1.0 The Supporters Club’s Year and Audit
1.1 The Supporters Club year shall run from 1st July to 30th June. Once in every year the accounts of the Supporters Club shall be prepared for presentation at an Annual General Meeting.
2.0 General Meetings
2.1 An Annual General Meeting of the Supporters Club shall be held in each year at such a time and place as the committee shall determine, but within six (6) months of the end of each financial year.
2.2 Twenty-one days prior notice of the Annual General Meeting of the Supporters Club shall be given to members. Fourteen days prior notice will be given for Extraordinary General meetings.
2.3 Extraordinary General Meetings of the Supporters Club shall be held at such times as may be determined by the committee, or by written request of a minimum of 15, or 50% of adult members, whichever is the lower, of the Supporters Club.
2.4 At any meeting, voting shall be by show of hands or by ballot paper, whichever procedure is deemed more suitable by the Chairman. The Chairman shall have no vote at any meeting, except in the case of a tie.
2.5 The Chairman may invite any person to attend an Annual General or Extraordinary General Meetings in a non-voting capacity at the request of the members.
3.1 The Supporters Club shall meet at least four times in each calendar year, at such times and places as shall be determined by the members.
3.2 The Chairman may invite any person to attend its meetings in a non-voting capacity at the request of the members.
3.3 Questions arising at a meeting shall be decided by a majority of votes. In the case of an equality of votes, the Chairman shall have the casting vote.
4.1 Membership is open to any person who:
a) Is a supporter of Ashton United FC.
b) Agrees to be bound by these rules and the constitution; and
c) Is not subject to any football related ban or disciplinary action.
4.2 The members will decide and issue a form of application for membership. Members are to pay an annual subscription of such a sum and payment method as they shall decide.
4.3 Every candidate will complete the membership form and agree to make payment as decided by the club rules.
4.4 All applications and proposals may be considered by the members at their discretion to decide whether the candidate should be accepted for membership.
4.5 Membership shall be renewable annually from 1 July each calendar year.
4.6 In the event of a member making payment to the Supporters Club for an excursion fare, match ticket or other organized event and subsequently failing to turn up, any repayment of the monies received will be at the discretion of the members.
4.7 If any payment made by a member is by cheque and is for any reason dishonoured upon presentation, then, in addition to making good any payment still due, the member concerned will be liable to meet any administrative or bank charges incurred in consequence of the cheque not being met at the first attempt.
4.8 The members shall have the power to reprimand, suspend or expel any member who shall infringe any rule or whose conduct shall, in their opinion, render him/her unfit for membership. Before any such suspension the member concerned shall be given the right to explain his or her conduct to the members. A suspended member shall forfeit all rights of membership during suspension. No expelled or suspended member will be entitled to the return of any part of his or her membership fee.
4.9 No member may use the name or title of the Supporters Club without the authority of the members.
4.10 Other than travel arrangements made by members authorised for that purpose, no financial liability will be accepted by the Supporters Club for any transport arranged by the member or any group of members, nor will any such arrangements fall within the scope of any insurance cover arranged by the Supporters Club.
5.1 The committee shall appoint a Chairman, Secretary, Treasurer and such other officers as they deem necessary, from amongst its elected members.
6.1 The quorum at members meetings of the Supporters Club shall not be less than ten (10) members (one of which must be the Chairman or Secretary).
6.2 The quorum at Annual General Meetings and Extraordinary General Meetings shall not be less than 15 members or 50% of the membership, whichever is the lower.
7.1 The Supporters Club shall have a general account at a bank to be determined by the members and all cheques drawn on that account shall bear at least two of the signatures of the Secretary, Treasurer and one other nominated member.
7.2 Separate accounts may be opened for specific purpose at the discretion of the members, provided that a minimum of two signatures is always required.
7.3 The members shall appoint another member as Assistant Treasurer in order for the accounts to be prepared for the Annual General Meeting, should the need arise.
8.1 Alterations to these rules may only be made if the assent of a majority of those members present and voting is received at a special meeting of the members convened for that specific purpose.
8.2 A resolution for the alteration of the rules shall be received by the Secretary at least seven clear days before the meeting of which clear notice in writing shall be given by the Secretary to the members and shall include notice of the alterations proposed.
8.3 Any such amendment shall subsequently be adopted or amended or repealed at the next general meeting of the supporters club by 75% of the members present who are entitled to vote.
9.0 Relationship with the Football Club
9.1 The committee will represent the views of the membership by means of regular meetings with the football club representatives.
9.2 The Supporters Club will be represented by one or all of its officers at such meetings.
10.0 Unspecified Matters
10.1 Any matter not covered by the above rules shall be dealt with by the members.