1 Ruislip Rugby Club Must…
a) Appoint a Welfare Officer (plus another person to undertake the role in the absence of the designated
person) who will act as the first point of contact for concerns about the welfare of young people.
b) Publish a Child Protection Policy within the Club. This must include all the detail set out in paragraphs
1.4 to 4.2 of this Policy and Procedures for the Welfare of Young People in the Sport of Rugby Union;
c) Ensure that all officers and committee members are aware of their responsibility in this area and that the Club respond to any indication of poor practice or abuse in line with RFU
d) Implement a policy of Best Practice for all adults working with young e) Ensure that all relevant members who have regular supervisory contact with children or a management responsibility for those working with young people undertake an Enhanced Criminal Records Bureau disclosure; and
f) Identify a disciplinary panel which, where necessary, is able to manage cases of poor practice as identified by the RFU Child Protection
2 Prohibited practices
2.1 Coaches, managers or volunteers including all professional staff must never:
a) Take young people to their own home or any other place where they will be alone with them;
b) Spend any amount of time alone with young people away from others;
c) Take young people alone on car journeys, however short;
d) If it should arise that such situations are unavoidable they should only take place with the full knowledge and consent of someone in charge in the Club/governing body and/or a person with parental responsibility for the young person. In exceptional circumstances where a coach, manager or volunteer cannot obtain the consent of the someone in charge in the Club/governing body and/or person with parental responsibility for the young person then if it is in the welfare interest of the young person, paragraphs 2.1(a) and 2.1(c) do not have to be followed. If this occurs the adult must record the occurrence with the Club/governing body welfare officer.
e) Engage in rough, physical games, sexually provocative games or horseplay with children/young people;
f) Take part as a player in any dynamic contact games or training sessions with young people. If there is a need for an adult to facilitate learning within a coaching session through the use of coaching aids e.g. contact pads, this should be done with the utmost care and with due regard to the safety of the young players;
g) Share a room with a young person unless the individual is the parent/guardian of that young person;
h) Engage in any form of inappropriate sexual contact and/or behavior;
i) Allow any form of inappropriate touching
j) Make sexually suggestive remarks to a young person even in fun;
k) Use inappropriate language or allow young people to use inappropriate language unchallenged;
l) Allow allegations by a young person to go unchallenged, unrecorded or not acted upon;
m) Do things of a personal nature for a young person that they can do for themselves unless you have been requested to do so by the parents/carer (please note that it is recognized that some young people will always need help with things such as lace tying, adjustment of Tag belts, fitting head guards and it is also recognized that this does not preclude anyone attending to an injured/ill young person or rendering first aid);
n) Depart the rugby Club or agreed rendezvous point until the safe dispersal of all young people is complete;
o) Cause an individual to lose self esteem by embarrassing, humiliating or undermining the individual;
p) Treat some young people more favorably than others; or
q) Agree to meet a young person on their own on a one to one basis.
3 Positions of Trust
3.1 All adults who work with young people are in a position of trust which has been invested in them by the parents, the sport and the young person. This relationship can be described as one in which the adult is in a position of power and influence by virtue of their position. Sexual intercourse or touching by an adult with a child under the age of 16 years is unlawful, even where there is apparent consent from the child. A consensual sexual relationship between an adult in a position of trust within the rugby setting and a child over 16 years of age is contrary to the Policy and Procedures for the Welfare of Young People in the Sport of Rugby Union.
3.2 Adults must not encourage a physical or emotionally dependant relationship to develop between the person in a position of trust and the young person in their care.
3.3 All those within the organization have a duty to raise concerns about the behavior of coaches, officials, volunteers, administrators and professional staff which may be harmful to the children, young people in their care, without prejudice to their own position.
4 CRB Disclosure
4.1 All adults who have ‘regular supervisory contact with young people’ must undertake CRB disclosure within eight weeks of their appointment to a position which involves regular supervisory contact with young people. These adults will include:
• Professional Staff
• All coaches/assistant coaches
• Heads of Mini/Midi Rugby sections
• Heads of Youth Rugby Sections
• Team Managers
• All Referees who regularly officiate mini/midi and youth games
• Welfare Officers
• Club administrators.
4.2. CRB disclosures must be conducted through the RFU Child Protection Department who have jurisdiction to deal with any matter arising from any such disclosure.