Emley Moor ARLFC Constitution

The name of the rugby club shall be Emley Moor Amateur Rugby League Football Club

Aims and objectives of the club:

The main object of the club shall be the furtherance of the game of rugby league football, on an amateur basis, thereby providing a form of recreation for the benefit of the local community, through;

 ensuring a duty of care to all members of the club
 providing the service in a way that is fair to everyone
 ensuring that all present and future members receive fair and equal treatment
 promoting the club within the local community and in Rugby League

Membership

Membership should consist of officers and members of the club.
All members and officers will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
Membership of the club will be automatic on payment of the membership fees.
Where payment is made for a ‘Player Member’ who is under the age of 18, then a parent/guardian will be considered to be the member. Membership is also considered to be automatic for volunteers (18 years old and over) who undertake official roles as recorded on the Club’s CRF1 or similar registration documents submitted to the RFL and/or their affiliate bodies (e.g. Yorkshire Junior and Youth League, BARLA).

Membership fees

Membership fees will be set annually and agreed by the Treasurer through the Management Committee and agreed at the AGM.
Fees will be paid: Annually when membership renewals are due, by arrangements agreed by the Treasurer or on new player registration in accordance with the ‘signing-on fees’ document.

Officers of the club

The officers of the club are:
• Chair
• Secretary
• Treasurer
• Facilities Officer
• Deputy Chair
• 3 General Committee Members (no specific roles)

The Management Committee will be elected annually at the AGM. The Management Committee members listed above will retire each year, however are eligible for re-election. Should an officer of the club resign their position prior to the AGM, then the management Committee reserves the right to appoint an existing Officer or co-opt another member to join the Management Committee to take-up the role(s). In such instance this appointment will be up for re-election at the next AGM.

Management Committee

The club will be managed through a Management Committee consisting of the above officers and committee members.
Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held monthly (usually) the last Monday of the month.
The quorum required for business to be agreed at Management Committee meetings will be four.
The Management Committee will be responsible for the general running of the club, adopting new policies, codes of conduct and rules that affect the organisation of the club.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution, where this cannot be solved locally or through the Junior Sub Committee.
The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

Finance

All club monies will be banked in an account held in the Emley Moor Community Account (subject to maintenance of small operational floats to manage individual team activity)
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on December of each year.
An auditable statement of annual accounts will be presented by the treasurer at the AGM.
There are 3 designated card holders, Treasurer, Secretary and Facilities Officer for sundry club purchases
Any cheques drawn against club funds should hold the signatures of the Treasurer plus one other officer of either Club Secretary or Facilities Officer,
No individual age groups monies should be managed by the age group.
No financial undertakings or commitments in the club name should be made in excess of £300 without permission of (independent to the relevant age Group) a member of the Management Committee.

Annual General Meetings

Notice of the Annual General Meeting will be given by the Management Committee. Not less than 21 clear days’ notice will be given to all members. Publishing the date and time of the AGM via the clubs website and social media channels, along with notification via email to all age group Team Managers will be considered as having given notice to all members .
Election of officers is to take place at the AGM.
All members present have the right to vote at the AGM. Voting by proxy will generally not be allowed.
The quorum for AGMs will be the at least 4 representatives of the management committee
The Management Committee has the right to call Extraordinary General Meetings (EGM) outside the AGM. Procedures for EGMs will be the same as for the AGM.
In the event of an equal vote at either AGM or EGM or at management committee meetings, the chairman shall have the casting vote.

Discipline and appeals

All complaints regarding the behaviour of members should be submitted in writing to the Secretary, who will notify the Committee of the compliant within 7 days of the receipt.
Any disciplinary committee shall be formed if the need arises, comprising three management committee members who will have no ‘clash of personnel interest’ in the matter.
Concerns regarding coaches should initially be dealt with by the Club Welfare Officer who will follow the RFL Safeguarding Policy.
The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of the disciplinary hearing should be notified in writing to the complainant and the member against whom the complaint was made within 7 days of the hearing.
There will be right of appeal to the Management Committee following the disciplinary action being announced and follow the same timelines as above.

Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will be shared equally by the active membership of the club at resolution date and overseen by the named Trustees of the Club, whom are independent of the Management Committee.

Amendments to the constitution

The constitution will only be changed through agreement by majority vote at the AGM or EGM.

Declaration
Emley Moor ARLFC hereby adopts and accepts this constitution.

Signed on behalf of the club by chairperson:

John Roebuck
15th January 2018