Seaford RFC Management committee minutes - Seaford RFC Management Committee Meeting
MINUTESof the Seaford RFC Management Committee Meeting held at the Salts Clubhouse, Seaford on Wednesday, 23rd February 2011
Present: Ian Newby, Les Powell, Nicky Walker, Georgia Raeburn, Jof Bird, Craig Warren, Paul Joy, Pete Joy, Paul Burns. Graham Thompson attended part of the meeting.
The Minutes of the meeting of 12th January 2011 were considered during this meeting. These minutes were deemed to be a true reflection and were authorised by the committee. The outstanding issues from these meetings were discussed as follows:
1. Apologies: Mike Goulding, Andy Booth and Gerry Blatch
2. Matters arising from last meeting:
Accounts: The meeting between Pete /Julian /Graham was still outstanding.
Club lease: According to Rix and Kay the documentation was complete and the
lease had been transferred.
Club Licence: Due to the absence of Julian, an update was not available.
Les to assist with obtaining the licence.
Web-site: A junior parent had volunteered to assist with
uploading information onto the web-site. Details to be obtained and
an invitation to be sent to attend the next committee (NW).
Membership: Problems were being experienced deleting RugbyFirst records.
Jof to speak to RugbyFirst tech support.
Meeting Minutes on Web-site: Nicky to add minutes onto the website.
Alarm: Due to the absence ofJulian no update was available on this.
New Year's Eve 2011: The Riffs were too expensive. Jof to speak to a colleague about
booking a band.
Board meeting of 9th Feb: Finance, recruitment and juniors were discussed.
Company accounts due at Companies House.
17 year old players to pay Junior membership.
Sussex Community Rugby minutes confirm that other clubs are experiencing the same issues with player retention as we are.
3. Health and Safety: Portacabin had not arrived due to the illness of the
Portacabin company owner.
4. Financial Report: This was not available due to the absence of Julian.
5. Seal of Approval: The presentation event, attended by Francis Baron,
was being organised for Sunday 6th March.
Pete and Ian to meet before the next committee meeting to finalise details of how we manage the development plan. 70% already in progress.
5. Any other Business:
Sponsorship: A possible new sponsor (Herbalife) was doing
a presentation to the players on 29th March.
Spectator Behaviour: The language of spectators was discussed and it was
agreed that the Seal of Approval Code of Conduct be
displayed within the club. Committee members were asked to remind spectators to tone down their language if appropriate.
Forthcoming events: Ladies Night - date had been changed to Friday 6th May.
President's Evening - A good response had been
received.
Registration and Player Membership: Jof provided a print out of players and whether they had paid their current membership and whether they were registered. It was agreed to delete some registered players who were no longer involved with the club and Paul Burns/Andy Booth to chase those players not paid up /registered for the necessary documentation.
Some people were still paying by Standing Order to old bank account and Julian to enquire at the bank where these monies were going.
Premiership Final: Pete organising Juniors visit to Premiership Finals on
28th May.
Publicity: Paul Burns had been compiling copy to go into Touchline and RugbyWorld magazine about Seaford.
Downs Leisure: Downs Leisure Centre had agreed to give us advertising space outside the gym in exchange for advertising space at the club.
International Games: It was agreed that any England games would be replayed for the players to watch if the game had taken place while they were playing.
Disciplinary: It was agreed that the club would pay for any administrative fees incurred as a result of disciplinary action but at the AGM it would be proposed that this change and the player should pay.
Due to the level of red cards received this season, we risked points being deducted and Paul Burns/Andy Booth to remind their teams of this.
The meeting closed at 9.20pm.
Secretary: .................................................................
Directors Board Meetings - Wednesday 11th May 2011 (time and venue TBA)
Next Committee Meeting - Wednesday 30th March 2011 @ 7.30pm (Clubhouse)
Wednesday 4th May 2011@ 7.30pm (Clubhouse)
AGM - TBA
Present: Ian Newby, Les Powell, Nicky Walker, Georgia Raeburn, Jof Bird, Craig Warren, Paul Joy, Pete Joy, Paul Burns. Graham Thompson attended part of the meeting.
The Minutes of the meeting of 12th January 2011 were considered during this meeting. These minutes were deemed to be a true reflection and were authorised by the committee. The outstanding issues from these meetings were discussed as follows:
1. Apologies: Mike Goulding, Andy Booth and Gerry Blatch
2. Matters arising from last meeting:
Accounts: The meeting between Pete /Julian /Graham was still outstanding.
Club lease: According to Rix and Kay the documentation was complete and the
lease had been transferred.
Club Licence: Due to the absence of Julian, an update was not available.
Les to assist with obtaining the licence.
Web-site: A junior parent had volunteered to assist with
uploading information onto the web-site. Details to be obtained and
an invitation to be sent to attend the next committee (NW).
Membership: Problems were being experienced deleting RugbyFirst records.
Jof to speak to RugbyFirst tech support.
Meeting Minutes on Web-site: Nicky to add minutes onto the website.
Alarm: Due to the absence ofJulian no update was available on this.
New Year's Eve 2011: The Riffs were too expensive. Jof to speak to a colleague about
booking a band.
Board meeting of 9th Feb: Finance, recruitment and juniors were discussed.
Company accounts due at Companies House.
17 year old players to pay Junior membership.
Sussex Community Rugby minutes confirm that other clubs are experiencing the same issues with player retention as we are.
3. Health and Safety: Portacabin had not arrived due to the illness of the
Portacabin company owner.
4. Financial Report: This was not available due to the absence of Julian.
5. Seal of Approval: The presentation event, attended by Francis Baron,
was being organised for Sunday 6th March.
Pete and Ian to meet before the next committee meeting to finalise details of how we manage the development plan. 70% already in progress.
5. Any other Business:
Sponsorship: A possible new sponsor (Herbalife) was doing
a presentation to the players on 29th March.
Spectator Behaviour: The language of spectators was discussed and it was
agreed that the Seal of Approval Code of Conduct be
displayed within the club. Committee members were asked to remind spectators to tone down their language if appropriate.
Forthcoming events: Ladies Night - date had been changed to Friday 6th May.
President's Evening - A good response had been
received.
Registration and Player Membership: Jof provided a print out of players and whether they had paid their current membership and whether they were registered. It was agreed to delete some registered players who were no longer involved with the club and Paul Burns/Andy Booth to chase those players not paid up /registered for the necessary documentation.
Some people were still paying by Standing Order to old bank account and Julian to enquire at the bank where these monies were going.
Premiership Final: Pete organising Juniors visit to Premiership Finals on
28th May.
Publicity: Paul Burns had been compiling copy to go into Touchline and RugbyWorld magazine about Seaford.
Downs Leisure: Downs Leisure Centre had agreed to give us advertising space outside the gym in exchange for advertising space at the club.
International Games: It was agreed that any England games would be replayed for the players to watch if the game had taken place while they were playing.
Disciplinary: It was agreed that the club would pay for any administrative fees incurred as a result of disciplinary action but at the AGM it would be proposed that this change and the player should pay.
Due to the level of red cards received this season, we risked points being deducted and Paul Burns/Andy Booth to remind their teams of this.
The meeting closed at 9.20pm.
Secretary: .................................................................
Directors Board Meetings - Wednesday 11th May 2011 (time and venue TBA)
Next Committee Meeting - Wednesday 30th March 2011 @ 7.30pm (Clubhouse)
Wednesday 4th May 2011@ 7.30pm (Clubhouse)
AGM - TBA
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