Slough Hockey Club

SLOUGH SPORTS CLUB

HEREBY GIVE NOTICE THAT THE 2011 AGM

TO BE HELD AT SLOUGH BOWLS CLUB (Changed from HOCKEY CLUB)

ON WEDENSDAY 7th DECEMBER 2011

COMMENCING AT 7.30pm.

AGENDA.


1. ATTENDANCE

2. APOLOGIES

3. CHAIRMAN'S OPENING ADDRESS

MINUTES OF THE 2010 AGM

4. MATTERS ARISING FORM THE MINUTES

5. TREASURER’S REPORT

6. APPOINTMENT OF THE AUDITORS

7. ELECTION OF OFFICERS FOR 2012

7.1 PRESIDENT
7.2 CHAIRMAN
7.3 SECRETARY
7.4 TREASURER.

8 ELECTION OF VICE- PRESIDENTS

9 PRESENTATION OF THE OTEZMANN CUP

10. PROPOSITIONS TO BE PUT TO THE MEETING,
Including proposed changes to the rules of the club, which can
be found on the clubs notice boards, which copies available
from the Secretary. (See latest copy / details below)

SLOUGH SPORTS CLUB

MINUTES OF THE MEETING TO DISCUSS THE CHANGES TO THE CLUB RULES AS PROPOSED BY THE RULES REVISION SUB COMMITTEE

HELD ON WEDNESDAY 8th DECEMBER 2011
AT SLOUGH BOWLS CLUB

MEETING OPENED AT 19.30pm


1. ATTENDANCE.

Mr. G. Davatwal (Chairman) Mr. M. House (Secretary),
Mr. S.S. Khehar (Treasurer))

Mr. G. Proctor (for Mr. B. Long)
Mr. P. Woods (for Mr. S. Najjiar) (Bowls)
Mr. J. Gumbs, Mr. S. Jetty (Cricket)
Mr. M. Dagger (Hockey)


2. APOLOGIES

None


3. NON-ATTENDANCE

None


Mr. House reported that these proposals had been put forward to bring up to date the club rules taking into account changes in the law, present club section practice and changes required for sections to either retain or obtain ClubMark status.


3.2 It was agreed that professional class of membership should be removed, any professional member to be considered an honorary member and should not have the right to vote at any committee or general meeting...

3.4. A person shall become a member of a Section on the payment of their first subscription after the appropriate Section Committee has approved their application.

Delete all words after “their first subscription”.

Incompatible with club mark.

Agreed.

3.5. Every application for membership must be proposed and seconded by an appropriate section member.

Replace with: Every applicant shall complete in full the appropriate Section’s membership application form and shall agree to follow the section’s acceptance procedures.

Allows sections without club Mark status to retain existing application procedures.

Agreed

3.6. Every applicant for membership must complete the current section application form, signed as proposer by a Playing or Non-playing Member and seconded by another Playing or non-Playing Member of the appropriate section and submit it to the appropriate Section Secretary. Associate Members shall not be entitled to propose or second applicants.

Delete rule

See rule 3.5 & Club Mark requirement

Agreed

3.7. The Name and Address of every applicant with the name of his proposer and seconder and the type of membership for which he is applying, shall be displayed on the appropriate section‘s notice board for a period of at least 7 days before the appropriate Section Committee shall decide the Application

Delete rule

Under “Club Mark” having a proposer and seconder can be seen as discrimination, which is against the law and may render the club closed to the local community. It is a requirement to be non-discriminatory and open to the local community in order to obtain Club Mark

This will not prevent a Section not applying for “Club Mark” requiring a proposer and seconder

Agreed






3.8 Both playing and associate members shall enjoy only the facilities provided by their particular section even though they are members of Slough Sports Club.

Replace with: Both playing and associate members of one Section may use the associate member’s facilities of the other Sections of the Club, provided that they are available and a valid membership card can be produced.

Bringing rules into line with current practice.

Agreed

3.9. A sub committee of not fewer than two or more than four persons appointed by the appropriate Section Committee shall interview every applicant for Associate Membership.

Delete rule.

Incompatible with “Club Mark”. See rule 3.5

Agreed

3.12. A successful applicant for membership must pay their first subscription in full within 14 days after receipt of notice of acceptance otherwise the acceptance shall lapse. A copy of these rules shall be included with the notice of acceptance.

Delete last sentence.

Not needed as the rules should be displayed in the pavilion

Agreed
.


4. MEMBERSHIP RENEWAL.

A member shall, unless decided otherwise by the appropriate Section Committee, be entitled to renew their membership by paying the appropriate annual subscription.

DELETE AND REPLACE WITH.

A member shall be entitled to renew their membership by paying the appropriate annual subscription. A section’s Management Committee may reject an application to renew a member’s subscriptions provided that the section’s disciplinary procedures are followed

Refusal of membership should only be done by following the Section’s disciplinary procedures.

Club Mark requirement.

Agreed



5. HONORARY LIFE MEMBERSHIP.

5.1. A member elected to Honorary Life Membership or to Life Membership prior to the 1/1/2000 shall have the status of a full Playing Member of every Section of the Club and be entitled to written notice of every Section and Club General Meeting.

Change date to 31/12/1999

Aesthetics

Agreed


6. LIFE MEMBERSHIP.

6.1. On payment of the appropriate subscription, a member of good standing with a continued section membership of 5 years or more may become a Life Member of a Section.

Agreed to add following rule

Insert after “appropriate subscription” which shall be at least 10x the full annual subscription,

Sets the minimum subscription

Insert after “or more may” “APPLY TO”

A member does not have an automatic right to become a Life Member


Agreed


9. TERMINATION OF MEMBERSHIP.

9.1 A Section Committee may annul the membership of any section member whose subscription is 6 months or more in arrears.
9.2 A Section Committee may expel a section member from membership by a resolution supported by no less than two thirds of the appropriate Section Committee members.

Replace both rules with: A section management committee may expel a member provided the section’s disciplinary procedures are followed.

Sections to follow their disciplinary procedures. Club mark requirement

Agreed






9.3 The membership of Honorary Life members, Life Members and Vice Presidents who were in office prior to 1/1/2000 may only have their membership terminated by a resolution at the Slough Sports Club AGM supported by no less than two thirds of the members present who are entitled to vote.

Change date to 31/12/1999

Aesthetics

Agreed

9.4 On membership terminating under the provisions of rule 9.1 & 9.2 the former member shall forfeit all right to the privileges of membership of and all claims to the property of the Section, and unless the person is a member of another section of the club.

Delete all words after ‘of the Section’.

Simplification

Agreed


10. CLUB MEMBERSHIP SUBSCRIPTIONS.

10.4 Each section will supply an accurate membership list to both the Club Secretary and Treasurer within one month of the start and end of the section’s playing season.

Replace with: Each section will supply an accurate membership list to the Club Secretary at least 14 days before the date of the Club’s AGM.

Simplification

Agreed

14. VICE PRESIDENTS.

14.1 All Vice-President's elected before 1/1/2000:-

Change dates to 31/12/1999

Aesthetics

Agreed


15. MANAGEMENT COMMITTEE.

15.4 The Management Committee shall meet at least 3 times per year.

Insert at end of sentence: as and when required.
Flexibility

Agreed

New Rule:

The meeting shall transact at least the following items; minutes of the last meeting, financial report and review of the sections affairs

States what the min. transactions are.

Agreed


17. CLUB ANNUAL GENERAL MEETING.

17.1 An Annual General meeting shall be held by December 1st. each year.

Change to: The Annual General Meeting shall be held within 14 days of the 1st. Thursday in December.

Give more flexibility.

Agreed

17.2 Written notice of the date, time and place of the meeting together with the agenda shall be sent to every Vice-President and Life Member in office before 1/1/2000 not later than 21 days before the date of the meeting.

17.2 Change date to 31/12/1999 & time to 28 days

See rule 5 & allow sections more time to complete any required admin

Agreed

17.3 Notice of the date, time and place of the meeting together with the agenda (Except Amendments or Propositions submitted under Rule 31.4) shall be exhibited on the section notice boards for the period from October 1st. to the date of the meeting.

Change time to 28 days before the date of the AGM.

Allow more time to complete any required admin

Agreed

17.4 The meeting shall transact at least the following business: -
17.4.1 Consideration of the audited accounts for the financial year ending the previous September 30th.
17.4.2 Election of Officers.
17.4.3 Appointment of Auditors(s)

New Rule: Minutes of the previous AGM/EGM

Agreed




New Rules:

In the event of the date a general meeting bring changed after the date for the meeting has been published the closing dates for nominations, propositions and amendments shall not be changed.

Agreed

In the event of a meeting being suspended, it shall be re-convened at a venue and date agreed by the meeting, before it is suspended.

Agreed

At the re-convened meeting the original agenda shall be followed with only the un-concluded matters being dealt with.

Agreed

Only members who can produce a valid membership card, or whose membership can be confirmed by the Club Secretary may be admitted to the AGM

Agreed

In the event of the Chairman not being available than the meeting shall elect a member of the Slough Sports Club Management Committee to chair the meeting.

Agreed

The proposal for the President to take the chair in the event of the Chairman not bring available was withdrawn. This resulted in the wording of the proposal on electing a member of the committee to chair the meeting was re-worded


18. CLUB EXTRAORDINARY GENERAL MEETING.


18.3 The date for the Club Extraordinary General Meeting shall be as contained in the resolution of the Management Committee or within 28 days after receipt by the General Secretary of the Requisition.

Change wording: The date for the Club Extraordinary General Meeting must be as contained in the resolution. However a minimum of 28 days written notice shall be given to all members

Simplification & ease admin

Agreed

18.4 Notice: - Written notice of a Club Extraordinary General Meeting shall be sent to every member not later than 14 days before the date of the meeting.

Delete rule.

See new rule 18.3

Agreed

18.6 Quorum: - Rule 17.5 shall apply, except that if there is no quorum present at a meeting requisitioned by members it shall be cancelled and not postponed under Rule 17.5.2 and the deposit forfeit.

Add at end of last sentence “and the business lost”.

Prevents an issue being brought up again & again before next AGM. Admin & cost considerations

Agreed

NEW RULES

Should the meeting have cause to be suspended it will not be re-convened, the deposit forfeit and the business lost.

Agreed

Only members who can produce a valid membership card, or whose membership can be confirmed by the Club Secretary may be admitted to an EGM

Agreed

In the event of the Chairman not being available than the meeting shall elect a member of the Slough Sports Club Management Committee to chair the meeting

The proposal for the President to take the chair in the event of the Chairman not bring available was withdrawn. This resulted in the wording of the proposal on electing a member of the committee to chair the meeting was re-worded


20 TRUSTEES.

20.1 There shall be no fewer than 2 or more than 4 trustees of the Club

Change to: There shall be 4 Trustees of the Club.

Agreed


20.4 The Trustees shall hold office until death or resignation or until removed from office by a resolution of a Club General Meeting.

Change to:

Proposal 1 by The Management Committee

The trustees shall hold office for a period of 4 years, shall retire in rotation and shall be eligible for re-election for further terms of office.

Proposal 2 by the Cricket Section Committee

The Trustees shall be elected every year at the AGM. The period of office shall be from the end of the Club General Meeting at which they are elected to the end of the Club Annual General Meeting following.

Coincidental: Proposal 2 falls if proposition 1 carried


The proposal to charge the sections for the legal costs of changing the Trustees was withdrawn when it was confirmed by Mr. Khehar that the cost was a fixed sum.

A wide-ranging discussion on the role of the Trustees then took place. Should they retain office for life or for one year at a time. Should be more or less visible. Be more or less proactive. Make decisions about the club on their own or only carry out instruction given to them by the slough Sports Club management committee.

Proposal one was accepted by the committee.

On a vote to allow Proposal 2 to be put the meeting only Mr. House, Gumbs & Jetty voted for. All three voiced their concerns. Mr. House stated that the committee cannot stop a proposition going forward but are able to inform the meeting that the committee does not support it.

With the decision becoming very lively on this matter the Chairman called for a halt in the proceedings stating that the propositions will be put to the meeting as written.

Agreed


Mr. Woods asked that as last year members were turning up just in time for the votes a restriction on entry should be imposed. It was agreed that entry to the meeting will be prevented 30 min after the meeting has started. G.D.






NOTES.

1. All nominations for positions are to be in writing, proposed and seconded by playing or ex-playing members of the club and to be received by the Secretary by 10.00pm, Wednesday November 23rd 2011.

2. All propositions to be put to the AGM are to be in writing, proposed, seconded, and received by the Secretary by 10.00pm, Wednesday 23rd. November 2011.

3. All propositions to amend the rules are to be in writing, proposed, seconded and received by the
Secretary by 10.00pm, Thursday October 20th. 2011

4 All amendments to propositions are to be in writing, proposed, seconded and to be received by the Secretary by 10.00pm, Wednesday 30th. NOVEMBER 2011.

5 VOTING. Only fully paid up full members of the club over the age of 16, Life members and Vice-Presidents, who were in office before the 1/1/200 are entitled to vote.


Posted on the notice board on 1/10/11.
M. House
Hon. Sec.

11 Huntington Place
Langley,
Slough,
Berks. SL3 8EY

Mhouse3878@aol.com