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DUNVANT RFC ANNUAL GENERAL MEETING

Wednesday 31 July 2019, 19:30 to 22:00

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ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of Dunvant Rugby Football Club will be held on Wednesday 31st July 2019 at the Clubhouse, Broadacre, Killay at 7.30p.m.

AGENDA
(1) Apologies for absence
(2 To approve the minutes of the last Annual General Meeting
(3) Matters arising there from
(4) Chairman’s Report (Geoff Sambrook)
(5) Treasurer’s Report (Howard Thomas)
(6) Appointment of Independent Accountants
(7) Secretary’s Report (Paul Loughlin)
(8) 1st XV Rugby Report
(9) 2nd XV Rugby report
(10)Youth Rugby Report
(11) Junior Rugby Report
(12) Notices of Motion
(13) Life member Nominations
(14) To elect 5 Officers and 2 Committee of the Club for 2 years.
To elect 1 Committee of the Club for 1 year.

The following retire by rotation and are eligible to stand for re-election to Committee for a further 2 years
President -Dorian Samuel
Chairman -Geoff Sambrook
Treasurer -Howard Thomas
Assistant Secretary -Vacant
Fixture Secretary - Vacant
Committee 1 -Vacant (formerly John T Watkins- Candidate to be elected for 1 year to AGM 2020)
Committee 4 -Selwyn Davies
Committee 5 -Ted Rees

Nominations for Officers and Committee must be in the hands of the Secretary by Monday
22nd July 2019. (Nomination forms are available from Club Secretary or from our website)
Members wishing to submit a Notice of Motion must submit it to the Secretary by Monday 15th July 2019.

(15) Incorporation of Dunvant Rugby Football Club into a Company Limited by Guarantee (C.L.G.)
Further to approval given by Members at a Special General Meeting held on 21st November 2016 to proceed with Incorporation as a Company Limited by Guarantee, we are approaching the finalization of becoming Incorporated. We now need members to elect the Board of Directors for an initial period of 1 year and thereafter in accordance of the Articles of Association.
The proposed Directors who have agreed they wish to become Directors of the provisionally named entities:
Dunvant Rugby Football Club (Holdings) Ltd ( The landowners)
Dunvant Rugby Football Club Ltd (The trading company)

Are: (1) Paul Loughlin, (2) Martin Newbury, (3) Geoff Sambrook,
(4) Dorian Samuel, (5) Howard Thomas, (6) Andrew Warren
(Please vote by show of hands for each person individually when proposed by the Chairman of this A.G.M.)

Paul Loughlin HON. SECRETARY.

Please note only paid up members of Dunvant RFC may attend this meeting.

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