Constitution


Constitution
of the Scottish Golden Oldies Rugby Association

1.0NAME
The Club shall be called the Scottish Golden Oldies Rugby Association (hereinafter referred to as the Club) and it shall seek affiliation to and be bound by the rules of European Golden Oldies Rugby and the Scottish Rugby Union.
2.0OBJECTS
2.1.The Objects of the Club shall be to develop and promote Golden Oldies Rugby in Scotland and to encourage all aged over 35 to participate in the Game and to expand links with other Golden Oldies Clubs and Associations.
2.2.The Club is committed to encouraging the highest ethical standards. All individuals involved in the Club should conduct themselves with integrity, transparency, accountability and in a fair and equitable manner.
3.0MEMBERSHIP
3.1.The Membership shall consist of the following categories:
OrdinaryOpen to all participating in Golden Oldies Rugby
AssociateOpen to Family members
HonoraryDecided at the discretion of the Management Committee
3.2.Members in each category shall pay Membership fees as fixed at each Annual General Meeting. The Club in General Meeting may also require Members to contribute to the funds of the Club at other occasions.
3.3.All Members joining the Club shall be deemed to accept the terms of this Constitution and any Bye-laws from time to time adopted by the Club, in particular without prejudice to the foregoing generality, the requirement to conduct themselves in accordance with the ethical framework of the Club,and the Bye-Laws as to discipline set out therein.
3.4.All seeking to join the Club shall submit an Application to the Executive Committee. Members shall be admitted by the Executive Committee. Membership is open to all and no Application for Membership will be refused on other than reasonable grounds. There will be no discrimination on the ground of race, occupation, sex or religious, political or other opinion.
3.5 All Playing Members must have their ownn appropriate Insurance Cover.
4.0MANAGEMENT
4.1.The affairs of the Club shall be conducted by an Executive Committee which shall consist of the Officers of the Club plus 6 Ordinary Members, all of whom shall be elected at the Annual General Meeting.
4.2.The Officers of the Club who shall be Honorary, shall be the Chairman, Vice-Chairman, Treasurer and Secretary. If the post of any Officer or Ordinary Committee Member should fall vacant after such an election, the Executive Committee shall have the power to fill the vacancy until the succeeding Annual General Meeting. Such Person nshall have a Full Vote.
4.3.All Executive Committee Members must be Members of the Club.
4.4.The said Officers shall also be the Trustees ex officiis of the Club who shall hold any property belonging to the Club in their name. They shall all be entitled to personal indemnity out of the funds of the Club where they are acting bona fide in their capacity as Officers of the Club.
4.5.The Executive Committee shall have full power to deal with all matters relating to the Club not reserved to a General Meeting in terms of this Constitution, including power to make public and enforce such bye-laws as the Committee feel necessary to govern the activities of the Club (including bye-laws relating to discipline).
5.0GENERAL MEETINGS
5.1.Annual General Meeting
The Clubs shall hold an Annual General Meeting in the month of April or May to:
Approve the Minutes of the previous year's AGM.
Receive a Report from the Chairman and Honorary Secretary.
Receive a Report from the Honorary Treasurer and approve the Annual Accounts.
Elect the Executive Committee.
Appoint someone responsible for certifying the Club accounts.
Fix the subscription for the ensuing year.
Consider changes, if any, to the Constitution.
Review and consider Bye-laws.
Deal with other relevant business.
5.2.Extraordinary General Meeting
An Extraordinary General Meeting shall be called by an application in writing to the Secretary supported by at least one third of the Members of the Club. The Executive Committee shall also have the power to call an Extraordinary Meeting by decision of a simple majority of its Members.
5.3.Notices
At least 14 days notice and the Agenda shall be given to all Voting Members of any General Meeting. No Business shall be conducted unless fair notice thereof is contained in the Agenda.
5.4.Voting
With the exception of changes to the Constitution, decisions put to a vote shall be resolved by simple majority at General Meetings.
The Chairman of the Club shall hold a deliberative as well as a casting vote, if required, at General and Committee Meetings, in each case at the time the Meeting commences its Business.
5.5.Quora
The quorum at General Meetings shall be 35% of the Members and the quorum for Committee Meetings shall be 60% of the Members.
5.6.Changes to the Constitution
Any change to the Constitution shall require a two third majority of those present, eligible to vote and voting at a General Meeting.
A proposal to change the Constitution must be submitted in writing to the Secretary who shall circulate the proposal to all Members and allow seven days for submission of any amendments before calling a Meeting in accordance with rule 5.3 above.
All proposals for changes to the Constitution shall be signed by two Members eligible to vote at a General Meeting.
6.0FINANCE AND ACCOUNTS
6.1.The financial year shall run from April to March.
6.2.The Honorary Treasurer shall be responsible for the preparation of Annual Accounts of the Club.
6.3.The Accounts shall be certified by an appropriate independent person elected annually at the Annual General Meeting.
6.4.All cheques drawn against the Club funds shall be signed by two of three nominated Office-Bearers.
6.5.All Members of the Club shall be jointly and severally responsible for the financial liabilities of the Club.
7.0 EXPULSION
7.1 The Club shall have the Powers to expel any Team or Member of
the Club for any serious breach of the SGOR Constitution, Bye Laws or internal regulations, or ethics of Golden Oldies Rugby after good and sufficient enquiry has been made into the reason for the complaint.
8.0 DISSOLUTION
8.1.The Club is a non-profit making organisation. All profits and surpluses will be used to maintain or improve or develop the Club facilities or to carry out the objects of the Association to which it is affiliated. No profit or surplus will be distributed other than to another non-profit making body on a winding up or dissolution of the Club.
7.2.If, upon the winding up or dissolution of the Club there remains after the satisfaction of all its debt and liabilities any property whatsoever, the same shall be transferred to some other organisation or organisations having objects similar to the objects of the Club, such organisation or organisations to be determined by the members of the Club by Resolution passed at a General Meeting or in the absence of such as resolution (or that the extent to which is cannot be given effect) to the Association to which the Club is affiliated.

Adopted 17th May, 2009

Dave McDonald
Chairman

Katie Barnett
Secretary