ANNUAL GENERAL MEETING
SUNDAY 8th JUNE, 14:00 (2pm), YARDLEY & DISTRICT RUGBY CLUB

The club’s Annual General Meeting (AGM) is coming up on Sunday 8th June.

For those who haven’t been to the AGM before, this is where your current committee review the past season and look forward to the next one, but it’s also the time when you as members elect and stand for the next year’s committee.

This club is run by and for its members - YOU - and so we encourage you to run for positions on the committee. We know you’re motivated, we know you have skills, and we know you care about the club, so please consider joining the committee and helping Bulls write its next successful chapter. ALL positions are up for election - no role “belongs” to any member of the club so if you think you’d do a good job, we urge you to stand for election.

Please be aware that in order to VOTE or to STAND FOR ELECTION, you must be a club member (player or supporter) and you must be up to date on your club subscription payments (honorary members excepted) - this will be checked at the meeting.

Also, in order for the meeting and elections to be valid, we ask all members to attend if possible; if the AGM is not quorate (i.e. if we don’t have enough people to satisfy the club’s constitution), we cannot go ahead with the meeting.

Attached to this post is a brief guide to the committee roles available and what the responsibilities are. We’ve also noted who currently holds each role so you can ask them more if you’re interested in the role.

If you’re interested in standing in the elections, please send a manifesto (limited to one page of A4, in either Word, OpenDocument or PDF format), stating the role you wish to apply for and a summary of why you would be the right candidate, to secretary@birminghambullsrfc.com and chair@birminghambullsrfc.com no later than 8pm on Thursday 22nd May.

We will publish all candidates’ names and manifestos in an AGM info pack, distributed via Pitchero, prior to the meeting so you can see who’s standing for election and why.

In the interests of keeping the meeting short, we won’t be requesting candidates make speeches at the AGM but we will allow the members present to ask candidates questions (limited to 5 minutes per candidate). In the interests of fairness, if more than one candidate is standing for a role then questions will be addressed to all candidates and each will have the chance to give their answer.

Voting is done on paper by secret ballot. For each role you have one vote, and the candidate with the most votes is elected. If you aren’t satisfied with any of the candidates for a given role, you also have the opportunity to vote for RON - Re-Open Nominations. If RON wins an election, we will call for new candidates to be nominated for that role.

Votes will be counted and checked at the meeting so the successful candidates can be notified on the day.

At the meeting we will also vote on a change to the club’s constitution, which has been done to reflect the change in the club’s membership base following the successful inauguration this season of the Longhorns touch rugby team.

If you aren’t able to attend the meeting, we do ask that you send apologies so we know not to expect you; you can nominate another club member who is attending to be your proxy and vote on your behalf. If this is the case, please email Tim at secretary@birminghambullsrfc.com with the name of your nominated proxy prior to 6pm on Friday 6th June.

If you have any questions about the meeting, please feel free to email a member of the committee or speak to them after training.