Washington RFC Club Constitution
CONSTITUTION STATEMENT.
Washington Rugby Football Club
The name of the club is Washington Rugby Union Football Club and it is affiliated to the Rugby Football Union (RFU) and the Durham County Rugby Football Union (DCRFU).
The aims and objectives of the club
Offer a warm welcome to new faces.
Offer coaching and competitive opportunities in rugby union.
Ensure a duty of care to all members and associates of the club.
Provide services in a way that is fair to everyone.
Provide equal opportunities for all interested parties.
Promote the club as an integral part of the local community.
Membership
All members are subject to the regulations of the constitution and, by joining the club, are deemed to accept these regulations and code of conduct that the club has adopted. Categories of membership are:
Full member
Social/Associate member.
Membership Fees
Membership fees are set annually and are reviewed and agreed by the Management Committee or determined at the Annual General Meeting. Fees will be paid in the form of weekly match subscriptions.
The club retains it's amateur status and, as such, does not recognise the need to pay players for representing the club on the field of play.
Officers of the Club
Officers are elected annually at the Annual General Meeting. All officers retire at the end of each season but are eligible for re-election. The senior officers of the club are.
Chairman.
Honorary Secretary.
Honorary Treasurer.
Fixtures Secretary.
Management Committee
The Management Committee will be responsible for adopting and promoting all new policies, codes of conduct and rules that will affect the organisation of the club.
.
The Management Committee will have powers to appoint sub-committees as necessary and also appoint advisers to the Management Committee as necessary in order to fulfil it's business.
.
The Management Committee are responsible for disciplinary hearings of members who infringe the club's constitution. The Management Committee are responsible for implementing any disciplinary measures following such hearings.
.
.
The persons elected to manage the club throughout the 2011/12 season are:
Honorary Chairman Neil Young
Honorary Secretary David Ribchester
Honorary Treasurer Ian Sykes
Fixtures Secretary Craig Jorgenson
County Representative Neil Young
Team Manager David Ribchester
Coaching Coordinator Neil Young
Refereeing Coordinator Raymond Reay
Club Captain Liam Anderson
Social Secretaries: Phil Hills, Alan Telford and Luke Robson
Finance
Washington RFC is an amateur club with limited resources. Accordingly, under no circumstances whatsoever shall any person be given financial incentive for representing the club on the field of play.
All persons representing the club on the field of play will be expected to pay weekly subs. The fee may be waived for players who are unemployed.
All club monies are banked in a business account held in the name of Washington Rugby Union Football Club.
The club's Honorary Treasurer is responsible for the financial management of the club's resources.
The financial year of the club will end on the the last day of the playing season each year (normally the last Saturday in April).
An audited statement of annual accounts will be available for presentation by the Honorary Treasurer at the Annual General Meeting.
All cheques drawn against club funds should hold the signatures of the Honorary Treasurer and/or Honorary Secretary.
Annual General Meeting
Notice of the Annual General Meeting (AGM) will be served by the club's Honorary Secretary. Not less than 14 day's notice will be given to all members.
The AGM will receive reports from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Honorary Secretary prior to the AGM.
Election of officers will take place at the AGM.
All club members have a right to vote at the AGM.
The Management Committee has the right to call Extraordinary General Meetings (EGM) outside the AGM. Procedures for EGMs will be the same as AGMs.
All persons wishing to put forward points for discussion at the AGM must submit them to the Honorary Secretary at least 14 days beforehand.
Discipline and Appeals
All complaints regarding the behaviour of club members and associates should be submitted in writing to the Honorary Secretary.
Wherever possible, the Management Committee will convene to hear complaints within four days of a complaint being lodged. The Management Committee has the power to take the appropriate disciplinary action, including the termination of club membership in the most extreme of circumstances.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within four days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The Management Committee should consider the appeal within seven days of the Secretary receiving the appeal.
Dissolution
Any resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will be held in trust in the club's bank account until the appropriate actions have been highlighted.
In keeping with the club's ethos, any outstanding funds would be distributed evenly amongst highlighted projects within the local community in order to continue promoting the game of rugby union.
Amendments of the Constitution
The constitution (or parts thereof) will only be changed through democratic agreement by a majority vote at an AGM or EGM.
Declaration
Washington Rugby Football Club hereby adopts and accepts this constitution as a current operating guide for all members and associates.
Washington Rugby Football Club
The name of the club is Washington Rugby Union Football Club and it is affiliated to the Rugby Football Union (RFU) and the Durham County Rugby Football Union (DCRFU).
The aims and objectives of the club
Offer a warm welcome to new faces.
Offer coaching and competitive opportunities in rugby union.
Ensure a duty of care to all members and associates of the club.
Provide services in a way that is fair to everyone.
Provide equal opportunities for all interested parties.
Promote the club as an integral part of the local community.
Membership
All members are subject to the regulations of the constitution and, by joining the club, are deemed to accept these regulations and code of conduct that the club has adopted. Categories of membership are:
Full member
Social/Associate member.
Membership Fees
Membership fees are set annually and are reviewed and agreed by the Management Committee or determined at the Annual General Meeting. Fees will be paid in the form of weekly match subscriptions.
The club retains it's amateur status and, as such, does not recognise the need to pay players for representing the club on the field of play.
Officers of the Club
Officers are elected annually at the Annual General Meeting. All officers retire at the end of each season but are eligible for re-election. The senior officers of the club are.
Chairman.
Honorary Secretary.
Honorary Treasurer.
Fixtures Secretary.
Management Committee
The Management Committee will be responsible for adopting and promoting all new policies, codes of conduct and rules that will affect the organisation of the club.
.
The Management Committee will have powers to appoint sub-committees as necessary and also appoint advisers to the Management Committee as necessary in order to fulfil it's business.
.
The Management Committee are responsible for disciplinary hearings of members who infringe the club's constitution. The Management Committee are responsible for implementing any disciplinary measures following such hearings.
.
.
The persons elected to manage the club throughout the 2011/12 season are:
Honorary Chairman Neil Young
Honorary Secretary David Ribchester
Honorary Treasurer Ian Sykes
Fixtures Secretary Craig Jorgenson
County Representative Neil Young
Team Manager David Ribchester
Coaching Coordinator Neil Young
Refereeing Coordinator Raymond Reay
Club Captain Liam Anderson
Social Secretaries: Phil Hills, Alan Telford and Luke Robson
Finance
Washington RFC is an amateur club with limited resources. Accordingly, under no circumstances whatsoever shall any person be given financial incentive for representing the club on the field of play.
All persons representing the club on the field of play will be expected to pay weekly subs. The fee may be waived for players who are unemployed.
All club monies are banked in a business account held in the name of Washington Rugby Union Football Club.
The club's Honorary Treasurer is responsible for the financial management of the club's resources.
The financial year of the club will end on the the last day of the playing season each year (normally the last Saturday in April).
An audited statement of annual accounts will be available for presentation by the Honorary Treasurer at the Annual General Meeting.
All cheques drawn against club funds should hold the signatures of the Honorary Treasurer and/or Honorary Secretary.
Annual General Meeting
Notice of the Annual General Meeting (AGM) will be served by the club's Honorary Secretary. Not less than 14 day's notice will be given to all members.
The AGM will receive reports from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Honorary Secretary prior to the AGM.
Election of officers will take place at the AGM.
All club members have a right to vote at the AGM.
The Management Committee has the right to call Extraordinary General Meetings (EGM) outside the AGM. Procedures for EGMs will be the same as AGMs.
All persons wishing to put forward points for discussion at the AGM must submit them to the Honorary Secretary at least 14 days beforehand.
Discipline and Appeals
All complaints regarding the behaviour of club members and associates should be submitted in writing to the Honorary Secretary.
Wherever possible, the Management Committee will convene to hear complaints within four days of a complaint being lodged. The Management Committee has the power to take the appropriate disciplinary action, including the termination of club membership in the most extreme of circumstances.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within four days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The Management Committee should consider the appeal within seven days of the Secretary receiving the appeal.
Dissolution
Any resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will be held in trust in the club's bank account until the appropriate actions have been highlighted.
In keeping with the club's ethos, any outstanding funds would be distributed evenly amongst highlighted projects within the local community in order to continue promoting the game of rugby union.
Amendments of the Constitution
The constitution (or parts thereof) will only be changed through democratic agreement by a majority vote at an AGM or EGM.
Declaration
Washington Rugby Football Club hereby adopts and accepts this constitution as a current operating guide for all members and associates.
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