Buckingham Rugby Football Union Limited

Buckingham RUFC Ltd Minutes AGM Monday 30th April 2018

• Attendees – 25 members.
A Leach (Meeting chairman), F Gemmell, T Norman, A Flack, A Smith, A White, M Hawker, T Hinton, J Scarr, J Temple, T Hawkins, S Hodges, J Nichols, J Cook, E Weingart, D Lambert, I Kinman, N Lepper, G Phillips, S Smith, W Landon, S Wells, A Stobbs, R Hawker, ANO

Apologies from : G Shaw, R Bray, P Hodges, J Phillips, M Blackwell, S Williams, D Fellingham

• Minutes of 2016 AGM – read and accepted

• Senior Rugby Report – Andy White
Andy White gave his report covering all senior rugby, focussing mainly on 1st xv
Additional forwards coach appointed to eventually succeed Kelly Wallis.

• Mitres Rugby Report – Simon Wells
Simon Wells gave his report on 2nd xv season. Simon will continue as 2s manager.
SW and John Lambert thanked for their outstanding efforts in revitalising the 2s

Cavaliers (3rd xv) league winners shield passed to the club ; will be presented to team at Players Dinner

• Academy Rugby Report – Ed Gibson
Report submitted and read out. Ed is standing down as Academy manager after several successful seasons. Thanks to EG

• Swans Report - Nicola Lepper
Report submitted and presented. Nicola will continue as Swans captain.
Very good year for Swans, going from strength to strength. Cygnet U15 girls will start to feed through in 2 – 3 years. Swans continue in same league next season.

• Youth Section Report - Emma Weingart and Simon Smith
Report submitted and presented. Structure for next season outlined. Key figures continue in key roles. EW stated she had thoroughly enjoyed her role as Mini chair.
AL thanked the Youth section leads for their ongoing good work. Regularly our 1st xv side has 15 of 18 players who have come the Youth section.

• Hon Secretary’s Report (F Gemmell)
Report submitted and presented. Facility upgrades, future possible projects covered.
Social and fundraising events mentioned, also sponsors, Ring Road Garages as well as BCQ and R &B. Volunteers were recognised and rewarded in various ways.
AL thanked FG for his administration of the club

• Treasurers Report (A Leach and B Boggie)
Annual Accounts submitted and accepted.

50% of Clubhouse refurbishing cost of £27K is in the expenditure, but none of the Wren grant income is shown, complicating the picture slightly. Seniors subs are down from last season partly due to monthly collection rather than start of season, and Academy subs are shown in Youth accounts this year. Youth contribution of £25K towards refurbishment and club running costs. Higher than normal expenditure on kit purchases.

Youth accounts show strong performance, with a sound cash balance in hand.

AL stated that club generally is in sound financial health, with our long term loans covered by our cash at hand should the (unlikely) need arise.

J Cook thanked AL & BB for their work. Particularly pleased that the senior and youth accounts were now presented in the same structure, and that the Treasurers were working very well together.

David Lambert, who reviews the club accounts, commented that he felt the club was in very good shape financially.

• Election of Officers and Committee
Officers elected as per Nominations list.
JC and FG standing down as Co-Chairs, succeeded by Simon Smith.

General Committee elected as per Nominations List
Anthony Flack, Dave Cummins and Ed Gibson standing down. Simon Wells joins committee
Several vacancies on general committee remains to be filled by co-option

New Mini and Junior reps join committee (Paul Wildman, Sarah Fraser-Boggie)
Academy rep / manager is TBD

• Election of captains, vice captains, team managers
Positions filled as per nominations list
1st xv captain and vice captains group will be determined during pre season training in July
1st xv manager role filled by Steve Glendinning
2nd and 3rd xv managers as before, Simon Wells & Adam Boothby
Head of Senior Rugby – Yan Mallet
Head of Youth Rugby – Dan Fellingham

• Auditing of accounts
The meeting confirmed that the club accounts should continue to be unaudited for the forthcoming year. David Lambert, club member and certified chartered accountant, was confirmed to review the club’s accounts on behalf of the membership.

• Any Other Business
300 Club monthly draw was made. £250 – Julian Scarr ; £100 - Paddy O’Gorman.
AL commented that anyone present who was not in the 300 Club ... should be !

Sally Hodges raised some queries on VP memberships. Thought we should be promoting VP membership amongst the youth section. (Academy coaches are normally offered VP membership foc when they step up from Junior section, with a view to them remaining VPs)
Some confusion over ‘joint’ VP membership, with some couples paying two subs, some just one. Part of this has been historical and can be addressed.

AL thanked the club volunteers for their continued contributions. We remain successful because we all volunteer.

Gordon Phillips suggested that we should promote the benefits of gift aided donations to the membership.

AL thanked EW for the very professional slide presentation

AL advised the meeting that Julian Cook had been deservedly presented with Clubman of the Year at the recent Lunch

AL spoke on the retirement from Committee of Anthony Flack after 50 years a club member, 43 of which on Committee and thanked him for his years of dedicated service. AF had been presented with a silver plate at the VP Lunch.

AF thanked the club for his presentation and said he’d still be on the touchline every Saturday. He thanked AL,FG,JC for the last two seasons where they between them had held down a wide range of posts
Meeting closed 9.20

Updated 20:55 - 30 Aug 2019 by Buckingham Rugby