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General Data Protection Regulation Policy

Privacy Notice
Aylesbury United Juniors FC is committed to protecting and respecting your privacy.
This notice explains why and how we may use personal information we collect before, during and after your membership with us; or before, during and after your participation in a Club activity.
References to “Club”, “we”, “our” or “us” within this privacy notice relate to Aylesbury Utd Juniors FC.
This notice explains how we comply with the law on data protection and what your rights are.
The Club is the Data Controller for any personal data you provide for the purposes of your membership or the participation in an activity; and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.
If you have any queries regarding this policy or the data collected, please contact the Club by emailing: aylesburyunitedjuniors@gmail.com

What information do we collect:
You may provide us with information about yourself by completing forms, corresponding with us by phone, email, social media platforms, and messaging services or otherwise.
This information may also relate to a child (a person under the age of 18 years old) joining as a member/player or taking part in a club activity.
The information we collect may include:

  • Personal Contact Details – Name; Title; Date of Birth; Gender; Home Address; Postcode; Telephone Numbers; Email Addresses; Proof of Identity; Parent/Guardian Information; Emergency Contact Information; School Attended, School Year Group.
  • We may also collect information when you voluntarily complete surveys, provide feedback and participate in competitions.
  • We may take suitable photos during matches / training / events.
  • Website usage information may be collected using cookies.
  • As part of the club registration process we will collect your consent and preferences on how we use your information.
  • Although subject to a separate policy; we collect information from those who voluntary perform particular roles within the club.
  • Depending upon the role, volunteers may be required to undergo a Disclosure & Barring Service check through the Football Association.

Special Categories of Personal Information
We request details of a playing members Doctor; and any relevant medical conditions.
This information is required to assist us in providing safe sessions and where practicable, facilitate a member’s participation in sport and any Club activity.

Non-Member Personal Data
On occasion we may collect personal data from non-members.
A non-member may be a participant who fills in a registration form prior to their participation in a Club activity such as any number of taster sessions, a trial period, any number of training sessions, our MiniDuck sessions, holiday courses.
This information will be obtained with consent and unless requested earlier; stored for no more than 1 year when it will be destroyed securely.
We will always need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.

Why we need your personal data:
The reason we need your Personal Data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the Club; or to accommodate your participation in a Club activity.
Our lawful basis for processing your personal is that we have a contractual obligation to you as a member or participant, to provide the services you are registering for.

We will use your information:
For Membership and Club Management

  • processing of membership forms and payments;
  • to be able to deal with emergencies (including medical);
  • sharing data with members to provide information about club activities, invitation to social events; membership renewals;
  • to keep in contact with you about Club matters which may be via various types of communication methods including emails, phone calls, text messages and messaging apps such as Teamer; WhatsApp etc. (Also see section regarding social media).
  • club newsletter promoting club activity, information relevant to club policies/procedures; fundraising; Club kit/merchandise; promotions and offers from sponsors;
  • publishing of match reports, score lines and team sheets.

For training and competition entry:

  • sharing personal data with Club Managers/Coaches and/or Officials to administer training sessions;
  • sharing personal data with Club Managers/Coaches and/or Officials to administer matches against other Clubs/Teams;
  • sharing personal data with Club Managers/Coaches and/or Officials to administer entry into events;
  • sharing personal data