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Constitution

CLUB CONSTITUTION AND RULES

1: NAME

The name of the Club shall be the Winnington Park Rugby Football Club, (hereinafter called the Club), and the Club shall be affiliated to both the Rugby Football Union and the Cheshire Rugby Football Union.

2: AIMS AND OBJECTIVES

The object of the Club is to provide facilities and promote participation of the whole community in the sport of Rugby Union. In order to achieve this objective the Club will aim to:
1.provide coaching and competitive opportunities in the sport of Rugby Union Football.
2.provide social facilities for its members.
3.promote Rugby Football Union and the Club within the local community irrespective of gender, race or ability.
4.effectively manage the grounds and facilities of the Club.
5.ensure a duty of care for all members and visitors of the Club.
6.provide all the Club services in a way that is fair to all members.
7.ensure that all present and future members receive fair and equal treatment.

3: CLUB COLOURS

The Committee shall determine the Club colours.

4: CONSTITUTION OF THE COMMITTEE & OFFICERS

1.The affairs of the Club shall be administered by the Committee (hereinafter called "The Committee"). The Committee shall consist of The President (appointed by the outgoing committee), and the following persons elected at the Annual General Meeting. The Chairman, The Vice-Chairman, The Secretary, The Treasurer, The Membership Secretary, The Senior Players Representative and the Chairman of Junior & Mini Rugby.

2.The Committee shall have power to co-opt up to two additional members of the Club to fill any casual vacancy, which may occur up to the Annual General Meeting. Members of the Committee shall be eligible for re-election.

3.The Committee shall meet as and when required, but no less frequently than five times in a season. Three members form a quorum. The Committee may invite the attendance at any meeting of such persons as it deems fit.

4.The Committee who shall appoint Club Members to assist shall undertake the general management of the Club and these Members shall be designated as Officers of the Club. The Officers appointed shall be responsible for Finance, House & Grounds, Membership, Bar, Team Management and any other function that The Committee may consider necessary. The Committee shall give terms of reference to all such Officers at he time of appointment.

5.The Committee shall make By-laws (not inconsistent with these Rules) as it may from time to time think desirable for the Management of the Club.

6.The Committee and Officers of the Club shall retire at the end of each year, but will be eligible for re-election or appointment.

5: ANNUAL GENERAL MEETING

There shall be held an Annual General Meeting of the Club before the 31st July in each year of which the Secretary shall give at least 14 days notice to the members. The President, or in his / her absence, a member of the Committee shall take the chair at the Annual General Meeting. At the Annual General Meeting 25 members shall form a quorum.
The Agenda of the Annual General Meeting shall be:

1.To read and confirm the Minutes of the previous Annual General Meeting
2.To receive from the Committee reports on the general condition and progress of the Club during the preceding year
3.To receive accounts and balance sheet for the preceding year, which will comply with current RFU guidelines
4.To elect for the ensuing year members of The Committee.
5.To transact any other business relating to the affairs of the Club, of which at least seven days notice in writing has been given to the Secretary for inclusion in the agenda. No business other than that appearing on the agenda shall be transacted except by permission of the Chairman of the meeting.

6: EXTRAORDINARY GENERAL MEETING

The Committee shall have power to call an Extraordinary General Meeting of the members at any time by giving seven days notice. The Committee shall at any time call an Extraordinary General Meeting upon seven days notice after receipt by the Secretary of a request signed by at least ten members. At an Extraordinary General Meeting, 25 members shall form a quorum.

7: MEMBERSHIP
Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of Rugby Union as a particular sport.
The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.
The following classes of membership will exist:

1.ORDINARY MEMBERS
Ordinary Membership shall be open to all individuals over the age of eighteen. Such members shall be known as Ordinary Members and they shall be eligible for election to the Committee and shall have full voting rights at AGMs or EGMs. Ordinary Members in full time education aged 21 or under shall be eligible for a discounted
subscription.
2.ORDINARY MEMBER AND FAMILY
Ordinary Membership inclusive of family shall be open to all individuals over the age of eighteen. Such members shall be known as Ordinary Members and Family and they shall be eligible for election to the Committee and shall have full voting rights at AGMs or EGMs. Family shall be spouse or partner and all their children under the age of eighteen. Children under the age of eighteen shall not be eligible for election to The Committee nor shall they have voting rights at AGMs or EGMs
3.VICE-PRESIDENTS
The Committee may invite such persons being non-players as they may think fit to be Vice-Presidents of the Club who shall be entitled to the same use and facilities of the Clubhouse as Ordinary Members. Such members shall be known as Vice-Presidents and they shall be eligible for election to the Committee and shall have the same voting rights as Ordinary Members.
4.JUNIOR MEMBERS
Junior Membership shall be open to all persons up to the age of eighteen. Junior members shall be entitled to use all outdoor athletic, recreational and social facilities provided by the Club.
Junior members will be allowed entry to those portions of the Club premises as the Committee shall from time to time determine but in no circumstances shall they be entitled to purchase intoxicants.
Except where otherwise stated, the general rules governing adult membership shall apply. A Junior Member shall not be eligible for election to The Committee nor shall they have voting rights at AGMs or EGMs.
5.HONORARY LIFE MEMBERS
The Committee shall have power to appoint, in recognition of services rendered to the Club, Honorary Life Members, who shall be entitled to all the privileges of Ordinary Members. The number of Honorary Life Members so appointed shall not normally exceed one for every 50 Ordinary Members of the Club.

8: APPLICATION FOR MEMBERSHIP

Application for membership shall be made on an annual basis and shall be via a form prescribed by The Committee to comply with Data Protection legislation.
All applications for membership must be sent to the Membership Secretary. The Membership Secretary shall have delegated responsibility to accept or reject such applications.
Applications rejected by the Membership Secretary shall be presented to The Committee for a final decision.
No person shall be considered as a Member or be entitled to the benefits of membership until his/her application has been accepted and their subscription paid.

9: VISITORS

Visitors and Guests using the Club facilities must be introduced by a fully paid up member and must be signed in, in the Visitors Book. No visitor may be signed in on more than three occasions in any one Club year.
A charge can be made in respect of any Visitor or Guest introduced on any day or evening as directed by the Club Committee.
On certain occasions it will be authorised that the entrances to Club grounds may be closed to enable entrance fees to be collected at the gates.
Persons who are members of a visiting team or authorised parties from a recognised Club, Institution or like body shall, at the sole discretion of the Committee, be admitted to the Club grounds and premises during the period in any one day when they shall be in or about the Club premises on being introduced by the Secretary or an appointed deputy who at the time of introduction shall enter his/her name, the number of visitors and the description of the visiting team or authorised party in the temporary members book provided for the
purpose.
Such person will be entitled to purchase intoxicants during the permitted hours of the Club for consumption on the Club premises. In no circumstances shall any such person purchase intoxicants for consumption off the premises.

10: GUESTS

An Ordinary or other member may introduce guests to the Club premises. The introducing member shall enter in the Visitors Book provided for the purpose, his / her name and the names of the guests. Guests are not permitted to remain on the Club premises after the departure of the introducing member who shall also be responsible for the behaviour of his / her guests whilst on the Club premises.

11: NON-MEMBERS ATTENDING PRIVATE FUNCTIONS AND SPORTING COMPETITIONS.

Notwithstanding anything herein contained when the Club premises are:
Hired and used for the purposes of a banquet dinner dance, wedding reception, birthday, engagement or anniversary party or reunion or other similar function of a private nature not open to admission of the general public on payment only of a fee at the date of such function the Committee shall have power to provide for the supply to and consumption of intoxicating liquors by those attending the function notwithstanding they are non-members of the Club but it shall be a condition precedent to such supply and consumption that the person hiring the Club premises for the above purpose shall supply to the Secretary of the club at least forty
eight hours before the function in question the numbers of those attending.
Attended by persons participating either as competitors or spectators at open sporting competitions from time to time organised by the Club not limited to members of the Club and whether or not an entrance fee is charged the Committee shall have power to provide for the supply to and consumption of intoxicating liquors by such persons notwithstanding they are non-members of the Club but only during the day or days when such competition is held.
Provided always
Where such function or competition takes place outside of permitted hours application for the supply and consumption of intoxicating liquors shall be made to the Licensing Authority for the necessary special order of exemption
And
In no circumstances shall intoxicating liquor be supplied for consumption off the premises otherwise than to a member of the Club.

12: LIABILITY OF MEMBERS

The only financial liability of members is for such payments to the Club as are provided for in these rules.

13: MEMBERSHIP CARDS

Membership cards will be renewed following acceptance of application and payment of annual subscriptions
All members must at all times be prepared to produce on demand by any Club Official or member of the Club staff his / her membership card. Any member who falls to produce his / her membership card on demand may be refused admission to the Club grounds or premises or if already admitted, may be requested to leave.

14: LIST OF MEMBERS

A list of members shall be readily available for inspection by members in the Club

15: MEMBERS CHILDREN

Children who are members shall be admitted to the grounds and facilities of the club only when other adult members are present. Members shall be responsible for the proper conduct of their children whilst on the Club premises.

16: DISCIPLINE

Any member or guest misconducting himself / herself on or about the Club premises may be asked and, if necessary, compelled to leave at once by direction of a Member of the Committee or a nominated deputy.

The Secretary shall have power temporarily to suspend any offender pending consideration of the circumstances by the Committee. The Committee shall have power to suspend or expel a member for conduct which, in the opinion of the Committee, is likely to bring the Club or the sport into disrepute provided that
The member has been given opportunity to explain his / her conduct.
A formal resolution of the facts be put forward and carried by a majority of two-thirds of the Committee present
This procedure shall be completed within 14 days from the date of suspension.
A member so suspended or expelled shall
Have no claim on the Club for repayment of any part of his / her subscription previously paid;
Be prohibited from entering or using such of the Club premises and grounds as the Committee may decide.

17: HOUSE AND GROUNDS COMMITTEE
All matters relating to the purchase for the Club and the supply to the Club to its members or the sale to specified visitors of intoxicating liquor and food shall be managed by an Officer of The Club responsible for the bar and kitchen.
Accounts for the bar and kitchen will be presented to The Committee from time to time.

18: TRUSTEES
The Committee shall appoint not more than four Trustees of the Club and the property of the Club (other than cash which shall be under the control of the Treasurer) including the power to enter into guarantees charge sub-let or mortgage the same, shall be vested in them to be dealt with by them as the entry in the Minute Book shall be conclusive evidence. The Trustees shall be indemnified against risk and expense out of the Club property. The Trustees shall hold office until death or until otherwise removed from office. Where by reason of any such death, resignation or removal it shall appear necessary to the remaining Trustees that a
new Trustee or Trustees shall be appointed, the remaining Trustees in consultation with the
Committee shall nominate the person or persons to be appointed the new Trustee or Trustees.

19: CLUB YEAR

The financial year for the Club shall be from the 1st day of June to the 31st day of May.

20: COMPLAINTS

Members having any complaints to make against any employee of the Club, fellow member, or guest, shall communicate in writing with the Secretary, who shall bring the complaint before the Committee.

21: CLUB HOURS

The Club premises shall be open for recreational and social activities during hours determined by the Committee.

22: INTOXICATING LIQUOR

The hours during which intoxicating liquor may be supplied shall be fixed by the Committee from time to time within the limits prescribed by the Licensing Law for the time being in force. No intoxicating liquors shall be supplied for consumption off the premises except to a member on the premises, and such intoxicating liquor shall be supplied and removed from the premises only during the permitted hours. The prices of all wines, spirits minerals and ales shall be shown on a list in the bars of the Club.

23: CLUB PREMISES AND GROUND;

The Club premises, grounds and property shall not any time be used for political or sectarian purposes. The Committee shall have power to make a charge for admittance to the Club premises and/or grounds on special occasions to guests or to members, and also power to reserve the Club premises and/or grounds at its discretion.

24: DAMAGE TO CLUB PROPERTY

Any member breaking or damaging any of the furniture or other property of the Club shall pay for the same such sum not exceeding the value of the article broken or damaged as the Committee may think proper.

25: RISKS TO PERSONS AND PROPERTY

Persons using the Club grounds, car park and premises shall be deemed to do so at their own risk and the Committee shall be under no responsibility whatever for any loss of or damage to persons, cars, clothes, jewellery, money or other property of any kind whatsoever brought by, sent to or left by employees of the Club, members, visitors or guests on the Club premises.

26: CLUB RULES

Copies of the Constitution and Club rules shall be posted in the Club premises and on the Club website as the Committee shall decide. All members will be subject to the Constitution and Club Rules and by joining the Club will be deemed to have accepted the Constitution and Club rules.

27: BY-LAWS AND REGULATIONS

Notice of all By-laws and regulations made and approved by the Committee and notices convening meetings and special instructions from the Committee, shall be posted on the Club notice board, and on the Club website as the Committee may decide

28: INTERPRETATION OF RULES

The Committee shall be the sole authority for the interpretation of the Rules and of the Regulations made from time to time by the Committee and the decision of the Committee upon any question of interpretation or any matter affecting the Club and not provided for by these rules or by the Regulations shall be binding on the members.

29: AMENDMENT OF RULES

These Rules and By-laws may be added to, repealed or amended by resolution of the Committee subject to ratification at the next Annual or Extraordinary General Meeting by a resolution passed by a simple majority of the Members voting thereon.

30: SECTIONS OF THE CLUB

The Committee shall have power to approve or otherwise the formation or dissolution of any section of the Club for the purpose of advancing the Club's interests and/or activities. New sections of the Club shall not be started without the approval of the Committee.

31: CLUB SUBSCRIPTIONS

1.The annual subscription of the Club shall be payable in advance and during the period 1st August to 31st October of each year.
2.Payment of the appropriate annual subscription shall entitle a member to free entrance to the grounds and Club premises on all ordinary occasions, and to participation in any of the games or amusements provided by the Club on payment of fees decided upon by the Committee. On special occasions the Committee shall have power to charge special fees to members.
3.The Committee shall have power to alter the annual subscription and / or fees from time to time. A notice setting out all fees payable shall be posted permanently on the notice board in the Clubroom. No person shall be entitled to the privileges of membership who has not paid or renewed his / her subscription for the current year.
4.The Committee shall have power at its discretion to prohibit from entering or using the Club premises and grounds on all occasion, any member who has failed to renew his her subscription by October 31st on any one year. A member so prohibited may regain the full privileges of his / her membership on payment of the subscription due, which shall not be at a less rate than the full annual subscription. A member may retire from membership on giving one month's notice in writing to the Secretary of the Club but no subscription or part thereof shall be refunded on cessation of membership.

32: FINANCE

1.The income and profits of the Club whenever derived, shall be applied solely towards the benefit of the Club, and shall be allocated in the discretion of the Committee to the redemption of debt, reduction of subscriptions payable by the members, or otherwise in improving the amenities of the Club for the benefit of members generally.
2.No portion of the said profits shall be paid by way of bonus to the members or third parties.
3.All monies shall be banked in an account held in the name of the Club.
4.The Club Treasurer shall be responsible for the financial affairs of the Club.
5.The Club Treasurer shall present to the AGM accounts and balance sheet for the preceding year, which will comply with current RFU guidelines.

33: DISSOLUTION OF THE CLUB

In the event of the dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Club but shall be given or transferred to the Rugby Football Union for use by them for related community sports.

34:EQUITY POLICY STATEMENT

The Club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sports England definition of equity:
Sports equity is about fairness in sport, equity of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally acceptable to everyone in society.
The Club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.
The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.
The club will deal with any incidence of discriminatory behaviour seriously, accordingly to club disciplinary procedures.

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