Barry Wanderers Cricket Club

Constitution.

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1. Name

The Club shall be called Barry Wanderers Cricket Club (hereinafter called the Club)

2. Affiliation

1. The Club shall be affiliated to the Cricket Wales and the England and Wales Cricket Board

2. The Club is a member of the South East Wales Cricket league

3. Club Colours

1. The Club colours shall be red and green

2. The Club badge shall be a Red Cadwallader Dragon pursuivant with the initials B.W.C.C. underneath

4. Aims and Objectives

1.The objectives of the Club are the provision of facilities for playing cricket for persons of all ages.

5. Mission Statement

1. The Club is committed to comply with the ECB Safe Hands Safeguarding Policy and any amendment made to those guidelines from time to time either by that body or any of its approved successors.

2. The Club has adopted the ECB Cricket Equity Policy and is committed to strive to the best of its ability to ensure equitable treatment is given to all with whom it has contact, irrespective of gender, religion, disability, ethnic origin, age or sexual orientation. (Fuller Policy at Appendix I)

3. The Club is committed to promote good behaviour in junior cricket teams in accordance with the Sports Council of Wales Chwarae Teg Initiative 2001 and any amendment made to those guidelines from time to time either by that body or any of its approved successors.

6. Membership

1. The Club shall consist of the officers, the members, provisional members and honorary members

2. A provisional member is a person who is interested in joining the Club but has not paid membership fees. Such a person is allowed to play three games for the Club without the payment of membership fees but will pay match fees. A provisional member has no voting rights

3. Honorary members will be individuals selected by the Executive Committee who provided valuable service to the Club and will have the same voting rights within the Club as held by other members.

4. Membership of the Club shall be open and not unreasonably restricted on the grounds of gender, ethnic origin, disability, age, sexual orientation, political, religious or other opinions, to any person who is prepared to accept and support the objectives of the Club.

5. In accepting membership of the Club, a person agrees to abide by the constitution of the Club and the rulings of the Club Executive Committee

6. Members under the age of eighteen years on 1st April or those still in secondary education will be considered junior members.

7. Junior members shall be given the same playing and voting rights within the Club as held by other members.

8. The parent/carer/guardian of a youth member is given automatic non –voting membership status as part of that youth membership

7. Membership Fees

1. Membership Fees will be stipulated at the Annual General Meeting distinguishing between
• Members in full time employment
• Members in receipt of an occupational/private pension
• Members who are unwaged
• Junior members
• Members in full time education
• Non playing members
• Honorary Members

2. Annual Membership fees fall due on 1st April of each year and are payable to the Treasurer or Secretary

3. Membership fees must be paid as soon as possible and in any event by the end of April each year. Any member who has not paid by the end of April will forfeit all playing and voting rights.

4. Membership may be renewed after the end of April on the payment of a £5 surcharge.

5. For individuals joining the Club after the 1st April membership fees will be paid at the full appropriate rate until 30th June, thereafter fees are paid on a sliding scale set at the discretion of the Executive Committee

8. Officers
1. The Officers of the Club shall be

• President
• Vice Presidents
• Chairperson
• Youth Chair
• Secretary
• Treasurer
• Welfare Officer
• Fixture Secretary
• Club Captain
• 1st XI Captain
• 2nd XI Captain
• Sunday Captain
• Mid week Captain
• I.T and Marketing Officer
• Executive Committee Member
• Youth Committee Member
• Youth Parent Member

2. The President will be appointed by the Executive Committee and will hold the position for life or until they offer their resignation.

3. Vice Presidents will be appointed by the President subject to the approval of the Executive Committee and recognise those individuals who have made outstanding contributions to the Club. Vice Presidents will hold their position for life or until they offer their resignation

4. Playing Captains that is the Captains of the Saturday 1st and 2nd XI, the Mid Week side and the Sunday XI will be elected at the commencement of each calendar year. On the first Saturday of January the Secretary will seek nominations and seconders for the above positions. Existing post holders only need to indicate their wish to stand for a further term. After a period of 14 days has elapsed the Secretary will conduct an election where possible by electronic means over a period of 7 days. The results of the election will be endorsed at the AGM

5. Other than as outlined in paragraphs 8.2, 8.3 and 8.5 all Officers shall hold office for a calendar year being elected annually at the Club Annual General Meeting. All officers will retire annually but shall be eligible for reappointment

6. Vice Captains will be appointed by the appropriate Captain and hold office for the same period as the Captain

7. Any casual vacancy occurring may be filled by the Executive Committee

8. The Executive Committee may co-opt members for specific purposes and time periods

9. Executive Committee

1. The management of the Club shall be vested in the Executive Committee

2. The Executive Committee shall act for the members. Liabilities incurred shall fall upon the membership provided the Executive Committee acts in accordance with the constitution, in honesty and good faith.

3 The Executive Committee shall comprise
• Chairperson
• Secretary
• Treasurer
• Welfare Officer
• Club Captain
• I.T and Marketing Officer
• Executive Committee Member
• 1st XI Captain
• 2nd XI Captain
• Sunday Captain
• Mid week Captain

4. Meetings of the Executive Committee shall be convened by the Secretary, and the Committee shall meet in April, July, October and January (or more frequently as required see paragraph 12.5)

5. The quorum necessary for the transaction of business at Executive Committee meetings shall be five present and eligible to vote.

6. Every question at a meeting of the Executive Committee shall be determined by a majority of the vote of the members present and voting, every member having one vote. In the event of an equality of votes the Chair of the meeting shall have a casting vote.

7. The interpretation of the Club constitution shall be vested in the Executive Committee, who shall decide all questions relating to the Club, save those specified in, or involving an amendment to the Constitution (see paragraph 15)

8. The Executive Committee shall be responsible for considering any application for membership and shall decide if this application should be accepted. This decision shall be accordance with a non discriminatory policy specified in paragraph 5.2

9. The Executive Committee may employ professional officers at its discretion

10. Welfare Policy

1. The Club is committed to ensuring that cricket provides a safe, friendly and enjoyable experience for all of its members and those persons with whom it comes into contact.

2. The Club will ensure a duty of care to all members of the club by adopting and implementing the ECB “Safe Hands”- Cricket’s Policy for Safeguarding Children and any future revisions of the Policy.

3. The Club recognizes that all junior or vulnerable members have a right to be safe and enjoy their cricket. Therefore all members of the Club have a duty of care to all young and vulnerable persons who are members of the Club or otherwise in contact with the Club.

4. Full details of the Policy are attached at Appendix I

11. Youth Section

2. In order to promote and support the development of playing facilities for all ages and genders the Club will run a Youth Section. Membership will be open to all young people between the ages of five years and eighteen years on 1st April. In accordance with paragraph 7 above they will be classed as Junior Members with according rights and responsibilities

3. The management of the Youth Section will be conducted by a sub Committee known as the Youth Section Management Committee. This will consist of

• Chair person
• Secretary (Club Secretary)
• Welfare Officer
• Committee Member
• Parent
• Junior Member

4. Members other than the Parent and Junior Member will be elected annually as part of the normal election process in Paragraph 8.1 The parent member will be co-opted and become a non-playing member. The Junior member will be (selected/elected) by the Junior members of the Club

5. A quorum will be 50% of the membership present and eligible to vote

6. The Committee will meet as and when required but at least four times a year
Finance for the Youth Section will be part of the general financial structure of the Club. However the Secretary will maintain a separate accounting record of income and expenditure, which will be submitted to the Club Treasurer at the end of the financial year.

7. The Youth Section Management Committee will decide on an annual basis the nature of training and competition that the Youth Section will take part in

8. In all other matters the Youth Section Management Committee will submit
their recommendations to the Executive Committee for a decision

12. Finance

1. All monies raised by, or on behalf of, the Club shall be applied to further the Objects of the Club and for no other purpose.
2. The Club Treasurer is responsible for the finances of the Club
3. The financial year of the club ends on 31st December
4. Proper accounts shall be kept of all sums of money received and paid out by the Club
5. A statement of accounts, up to and including this date, shall be presented at the Annual General Meeting of the Club.
6. The funds of the Club shall be lodged at a bank in an account in the name of the Club and all cheques, drafts etc. drawn on these accounts shall be signed by any two of the following officers
• Chair
• Treasurer
• Secretary

13. Annual General Meeting and Other Meetings

1. The Annual General meeting (AGM) of the Club shall be held in every year during the month of January, when the annual report of the Executive Committee and the statement of the accounts up to the end of the financial year shall be presented.

2. Not less than 21 days notice of the date of the AGM shall be given to all members by the Secretary.

3. The AGM shall elect such officers of the club as it may from time to time determine.

4. Nominations for officers shall be received by the Secretary not less than 14
5. days prior to the AGM. Nominations shall require a proposer and a seconder except an existing officer may simply indicate their wish for re-election. Nominations shall not be accepted from the floor of the meeting. Nominations can only be accepted from persons eligible to vote at the AGM.

6. 5 The dates of the Executive Committee meetings shall be determined at the previous meeting. The Executive Committee will decide on the date in March for the AGM. In addition, the Chair may call a meeting when s/he considers it necessary or desirable, or upon the request of at least three members of the Executive Committee.

7. All members shall be entitled to vote at general meetings of the Club and shall have equal voting rights.

8. The quorum for general meetings shall be 25% of the membership present and eligible to vote.

9. An Extraordinary General Meeting (EGM) shall be called by an application in writing to the Secretary signed by not less than five members. The Executive Committee shall have the power to call an EGM by decision of a simple majority of its members.

14. Voting Procedures

1. Each member shall be entitled to one vote.

2. A motion shall be carried by a simple majority of those present and voting.

3. The Chair shall have a casting vote in addition to a deliberative vote.

15. Property and Staff.

4. Responsibility for all property owned or leased by the Club, and for the employment of paid staff and volunteers rests with the Executive Committee.

16. Selection Policy

5. The Club policy recognises that the Club plays in competitive Leagues. Therefore it is the aim of the policy that the 1st XI is always the strongest possible team available. All members of the Club and all playing sides will support this aim.

6. In order to ensure that this is achieved the Club will have a Selection Committee

7. The Club Captain will Chair the Committee. The Club Captain will be responsible for collating all availability information from members and circulate it to the playing Captains. This information will be circulated at the latest at the Selection Committee Meetings

The other members will be

• 1st XI Captain or their deputy
• 2nd XI Captain or their deputy
• Sunday Captain or their deputy
• Mid week Captain or their deputy

8. During the playing season the Selection Committee will meet every Monday at a time and venue convenient to the members of the Selection Committee. They select all teams for the next 10 days

17. Discipline and Appeals.

1. The Executive Committee shall have the power to take appropriate disciplinary action against any member and shall have the authority to terminate the membership of any member guilty of conduct deemed to be to the detriment of the Club.

2. Any member who is alleged to have been guilty of misconduct has the right to a personal hearing before the Executive Committee before any decision on disciplinary action is reached.

3. There shall be a right of appeal to an Appeal Committee, which shall consist of the President and Vice Presidents of the Club, against any decision made by an officer of the Club. In the event of “offender” being member of the Appeal Committee their place on the Committee will be taken by a Senior Member of the Club nominated by the remaining members of the Appeal Committee

4. The appeal should normally be considered within 14 days of being received by the Secretary.

5. The following sanctions may be imposed by the Executive Committee and removed or revised but not increased by the Appeals Committee

A written warning to the member valid for a period which is at the discretion of the Executive Committee
Suspension from the Club for a period of time at the discretion of the Executive Committee. Only in exceptional circumstances would this exceed 12 months
Expulsion from the Club

18. Dissolution Procedures

1. In the event of the Club ceasing to exist and following the discharge of any debts or liabilities, any assets at the time of the dissolution shall become the property of Welsh Cricket Association (WCA). No member shall obtain any asset from the Club.

2. The Club may be wound up on resolution of the members passed by a two-thirds majority at a special meeting convened for that purpose upon the request of ten members of the Club. At least 21 days’ notice of the meeting will be sent to all members.

19. Review of the Constitution

1. This constitution will be reviewed on an annual basis.

2. Amendments to the constitution shall only be agreed at the AGM or a Extraordinary General Meeting (EGM) called for that purpose.

3. Additions to, or alterations of the constitution duly proposed and seconded shall be submitted to the Secretary not less than 21 days before the date of the AGM/EGM, or with a request for a special meeting of Club members. No resolution involving an amendment to the constitution may be proposed or amended from the floor of a meeting.

4. In the event of a proposal amending the constitution being submitted, the Secretary shall inform the membership of the proposed motion not less than14 days before the AGM/EGM.

5. Any amendments to the proposed motion duly proposed and seconded in like manner shall be submitted in writing to the Secretary not later than 7 days before the said meeting.

6. Any alteration to the constitution shall require a simple majority of members present and voting.

7. In the event of any question or matter arising, which is not provided in the constitution, such question or matter will be dealt with by the Executive Committee, whose decision shall be final

February 19th 2018 Phil Wolfenden Secretary

Appendices

1. Welfare Policy

2. Equal opportunity Policy

3. Volunteering Policy

BARRY WANDERERS CRICKET CLUB
WELFARE POLICY

Introduction

Barry Wanderers Cricket Club (BWCC) is committed to ensuring that cricket provides a safe, friendly and enjoyable experience for all of its members. This policy sets out the principles to be followed to safeguard the welfare of the club’s young members (under 18 years). The principles in this policy are based on those described in the ECB’s “Safe Hands” – Crickets Policy for Safeguarding Children and any future versions of the Policy..
The ECB guidelines are primarily for those clubs which have youth sections and run junior teams. The club’s child welfare policy is written to reflect young peoples’ participation in cricket within the club.

Duty of Care

All young people have a right to be safe and enjoy their cricket. All members of BWCC therefore have a duty of care to all young people participating in cricket. This is defined as:

“A duty to ensure the safety and welfare of any young person involved in cricket-related activities, to safeguard them and protect them from reasonably foreseeable forms of harm.”

Underpinning Principles

1. All young people within cricket, regardless of age, gender, race, religion, sexual orientation, ability or disability, have the right to be protected
2. All young people participating in cricket, have a right to do so in a safe environment
3. Adults working within Cricket will provide a safe, positive and fun cricketing experience for young people
4. All suspicions and allegations will be taken seriously, managed and dealt with swiftly and appropriately
5. Ensure that cricket is fun, enjoyable and fair play is promoted
6. Treat all young people equally, with respect and dignity
7. Be an excellent role model.
8. Always put the welfare of each young person first, before winning or achieving goals
9. Give enthusiastic and constructive feedback, rather than negative criticism

Club Welfare Officer

The club will appoint a welfare officer who should undergo the recommended ECB training.

The club welfare officer’s responsibilities are:

1. To help safeguard young people by assisting in the promotion and implementation of the Welfare of Young People Policy at a club level.
2. To be the first point of contact in the club for the reporting of child welfare and protection concerns.
3. To assist in the raising of awareness of others in cricket at a club level in respect of child protection.
4. To be a source of advice and information at a club level.
5. To become a club committee member.
6. To uphold confidentiality, as far as is practically possible, in all child protection matters.
7. Administrate/organise paperwork and record information received.
8. Act as a local source of advice on child protection matters.
9. Support the interests of children within cricket.
10. Communicate with others.

The club welfare officer should have the following knowledge and abilities:

1. Basic knowledge of and/or familiarity with the pertinent legislation and government guidance relevant to this role.
2. A basic knowledge of the roles and responsibilities of the statutory agencies within child protection, such as Social Services, Police and the NSPCC.
3. Understanding of local procedures for reporting child protection concerns to the statutory agencies.
4. Be familiar with the ECB Welfare of Young people Policy and a knowledge of how to put this into practice in relation to young people in your club.
5. Awareness of equity issues within the context of child protection.
6. A basic knowledge of the different forms of behaviour that can occur within and outside of sport which are harmful to children, from poor practice to child abuse.

Club welfare officer should make his role known to all under 18s and encourage them to discuss any problems they may encounter within the club.

The club welfare officer will deal with any disclosures, suspicions or allegations relating to young people according to the procedures set out within the ECB “Safe Hands- Crickets policy for Safeguarding Children

Any concerns will normally be reported to the County Board Welfare Officer.
The standard ECB Welfare Incident Form (Appendix A) should be used to record incidents concerning young people.

Club Policies

The club will adopt the ECB guidelines. The statements under the headings below clarify the club’s specific policies where further clarity is required.

DBS (Disclosure and Barring Service) checks

The Club Welfare Officer, team captains and Vice Captains must complete and submit a DBS (Disclosure and Barring Service) check to the ECB.

Transport Policy

Those club members who are willing to transport under-18s must complete a registration form stating that their car is roadworthy, taxed, has a current MOT. (See Appendix C). The Club Welfare Officer will provide a list of registered drivers to all team captains.

It is the team captain’s responsibility to ensure that under-18s are transported to away fixtures by a club registered driver. Details of pick-up time, estimated return time and driver’s name must be communicated to the young person and/or parent guardian for each trip.

Those transporting under-18s must be in a fit state to drive and not drink alcohol before driving.

Club Members’ Responsibilities

All club members have responsibilities to young people within the club and must comply with this policy. All those involved with the club should be made aware of the Welfare of Young people Policy. As a reminder the ECB “Code of Conduct for Cricket Staff and Volunteers” (Appendix F) will be displayed in a prominent position in the clubhouse.

The ECB policy states that those involved with young people should not smoke or drink alcohol in their company. This will not apply when under-18s play in the adult teams. However, BWCC members are not permitted to buy alcoholic drinks for under-18s.

Responsibilities of Parents/Guardians

The parents/guardians of under-18s must complete the “Young Person Registration Form” (Appendix D) to record contact details and the “General Consent Form” (Appendix E) which covers photography, transport and changing. These will be checked for completeness by the club welfare officer who will retain the master copy. Copies will be made and distributed to all team captains giving them easy access to contact details and any relevant medical information.

Frequency of Review

The club committee should review the club welfare policy as being fit for purpose annually. Changes in guidelines from the ECB or changes to the club’s circumstances may necessitate changes at more frequent intervals.

24th March 2009
BARRY WANDERERS CRICKET CLUB
EQUAL OPPORTUNITIES POLICY

1. Statement of Intent

Barry Wanderers Cricket Club (the Club) is committed to taking positive steps to promote and sustain equal opportunities in all areas of its activity.

Equal opportunities will underpin every aspect of the Clubs operations and no one will be treated less favourably on the grounds of race, colour, nationality, ethnic origin, impairment, political or religious beliefs, gender, marital status, sexual orientation, language, HIV status, age or any other conditions or requirements which cannot be shown to be justified.

2. Responsibility of Individual Club members

The Club expects that all members should be aware of his or her behaviour towards others.

Everyone should be treated equally, appropriately, with dignity and respect.

At all times people's feelings will be valued and respected.

Language or humour that people could find offensive will not be used e.g. sexist, racist, or homophobic jokes or terminology that is derogatory to someone with an impairment.

Everyone should ensure that they do not behave in a way that could be regarded as harassment, discriminatory or offensive.

It is the responsibility of every member to challenge discrimination.

Where any member believes that anyone is discriminating against a member, visiting team supporter or official they should take action as quickly as possible

• Asking the person to stop (In some cases people may not be aware of their behaviour)
• Discuss the problem with an appropriate person – the Club Welfare Officer or any member of the Management Committee
• Make a formal complaint to the Welfare Officer who will ensure that the matter is investigated by the Management Committee

3. Management Committee Responsibility

The Management Committee has a duty to promote and sustain equality of opportunity:

1. Ensuring that all members are made aware of this policy and that direct or indirect discrimination or any form of harassment, is unacceptable; ensuring that no one is discriminated against either directly or indirectly and ensuring the mechanism for reporting incidents of discrimination or harassment is known, understood and be accessed by all members.
2. The Equal Opportunity Officer will be the Welfare Officer
3. Any breach of the Policy should be reported to the Welfare Officer or any Committee Member verbally or in writing.
4. Any complaint of a breach of policy will be recorded and investigated. Subject to the wishes of the complainant and the seriousness of the incident the matter will be dealt with as a grievance or by formal discipline.
5. Incidents of discrimination through reports made to members and the Management Committee will be monitored at each committee meeting.
6. Prompt action will be taken to stop harassment or discrimination as it is identified.
7. Discrimination will always be challenged.
8. An environment free from harassment will be established and maintained.

4. Implementation

1. The Welfare Officer and the Management Committee will monitor this policy and present a report to the Club AGM.

2. All Club members will receive a copy of this policy and be aware of its contents and requirements.

3. The Club will distribute copies to all other appropriate agencies, organisations and partners.

4. The Club members will be made aware of Equal Opportunities and other appropriate training opportunities within the voluntary sector.

5. In line with the Club Constitution, the Club will review this policy on an annual basis at the AGM.

6. Where it is apparent that anyone is not being offered equality of opportunity, the Club will take immediate steps to address the matter and amend the policy as appropriate.

5. Definitions

Direct discrimination is generally an obvious and easily identifiable form of discrimination. It occurs when an individual is treated differently for example because of their race, colour, impairment or sexuality and where such treatment is less favourable than he or she would otherwise have received.

Indirect discrimination is not so obvious. An unnecessary condition or requirement mat be imposed, which although applied to everybody, is more difficult for people form some groups in society to meet than others.

Harassment is defined as unwanted or abusive or insulting behaviour towards another individual. It causes that person to feel threatened, humiliated or harassed. Harassment may occur on a number of grounds including race, colour impairment or sexuality.

19/02/2018
Barry Wanderers Cricket Club Volunteering Policy

1. Volunteers shall have the support and approval of the Barry Wanderers (the Club) management committee.

Volunteers shall have the opportunity to represent their views to the Club on all aspects of the Club’s work.

2. The Club will keep under constant review the benefits and costs of the volunteers to the organisation.

3. The Club Secretary will manage volunteers.

4. All volunteers will be fully informed about the rights and responsibilities of volunteers.

5. All volunteers will be given non playing member status at the expense of the Club

6. All volunteers on production of appropriate receipts will be granted out of pocket expense so that they do not incur and financial loss in volunteering for the Club

7. All volunteers will be covered by the insurance of the Club and shall be made aware of the insurance policy before undertaking any voluntary work.

8. The Club will review the volunteering policy annually, concerning insurance, reimbursement for out of pocket expenses, working conditions and other benefits to volunteers.

9. In the recruitment of volunteers, the Club will aim to attract volunteers who are representative of the communities in which the Club operates.

10. The Club Secretary as volunteer manager will meet with every potential volunteer.

In case of unsuitability, the Club would advise that the volunteer attends the Vale Volunteer Bureau to help find alternative voluntary work.

11. The volunteer manager will provide direct support of individual volunteers.

12. Volunteers will be encouraged to provide each other with mutual support.

19/02/2018

Barry Wanderers

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