services provided to the Club.
41. PROFITS OR EMOLUMENTS FOR MEMBERS
No Member shall, except for services rendered at the request of the Committee, receive any profit or emoluments from the funds or transactions of the Club.
42. AMENDMENTS OF RULES
42.1 The Rules may be added to, repealed or amended by resolution at any General Meeting provided that no such resolution shall be deemed to have been passed unless it is carried by a majority of at least two-thirds of the Members present and voting on it.
42.2 Following the passing of every resolution which alters either the Rules or the Bye-Laws the Honorary Secretary shall post a notice on the Committee notice board and within six weeks subsequently send a notification to all Members, excluding Junior, Kidzone and Temporary Members.
43.1 Any notice required by the Rules to be given or sent to a Member shall be deemed to have been duly given or sent four working days after it is e-mailed or posted if sent by prepaid post to the address of the Member last notified to the Membership Secretary.
43.2 All notices other than those relating to General Meetings shall be posted by being affixed in a prominent position in the Club Premises on the Committee notice board. It shall be the duty of the Honorary Secretary to ensure that any such notice remains so exhibited for as long as is necessary.
44. BYE-LAWS AND REGULATIONS
44.1 The Committee shall from time to time make, repeal and amend all such Bye-Laws and Regulations (not inconsistent with the Rules) as it shall think expedient for the internal management and well-being of the Club.
44.2 All such Bye-Laws and Regulations shall be binding on the Members until repealed by the Committee or set aside by a resolution of a General Meeting of the Club.
44.3 No business involving the making, repealing or amending of any Bye-Law shall be transacted in committee, unless either notice of such proposed business has been given to each Member of the Committee with the notice convening the meeting, or all the Members of the Committee are present at a particular meeting.
44.4 No resolution concerning the Bye-Laws, moved in either General Meeting or committee, shall be carried except by a majority of at least two-thirds of those present and voting subject to the provisions of the Rules.
45. INTERPRETATION OF The RULES AND BYE-LAWS
The Committee shall be the sole authority within the Club for the interpretation of the Rules and the Bye-Laws; and the decision of the Committee upon any question of interpretation, or upon any matter affecting the Club which is not provided for in the Rules or the Bye-Laws, shall be final and binding upon all Members.
46. STATUS OF THE CLUB
The Club is a non-profit making organization. All profits and surpluses will be used to maintain or improve the Club’s facilities. No profit or surplus will be distributed other than to another non-profit making body or to Members on winding up or dissolution of the Club.
47.1 If at any General Meeting a resolution for the dissolution of the Club shall be passed by a majority of the Members present and entitled to vote, and if such resolution shall be confirmed by a resolution passed by a majority of two-thirds of the Members present and entitled to vote at a Special General Meeting held not less than one month after that meeting at which not less than one-quarter of the Members entitled to vote shall be present, the Committee through the Trustees shall immediately or at any such future date as shall be specified in such resolution proceed to realise the property of the Club.
47.2 After the discharge of all the Club’s liabilities the Committee shall cause the remainder to be equally divided (pro rata according to the rates of subscription) among all Members of the Club of not less than three consecutive years Membership (other than Social, Junior, Kidzone and Temporary Members) and upon the completion of such division, the Club shall be dissolved.
THE BYE-LAWS OF THE REIGATE LAWN TENNIS CLUB
The definitions set out in the Rules shall apply to these Bye-Laws.
2. Allocation of Courts
Prior to February 1st each year, the Tennis Sub-Committee shall prepare a proposal for determining a timetable for the Designated Club Sessions and the allocation of the Courts for the ensuing year. This proposed timetable must be agreed by the Management Committee by the 1st March, following which it shall be displayed on the Club Notice Board and on the web-site.
The agreed timetable shall then remain in force for 12 months commencing 1st April.
3. Supervision of Junior Club Sessions
The Junior Sub-Committee shall arrange a roster of Members to be on duty at the Club Premises for each Junior Club session as designated on the agreed timetable.
4. Courts for Designated Club Sessions
4.1 When other members are waiting to play, those on court must only play one short set (tie-break 5 – 5) and then vacate the court.
4.2 Singles must not be played when other members are waiting to play doubles. When all the courts are in use singles players must make up a four or give way to a doubles.
5. Courts for General Play
For periods when there are no Designated club sessions the Courts available for General Club Play shall be as detailed in the agreed yearly time table subject to the following : -
5.1 Club Matches take precedence over General club play.
5.2 Club Tournament Matches take precedence over General club Play.
5.3 External Postal competition Matches take precedence over General Club Play, but only if prior approval for such match has been given by the Court Booking Officer.
5.4 Senior General club play takes precedence over Junior General Club Play, except on the designated junior/Senior court as appropriate.
5.5 in addition to the general etiquette as detailed under clause 28 of these Bye-Laws, the guidelines for General Club Play at times when there are other Club Members waiting to play, shall be that one short set (tie-break at 5-5) be played. After each such set the court must then be vacated to allow those waiting to play to take the court.
6. Courts for Competitions
The Committee shall have the power to make arrangements for the following: -
6.1 To hire the Courts, including the imposition of a charge, for the use of non-members.
6.2 To hold matches, tournaments or other competitions and to provide Cups and other prizes for such competitions.
6.3 All Matches, tournaments, or other competitions and special use of courts, shall be displayed on the Club Notice Board at least 72 hours in advance.
7. Courts for Matches
All matches must be pre-booked with the Court booking Officer appointed by the Tennis Sub-Committee. The Bookings Officer shall then arrange for the details of such matches to be displayed on the Match Board. The display shall specify the date, the start time and the number of courts to be used.
7.1 A maximum of 4 Courts shall be permitted for playing of matches at any one time except when the acrylic Courts are unfit for play when the maximum will then be 2 Courts. Whenever possible 2 courts only shall be used for match play at any one time and the maximum of 4 Courts shall be used only in unavoidable circumstances.
8. Junior/Senior Court
The entitlement for Junior play at senior times and Senior play at junior time shall be as detailed in the approved yearly timetable.
9. Courts for Coaching
Coaching Courts shall be allocated for the needs of the Club Coach at times as agreed by the Tennis Sub-committee and shall be as detailed in the approved yearly time table. In addition coaches may use free courts but must vacate if requested to do so.
10. Floodlit Courts
Six floodlit Courts are available to members for hire at an hourly rate to be agreed by the Finance and General Purposes Committee on an annual basis.
10.1 At 10:00 p.m. the lights shall be switched off by a time clock. This is a condition of the Local Authority for permission to use the lights.
10.2 The procedure for operating the floodlights shall be displayed on the club Notice Board.
10.3 During winter the floodlit Courts shall be used for regular Club bookings the details of which shall be included in the agreed yearly timetable.
10.4 Any problems or difficulties in relation to the floodlights must be referred to the committee.
11. Court Maintenance
11.1 A Court must not be used if at the proposed time of playing a Member finds the net fully unwound or any plant or machinery or equipment has been left on or around the playing are of the court.
11.2 Only a member of the House and Grounds Sub-Committee can declare a court to be reinstated for play.
12. Care of Courts
12.1 Acrylic Courts: When wet, the courts should be cleared with the roller which may be emptied into the drains at the railway end. After use the roller should be replaced on its side on the balcony.
12.2 All courts: Only proper tennis shoes with non-marking soles are permitted on the courts. Shoes to be brushed clean before entering the courts, and in the case of the artificial grass, when leaving the courts.
12.3 No hard objects or chairs (except plastic) to be taken on any court and all rubbish must be placed in the bin provided. Only plastic glasses and jugs may be taken on court.
12.4 The nets shall be kept tensioned.
12.5 Damage to the courts by racquet or other abuse must be prevented and if possible running into the stop netting avoided.
12.6 gates shall be closed after entry and exit.
13. Tennis Balls
13.1 Tennis balls are to be supplied by the Club for all organised Club sessions designated in the agreed timetable, for Club Matches and at any other time as approved by the Committee.
13.2 members are to be responsible for returning the balls in the appropriate box at the end of each Club session.
13.3 All tennis balls used on the Club Courts must be of the officially approved type.
13.4 No attempt is to be made to retrieve tennis balls hit into the house adjacent to courts 2 and 3.
14. Junior Members
14.1 Court availability for Junior Members shall be as detailed in the agreed yearly timetable.
14.2 Junior Club Members shall take playing precedence over Senior Members at times as detailed in the approved yearly timetable.
14.3 A list of upgraded Junior Members (which has been approved by the Committee) shall be displayed on the notice board and such upgraded Junior Members shall be offered the same playing facilities as Senior Members.
15.1 All Members and Guests must wear only recognised tennis attire whilst playing on the Club Courts.
15.2 All Members and Guests must wear tennis shoes with non-marking soles whilst playing on the Club Courts.
16. Members Change of Address
All Members of the Club including parent/guardians acting on behalf of Junior members shall have the responsibility for giving immediate notice to the Membership Secretary of all changes of address.
17. Liability relating to Loss or Damage and or Injury
17.1 Neither the Club nor any Committee member shall be liable to any Member or Guest of a Member for the following:-
(a) Any loss of or damage to any property occurring from whatever cause on the Club Premises.
(b) Any injury sustained by any Member whilst on the Club Premises.
17.2 The Honorary Secretary shall ensure that a notice to this effect shall at all times be displayed on the club Notice board.
17.3 Any accident occurring on the Club Premises must be recorded in the Accident Book kept by the First Aid Box in the kitchen.
18.1 The name and address of each guest together with the name of the Member introducing the guest shall be entered into the Visitors book kept in the Clubhouse before play commences. Likewise the appropriate Visitors Fee shall be inserted in the envelope provided and deposited before play commences in the letterbox in the Bar door.
18.2 A member shall not introduce as a guest the same person on more than three occasions in any one calendar year except in special circumstances approved by the Committee.
18.3 Neither a former Member who has been expelled or suspended under Club Rule 16 nor a non-member whose contact or presence shall be considered by the Committee to be objectionable or prejudicial to the interests of the Club shall be introduced or admitted to the Club Premises.
18.4 All Members are to be responsible for their Guests to be aware of and strictly observe the Club Rules and Bye-laws.
19. The Club Bar
The Club Bar shall be open at such times as shall be as stipulated by the Social Committee in compliance with rule 39.
20. Intoxicating Liquor/Refreshments
20.1 Intoxicating liquor may be sold for consumption on the club Premises only to Members over the age of 18years for their own consumption or that of their Guests introduced in accordance with Rule 18 and Bye-law 18.
20.2 Charges for refreshments are to be determined by the Committee. Members are not permitted to bring intoxicating liquor onto the Club Premises for consumption thereon except for special occasions which have the prior permission of the Committee.
No betting shall be allowed on the Club Premises unless approved by the Committee.
22.1 Save for the provision of gaming machines or other games as permitted by law and approved by the Committee, the Club Premises shall not be used for gambling or the playing of any games of chance.
22.2 No lottery shall be allowed unless approved by the Committee.
23. Employment of Staff
Subject to any directions given to him or her by the Committee, a Member may be designated by the Committee on behalf of the club to engage staff, stewards and other Club servants as may be required for the efficient and economical running of the Club. Likewise the same person may lawfully terminate such engagement.
All complaints shall be made to the Honorary Secretary, who if unable to deal with such complaints, shall submit them to the Committee whose decision shall be final.
25. Club Property
Members causing directly or indirectly any damage will be expected to reimburse the Club for any such damage to Club property howsoever it may be caused.
All Members are expected to respect Club property and to ensure general tidiness of the Club Premises. At no time may any of the Clubhouse internal furniture be taken outside the building except by formal approval of the House and Grounds Chairman.
27.1 It is forbidden to move behind players or across courts when a game is in progress.
27.2 All Members must conduct themselves in a reasonable and courteous manner towards other Members and Guests whilst they are on Club Premises.
28. Out of Bounds
The Bungalow and garden are out of bounds to all Members at all times.
29. Bicycles, Scooters and Skateboards
29.1 The riding of Bicycles, Scooters and skateboards is forbidden on Club Premises.
29.2 Bicycles and Scooters must be parked at the rear of the Changing Rooms.
29.3 Scooters and Skateboards are not allowed in the Clubhouse.
30. Use of Club Premises
30.1 The Committee may from time to time allocate the use of the whole or part of the Clubhouse for such purposes and for such period as it thinks fit and on such occasions Members and their Guests may be excluded from entry into the building.
30.2 Notification of such occasions shall be by way of a notice in the Clubhouse at least 7 days before the commencement of such use.
30.3 The Committee may at their discretion hire out the Clubhouse or part thereof to any Member or other party upon such terms as the committee think fit.
31.1 All Members should be encouraged to join British Tennis.
31.2 Smoking is forbidden on the Club Premises.
31.3 Dogs on leads are allowed entry into the Club Grounds but at no time are they allowed in the Clubhouse or on the Courts.
31.4 Chewing gum is forbidden on the Club Premises.
REIGATE LAWN TENNIS CLUB