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Sheerwater Football Club

Club Constitution
1. Name:
The Club shall be called Sheerwater Football Club, hereinafter referred to as the Sheers.

2. Objectives:
a) The objects of the Club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members and community participation in the same.

3. Membership:
a) The members of the Club from time to time shall be those persons listed in the register of members (the "Membership Register") which shall be maintained by the Club Secretary.
b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
d) The FA and Parent County Association shall be given access to the Membership Register on demand.

4. Management:
The Club shall be managed by a committee, which shall be called the Management Committee, which shall comprise:

a) Chairman
b) Vice-Chairman
c) Secretary
d) Treasurer
e) Minutes Secretary
f) Fixture Secretary
g) Development Official
h) Clubhouse Manager
I) Team Managers & Assistant Managers
j) Club Welfare Officer
k)Social Secretary
l) Club Captain

The Officers and members of the Management Committee shall be elected at the A.G.M.
Each Officer will serve for two years and will be elected on alternate years thus: (a, c, e, g) (b, d, f, I,j,k)
Team managers and assistant mangers shall be elected annually.
The Management Committee will meet once per calendar month or as deemed necessary.

5. Annual General Meeting:
The A.G.M. will take place within eight weeks of the close of the Football League season.
The Management Committee will set the date of the A.G.M.
Twenty-eight days notice of the date of the meeting will be given.
The Treasurer will present a full and audited statement of the Club finances.

6. Extraordinary General Meeting:
An E.G.M. will be called by the Secretary twenty-eight days after the receipt of a notice of request signed by either seven parent-members or by one third of the Management Committee.

7. President:
The members will elect at the A.G.M. a President who will preside over Club affairs. The President shall serve for a two-year term.

8. Vice-Presidents:
These will be elected annually at the A.G.M. from nominated persons who have given long and valuable service to the Club.

9. Alterations and Amendments:
Alterations and amendments to the constitution or rules shall only be made at the A.G.M.
Notice of proposed alterations or amendments to be considered at the A.G.M. shall be submitted to the Secretary no later than thirty days prior to the date of the A.G.M. and such proposals will be published with notice of the A.G.M.

10. Disbandment of the Club:
In the event of the Club being disbanded the Secretary will call a Special General Meeting in order to discuss the disbandment of Club funds and property. Fourteen days notice to be given of any such meeting

11. Finance:
No Officer or member of the Management Committee shall act as auditor.
Official receipts for all monies received shall be signed by the treasurer.
The Management Committee shall authorise cheques to be signed by at least two of its Officers, one of which must be the Treasurer.

12. Subscriptions:
Subscriptions will be payable annually and will be fixed at the A.G.M.

13. Rules and Regulations
The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of the Football Association. The Rules and Regulations of the Football Association Limited and parent County Association and any league or competition to which the club is affiliated for the time being shall be deemed to be incorporated into the club rules.

The club will also abide by the Football Association's Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

The club shall abide by the rules and regulations set by the management committee of Sheerwater Community Centre.

Club Rules
b Rules
1. Colours:
The Club colours will be Royal Blue.

2. Teams:
A manager and an assistant will manage each team.

3. Managers:
The manager and assistant will be over eighteen years of age.

4. Players:
Each player will be a paid up member of the Club. In the event of misconduct of a player whilst representing the Club they shall be liable to such action as deemed necessary by their manager and/or the Management Committee.

5. Management Committee:
The Property and assets of the Club shall be vested in the Committee.
Minutes shall be kept and approved by the Committee.
A quorum for meetings shall be five members.
The Committee shall have full authority for the enforcement of all Club rules.
The Committee shall have the power to suspend or expel any member deemed guilty of conduct prejudicial to the good name of the Club.
The Committee shall have the power to appoint such sub-committees as may from time to time be deemed necessary and shall receive reports from such sub-committees for the final sanction.
In the event of any Committee member resigning the Committee shall have the power to fill such vacancies as may arise in its constitution.
If a Committee member is unable to attend a meeting, due notice must be given to the Secretary.
Any Committee member who does not attend two consecutive Committee meetings without reason shall be called before the Committee to explain him or herself and the Committee shall have the power to take any action deemed necessary.

Shall chair the meetings of the Management Committee. He or she will be responsible for initiating or assisting as required in the furtherance of the Club. He or she shall have the casting vote when votes counted are evenly split.

Will act as Chairman during the absence of the Chairman.

Will be responsible for the administration of the Club.

To be responsible for the accounts and finances of the Club and to keep such bank accounts as required by the Management Committee and to present an audited balance of the accounts at the AGM. To supply to any person having reasonable cause any statement of account as required by the rules of that person's organisation with which the Club is registered. To ensure that all the Club assets are covered by the necessary insurance and that the Club is insured for public liability.

Minutes Secretary:
To be responsible for taking of minutes of all Management Committee meetings and the keeping of minutes record. Distribute minutes to Committee members.

Fixtures Secretary:
To arrange and liase with team managers regarding all fixtures to be played. To organise marking out of pitches.

Clubhouse Manager:
To liase with the Committee regarding the use of the function area and facilities within the clubhouse.

Club Welfare Officer
To co-ordinate child protection and welfare policies within the club.

Club Development Official
Will co-ordinate and progress the development of the club.

6. Resignations:
Should at any time during their period of office an Officer of the Club resign, that position will be filled by that Officer’s deputy or any other Officer agreed by the Committee for the remainder of the resignee's term of office. A co-opted person agreed by the Committee will fill any vacancy remaining. This includes team managers and assistants.

7. Equipment:
All purchases of equipment will be at the discretion of the Committee and in the case of negotiated sponsorship the kit may be selected and purchased by the team manager with the agreement of the sponsor and Committee. The sponsor paying such monies to the treasurer for settlement of account. The Secretary will keep a list of all Club equipment.

8. Finance:
All accounts and invoices received on behalf of the Club will be passed to the Treasurer for payment. All monies received by the Treasurer will be paid into the appropriate account. Team managers must supply a balance sheet to the Treasurer for all sundry income and expenditure applicable to their team before the A.G.M.

9. Sponsorship:
There shall be a sub-committee set up to deal and report on matters of any form of sponsorship and advertising. This committee shall consist of The Chairman, The Vice-Chairman, The Secretary, The Treasurer, and a team manager. If needed ex officio members may be co-opted by the committee.
The sub committee shall review the criteria for sponsorship on a requirement basis, which will be:
a) Team kit and players kit.
b) Requirements of Club vis-a-vis pitch furniture, clubhouse and general finance
c) Requirements of age group not covered in (a)
All sponsorship received by the Club shall be within the rules of the Football Association. No person shall enter into any form of sponsorship deal without the permission and agreement of the Management Committee.

10 Co-opted persons:
The Management Committee may co-opt such persons to the Committee to act, as advisors on any matter as deemed necessary. The co-opted persons shall have no voting rights.



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