The Annual General Meeting of Brightwell cum Sotwell Cricket Club held at Mulberry House, Penny Lane, Brightwell cum Sotwell, courtesy of BCSCC Chairman Phil Jones on the 12th March 2009.

Attendance:

Phil JonesChairman
Steve MetcalfGroundsman
Tony WindsorSecretary & Fixtures Secretary
Laurence HarveyTreasurer
Trevor WardlePlaying Member
Jerry WaltersJunior Section Manager
Simon GlendinningClub Captain

Apologies:

Jim Sanger (President)Tony Hazelden
Corin JonesRobert England
Tony SpackmanAndy Bunn
Thomas MetcalfTony Spackman
David JonesWill Emmett
Will EmmettHez Holland
Sam Holland Steve Wetherall

Minutes of 2008 AGM

Approved as read

Maters Arising

No matters arising at this point - Any items requiring discussion were raised during the meeting.

Secretary’s Report

Correspondence received:

Many promotional letters received offering artificial pitches, ground equipment from various companies and coaching and groundmanship courses offered by the Oxford Cricket Board.

The annual OCB AGM Notice Plus details of various competitions for 2008.

In addition endless Email announcements from various committees of the ECB/OCB/OCBCA (Coaching Association) Cricket Force/Oxford Sports Partnership/ SODC Sports Development/

Should any member require information on any of the above subjects please contact BCSCC Secretary who holds these communications electronically.

Playing Captains Report

2008 Seasons Games and Results:

A Total of 20 matches were arranged for the 2008 season
Of these, 4 matches were cancelled due to the weather.
Played 2 matches to celebrate the Cubs 150 Years home & Away V’s Moreton CC
Played the Red Lion Charity match in aid of children in need.
Overall performance - Won – 6 - Drew – 4- Lost - 4 (2007= 3-2-7)

Simon Glendinning took on the role of Club Captain and with added focus provided by the appointment and his
Pro-active approach to game strategy paid dividends in terms of results.

Many games however were played without a balanced Bowling and Batting line up due to non availability of some key players during the season.

It is hoped more players will be available for selection in the 2009 season which will further improve results.

The AGM once again endorsed the need to find additional senior playing members for the 2009 Season.

Attached to the minutes is a summary of the Bowling and Batting Averages for the 2008 season. Many thanks once again to Laurence Harvey’s for his hard work in completing this analysis.

Treasurer’s Report

Laurence Harvey presented Audited Accounts up to the 31st of December 2008 as required under the newly adopted club constitution and explained the background to them.

A copy or the Accounts is attached which shows a positive Closing Balance of £1,043.04 (1,539.78)

Various outstanding amounts were identified having been paid since the 31st December 2008. £20 Affiliation Fee to OCB, £100 for Ground Maintenance.

Highlights of the Accounts for 2008:

Operating Profit for the Year £326.17

£250 was awarded to the club from the community association during 2007 as a further contribution to the “Square Mower Replacement Fund”.

Vice Presidents donations were substantially boosted by a £200 donation by our President Jim Sanger. (£25)

The number of Senior & Student members who paid their annual subscriptions in 2008 improved slightly to £303.60 (£268)

It was agreed that the Annual Subscriptions and Match fees should be as follows for the 2009 Season.

Annual Membership FeeIf paid after the 30th JuneTea & Match Fee
Senior Players £20:00 £30 £6:00
Student Players** £10:00 £10 £4:00
Social Members £ 5:00 (Min)
**Players in full time education – players under 16 No Charge
BCSJS to set their own Annual Subs which will include coaching indoors and outdoors..

The Charge for providing “Teas” to be continued at £35.00
Match Ball Sponsorship to continue at £15.00 per Ball with the name of the sponsor appearing on the fixture card.

2009 Fixtures

At the time of the AGM the following home and away games have been arranged for 2008.

Home Games 9 (includes an 150 Year Anniversary Cup Twenty20 Game V’s Moreton 31/05/09)
Away Games 9 (includes 2 Friendly Cup Match - 2nd Round changed from Home to Away)
Total 18 Games

The Chairman’s Match dropped for 2009.
The Red Lion Charity Game would traditionally be played on the 5th July 2009 in aid of –Save the Children.
In 2009 the BCSJS will run a Family Day on Saturday 4th July and the proceeds split 50/50 between - Save the Children and BCSJS. It is hoped this will be a village event with many families entering teams of 5/6 and will also be supported by the senior section of the club.

There will not be a Red Lion Charity Game in 2009 and the Fixtures Secretary was asked to see if an Away Game could be organised for the Senior Side on Sunday 5th July.

The Sundays without a match are August 9th & 30th (Holiday Break) and May 10th & 13thSeptember - games to be found.

BCSCC Cricket Tour 2009

During 2008 a number of members indicated that they would be interested in participating in a Cricket Tour during 2009. Interest was canvassed for numbers and preferred location during November/December 2008.

The initial idea to stay in Holbeton 10 miles north of Plymouth at the Mild May Colours Inn this proved not possible due to lack of accommodation.

The preferred date from the 10 members committed to touring as at 12th March, was Friday 31st July and Saturday & Sunday 1st & 2nd August Returning home on Monday 3rd August.

In March 2009 the services of Shire Sports.co.uk, a company who specialises in arranging games and accommodation for Rugby and Cricket tours was engaged. A new base of The Rainbow International Hotel in Torquay was provisionally booked for 14 People. £43 per person per night for Bed and Breakfast.

A £10 Deposit per night per participant required to be paid - £420 - prior to Shire Sports starting to arrange games for the Saturday and Sunday 1st & 2nd August. Balance of £1,386.00 to be paid 6 weeks before the tour– 15th May 2009.

The Friendly Cup

Brightwell cum Sotwell were runners up in 2008 losing in the final to Blewbury & Upton.

The format consists of playing 3 matches/rounds with the winners of each half of the draw playing the final on the 6th September 2009.

The participating Teams for 2009 are:

1. Blewbury & Upton CC5. BCSCC
2. Oxon CC Staff CC6. Aldworth CC
3. Dorchester CC7. Ipsden CC
4. Moreton CC8. Isis CC

At the Friendly Cup AGM on the 10th February it was agreed to continue with 40 Over Matches in 2009.

Tony Windsor further requested at the AGM that the 2nd Round Match on the 21st June which was drawn to be played at Home could be played - Away. The meeting agreed this could be arranged locally at the time. (This is necessary as it is the Reintroduced BCS Summer Ball weekend which will be held on the Recreation Ground).

Tony Windsor was elected (in rotation) Friendly Cup Secretary for 2009/2010 Season.

BCSCC Junior Section

Jerry Walters presented the AGM with the details of activities in 2008 and planned for 2009.

2008 was a very successful year in all aspects.

The Training sessions on Friday Night at the Castle Leisure Centre started in January 2008 and continued until May when training transferred to the BCS Recreation Ground – Under 11’s training on a Friday evening and Under 9’s on Saturday morning through to July 2008.

During the year Jerry Walters was joined by Mark Searle (a second ECB UKCC Level 2 Coach) and further assisted by Simon Glendinning.

16 registered players in the under 9’s Group played 6 Games of Quick Cricket.

16 registered players in the under 11’s Group played 6 Oxford Friendly Leagues Games.

2009 is also looking good. As at 12th March the following have signed up for 2009 Season.

13 under 13’s attending Friday evening Training Sessions from beginning of January 2009
14 under 11’s attending Friday evening Training Sessions from beginning of January 2009
14 Under 9’s already signed up for Training starting in May 2009 - Quick Cricket on Saturday mornings.

It is planned for the under 13’s to play 3 games during the 2009 season on Sunday Mornings.
The under 11’s to play 7 Games in the Oxford Friendly League on either Tues/Wed/Thurs evenings actual days to be arranged locally.

Full details of the Junior Section Activities and Games can be seen on the BCSCCJS web Site.

Fund Raising Activities In 2008 were from:

BCS Community Association Grant
Wallingford Town Council
Oxford County Housing Association
Wallingford School
Quiz Evening – Nov 08
Quiz Evening – Feb 09
BCSCC Donation
Sponsored Ride Mark Searle

The success of the Junior Section - 2009 (3 Age Groups totalling 40 to 45 juniors and up to 30 at one session) means that to deliver Batting and Bowling training effectively - two practice nets are required. The Current Single Net (Batting end only) is in a poor state of repair and requires replacement.

A lot of discussion took place during the AG M concerning the need for new nets and additional equipment required as the club develops.

The Chairman Proposed that a discussion paper is written by Jerry Walters from the Junior Section and Tony Windsor from the Senior Section covering the development needs of the club over the coming 5 years. The paper - to be circulated to BCSCC & BCSJS - Management Committees who will then hold a special meeting with the aim of producing a BCSCC Equipment Development Plan.

The Paper to consider - New Nets, All weather strip on the square, Replacement Heavy Roller, Site Screens, Boundary Rope Storage Trolley(s), Score Board.

The need for the new nets is immediate and will be the priority – the meeting felt however it should form part of an overall development plan.

At the time of the AGM the funding for the nets to consist of £2,600 contribution from the BCSCC Junior Section and an application for £7,400 to the “UK Awards for all” (Lottery funding) – The decision expected by the 20th March 2009.

There may be a need to raise further funds and this will be identified within the Development Discussion Paper to be written.

BCSCC Constitution

A final draft of a BCSCC Constitution was presented to the meeting and unanimously adopted. A copy can be made available by application to the Club Secretary and will be on display in the Jubilee Pavilion.

Ground Maintenance

Steve Metcalf reported that the new square mower had worked well during 2008 and had already been used in 2009.

The heavy roller had once again survived the 2008 season despite acts of vandalism on the roller and the Gas Junction box situated to the left of the Machinery Shed Entrance. Fortunately the act was caught on security CCTV, transferred to a CD and passed to the local constabulary, since when no further problems have occurred

The Club must seriously consider finding a replacement heavy roller.

A copy of the BCSCC 2009 planned fixtures has been provided to Jane Dix, Clerk to the Parish Council, so that grass cutting of the outfield at the Recreation Ground prior to home games during the 2009 Season can be arranged with the Contractor who is responsible for the village annual contract to cut common grass areas.

A lively discussion ensued regarding the need for cutting and collection of the grass. In 2008 the cost to BCSCC was a contribution to the Parish Council of £165.00. This is a very reasonable amount for 12 cuts.

Jerry Walters suggested that the Grass is cut and collected for every home match and that the Junior Section would be prepared to contribute to the cost. Currently the BCSJS is not charged for the use of the Recreation Ground or the Pavilion Facilities.

The experience of asking for this to happen in 2008 for the Final of the Friendly Cup should make us wary. Jane Dix advised that the actual cost of cutting the Recreation ground was £50 and if the cuttings were collected an additional charge would be made of £125 making a Total of £175.

Because it was an important match it was agreed to go ahead. Sadly the contractor simply raised the cutting height to three times the length the grass would normally be cut when the cuttings are not collected so defeating the objective of the exercise. This was pointed out to Jane Dix and as a result no charge was made to the cricket club.

Phil Jones was requested to hold discrete discussions with the Parish Council regarding this subject for the 2009 season.

One suggestion was that consideration is given to a small charge being added to each of the usage charges throughout the year.

Steve Metcalf asked that he receive additional support in 2009 to prepare strips/square for both the Senior and Junior Sections when a lot of home matches are being played. Particularly in May and July 2009.

Jubilee Pavilion facilities

Thanks to go to the Pavilion Committee for putting a tap in one of the changing rooms which has allowed the use of a hose to wash down the changing room floor. Please can a second tap be put into the other changing room? Steve Metcalf agreed to follow up.

The new wind defector and air vent has been fitted so that the boilers now meet health and safety regulations. Steve Metcalf to follow up regarding the correct operation of the Boiler Starting Mechanisms.

Election of Club Officers for 2009

Position20082009ProposerSeconded
PatronNANot Appointed
PresidentJim SangerJim SangerPhil Jones Steve Metcalf
ChairmanPhil JonesPhil JonesLaurence HarveySimon Glendinning
SecretaryTony WindsorTony WindsorTrevor WardlePhil Jones
TreasurerLaurence HarveyLaurence HarveyTony WindsorJerry Walters
Fixtures SecretaryTony WindsorTony WindsorTrevor WardlePhil Jones
Playing CaptainSimon GlendinningSimon GlendinningPhil JonesJerry Walters
Playing Vice CaptainTony WindsorRob EnglandSimon GlendinningTony Windsor
Junior Section Manager/CoachJerry WaltersJerry WaltersPhil JonesSteve Metcalf
Club Welfare OfficerCaroline WaltersCaroline WaltersJerry WaltersSimon Glendinning
GroundsmanSteve MetcalfSteve MetcalfLaurence HarveyTony Windsor
Student Member RepresentativeChris HedleyBen Kent WalleySimon GlendinningRobert England
Member Representative Steve WetherallSteve WetherallPhil JonesSteve Metcalf
Member Representative Trevor WardleTrevor WardleTony WindsorSimon Glendinning
Member Representative Tony SpackmanTony SpackmanLaurence HarveyPhil Jones
Vice PresidentAngus DartAngus DartUnanimous Vote
Vice PresidentNeal InwoodNeal InwoodUnanimous Vote
Vice PresidentA.E. HazeldenA.E. HazeldenUnanimous Vote
Vice PresidentDr. T WintleDr. T WintleUnanimous Vote
Vice PresidentClive ColletClive ColletUnanimous Vote
Vice PresidentD.J. DobbinD.J. DobbinUnanimous Vote
Vice PresidentLord BradshawLord BradshawUnanimous Vote
Vice PresidentFrank PlazasFrank PlazasUnanimous Vote
Life MemberSam HollandSam HollandUnanimous Vote

Vice Presidents

Phil Jones requested a letter be written setting out the critical nature of the Clubs Development and the need for both moral and material support from all Vice Presidents of the Club a draft of the letter to be passed to our President with the view to it being sent out in his name.

Match Managers:

No match managers would be appointed for 2009 it would be the responsibility of whoever is playing on the day.
For 2009 it was agreed that players would be requested to arrive at least thirty minutes before each home game. Many hands make light work.

Teas

As with 2008 the meeting agreed that “tea” can be purchased from Tesco’s (ready-made sandwiches) if necessary and the actual cost of purchase charged.

Efforts should be made to advertise for someone in the village to prepare the Teas for each home match for a payment of £35. Jerry Walters suggested this would be an ideal job for a couple of teenagers to earn some pin money.

Match Selection

In 2009 the process used in 2008 would continue by asking for availability at each game for the following two weeks.
As a result it should only be necessary to contact a few players to top up the side each week or to advise that they are being rested.

Once again a particular effort will be made to obtain commitments from players who have indicated they can play a few games during the season and then build the side around these commitments.

Any Other Business

The Annual Red Lion Match in aid of Children in Need: 6th July 2008

It is hoped that the Red Lion will continue to support this event and that the food prepared and sold on the day to raise funds will include enough for 22 players for which BCSCC will agree to pay a pre-arranged amount. The BCSCC would therefore donate the Match Fees to the Children in Need Charity. This should be noted in the annual accounts. Phil Jones agreed to talk to the organisers of the food about this arrangement.

Annual Cricket Dinner November 2008:

It was agreed that the annual dinner held in November 2008 at the Red Lion had been once again been a success. Sue Hobson the Land Lady had provided a reasonably priced meal and it was agreed the dinner should be organised in the Red Lion in November 2009.

The presentation of prizes for Batting, Bowling, Captains Player of the year, and Clubman of the years:

Performance PrizeName of Winner
Batting Simon Glendinning
Bowling Tony Spackman
Captains Player of the YearRob England
Players Player of the yearTony Spackman
Clubman of the year Tony Windsor

The 150th Anniversary of Brightwell cum Sotwell Cricket Club:

A very successful 1858 Style Anniversary Celebration Match against Moreton Cricket Club was organised on the 1st June 2008 attended by in excess of over 200 Villagers A Folder with the Organising/Steering committee meetings minutes and record of the day has been prepared and is being kept separately by the Club Secretary should any member wish to see it.

Tony Windsor - Secretary
20th March 2009