Policies


Privacy policy

Privacy Policy of Holland Court Football Club

Holland Court Football Club operates the https://www.hollandcourtfootballclub.com/ website, which provides the SERVICE.

This page is used to inform website visitors regarding our policies with the collection, use, and disclosure of Personal Information if anyone decided to use our Service, the Holland Court Football Club website.

If you choose to use our Service, then you agree to the collection and use of information in relation with this policy. The Personal Information that we collect are used for providing and improving the Service. We will not use or share your information with anyone except as described in this Privacy Policy. Our Privacy Policy was created with the help of the Privacy Policy Template Generator.

The terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, which is accessible at https://www.hollandcourtfootballclub.com/, unless otherwise defined in this Privacy Policy.

Information Collection and Use

For a better experience while using our Service, we may require you to provide us with certain personally identifiable information, including but not limited to your name, phone number, and postal address. The information that we collect will be used to contact or identify you.

Log Data

We want to inform you that whenever you visit our Service, we collect information that your browser sends to us that is called Log Data. This Log Data may include information such as your computer’s Internet Protocol ("IP") address, browser version, pages of our Service that you visit, the time and date of your visit, the time spent on those pages, and other statistics.

Cookies

Cookies are files with small amount of data that is commonly used an anonymous unique identifier. These are sent to your browser from the website that you visit and are stored on your computer’s hard drive.

Our website uses these "cookies" to collection information and to improve our Service. You have the option to either accept or refuse these cookies, and know when a cookie is being sent to your computer. If you choose to refuse our cookies, you may not be able to use some portions of our Service.

Service Providers

We may employ third-party companies and individuals due to the following reasons:

To facilitate our Service;
To provide the Service on our behalf;
To perform Service-related services; or
To assist us in analyzing how our Service is used.

We want to inform our Service users that these third parties have access to your Personal Information. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose.

Security

We value your trust in providing us your Personal Information, thus we are striving to use commercially acceptable means of protecting it. But remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.

Links to Other Sites

Our Service may contain links to other sites. If you click on a third-party link, you will be directed to that site. Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Children's Privacy

Our Services do not address anyone under the age of 13. We do not knowingly collect personal identifiable information from children under 13. In the case we discover that a child under 13 has provided us with personal information, we immediately delete this from our servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we will be able to do necessary actions.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. These changes are effective immediately, after they are posted on this page.

Contact Us

If you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us.

Data policy

Data Protection Policy


Introduction

This Data Protection Policy is the overarching policy for data security and protection for Holland Court Football Club (hereafter referred to as "us", "we", or "our").
Purpose

The purpose of the Data Protection Policy is to support the 10 Data Security Standards, the General Data Protection Regulation (2016), the Data Protection Act (2018), the common law duty of confidentiality and all other relevant national legislation. We recognise data protection as a fundamental right and embrace the principles of data protection by design and by default.
This policy covers

Our data protection principles and commitment to common law and legislative compliance;
procedures for data protection by design and by default.
Scope
This policy includes in its scope all data which we process either in hardcopy or digital copy, this includes special categories of data.
This policy applies to all staff, including temporary staff and contractors.
Principles

We will be open and transparent with service users and those who lawfully act on their behalf in relation to their care and treatment. We will adhere to our duty of candour responsibilities as outlined in the Health and Social Care Act 2012.

We will establish and maintain policies to ensure compliance with the Data Protection Act 2018, Human Rights Act 1998, the common law duty of confidentiality, the General Data Protection Regulation and all other relevant legislation.

We will establish and maintain policies for the controlled and appropriate sharing of service user and staff information with other agencies, taking account all relevant legislation and citizen consent.

Where consent is required for the processing of personal data we will ensure that informed and explicit consent will be obtained and documented in clear, accessible language and in an appropriate format. The individual can withdraw consent at any time through processes which have been explained to them and which are outlined in our Record Keeping Policy: Withdrawal of Consent procedures. We ensure that it is as easy to withdraw as to give consent.

  • We will undertake / commission delete as appropriate annual audits of our compliance with legal requirements.
  • We acknowledge our accountability in ensuring that personal data shall be:
  • Processed lawfully, fairly and in a transparent manner;
  • Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;
  • Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimisation’);
  • Accurate and kept up to date;
  • Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed (‘storage limitation’);

  • Processed in a manner that ensures appropriate security of the personal data.
  • We uphold the personal data rights outlined in the GDPR;
  • The right to be informed;
  • The right of access;
  • The right to rectification;
  • The right to erasure;
  • The right to restrict processing;
  • The right to data portability;
  • The right to object;
  • Rights in relation to automated decision making and profiling.

Please see our guidance on data security and protection responsibilities for help deciding whether it is necessary for your organisation to have a Data Protection Officer (DPO). If you decide that you require a DPO you might use the following:

In line with legislation, we employ a Data Protection Officer (DPO) who will report to the highest management level of the organisation. We will support the DPO with the necessary resources to carry out their tasks and ensure that they can maintain expertise. We guarantee that the DPO will not be pressured on how to carry out their tasks, and that they are protected from disciplinary action when carrying out the tasks associated with their role.

If you decide that you do not require a Data Protection Officer you might use the following words. You should make sure that there is somebody who is responsible for data security and protection within your organisation, though you do not have to call them a Data Security and Protection Lead:

Due to our size, we have determined that we are not required to have a Data Protection Officer (DPO), as we do not process special categories of data on a large scale. Nonetheless, to ensure that every individual’s data rights are respected and that there are the highest levels of data security and protection in our organisation, we have appointed a member of staff to be our Data Security and Protection Lead. The Data Security and Protection Lead will report to the highest management level of the organisation. We will support the Data Security and Protection Lead with the necessary resources to carry out their tasks and ensure that they can maintain expertise.

  • We complete the Data Security and Protection Toolkit on an annual basis


Underpinning policies & procedures

These policies and procedures are aligned with those which are requirements in the Data Security and Protection Toolkit
This policy is underpinned by the following:
  • Data Quality Policy – outlines procedures to ensure the accuracy of records and the correction of errors;
  • Record Keeping Policy – details transparency procedures, the management of records from creation to disposal (inclusive of retention and disposal procedures), information handling procedures, procedures for subject access requests, right to erasure, right to restrict processing, right to object, and withdrawal of consent to share;
  • Data Security Policy – outlines procedures for the ensuring the security of data including the reporting of any data security breach;
  • Network Security Policy – outlines procedures for securing our network;
  • Business Continuity Plan –outlines the procedures in the event of a security failure or disaster affecting digital systems or mass loss of hardcopy information necessary to the day to day running of our organisation;
  • Staff Data Security Code of Conduct - provides staff with clear guidance on the disclosure of personal information.

Data protection by design & by default

We recognise that this will be new for much of the sector. There is extensive guidance from the Information Commissioner’s Office - please note that this is not sector specific.

  • We shall implement appropriate organisational and technical measures to uphold the principles outlined above. We will integrate necessary safeguards to any data processing to meet regulatory requirements and to protect individual’s data rights. This implementation will consider the nature, scope, purpose and context of any processing and the risks to the rights and freedoms of individuals caused by the processing.
  • We shall uphold the principles of data protection by design and by default from the beginning of any data processing and during the planning and implementation of any new data process.
  • It is unlikely that any small organisation will be required to undertake a data protection impact assessment. Though it is considered best practice to do one for your care plans at a minimum. Prior to starting any new data processing, we will assess whether we should complete a Data Protection Impact Assessment (DPIA) using the ICO’s screening checklist: https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/accountability-and-governance/data-protection-impact-assessments/.
  • All new systems used for data processing will have data protection built in from the beginning of the system change.
  • All existing data processing has been recorded on our Record of Processing Activities. Each process has been risk assessed and is reviewed annually.
  • We ensure that, by default, personal data is only processed when necessary for specific purposes and that individuals are therefore protected against privacy risks.
  • In all processing of personal data, we use the least amount of identifiable data necessary to complete the work it is required for and we only keep the information for as long as it is required for the purposes of processing or any other legal requirement to retain it.
  • Where possible, we will use pseudonymised data to protect the privacy and confidentiality of our staff and those we support.

Responsibilities

You should update the responsibilities below based on what makes sense for your organisation, the following are suggestions. There should be an individual who deals with data security and protection day-to-day as part of their job and someone at senior management/board level who is responsible for data security and protection as well. Please note that a Data Protection Officer has specific legal requirements in the GDPR. Do not call someone a DPO unless you are satisfied that they can fulfil their legal requirements.

  • Our designated Data Security and Protection Lead is Chima Akude. The key responsibilities of the lead are:
  • To ensure the rights of individuals in terms of their personal data are upheld in all instances and that data collection, sharing and storage is in line with the Caldicott Principles;
  • To define our data protection policy and procedures and all related policies, procedures and processes and to ensure that sufficient resources are provided to support the policy requirements.
  • To complete the Data Security & Protection Toolkit (DSPT) annually and to maintain compliance with the DSPT.
  • To monitor information handling to ensure compliance with law, guidance and the organisation’s procedures and liaising with senior management and DPO to fulfil this work. Please see the note above regarding DPOs and if they are relevant to your organisation.

If applicable:

  • Our designated DPO is Chima Akude, they can be contacted via email: hollandcourtfc@gmail.com; phone: 020 3576 0639
  • The key responsibilities of the DPO are:
  • Overseeing changes to systems and processes;
  • Monitoring compliance with the GDPR and the Data Protection Act 2018;
  • Completing DPIA;
  • Reporting on data protection and compliance with legislation to senior management;
  • Liaising, if required, with the Information Commissioner’s Office (ICO).

Approval

This policy has been approved by the undersigned and will be reviewed at least annually.
Name Chima Akude
Signature C.A.
Approval Date 24/01/2023
Review Date 24/01/2024

Terms and Conditions

Terms and Conditions for Holland Court Football Club

Introduction
These Website Standard Terms and Conditions written on this webpage shall manage your use of our website https://www.hollandcourtfootballclub.com/.

These Terms will be applied fully and affect to your use of this Website. By using this Website, you agreed to accept all terms and conditions written in here. You must not use this Website if you disagree with any of these Website Standard Terms and Conditions. These Terms and Conditions have been generated with the help of the Terms And Conditions Template and the Terms and Conditions Generator.

Intellectual Property Rights
Other than the content you own, under these Terms, Holland Court Football Club and/or its licensors own all the intellectual property rights and materials contained in this Website.

You are granted limited license only for purposes of viewing the material contained on this Website.

Restrictions
You are specifically restricted from all of the following:

  • publishing any Website material in any other media;
  • selling, sublicensing and/or otherwise commercializing any Website material;
  • publicly performing and/or showing any Website material;
  • using this Website in any way that is or may be damaging to this Website;
  • using this Website in any way that impacts user access to this Website;
  • using this Website contrary to applicable laws and regulations, or in any way may cause harm to the Website, or to any person or business entity;
  • engaging in any data mining, data harvesting, data extracting or any other similar activity in relation to this Website;
  • using this Website to engage in any advertising or marketing.

Certain areas of this Website are restricted from being access by you and Holland Court Football Club may further restrict access by you to any areas of this Website, at any time, in absolute discretion. Any user ID and password you may have for this Website are confidential and you must maintain confidentiality as well.

Your Content
In these Website Standard Terms and Conditions, “Your Content” shall mean any audio, video text, images or other material you choose to display on this Website. By displaying Your Content, you grant Holland Court Football Club a non-exclusive, worldwide irrevocable, sub licensable license to use, reproduce, adapt, publish, translate and distribute it in any and all media.

Your Content must be your own and must not be invading any third-party’s rights. Holland Court Football Club reserves the right to remove any of Your Content from this Website at any time without notice.

Your Privacy
Please read Privacy Policy.

No warranties
This Website is provided “as is,” with all faults, and Holland Court Football Club express no representations or warranties, of any kind related to this Website or the materials contained on this Website. Also, nothing contained on this Website shall be interpreted as advising you.

Limitation of liability
In no event shall Holland Court Football Club, nor any of its officers, directors and employees, shall be held liable for anything arising out of or in any way connected with your use of this Website whether such liability is under contract. Holland Court Football Club, including its officers, directors and employees shall not be held liable for any indirect, consequential or special liability arising out of or in any way related to your use of this Website.

Indemnification
You hereby indemnify to the fullest extent Holland Court Football Club from and against any and/or all liabilities, costs, demands, causes of action, damages and expenses arising in any way related to your breach of any of the provisions of these Terms.

Severability

If any provision of these Terms is found to be invalid under any applicable law, such provisions shall be deleted without affecting the remaining provisions herein.

Variation of Terms
Holland Court Football Club is permitted to revise these Terms at any time as it sees fit, and by using this Website you are expected to review these Terms on a regular basis.

Assignment
The Holland Court Football Club is allowed to assign, transfer, and subcontract its rights and/or obligations under these Terms without any notification. However, you are not allowed to assign, transfer, or subcontract any of your rights and/or obligations under these Terms.

Entire Agreement
These Terms constitute the entire agreement between Holland Court Football Club and you in relation to your use of this Website, and supersede all prior agreements and understandings.

Governing Law & Jurisdiction
These Terms will be governed by and interpreted in accordance with the laws of the government, and you submit to the non-exclusive jurisdiction of the state and federal courts located in us for the resolution of any disputes.