Commercial 4 of 4

4. Booking Form & Terms and Conditions


Name of hirer: ……………………………………

Address: ………………………………………………………………………………………

Post Code: ………………

Telephone: ……………………

Mobile: ………………………………………


Member: Yes/No (Membership No if applicable………………………………)



Type of Function: (Wedding, Club Meeting, Etc)……………………………………

Approximate No. of People attending: …………………………

Facilities: ……………………

Hall:……………………

Bars Required: Yes/No

Catering Required: Yes/No

(please specify requirements)…………………………………………………


Date(s) Required ………… /………… / 20……… and/or …………/………… / 20……

Time Access required from: ……:…… Hrs to ……:…… Hrs

Hire Charge: £…………………(to be paid in full within 28 days of original booking)

Deposit taken by: ……………………………………… (print name)

I have read understood and agree to the terms and conditions of hire attached to this booking form

Signed…………………………… Name (print)………..……… Date…../…../20…..

For and on behalf of Harrow Borough

Signed…………………………… Name (print)………..……… Date…../…../20…..


HARROW BOROUGH FOOTBALL CLUB
EARLSMEAD, CARLYON AVENUE,
SOUTH HARROW, MIDDLESEX , HA2 8SS
Telephone 08445611347 [ Option 1 ]

Date of Function…………………

TERMS AND CONDITIONS FOR THE HIRE AND USE OF THE HALL
AND FRONT BAR BY NON-MEMBERS FOR A PRIVATE FUNCTION

1. The cost of hiring the Function room or rooms will be as indicated on the front page of this form.

2. The function will be subject to the following terms and conditions.

3. UNDER NO CIRCUMSTANCES WILL A CHARGE BE LEVIED ON MEMBERS OR GUESTS TO ATTEND THE FUNCTION.

4. All external doors MUST be closed by 11pm

5. The organiser must meet with the Secretary / Steward during the preceding fortnight.

6. The Hall, Lounge bar or boardroom will be available for your use from 10.30am and the bar to be opened as required on the day of the function, subject to availability and agreement with the steward.

7. There will be an extra charge of £150.00 if the Hall, Lounge Bar or Boardroom is required the night before for decorating, subject to availability.

8. The organiser/hirer/previously nominated club member. will be TOTALLY RESPONSIBLE for the behaviour of his/her guests and will ensure that ‘Drinking Up Time’ is strictly observed.
THAT IS: - ALL DRINKS TO BE FINISHED BY
12.30am Monday – Saturday / 11.30pm on Sunday

9. Should anyone bring alcoholic drinks into the club the person will be asked to leave with the possibility of the function being asked to finish. This also includes the Car Parks as we are governed by Harrow Borough Council Designated Drinking Zones.

10. The organiser is TOTALLY RESPONSIBLE for any and all damage to the Club or Club property caused by either a Member or Guest attending the function and will be charged for replacement or repair.

11. All music MUST cease by 12.30am Monday - Saturday / 11.30pm on Sunday and all guests to be off the premises within 30 minutes as per Licensing Law.

12. Members and guests are asked to vacate the Club premises and grounds as quietly as possible having the utmost regard for the local residents.

13. The Club cannot be held responsible for any theft or loss by a guest or member whilst on Club premises or in the Car Park.

14. Acceptance of the use of the bar means acceptance of these Terms and Conditions.

15. A NON-REFUNDABLE DEPOSIT MUST BE PAID AS AT THE DATE BELOW AND THE HIRE FEE MUST BE PAID WITHIN 28 DAYS OF THE DATE BELOW TO SECURE THE BOOKING.

16. The person hiring the room must be at the function at all times.

17. Harrow Borough Football Club cannot be held responsible for cancellations due to unforeseen circumstances.

18. WE DO NOT ALLOW 16th – 21st BIRTHDAY PARTIES or POLITICAL MEETINGS OF ANY SORT. THIS IS IN LINE WITH POLICE ADVICE.

19. A list of names of persons attending will be required for Health & Safety reasons in the event of a fire.

MANAGEMENT COMMITTEE HBFC

Signed Organiser ………………………………… Date ………………

Signed Steward …………………………………… Date ………………