Constitution
Constitution
WESTOE RFC JUNIOR SECTION
1 Name
The club will be called Westoe RFC Junior Section and will be affiliated to the Rugby Football Union and South Shields and Westoe Club.
2 Aims and objectives
The aims and objectives of the club will be:
1.To offer coaching and competitive opportunities in rugby union
2.To promote the club within the local community and rugby union
3.To manage the mini and junior section of the club
4.To ensure a duty of care to all members of the club
5.To provide all its services in a way that is fair to everyone
6.To ensure that all present and future members receive fair and equal treatment.
3 Membership
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
Members will be enrolled in one of the following categories:
1.Mini player member
2.Junior player member
4 Membership fees
Membership fees will be set annually and agreed by the Executive/ Management Committee or determined at the Annual General Meeting.
Fees will be paid: annually from 1st September or by weekly subscription.
5 Officers of the club
1.The officers of the club will be:
2.Chair
3.Honorary Secretary
4.Treasurer
5.Fixtures Secretary
6.Schools Liaison Officer
7.Publicity Officer
8.Any other relevant position
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-election.
6 Committee
The club will be managed through the Management Committee consisting of:
Chair, JuniorSecretary, Treasurer, Fixtures Secretary, Named Coaches and Club Contacts Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than 8 per year.
The quorum required for business to be agreed at Management Committee meetings will be: 3
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
7 Finance
All club monies will be banked in an account held in the name of the club.
The Junior Treasurer and Secretary will be responsible for the finances of the club.
The financial year of the club will end on: August 30th
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
8 Annual General Meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Election of officers is to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 25% of current membership numbers.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9 Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 30 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 30 days of the Secretary receiving the appeal.
10 Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of South Shields and Westoe Club rugby section.
The following dissolution clause applies to any funds awarded from external sources:
If the Committee, by a simple majority, decides at any time to dissolve the Association, it shall give at least 21 days notice of a meeting to all members of the Association who have the power to vote. If such a decision is confirmed by a majority of those present and voting at the meeting, the management shall have the power to dispose of any assets held by the Association. Any assets remaining after the satisfaction of any proper debts or liabilities shall be given or transferred to such charitable groups or groups having similar objects to the Association as the committee may decide.
11 Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
12 Declaration
Westoe RFC Junior Section hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
Signed :Date :
Name :P. Waters
Position : Chairman
Signed :Date :
Name :J. Duncan
Position : Secretary
WESTOE RFC JUNIOR SECTION
1 Name
The club will be called Westoe RFC Junior Section and will be affiliated to the Rugby Football Union and South Shields and Westoe Club.
2 Aims and objectives
The aims and objectives of the club will be:
1.To offer coaching and competitive opportunities in rugby union
2.To promote the club within the local community and rugby union
3.To manage the mini and junior section of the club
4.To ensure a duty of care to all members of the club
5.To provide all its services in a way that is fair to everyone
6.To ensure that all present and future members receive fair and equal treatment.
3 Membership
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
Members will be enrolled in one of the following categories:
1.Mini player member
2.Junior player member
4 Membership fees
Membership fees will be set annually and agreed by the Executive/ Management Committee or determined at the Annual General Meeting.
Fees will be paid: annually from 1st September or by weekly subscription.
5 Officers of the club
1.The officers of the club will be:
2.Chair
3.Honorary Secretary
4.Treasurer
5.Fixtures Secretary
6.Schools Liaison Officer
7.Publicity Officer
8.Any other relevant position
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-election.
6 Committee
The club will be managed through the Management Committee consisting of:
Chair, JuniorSecretary, Treasurer, Fixtures Secretary, Named Coaches and Club Contacts Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than 8 per year.
The quorum required for business to be agreed at Management Committee meetings will be: 3
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
7 Finance
All club monies will be banked in an account held in the name of the club.
The Junior Treasurer and Secretary will be responsible for the finances of the club.
The financial year of the club will end on: August 30th
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
8 Annual General Meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Election of officers is to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 25% of current membership numbers.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9 Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 30 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 30 days of the Secretary receiving the appeal.
10 Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of South Shields and Westoe Club rugby section.
The following dissolution clause applies to any funds awarded from external sources:
If the Committee, by a simple majority, decides at any time to dissolve the Association, it shall give at least 21 days notice of a meeting to all members of the Association who have the power to vote. If such a decision is confirmed by a majority of those present and voting at the meeting, the management shall have the power to dispose of any assets held by the Association. Any assets remaining after the satisfaction of any proper debts or liabilities shall be given or transferred to such charitable groups or groups having similar objects to the Association as the committee may decide.
11 Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
12 Declaration
Westoe RFC Junior Section hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
Signed :Date :
Name :P. Waters
Position : Chairman
Signed :Date :
Name :J. Duncan
Position : Secretary
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