Under new laws coming into effect in May 2018, we need to provide you with certain details concerning how your personal data will be used and protected.

Bentley Cricket Club take the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This notice is to explain how we may use personal information we collect and how we comply with the law on data protection, what your rights are.

Names of data controller
Bentley Cricket Club

Categories of personal data we collect

Name and date of birth
Contact details
Medical/specific requirements information
Disability information
Emergency contact details
Sporting experience information
Video/Photography agreement
Participation agreement

Our sources of the personal data
We obtain personal data from:

Membership Forms
The individual registering to join the club
The parent/legal guardian registering a child to join the club
Club coaches and junior co-ordinator
Play cricket database
Pitchero Member database

Automated decisions we may take
None

Purposes for which we process personal data
The club will process the personal data for:

Administering bookings and attendance at sessions
Dealing with medical needs/specific requirements
Supporting the delivery of cricket sessions
For training and competition entry
Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
For quality and improvement monitoring

Who we will disclose your personal data to

Leagues
The ECB
Coaches and junior co-ordinators for administrating training sessions
Volunteers who work at cricket clubs/venues to support the delivery of sessions.
The County Cricket Board that supports the local Cricket Club whose programmes you have registered for

Legal basis for processing your personal data
The legal basis for the collection and processing of your personal data is:

for administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us
for dealing with medical needs: that you have given your explicit consent or in the child/member’s vital interests.
in all other cases: that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm your rights and freedoms or those of parents/guardians or the children that join the programme.

Your right to withdraw consent
Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal data
The Club will keep your personal data within the European Economic Area.

How long we will keep your personal data for
We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Bentley Cricket Club as a member.
3 years after you cease to be a member of Bentley Cricket Club or play an active part in Bentley Cricket Club, we shall delete your data.

Your rights in respect of your personal data
You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.

Our contact details
Bentley Cricket Club
20 Coxtie Green Road
Pilgrims Hatch
Brentwood, Essex
CM15 9HU

bentleycricketclub@gmail.com
01277 372528
www.bentleycc.co.uk

Complaints
If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch with the Club’s Membership Secretary. You can also contact the Information Commissioner’s Office.

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