Club Rules
Rules of the Club
1. Name.
The name of the club shall be the Sefton Rugby Union Football Club hereinafter called “the Club”.
2. Object.
The Object of the Club shall be to provide facilities for, and encourage participation in, the playing of the game of Rugby Union Football, in strict accordance with the Laws of the Rugby Football Union.
3. Status.
The Club shall be a members club affiliated to the Rugby Football Union and membership shall consist of such categories hereinafter mentioned. The Club shall welcome all - irrespective of their race, ethnic background, playing ability, gender or any disability - who share its Object and support its interests and good reputation. The Club shall be organised on an amateur basis. Any surplus income or gains shall be reinvested in the Club.
4. Committee and Officers.
4.1. The affairs of the club in all matters not in these rules reserved for the Club in General Meeting shall be controlled by the General Committee, hereinafter called “the Committee”.
4.2. The Committee, eight of whom shall form a quorum, shall consist of:-
(i) The Officers of the Club, with the exception of the Trustees, and.
(ii) Four other non-executive members.
4.3. The Officers of the Club shall consist of the President, the Chairperson, the Honorary Treasurer, the Assistant Treasurer, the Honorary Secretary, the Assistant Secretary, the Fixture Secretary, the Assistant Fixture Secretary, the Membership Secretary, the Team Secretary, Youth Development Officer, the Chairpersons of the following committees: Rugby Committee, Bar Committee, House Committee, Selection Committee, Social Committee, Ways & Means Committee; the team captains, the County Representative, the Press Secretary, the Sponsorship Secretary, the Referees Society Representative, and the Trustees; and such officers shall act in all matters in accordance with the directions of the committee.
4.4. Each of the four non-executive members of the Committee shall be elected at the Annual General Meeting for a term of one year.
4.5. Any of the four non-executive members cannot stand on the Committee in that capacity for more than three successive years but may serve as an Officer of the Club if elected.
4.6. The President shall be elected at an Annual General Meeting on the nomination of the Committee for a term of two years.
4.7. The Officers of the Club, with the exception of the President, shall be elected annually at the Annual General Meeting, and shall be eligible for re-election.
4.8. The team captains and the Chairperson of the Rugby Committee may, notwithstanding Rule 4.7, be elected annually at a members’ meeting convened by the Committee for that purpose at the end of each season, prior to the Annual General Meeting. Notice of the date, time and place of such meeting shall be posted in the clubhouse 21 days before the meeting, and voting eligibility shall be identical to that for a General Meeting.
4.9. A member shall be eligible for election or re-election if that member confirms willingness to stand to the Secretary at or before the Annual General Meeting.
4.10. In the event of a vacancy occurring on the Committee during the course of a year the Committee shall have the power to appoint a member of the Club to fill that vacancy until the next Annual General Meeting. The Committee shall also have the power to co-opt up to four members.
4.11. The Committee shall have the power to appoint one or more sub-committees to deal with any affairs of the Club as shall be specified in the appointment.
4.12. All members of the Club for not less than one playing season, and who are entitled to vote, shall be eligible for election to the Committee.
4.13. The Committee shall meet once a month. In case of equality of votes the member chairing a meeting shall have a second or casting vote.
4.14. The Committee shall have sole management of the ground and the Club property and full control of Club funds, and sole power of making matches.
4.15. The Committee shall from time to time make, alter, or rescind regulations and bye-laws governing the internal affairs of the Club, the use of the ground by members and others, and similarly related matters, which regulations and bye-laws shall become binding upon all members and others.
5. Membership
5.1. There shall be the following categories of membership:
i) Senior Playing Member (over 18 on 1st September)
ii) Student/Unwaged Playing Member
iii) Honorary Life Member
iv) Former Playing Member
v) Ordinary Member
vi) Junior Playing Member (Under18 on 1st September)
vii) Associate Member
viii) Associate Family Membership
5.2. A period of at least two days must elapse between the date of an application for membership and that applicant’s admission to membership, and during that period no privileges of membership shall be allowed.
5.3. Admission to membership shall be confirmed at the next meeting of the Committee.
5.4. Each new member of the Club shall be bound by these Rules, including those specifying voting eligibility according to category of membership, and shall be entitled to all benefits and privileges of membership upon admission; if the first due subscription is not paid within one month from the date of a request made by the Club for payment that admission to membership shall be void, but the Committee may reinstate membership on justifying the delay to their satisfaction.
5.5. The Membership Secretary shall keep a record in which shall be entered the names, addresses, grades of membership, and subscription status of all the members. A list of members shall be available for inspection.
5.6. In consideration of special services rendered to the Club the Committee may elect any person an Honorary Life Member, but if such election is not of a current member of the Club a period of at least two days must elapse before admission to membership. All Honorary Life Members shall, free from annual subscription, be entitled to all benefits and privileges of membership, and be bound by these Rules.
5.7. All members other than Honorary Life Members shall pay a subscription to be determined each year at the Annual General Meeting. Payment shall be due on the first of September in each year. Any member not having paid the subscription by the 30th September in each year shall be notified immediately after that date and the Committee shall have power to post up in the Clubhouse the names of a member whose annual subscription is unpaid by the 30th September in each year. If payment is not paid by the 31st October in that year such member shall be deemed to have forfeited all rights of membership.
5.8. The Committee shall have power to suspend from the Club any member who is considered in their view to be guilty of conduct contrary to the interests of the Club or damaging to its reputation.
5.9. Within 14 days of the suspension of membership of any member the Committee shall meet. All reasonable steps shall be taken to see that the suspended member can attend and is given the opportunity to do so. At the meeting the allegations against the suspended member shall be heard and the opportunity to reply to them shall be given. The Committee shall decide whether to reinstate the suspended member or to terminate membership.
5.10. A copy of the Rules shall be furnished to each member and shall also be displayed in the clubhouse.
5.11. All members playing in matches shall wear the correct Club colours.
6. Trustees.
6.1. The property of the Club shall be vested in Trustees, no more than four in number, each of whom shall be fully indemnified by the Club from all liability incurred from time to time as Trustees and every act or thing done or suffered by the Trustees or Trustee as such shall bind the Club and all members thereof.
6.2 A General Meeting shall have power to remove any of the Trustees, and all vacancies occurring by removal, resignation or death may, or in the case of the number of remaining Trustees falling below two, shall be filled at the same or next General Meeting.
6.3. For the purpose of giving effect to the decisions of the General Meeting on this subject the President is hereby nominated as the person to appoint new Trustees of the Club, within the meaning of Section 36 of the Trustee Act 1925, and the provisions of that Act shall apply to any such appointment.
6.4. Any statement of fact in any such Deed of Appointment shall, in favour of a person dealing bona fide and for value with the Club, be conclusive evidence of the fact so stated.
6.5. The Committee shall have power to borrow for the purposes of the Club such amount of money, (either at one time or from time to time), on such terms and at such rate of interest and in such form and manner upon such security as they shall think fit, and thereupon the Trustees shall at the direction of the Committee make all such dispositions of such Club property or any part thereof and enter into such agreements in relation thereto as the Committee may deem proper for giving security for such loans and interest.
7. General Meeting.
7.1. Only the Committee shall be entitled to call a General Meeting and may do so at any time.
7.2. A General Meeting shall be summoned by the Committee at any time on the requisition of twenty members of the Club who are entitled to attend meetings and vote.
7.3. Thirty members who are entitled to vote shall form a quorum at a General Meeting.
7.4. All members shall be entitled to attend General Meetings and all members with the exception of Associate Members and Junior Members shall be entitled to vote at the same.
7.5. At all General Meetings of the Club every voting member who attends shall be entitled to one vote on each resolution.
7.6. The Annual General Meeting of the Club shall be held between June 1st and July 31st each year. The date shall be fixed by the Committee, and notice of which shall be posted in the clubhouse 28 days before the meeting.
7.7. Ten clear days notice shall be given to members of every General Meeting including its date, time, place and agenda, but failure to receive such notice on the part of any member shall not invalidate proceedings. Details of all proposed resolutions shall be given in the notice.
7.8. Any member, who is entitled to vote, wishing to propose a resolution at a General Meeting, shall give notice in writing to the Honorary Secretary at least 21 days before the meeting. No matter, other than those contained in the agenda, circulated in accordance with the Rules shall be considered at any General Meeting.
7.9. Any member who is entitled to vote, wishing to make a nomination for the election of an Officer or Committee Member must give notice in writing to the Honorary Secretary at least 48 hours prior to the meeting, or on the nomination list posted in the Club. The nomination must be seconded and contain the nominee’s consent. In the absence of written nominations, nominations may be accepted at the meeting provided they are seconded and the nominee’s consent obtained.
7.10 Vice-Presidents may be elected at the Annual General Meeting on the nomination of the Committee.
7.11. In the absence of the Club Chairperson the first item of business shall be to elect a member to chair the Meeting.
7.12. Any member may interrupt the speaker on a point of order. Such members shall have preference of speech and shall proceed to explain the same point of order.
7.13. The mover of a resolution shall speak first. Only the mover shall be allowed to speak twice on the same resolution. The seconder may formally second a resolution and opt to delay making a speech in support until later in the debate.
7.14. The member chairing the Meeting shall decide the order of speaking thereafter.
7.15. Amendments, which may be oral or in writing, during the course of the meeting, shall take three forms:
(i) Words may be omitted from the original motion.
(ii) Words may be added to the original motion, or.
(iii) Words in the original motion may be changed.
7.16. All amendments shall be seconded.
7.17. The Chairman of the Meeting at General Meetings shall in case of equality of votes have a second or casting vote.
7.18. A copy of the balance sheet and accounts for the previous year shall be supplied to each member of the Club attending each Annual General Meeting.
7.19. An auditor shall be appointed at each Annual General Meeting.
8. Intoxicating Liquor.
8.1. The purchase for and supply and sale by the Club of tobacco and intoxicating liquor shall be vested in a sub-committee appointed in accordance with Rule 4.11 and including the Chairperson of the Bar Committee and at least three other members of the General Committee. The supply and sale of intoxicating liquor shall be in accordance with the Licensing Law relevant to the Club at that time.
8.2 The permitted hours for the supply of intoxicating liquor to persons of 18 years of age or over shall be:
Sundays and Good Friday: 12.00 noon. to 10.30 p.m. (12.00 hrs. to 22.30 hrs.)
Monday to Saturday: 11.00 a.m. to 11.00 p.m. (11.00 hrs. to 23.00 hrs.)
9. Visitors.
9.1. Members of another Club, society, or organisation having objects similar to this Club in visiting this Club at its invitation shall be admitted on the Club premises and they and their guests shall be allowed to purchase intoxicating liquor in accordance with the licensing Laws in force at that time that are relevant to the Club for consumption on the premises subject to regulations laid down from time to time by the Committee.
9.2. Any member shall be entitled to introduce guests. The member introducing the guest or guests shall be responsible for their conduct while in the Club.
9.3. No persons shall be permitted to bring their own alcoholic drinks onto the Club premises.
9.4. Notwithstanding anything contained in these rules intoxicating liquor may be supplied during the hours specified in Rule 8.2 or in accordance with the hours permitted by any special order of exemption to members and non- members 18 years of age or over, attending at the Club premises for a function authorised by the Committee provided that:
(i) Such function is a function of the Sefton Rugby Union Football Club, or
(ii) Such function is promoted by a member of the Club who is present at such function, or
(iii) Such other functions not mentioned in (i) (ii) above
10. Dissolution.
10.1. If at any time the Club shall pass in General Meeting by a majority of the members present and entitled to vote a resolution to dissolve itself, the Committee, or failing them the Trustees, shall take immediate steps to convert to money all the property of the Club, with power however to postpone or delay the conversion of any particular property if the Club in General Meeting shall so propose.
10.2. Out of the proceeds of such conversion the Trustees shall discharge all debts and liabilities of the Club, including the expenses of such conversion. Any net assets remaining in the hands of the Trustees after conversion shall be disposed of by them as the Club in General Meeting or (in the absence of a General Meeting) the General Committee shall resolve, provided that they are applied for sporting or charitable purposes by one of the following means:
the purposes of the Rugby Football Union for use in related community sport
the purposes of another community amateur sports club, or
the purposes of a charity,
And thereupon the Club shall for all purposes be dissolved.
10.3. A proposal at a General meeting that the Club distribute its assets by way of a scheme of reconstruction to a Limited Company with similar objects to the Club and then dissolve, shall be passed if supported by a majority of the members present and entitled to vote. The passing of such a proposal shall have the effect of negating the wording of rules 10.1 and 10.2 above.
10.4. Notice of any General Meeting convened to discuss a resolution to dissolve the Club shall be given in accordance with Rules 7.7 and 7.8 except that 21 clear days notice shall be given.
11. Alteration to Rules.
No alteration shall be made to these Rules except at a General Meeting, the notice convening which shall state the proposed alteration.
July 2011 Edition
