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Pitchero Club

The official Aldershot & Fleet RUFC. est.1991 app


Child Protection

Safeguarding Policy

The Aldershot and Fleet RUF Club Safeguarding Officers are Chris Palmer, Sean Kelly, Rob Hunt

If you have any concerns or questions about the clubs policies, child protection, bullying, something you may have seen or are worried about, please contact the Safeguarding officer for advice.

Aldershot and Fleet RUFC acknowledge its responsibility to safeguard the welfare of all children involved in rugby at our club. As a club we adhere to the RFU’s Safeguarding policies and procedures, recommended practices and guidelines and endorse and adopt the statements contained within these documents. These can be viewed at:

Under Child Protection laws and RFU policy, a “child” is anyone under the age of 18 engaged in any rugby union activity.

The Key Principles of the RFU Safeguarding Policy are that:
• The welfare of the child is, and must always be, paramount to any other considerations
• All participants regardless of age, gender, ability or disability, race, faith, size, language or sexual identity have the right to protection from abuse or harm and should be able to enjoy their rugby in a positive, safe and enjoyable environment
• All allegations or suspicions of abuse, neglect, harm, discrimination and poor practice will be taken seriously and responded to swiftly, fairly and appropriately
• Everyone involved in the sport will work in partnership to promote the welfare, health and develop-ment of children

All rugby coaches, coaching assistants, first aiders and team managers must
• respect the rights, dignity and worth of every young person with whom they work with and treat them equally within the context of rugby union
• undertake an enhanced DBS clearance with the RFU if working in a regulated activity (involving un-supervised access to children)
• place the physical and emotional well being of all young players above all other considerations, in-cluding the development of performance.
• understand that the relationship that develops with the players with whom they work must be based on mutual trust and respect
• ensure that all activities undertaken are appropriate to the age, maturity, experience and ability of the young players
• encourage young players to accept responsibility for their own behaviour and performance
be aware of good safeguarding practices so that any poor practices will be addressed immediately

It is EVERYONE'S responsibility at a rugby club to report concerns.

Aldershot and Fleet RUFC is committed to working in partnership with parents/carers and statutory agencies in order to safeguard the young people at our club.

The Club Safeguarding Officer should be the first point of call with any concerns, however advice and guid-ance if the Safeguarding Officer is unavailable can also be sought from:

• Hampshire RFU Safeguarding Manager: Michele Amos
Tel: 07884 271543 E-mail:

• NSPCC Helpline: 0800 8800 5000 and website
• Childline: 0800 1111

Changing Room Protocol:
When changing facilities are used, the club will arrange for them to be supervised by at least two adults (DBS checked) of the appropriate gender for the players using the facilities. This also includes ensuring that all your club's coaches, parents, officials and spectators are aware that adults must not change at the same time, using the same facilities as children.


Social Networking and Communication:
We Do not participate in communication with children in the midi age range on social networking sites or by personal text messaging. Contact with players will always be via (or copied to) their parent or carer usually verbally, by newsletter, the club website or by email. There is however, a Facebook page for the Colt age range to support communication with youth players, parents are invited to be members of this page and the page is administrated and monitored by two DBS cleared coaches.

In line with the RFU, Aldershot and Fleet positively encourage parents and spectators to take photographs of participants involved in rugby union to celebrate the ethos and spirit of the sport. However the following guidelines should be followed;
* Written parental permission must be sought for photographs to be taken by the club and parents should be informed of how the photos will be used.
* Photographs should be of the activity or team not individual children.
* Parents may be asked to register their intentions if they wish to take their own photographs.
Further guidance can be found in the RFU Safeguarding Toolkit;

First Aid Arrangements and Emergency Procedures
Not every injury can be prevented especially in a contact sport such as rugby, so it is essential that in the event of an injury, adequate first aid procedures/ first aiders are in place.
The safety of all players is of paramount importance and as a club, we ensure that, whenever a game or training occurs appropriate first aid cover and equipment will be provided. There is access to a telephone in a clubhouse so emergency assistance can be summoned immediately.
Please see the First Aid and Emergencies Policy which outlines what to do in the event of injuries/accidents, who the first aider for each age group/event is, plus CLEAR concussion guidance. This includes clear pro-cedures for return to play after injury which ALL coaches and coaching assistants should be aware of.
All injuries should be recorded by the age group first aider and serious injuries requiring medical atten-tion/follow-up must be reported to the Club Safeguarding officer.

Link to RFU First Aid advice
Link to RFU Concussion advice:

Aldershot and Fleet RUFC aim to create a safe and secure learning environment where individuals treat each other with respect and understanding. Bullying will not be tolerated at all. Bullying will be taken serious-ly, responded to promptly, and procedures followed to deal with the situation. It is the responsibility of every adult working in rugby union whether professional or volunteer, to ensure that all young people can enjoy the sport in a safe enjoyable environment. Bullying is deliberately hurtful behaviour which results in the victim feeling distressed. Bullying occurs when this behaviour is exercised through the use of power rather than an exchange between equals.
Establishing a positive Club ethos
The most important aspect of our strategy to combat bullying is the creation of a positive and inclusive ethos. This begins with how adults treat each other, parents, and players: with respect and understanding, even in difficult situations. Concerns expressed by players and parents are always listened to carefully and taken seriously.

We promote and follow the RFU Core Values (

Everyone involved in rugby in England, whether as a player, coach, referee, administrator, parent or specta-tor is expected to uphold the Core Values of our sport:

Teamwork – Respect – Enjoyment – Discipline – Sportsmanship

• Play to win – but not at all cost
• Win with dignity, lose with grace
• Observe the Laws and regulations of the game
• Respect opponents, referees and all participants
• Reject cheating, racism, violence and drugs
• Value volunteers and paid officials alike
• Enjoy the game

We aim to be constantly promoting and reinforcing positive behaviour and developing all children's self-esteem through celebration of achievement. In this way, by aiming to 'include' everyone in the rugby com-munity, it is much less likely either those children will become a focus for bullying, or that others may resort to bullying
We encourage children, parents and club personnel to report any suspected instances of bullying to a mem-ber of the coaching staff or to the Safeguarding Officer.

Following RFU guidance we adhere to the following ratios and where possible exceed them; Under 8’s – 1:8; Under 12’s – 1:10. Each age group will have at least one DBS cleared coach and any coaches or vol-unteers awaiting DBS clearance will be supervised (both within sight and hearing) at all times.

Managing Touchline Behaviour
We do not tolerate poor touchline behaviour, it will be addressed at every level. Spectators and coaches alike MUST NOT enter the field of play without the referees permission whilst a game of rugby is in pro-gress unless there are exceptional circumstances. Poor behaviour on the touchline is no more acceptable than poor behaviour on the pitch.

Tours are a longstanding tradition of rugby. This Safeguarding policy remains in place at all times alongside the RFU tour guidance.

Further Guidance;
• (Age Grade Rugby) Regulation 15
• (Safeguarding) Regulation 21

Last reviewed: April 2015

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