COVID-19 RISK ASSESMENT

COVID-19 RISK ASSESMENT

By Alan Davis
14 August
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RISK ASSESSMENT
CLUB: Ellesmere Rangers FC LEAGUE: The North West Counties Football League
COVID-19 OFFICER: Margaret Dodd
What are the hazards Who might be harmed Controls required Additional Controls Action by who? Action by when? Date complete
Spread of
Covid-19 Users
Workers
Cleaners
Volunteers
Committee members
Spectators
Players
Player officials
Managers / coaches
Medical team Promoting good hygiene:
Provide additional hand sanitisers throughout the clubhouse
Clearly direct people to where they can wash their hands
Make sure that all handwashing stations are in good working order and provide soap, water and / or hand sanitiser
Provide hygiene standards promotional poster and signage throughout the clubhouse
Use disposable paper towels in handwashing facilities with suitable numbers of waste bins to hold waste/used towels
Make sure adequate ventilation throughout clubhouse and indoor areas.
Keep facilities and equipment clean:
Regular cleaning throughout the clubhouse
Identify high-contact touch points for more regular cleaning (e.g. doors, door handles, grab rails, etc)
Frequent cleaning of work areas and equipment between use
Provide more waste facilities
Follow Public Health England guidance if a Covid-19 case is reported at the facility
Maintaining social distancing and avoiding congestion
Provide signage so people can find their destination quickly
Review how people walk through the clubhouse and adjust this to reduce congestion and contact between users
Regulate the entry to the clubhouse to avoid overcrowding
Apply two-metre signs where possible to the clubhouse entrance/toilets/and the queue to the café serving hatch, one person only allowed at the bar at a time. Screen is in place in front of bar / serving area. If busy serve at tables and face coverings will be worn by staff.
Single-use doorways to avoid congestion i.e. one-way only entrances/exits
Single use of toilet facilities to avoid congestion in confined/enclosed spaces.
Create minimum stock levels of hygiene equipment and tools. Weekly check process to make sure minimum amounts of sanitiser, soap, paper towels and handwashing stations are available)
• Regular stock check sanitiser, soap and paper towels. Checks will be Signed, dated and time of checks on forms provided.
• Regular check promotion posters and signage are in place and in good condition
• Train all volunteers on new protocols and the important of good hygiene.
Make sure all paper waste bins have lids and are foot operated to prevent touching by hands.

Weekly stock check (cleaning products)
•Empty waste facilities regularly
• Train all volunteers on Public Health England guidance for reported Covid-19 cases. This will be ongoing as guidance changes.

Committee members will monitor effectiveness, especially at peak times.
• Train volunteers to promote compliance to facility users.
Put in all entrances to facility Club Rules
• Train workers to report / deal with issues of non-compliance. Non-compliance to be reported to the Covid Officer who will record the incident. This could result in the person being asked to leave the ground.
• Regular check promotion posters and signage in place and in good condition. Signed and dated with time by checker.

Paper towels for drying hands. If
there is any concern that someone may have had symptoms of, or been infected with Covid-19, make sure these are double-bagged in line with
Government guidance; clearly marked as “medical/ hazardous waste. Kept quarantined in specific area for a minimum of 72hrs then disposed of as general waste.

Committee members Before and during match days During training / use of clubhouse and before match days
Spread of Covid 19 in the clubhouse Users
Workers
Cleaners
Volunteers
Committee members
Players
Player officials
Managers / coaches
Medical team All volunteers trained with risk self-assessment; handwashing; PPE where required; appropriate methods of cleaning and sanitising; social distancing within the kitchen area.
Adequate handwashing facilities provided in the kitchen.
Paper towels used and disposed of correctly.
Adequate ventilation in the kitchen to be maintained at all times during use or occupation. Only one person allowed up to the bar area at a time.
Consider using an outside area to serve teas etc from to limit footfall in the main clubhouse.
Social distancing signs to remind everyone to keep their distance.
Tables and chairs spaced apart and sanitised frequently.
Deep cleaning to take place after use; this will include wiping down of all surfaces using either disinfectant and bleach. Any cloths used will be washed or be disposed of. Staff will wear rubber gloves when using the disinfectant. The Covid Officer will inform the committee members how to use the disinfectant correctly.
Signage in place throughout the clubhouse.

CoSHH Assessments.
Super Professional Anti-viral disinfectant and bleach. Not to be diluted. See separate COSHH assessment and data sheet. Committee members Before and during match days During training / use of clubhouse and match days
Spread of
Covid-19 in the changing rooms Users
Workers
Cleaners
Volunteers
Committee members
Players
Player officials
Managers / coaches
Medical team Changing rooms provide a greater risk of transmission.
Changing rooms MUST ONLY be used for changing and showering only. Completed as quickly as possible. Stagger the use to minimise numbers.
On a matchday, the home team must make provisions of priority access for the away team.
Where able, seek alternative spaces for team meetings
and observe social distancing, again, minimising numbers.
For example, only the manager and starting 11.
Indoor spaces need to have maximum ventilation as possible (such as opening windows and doors). More regularly cleaning of key touch points to take place once the players have left the changing rooms.
Minimise the amount of time spent in the changing rooms.
Changing facilities will require “deep cleaning and sanitising” after each use.
Staggered start times for First 11 and Manager are in place.
Allocate use of goal area and box for Team Brief before match. Half time and end of game review then change.
Players
Coaches
Team officials Before and during match days During training / use of clubhouse and match days
Spread of
Covid-19 in the technical area Players
Player officials
Managers / coaches
Medical team Seating outside of the dugout will be provided to make sure adequate social distancing for substitutes and coaching staff.
Technical areas are allowed to be extended for
this purpose. Regular cleaning of key touch points in the technical area.
Mark out seating area to show specific 2m SD demarcation boundaries. Players
Coaches
Team officials Before and during match days During training / use of clubhouse and match days
Spread of
Covid-19 in the medical and match officials rooms Players
Player officials
Managers / coaches
Medical team Limit the number of people using the medical and match official rooms.
Make sure adequate supply of handwashing or sanitising products.
Supply of disinfectant to make sure area is kept as clean as possible.
Medical equipment to be sanitised after each use. Physios or their equivalent or anyone who is administering any form of treatment, must keep a record of each participant they have come into contact with for NHS test and trace purposes. Must wear medical standard gloves and FFP3 Masks. Players
Coaches
Team officials Before and during match days During training / use of clubhouse and match days
Not keeping up to date with the latest guidance Users
Workers
Cleaners
Volunteers
Committee members
Spectators
Players
Player officials
Managers / coaches
Medical team Make sure volunteers / committee members have read and understood The FA’s guidance for ‘Providers of
outdoor football facilities, including clubs’.
And all relevant guidance from the Government, The North West Counties League, The FA has been read and understood.
• Clubs/teams should make sure they are affiliated to their local County FA for the 2020/21 season ahead of any match play.
• Each club must only return to sport when they are ready and have the appropriate measures in
place as developed by The FA and general Government guidance in relation to recreational sport.
• All clubs must identify a Covid-19 officer who will be responsible for developing a Covid-19 plan and
risk assessment prior to the restart of any activity. The Covid-19 officer and/or Deputy musts continually monitor how compliance is being observed within the club.
A risk assessment has been completed and will be continually monitored and updated as required.
• Clubs should also check the insurance policies they have in relation to all football activities (e.g. personal accident and public liability), specifically any changes to insurance provider’s advice and guidance on returning to competitive play, ensuring full compliance with its terms.
• The Covid-19 officer at each club will be responsible for clearly communicating all relevant guidance to its players, coaches, and volunteers. Read new information and make sure it is shared with relevant parties when it is updated.
Brief all Club members, Players officials and all who help support/clean club.
Provide Visitors Policy and send this to all clubs who will visit the facilities for whatever reason. Committee members Before and during match days During training / use of clubhouse and match days
Risk of spreading Covid-19 Users
Workers
Cleaners
Volunteers
Committee members
Spectators
Players
Player officials
Managers / coaches
Medical team Each participant will undertake the following self-screen check list before travelling to a training session or other football activity.
The checklist includes:
A temperature above 37.8c; a new continuous cough; shortness of breath; a sore throat; change in normal taste or smell; feeling generally unwell; been in close contact / living with a suspected case or confirmed case in the previous 2 weeks.
If they answer ‘yes’ to any one of them they must not travel to the training session and follow all applicable Government Guidance (e.g. call NHS 111).
It is important to remember some people can pass on the virus before they develop symptoms, or never have symptoms despite being infectious. Despite everyone’s best efforts, these cannot be screened out of training.

Players will be informed that spitting should
be avoided, as the main mode of transmission of
the virus is in respiratory secretions.
There will be a ban on chewing gum, as it is either spat out or rolled into a ball and taken out and thus poses a high risk of cross contamination. Coaches at the club should check that each participant has completed the self-screen checklist before arriving at the venue and make sure everyone understands the importance of this simple process before travelling to avoid potential transmission.

If a player says he has not self checked then the coach should ask the health check questions before they can join. Recommend they are refused entry for specified period of days then can return with completed and signed form

During the session refer to FA First Aid Guidance if anyone appears to be symptomatic.
WHAT TO DO IF SOMEONE DEVELOPS SYMPTOMS
CONSISTENT WITH COVID-19 DURING A TRAINING
SESSION OR A MATCH?
• Separate the player immediately from the wider group.
• Determine if the player needs urgent medical attention and if so call for help (may include an ambulance) and manage any medical emergency as set out below, Including correct use of Personal Protective Equipment
(PPE).
– If they are a child they should be taken home, or to seek medical attention if required, by a member
of their household waiting in the car, and follow government guidance for symptoms of Covid-19.
• If they are an adult:
– and symptoms are mild, advise them to return home and follow government guidance for
symptoms of Covid-19.
– if the symptoms are moderate-severe, advise they do not drive, but get support from a household
member to return home, they should not be taken home by someone who is not a member of their household/social bubble. They should then seek medical attention as appropriate. Please refer to the NHS 111 website for further details on accessing medical care and when this is advisable.
• If other players/coaches present have followed the social-distancing protocols, they need not follow any
specific advice unless they develop symptoms. If they develop symptoms they would then need to isolate as per Government guidance.

Club official to take temperatures on arrival. An infrared thermometer will be used. Club Official will wear a medical grade face covering while taking temperatures. Second thermometer will be available to use if there are any discrepancies.
If temperature is too high, it will be taken again after 30 minutes. If it is still too high, then the person will be asked to leave the premises. Committee members
Players
Coaches
Team officials
Match officials
Before and during match days During training / use of clubhouse and match days
Spread of Covid-19 when training or playing matches Players
Player officials
Managers / coaches
Medical team Competitive training can take place for all participants, in an outdoor setting provided this takes place in groups of no more than 30 (including coaches).
Staggered start times if more than one team is going to be using the facilities and allowing cleaning time between change-overs.
The appropriate ratio of coaches to participants, following the relevant FA safeguarding policy.
Sessions might include multiple groups of 30 but only if they can be appropriately socially distanced from each other.
In all settings before and after the session, and in any breaks, all participants MUST practise social distancing, in line with Government guidelines on two metres.
Any spectators at training sessions (including parents and carers) must be restricted to discrete
six-person gathering limits and spread out, in line with wider government guidance, making sure
space for officials, coaches and substitutes.
During matches minimal contact will be adhered to. Players will be informed that spitting should be avoided, as the main mode of transmission of the virus is in respiratory secretions.

There will be a ban on chewing gum, as it is either spat out or rolled into a ball and taken out and thus poses a high risk of cross contamination.
Notices will be displayed to inform people that they must not spit and that they must dispose of chewing gum in a hygienic way that will not cause cross-contamination.
Any person who is spitting or chewing gum will be given a warning and then asked to leave the premises if they repeat the offence. Players
coaches Before and during match days During training / use of clubhouse and match days
Spread of
Covid-19 when travelling Users
Workers
Cleaners
Volunteers
Committee members
Spectators
Players
Player officials
Managers / coaches
Medical team All participants and other attendees should follow best
practice for travel, including minimising use of public transport. Participants should walk or cycle if possible. People from a household or support bubble can travel together in a vehicle.
Club considerations: Clubs should encourage all players to arrive for training and matches by their own personal car or by other means if viable such as walking or bike. Players must not carshare outside their household or social bubble unless unavoidable. For away games it is encouraged that clubs make arrangements for players to travel independently as above. However, if clubs absolutely need to utilise coach travel or if participants have to travel with people outside of their household or support bubble for matches or away games they
and the club should try to:
• Share the transport with the same people each time;
• Keep to small groups of people at any one time;
• Open windows for ventilation;
• Face away from each other;
• Clean the car between journeys using standard cleaning products - including door handles and other areas that people may touch;
• Make sure the driver and passengers wear clean face covering;
• Consider seating arrangements to maximise distance
between people in the vehicle – this may mean using more than one coach or minibus, for example, if at all possible;
• Wear face coverings on coaches or minibuses;
• Require regular hand sanitisation by passengers on a coach or minibus;
• Limit the time spent at garages, petrol stations and
motorway services;
• Keep distance from other people and if possible, pay by contactless;
• Wash hands for at least 20 seconds or sanitise hands often, and always when exiting or re-entering the vehicle;
• When finishing the journey participants should wash their hands for at least 20 seconds or sanitise their hands as soon as possible. Players
Coaches
Team officials Before and during match days During training / use of clubhouse and match days
Risk of transmission from equipment Users
Workers
Cleaners
Volunteers
Committee members
Spectators
Players
Player officials
Managers / coaches
Medical team Clean equipment between uses:
– Identify who will regularly maintain the equipment
hygiene e.g. balls, cones, goalposts and bibs;
– Thoroughly clean the equipment e.g. balls, cones,
goalposts, etc.;
– Bibs should not be used unless they can be washed
between sessions.
• Limit sharing of equipment where possible:
– Make sure equipment is handled as little as possible by
as few people as possible;
– Each participant must bring to training and games their own water bottles, sun cream and medication each of which must be clearly labelled with their name.
• Have strict hand hygiene:
– If individuals are going to share equipment,
including balls, always make sure the individuals’
hands are thoroughly cleansed using alcohol-based
hand gel, if clean running water and soap are not
available, before and after use. Equipment should not be shared, and goalkeepers should make sure they disinfect their gloves regularly in breaks in training or matches and thoroughly afterwards. Where possible, coaches should only handle equipment in training.
Before the kit is hung up in the changing rooms for the players to wear the person handling the kit must wash their hands.
The managers will inform the players of the correct procedures for handling the kit.
Players will put removed football kit into appropriate bin bags – one for shorts, one for socks and one for the shirts.
Committee members washing the kit will need to wear gloves when handling it and wash their hands after they have finished. Players
Team officials
Coaches
Committee members Before and during match days During training / use of clubhouse and match days
Injuries caused during the game / training sessions Users
Workers
Cleaners
Volunteers
Committee members
Spectators
Players
Player officials
Managers / coaches
Medical team If a player gets injured, a member of their household or support bubble, can aid them if for example they are watching from their car, but others will still need to socially distance unless a life threatening, or serious injury necessitates compromising guidelines to provide emergency care.
If there is a first aider or other medical personnel present, they should be equipped with the appropriate Personal Protective Equipment (PPE) before treating anyone to protect themselves and others should they need to compromise social distancing guidelines to provide medical assistance during training or matches. They should have updated themselves on any changes in first aid procedure that will be required as a result of the pandemic. This should be obtained from their training organisation or from Resuscitation Council guidance.
In all cases, NHS guidance on further management should be followed. Physios or their equivalent or anyone who is administering any form of treatment, must keep a record of each participant they have come into contact with for NHS test and trace
purposes. Medical team Before and during match days During training / use of clubhouse and match days
Spread of Covid-19 via match officials Match Officials
Workers
Cleaners
Volunteers
Committee members
Spectators
Players
Player officials
Managers / coaches
Medical team Travel:
Match officials will travel independently in accordance
with transport guidance. Clubs will need to be aware that this will impact on travel costs for match Officials.
Clubs should make sure that sufficient car parking is reserved for match officials close to the entrance to changing areas.
Referees should wear face coverings upon arrival at the ground and at all times until they start their warm up.
Referees are advised to bring their own drinks and refreshments, in a named container.
Referees should clean Assistant Referee flags before and after use.
Team sheets:
Physical team sheets should not be shared
between the officials or opposition where possible. This can be sent electronically as per league requirements.
Respect hand shake: The Respect hand shake pre match will be suspended until further notice.
Arriving on the field of play: Teams will not enter the field of play collectively. The teams will stagger their arrival onto the pitch and this will be pre-agreed with the match officials.
Referees are encouraged not to handle the ball pre-match and use their feet or leave it to the teams.
Match official payment: Where possible, arrangements will be made for the payment to be paid electronically, but should be communicated in advance to the match officials. Match officials will temperature checked when they arrive and will have completed the self-assessment to reassure club officials they are fit to participate.
They will maintain 2 metre distancing where possible. Match officials
Committee members Before and during match days During training / use of clubhouse and match days
Spread of
Covid-19 via spectators Users
Workers
Cleaners
Volunteers
Committee members
Spectators
Players
Player officials
Managers / coaches
Medical team Whilst at the moment spectators are not allowed. The following will be taken into consideration when the rules are changed.
ARRANGEMENTS REQUIRED TO MAINTAIN SOCIAL
DISTANCING
• If the venue is open to the public, consider how this
will be managed in relation to the Club activity to
maintain social distancing;
• Signage to direct the flow of people to assist social
distancing;
• Ground markings to remind people of social
distancing;
• Reduce congestion at entrances and exits;
• Access to and from toilet facilities;
• One-way systems in/out;
• Consider how parking arrangements will be
affected.
Markings for queues with tape on the floor at 2m where possible, but a minimum of 1m if not (i.e. at turnstiles, markings for spectator standing, reducing the availability of seats within the stand, single use of the toilets, hygiene
protocols (more hand sanitisers in toilets, entrances and exits to spaces), extensive signage.
Additional fencing to make sure compliance.
Committee members Before and during match days During training / use of clubhouse and match days
Mismanagement of personal data Users
Workers
Cleaners
Volunteers
Committee members
Spectators
Players
Player officials
Managers / coaches
Medical team Organisations have been asked to keep a temporary record of visitors and staff for 21 days. In the event of a local outbreak of the virus this data may be used to assist NHS Test and Trace as needed.
Information will be provided to everyone on site about how this data will be shared and retained in a secure way in line with GDPR Article 6 (1f).
After 21 days the data will be securely disposed of.
Data will be filed in a secure environment for 21 days. Committee members Before and during match days During training / use of clubhouse and match days

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