Constitution
Welwyn Lacrosse Club - Constitution.
1. Name
The club will be called Welwyn Lacrosse Club (hereafter called “the club”) and will be affiliated to the English Lacrosse Association (ELA), and also to the South of England Men's Lacrosse Association (SEMLA), and the Southern Counties Women's Lacrosse Association (SCWLA) as appropriate.
2. Aims and objectives
The aims and objectives of the club will be:
• To offer coaching and competitive opportunities in lacrosse.
• To promote the sport of lacrosse
• To ensure a duty of care to all members of the club.
• To provide all its services in a way that is fair to everyone
• To provide all its services on a not for profit basis
• To ensure that all present and future members receive fair and equal treatment.
3. Membership
Membership should consist of officers and members of the club. Membership of the club is open to all individuals provided they comply with this Constitution. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
Members will be enrolled in one of the following categories:
•full member
•junior member
•student member
•volunteer
•coach
4. Membership fees
Membership fees will be set annually and determined at the Annual General Meeting.
Fees will be paid by annual subscription.
5. Officers of the club
The officers of the club will be:
•Chair
•Vice Chair
•Secretary
•Treasurer
•Child protection officer
•Captain Men’s’ senior teams
•Captain Women’s’ senior teams
•Team manager – women
•Team Manager Under 16’s
•Team Manager Under 14’s
•Team Manager Under 12’s
•Membership Secretary
•LDO Coordinator
Officers will be elected annually at the Annual General Meeting. In addition there will be an honorary position of Life President of the Club, to be agreed at the AGM as appropriate.
6. Committee
The club will be managed through the Management Committee consisting of:
•The Chair
•Vice Chair
•Secretary
•Treasurer
•Team Captains
•Team Managers.
Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than six times per year. The quorum required for business to be agreed at Management Committee meetings will be 4.
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club. The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
7. Finance
All club monies will be banked in an account held in the name of the club. The club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on 31 May An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds must hold the signatures of two of the following four Committee Members - the Chair, Vice Chair, Secretary, or Treasurer.
8. Annual general meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 14 clear days' notice to be given to all members.
The AGM will receive minutes of the previous AGM, a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM. Elections of officers are to take place at the AGM.
All fully paid up members have the right to vote at the AGM.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9. Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 14 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing will be reported immediately to the relevant parties by the Secretary, and in writing or by Email to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Secretary receiving the appeal.
10. Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of the ELA or a Club with similar objectives to Welwyn Lacrosse Club.
11. Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
12. Declaration
Welwyn Lacrosse Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
SIGNED: Steve Groves
DATE: 3rd October 2010
POSITION: Club Chair
SIGNED: Tracey Thomas
DATE: 3rd October 2010
POSITION: Club Secretary
1. Name
The club will be called Welwyn Lacrosse Club (hereafter called “the club”) and will be affiliated to the English Lacrosse Association (ELA), and also to the South of England Men's Lacrosse Association (SEMLA), and the Southern Counties Women's Lacrosse Association (SCWLA) as appropriate.
2. Aims and objectives
The aims and objectives of the club will be:
• To offer coaching and competitive opportunities in lacrosse.
• To promote the sport of lacrosse
• To ensure a duty of care to all members of the club.
• To provide all its services in a way that is fair to everyone
• To provide all its services on a not for profit basis
• To ensure that all present and future members receive fair and equal treatment.
3. Membership
Membership should consist of officers and members of the club. Membership of the club is open to all individuals provided they comply with this Constitution. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
Members will be enrolled in one of the following categories:
•full member
•junior member
•student member
•volunteer
•coach
4. Membership fees
Membership fees will be set annually and determined at the Annual General Meeting.
Fees will be paid by annual subscription.
5. Officers of the club
The officers of the club will be:
•Chair
•Vice Chair
•Secretary
•Treasurer
•Child protection officer
•Captain Men’s’ senior teams
•Captain Women’s’ senior teams
•Team manager – women
•Team Manager Under 16’s
•Team Manager Under 14’s
•Team Manager Under 12’s
•Membership Secretary
•LDO Coordinator
Officers will be elected annually at the Annual General Meeting. In addition there will be an honorary position of Life President of the Club, to be agreed at the AGM as appropriate.
6. Committee
The club will be managed through the Management Committee consisting of:
•The Chair
•Vice Chair
•Secretary
•Treasurer
•Team Captains
•Team Managers.
Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than six times per year. The quorum required for business to be agreed at Management Committee meetings will be 4.
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club. The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
7. Finance
All club monies will be banked in an account held in the name of the club. The club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on 31 May An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds must hold the signatures of two of the following four Committee Members - the Chair, Vice Chair, Secretary, or Treasurer.
8. Annual general meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 14 clear days' notice to be given to all members.
The AGM will receive minutes of the previous AGM, a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM. Elections of officers are to take place at the AGM.
All fully paid up members have the right to vote at the AGM.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9. Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 14 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing will be reported immediately to the relevant parties by the Secretary, and in writing or by Email to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Secretary receiving the appeal.
10. Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of the ELA or a Club with similar objectives to Welwyn Lacrosse Club.
11. Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
12. Declaration
Welwyn Lacrosse Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
SIGNED: Steve Groves
DATE: 3rd October 2010
POSITION: Club Chair
SIGNED: Tracey Thomas
DATE: 3rd October 2010
POSITION: Club Secretary
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